1
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Semi-Conductor Laboratory
,
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Government of India, Department of Space
-72, . . .
-Sector-72, S.A.S. Nagar-160071
/Phone 172-2237401-09,
)
172-2237410.
-I
(
(
II
-
)
TENDER NOTICE FOR SUPPLY OF SEMI-SKILLED-I (COOK), SEMI-SKILLED-II
(ASSISTANT COOK) AND UN- SKILLED PERSONNEL (HELPER TO ASSIST COOK
& DISH WASHERS) FOR SCL CANTEEN & SCL GUEST HOUSE ON CONTRACT
BASIS FOR A PERIOD OF TWO YEARS.
:
/
/
/2014/114
Tender Notice Ref No: P&S/P&GA/2014/114
-
(
)
-
-I
II
(
)
)
(
Semi-Conductor Laboratory (SCL) invites bids from experienced Service
provider(s), for supply of Semi-skilled-I (Cook), Semi-skilled-II ( Assistant
Cook) and un-skilled personnel ( Helper to assist Cook and dish washers) on
need basis for a period of two years for carrying out jobs in SCL Canteen and
SCL Guest House at SCL, SAS Nagar on contract basis.
www.scl.gov.in
11.11. 2014
213/-
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Complete tender document shall remain available on SCL website:
www.scl.gov.in/ ISRO website: www.isro.gov.in till 11.11.2014. Interested
parties are requested to download the Tender document from SCL’s website
and are required to submit Demand Draft of Rs.213/- towards Tender
Documents Fee alongwith their bids.
: 11.11.2014
/1500
Last date & time of submission of bids : 11.11.2014
-1
/by1500
: 11.11.2014
Date of opening of Part-I Qualification
Bids & Compliance Statement
: 11.11.2014
/ hours
/at 1530
/at 1530
/hour
2
/
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Bids shall be opened on the date stipulated above in the presence of the
bidders who wish to be present. In the event of the date of receipt or opening
of the Tender being a holiday or being declared holiday, the last date of receipt
/opening of the Tender shall be next working day at the same time & venue.
/
-
SCL takes no responsibility for the delay or loss in transit of any document
related to this Tender Notice. SCL also reserves the right to defer or to cancel
the above said Tender.
Se
,
/ Head, Purchase & Stores
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Semi-Conductor Laboratory
Department of Space, Government of India,
Sector-72, S.A.S. Nagar-160071, (Near Chandigarh)Punjab, India.
Phone: 0172-2237401-09, Fax: 0172-2237410
E-mail: [email protected] website: www.scl.gov.in
TENDER DOCUMENT
Ref No: P&S/2014/P&GA/144
for
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Supply of Semi-skilled-I (Cook),Semiskilled-II (Assistant Cook) & un-skilled
personnel (dish washers and helper to
assist Cook) for carrying out job in SCL
Canteen & SCL Guest House at SAS
Nagar.
1
SEMI-CONDUCTOR LABORATORY
SAS NAGAR, (MOHALI).
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TENDER DOCUMENT
The prospective bidders are requested to go through all the Parts (I – VI) of this
document carefully and submit their bids in accordance with the “Scope of
Work” and “Terms & Conditions“ given herein.
CONTENTS
TITLE
Estimated number of workers with
required qualification & experience
and Scope of work
PART - I
PAGE NO.
03
PART - II
04 -06
Terms and conditions for the supply of PART- III
Semi-skilled-I personnel (Cook), Semiskilled –II (Assistant Cook)
and
unskilled Personnel (dish washer and
helper to assist Cook)
07 -11
General Instructions to Bidders
PART - IV
12
Format for ‘ Price Bid ’
PART - V
13
Performa for Statement of Compliance
to be provided by the bidder along
with bid.
PART - VI
14
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Format for ‘ Qualification Bid ’
2
PART – I
S.No.
required
ESTIMATED NUMBER OF PERSONNEL REQUIRED
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A.
Category
No. of Personnel
(Tentative)
01. a) Semi-skilled –I : Cook
Basic Qualification/ Trade Qualification of Cook
Employee who has passed his Intermediate or equivalent
examination and have learnt by experience to work.
02 nos.
b) Semi-skilled -II: Assistant Cook
Employee who has not passed his Intermediate or
equivalent examination and have
learnt by experience to work
02 nos.
02.
Un-skilled Personnel - Helper to assist Cook
03
Un-skilled Personnel (Dish washers for cleaning
& washing of utensils ).
.
B.
10 Nos.
03 Nos.
SCOPE OF WORK:
Cook & Assistant Cook : To prepare meal for SCL employees in the SCL
Canteen and SCL Guest House.
ii)
Helper : To assist Cook for preparing meal.
iii)
Dish Washers : For cleaning & washing of utensils.
Note:
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i)
The numbers given above are tentative and subject to variation as per the
requirements from time to time. The contractor shall be required to supply
additional personnel for short duration (within 02 days) of such requirements
given by SCL
Any manpower not covered in the above categories if required shall be included
at the mutually agreed rates.
***
3
PART – II
GENERAL INSTRUCTIONS TO BIDDERS.
1. This documents contains 14 pages
2. This document should be read in conjunction with the Tender Notice.
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3. Only those Parties who meet the eligibility criteria as described at Clause no.21 of
Part –II of this document will be considered for evaluation.
4. Bids received on fax/e-mail and or unsealed bids shall be treated as invalid and
shall be summarily rejected.
5. Bids should be submitted with a covering letter on the Bidder’s letter head duly
signed by the authorized signatory of the bidder. The bids should be signed on all
pages by the bidder with seal. Bidders shall initial correction or over-writing if any.
In case of any discrepancy between rates mentioned in figures and words, the
rates whichever are less shall be considered.
6. All correspondence and documents must bear reference number of SCL’s tender
Notice and Tender Document.
7. Bids should be in total conformity with the ‘PART-1(B) Scope of Work’ given in this
Documents.
8. Bidders are expected to comply with the “Commercial and other Terms &
Conditions” given in this Document. In case, of any deviation, the reason thereof,
should be clearly specified in the “Part – VI. Format for Compliance/ comments to
commercial and other terms and conditions”.
9. SCL reserves the right to reject / postpone / defer the bidding process without
assigning any reason whatsoever.
10. Sub-Contract shall not be allowed under any circumstance.
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11. Tender Document Fee: If the tender document comprising of the Public Tender
Notice & Tender document prescribed formats have been download form SCL
website. Bidders are required to submit a bank draft (non refundable for Rs.
213.00 toward document fee in the envelop-1. If the tender documents are
obtained by post, bidders are required to submit a bank draft (non refundable for
Rs.313.00 towards Tender Document fee along with their request for Tender
Document. Demand Draft should be drawn in favour of Semi-Conductor
Laboratory, payable at Mohali/ Chandigarh and shall be valid for a period of six
months. Only small scale industries (SSI) registered with NSIC, Government of
India are exempted from submission of Tender Document fee To avail off the
exemption on Tender Document fee, such bidders are required to submit a copy of
SSI and NSIC registration certificate in envelop-1
12. Earnest Money Deposit (EMD): The bid must be accompanied by Earnest
Money Deposit of Rs. 25,000/- (Rupees Twenty five thousand only) by way of
Bank Draft favoring Semi-Conductor Laboratory, payable at Chandigarh/
Mohali valid for period of three month. The earnest money of the selected
bidder shall be released on successful completion of the contract duration or the
extended period, if any. In case the selected bidder fail to execute the contract,
the EMD of the selected bidder shall be forfeited. Failure of furnish Performance
Bank Guarantee (PBG) by a successful bidder within the specified period shall
also result in forfeiture of EMD.
4
In all other cases ( un-successful bidder) , it shall be refunded within 30 days
after placement of the contract.
EMD shall be refunded to all the participants in case the tender is cancelled or
withdrawn by SCL within 30 days from date of such cancellation or withdrawal.
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EMD of a vendor shall be forfeited if the tenderer/contractor withdraws or
amend his tender or derogates from the tender in any respect within the period
of validity of the tender. In case of any contradiction in the technical and the
commercial bid, the EMD of that bidder shall also be forfeited .
No interest will be payable by SCL on the above said EMD:
Bids not accompanied with EMD shall not be considered and shall be rejected for
any further consideration. Earnest money in any other form is not acceptable
and tender shall be treated as invalid.
13. Procedure for submission of Bids: The bids shall be submitted in two parts in
separate sealed envelopes as under:
•
Envelope -I: Superscribed Tender Documents fee & EMD (Earnest Money
Deposit amount by way of Bank Draft favoring Semi-Conductor Laboratory,
payable at Chandigarh /Mohali ).
Envelope –II: Superscribed Part-I: Terms & Conditions (Bidders
Compliance) Part III at page no. 07 to 11 and Qualification Bid –Part IV at
page no. 12 and statement of compliance Part VI at page no. 14 as per
prescribed format only.The relevant/applicable supporting document/copy
of notification etc of minimum wages prescribed by Central Government
or the State Govt. as applicable in Mohali (Punjab) must be provided in
the Envelope –II on which the bid is being submitted.
Envelope –III Super scribed Part II: Price Bid Part-V as per prescribed format
only given at page no. 13
All the envelopes must be sealed and should be having name and address
of the bidder with Phone nos.
All the above three envelops must be put inside the Main (fourth) envelop which
must be superscribed ‘Tender Document reference no. P&S/2014/P&GA/144
and this envelope must be sealed containing Envelop-I, Tender document fee,
Envelope –II Qualification bid & Terms & Conditions (Bidders Compliance
Statement) and Envelope-III Containing price bid.
Bids as above should reach SCL, S.A.S. Nagar (Mohali), Punjab not later than
11.11.2014 by 1500 hours at the following address:-
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14.
Head, Purchase & Stores,
Semi-Conductor Laboratory,
Department of Space, Government of India,
Sector 72, S.A.S. Nagar (Mohali), 160071
15.
Bids which are not submitted in accordance with the procedure given above are
liable to be disregarded.
16.
SCL is not responsible for the loss / delay in transit of any bid / any document
related to this Tender.
5
17.
Late and delayed bids shall not be considered. In the event of the date of
receipt or opening of tender being a holiday or being declared holiday, the last
day of receipt/ opening of tender shall be next working day at the same time
and venue..
VERIFICATION: SCL reserves the right to verify all claims made by the bidder.
19.
Based on the response to the Tender Notice, SCL reserves the right to extend
the last date of submission of bids and to re-schedule the opening of bids.
20.
BID OPENING PROCEDURE: Main Envelope and Envelope-1 from the main
Envelop containing Tender Document fee shall be opened and envelope-II
Qualification Bid & compliance statement of the bidders who have submitted
the requisite Tender document fee shall be considered for opening received by
due date & time on 11.11.2014 at 1530 hours in the presence of the
bidders/their authorized representatives, who wish to be present.
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18.
The bidders are therefore requested to visit or depute their authorized
representatives to SCL, SAS Nagar (Mohali), Punjab to attend the said bid
opening as per the above given schedule. No separate communication shall be
sent to the bidders for attending the above said bid opening.
Envelope-III containing the price bid of the parties who meet the eligibility
criteria as stipulated at Clause no. 21 of this document (Part –II) shall be
opened subsequently thereafter may be at a later date in the presence of
representatives who wish to be present.
ELIGIBILITY CRITERIA: Contractor/Parties who meet the following criteria
shall only be eligible for consideration.
A)
Experience:
Contractor should be engaged in providing Cook or Asstt. Cook, un-skilled
canteen helpers and dish-washers. The contractor should have successfully
executed minimum 02 (two) canteen contracts during the last five years,
each contract involving supply of manpower relating to canteen job for a
period of minimum one year . Documentary proof by way copies of work
orders and completion certificate issued by clients in support of the
completed contracts should be enclosed in Envelope-II of the bid .
B)
EPF AND ESIC Registration:
The contractor should have EPF and ESIC Registration and proof of the same
be submitted in Envelop no. II of the bid.
C) Administrative Charges: The Tender shall be awarded to the tenderer, who
quotes the lowest Administrative charges in percentage of basic minimum
wages in the price bid provided he fulfils all other terms and condition of
the tender documents. However, 0 % value of administrative charges
shall be straightway rejected.
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21.
6
PART-III
TERMS & CONDITIONS OF THE CONTRACT FOR SUPPLY OF SEMISKILLED-I (COOK), SEMI-SKILLED-II (ASSISTANT COOK) AND UNSKILLED PERSONNEL (DISH WASHERS AND HELPER TO ASSIST COOK)
FOR A PERIOD OF TWO YEARS AGAINST OUR TENDER DOCUMENT REF:
P&S/2014/P&GA/144
Terms & Conditions
Bidder’s Compliance
(Agreed/ Not Agreed)
The
interested
parties
with
requisite
infrastructure and expertise for similar work
in major organizations for supply of semiskilled-I (Cook), semi-skilled-II (Assistant
Cook) and un-skilled personnel (to work as
Dish Washer and as helper to assist Cook) for
cleaning & washing of Utensils, having ESIC
& EPF Registration, may apply with complete
details
indicating
their
organizational
structure and list of similar jobs executed / in
hand.
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Sr.
No.
1.
The requirement mentioned as per Part I is
tentative. The supply of personnel shall be on
‘daily as required’ basis. If any additional
personnel are required, the Contractor should
provide the same within 2 days notice.
3.
The successful bidder shall obtain Labour
license from the Labour Department,
Central Govt. under the Contract Labour
(Regulation & Abolition) Act. within one
month from the date of award of contract
and submit the same to SCL. The bidder shall
also provide to SCL, copies of statutory
challans & periodical inspection reports. For
this purpose, the contractor should maintain
statutory records, such as Attendance
Register, Payment of wages register, ESI & PF
records and compliance with all statutory
provisions of various labour laws under his
own code/ Registration nos. and these records
should be made available to SCL as and when
required for inspection.
4.
The successful bidder shall ensure that there
is an office or a local representative of firm for
day to day effective lisioning.
5.
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2.
The contractor should ensure that salary is
disbursed to the workers on (or before) the 7th
of every month in the presence of SCL official
or through bank by of transferring the same
to their respective bank account. For this
purpose, he shall prepare and submit the
Attendance Register every month by 2nd
working day of the following month. After
verification of the same by the P&GA Division
7
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of SCL, the contractor should prepare the
salary bill and disburse the salary by 7th of
every month and after payment of salary,
submit the bill to P&GA Division of SCL for
reimbursement. The bill should invariably
show details of ESI/PF payable on behalf of
the workers deployed in SCL during the
calendar month including their ESI and PF
numbers.
All payments to Service Provider shall be
made after deduction of TDS, as applicable
and the necessary certificate in this regard
shall be provided by SCL within a period of
four weeks.
7.
For the purpose of calculation of daily rate of
wages and total wages bill, the month will be
considered consisting of 26 working days and
working of 8 hours each excluding rest
interval.
8.
Three (03) National Holidays (26th January,
15 th August and 2nd October) will be paid
holidays. If any worker perform duty on these
days, he will be paid double of his wages.
9.
Any worker perform duty on any of these
Gazetted holiday viz. Dewali, Dussehra, Holi,
and Christmas, he will be paid single of his
wages.
10.
The contractor will maintain the strength of
14 persons on all days during the month; for
the purpose of weekly off to the workers he
will keep the required strength separate with
him. Weekly off will not effect the required
strength of 14 workers in any way.
11.
The personnel provided by the contractor
shall be required to regularly wear Apron &
Cap, to be supplied by the Contractor at his
cost, while on duty at SCL.
12.
The personnel provided by the contractor will
be allowed to enter SCL premises only on
identification through the ID cards to be
supplied by SCL.
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6.
13.
The successful Contractor shall also be
required to furnish a Performance Bank
Guarantee (PBG) of 10% (Ten Percent) of
contract value from any scheduled Bank, valid
for contract duration i.e. for a period of 02
years, to be provided by the selected party
within 07 days from the date of SCL’s offer
letter for due and faithful performance of the
contract.
In
case
of
unsatisfactory
8
performance, the services of the contractor
shall be liable to be terminated and the
performance Bank Guarantee shall be
encashed by SCL.
The contract will be of two years duration and
extendable upon mutual consent. SCL shall
reserve the right to terminate the contract by
giving one month notice.
15.
The personnel provided by the contractor are
liable for the security regulations of SCL.
16.
The contractor shall engage workers between
the age of 18-50 years and in good physical
health. He will not appoint any person who is
convicted by any court of law for any offence
or
whose
services
has
been
terminated/dispensed with by SCL or his
previous employer on any disciplinary
charges.
17
The contractor will have to get his employees
insured under the ESI Act and proper
declaration & nomination forms of ESI/PF
must be got filled in by the individuals before
such employees are deployed on the job
assigned to them and shall submit the
relevant records as and when required by SCL
for inspection.
18.
The contractor shall be totally responsible for
day to day activities concerning its workers
engaged for the work assigned to them. In
case of complaint against any worker for
misconduct, the order of SCL management
shall be binding on the contractor.
19.
In case of any theft/pilferage due to the
negligence of the workers during the tenure of
contract, the contractor shall be responsible
for the same and the loss to be recovered from
the bill of the contractor
20.
The bidder is required to submit the sealed
bids on or before 11.11.2014 by 1500
hours.
The sealed bids received by the
closing date & time will be opened on 11.11
2014 at SCL, SAS Nagar at 1530 hours in
the presence of the bidders who may wish to
attend the bid opening.
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14.
21.
The bids should be signed on every page and
be
submitted
in
a
sealed
envelope
superscribed with our Tender Document Ref:
No: P&S/2014/P&GA/144 “Bid for Supply of
Un-skilled,
skilled
Personnel
for
SCL
Canteen”, on or before the above mentioned
9
due date and time to Head, Purchase &
Stores. SCL reserves the right to accept or
reject the tender in whole or part thereof
without assigning any reason whatsoever.
WAGES: The contractor shall pay the
minimum rates of wages as notified by the
Central Government from time to time.
However, where in any area the minimum
rates of wages fixed by the Central Govt. are
lower than the minimum rates of wages fixed
by the State Government for employees in
employment in relation to which State
Government is the appropriate Government ,
the rates of wages fixed by the State
Government shall in all respect of these area,
be deemed to be the minimum rates wages
payable to these workers.
The contractor
shall comply all the statutory requirements
under Labour Contract Act.
23.
Insurance of the personnel of the Contractor
deployed for work shall be arranged by the
Contractor at his cost and shall be the
responsibility of the Contractor.
The
Contractor shall indemnify SCL against any
claim arising out of injury/ accidents/
mishaps to any of the personnel of the
Contractor during work.
24.
VALIDITY: The Bids must be valid for 120
days from the bid closing date.
25.
LIQUIDATED DAMAGES: The Contractor shall
comply with the agreed upon terms and
conditions of the contract. In case of any lack
in providing the services, SCL reserves the
right to impose LD/Penalty on the contractor
@ 0.5% of the wages per un-supplied labour
per week or part thereof the delay subject to a
maximum of 10%.
26.
The contractor shall arrange Police verification
of the personnel being deployed against this
contract at no extra cost to SCL
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27.
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22.
FORCE MAJEURE: Neither of the parties
hereto shall be liable for damage or have the
right to cancel for any delay or default in
performing its obligations, if such delay or
default is caused by conditions beyond its
control including but not limited to fire,
storms, floods, earth quakes, acts of God,
government restrictions, continuing domestic
or international problems (such as war,
rebellion, insurrections, strikes, riots, work
stoppages, labor disputes) or delay as to
ancillary materials, which affect the dates of
10
fulfillment of any obligations as per the
contract.
Such dates will be respectively
postponed for the period of continuance of
such force majeure circumstances and other
party can suspend the performance of its
obligations co-related to the postponed
obligations of the affected party.
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The obligation thus postponed shall be
resumed
after
the
force
majeure
circumstances have ceased. At the beginning,
during and at the pre-visible end of the force
majeure circumstances the parties shall
promptly consult with each other about
appropriate counter measures to be taken.
If the performance of obligations of any party
should be delayed more than six (06) months
by reasons of force majeure circumstances
mentioned above, the parties shall mutually
consult about the subsequent performance of
obligations.
28.
APPLICABLE LAW:
The contract shall be interpreted, construed
and governed by the Law of India.
The contract shall be subject to the exclusive
Jurisdiction of the court of SAS Nagar
(Mohali), Punjab, India, irrespective of
anything mentioned in any correspondence or
otherwise.
29.
CANCELLATION OF CONTRACT: In the event
of the contractor’s failure to execute the
contract as per terms and conditions
mentioned therein, SCL reserves the right to
cancel the contract without any obligations.
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Place:
Date:
Signatures:
Name
:____________
Designation: ____________
Name of the
Organization:____________
& Address:
Company Seal ___________
11
PART-IV
QUALIFICATION BID
A. Name of the Organization:
Present Business Activities with particular reference to providing Cooks etc:
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B. Year of Establishment: _________________________________________.
C. Nature of Firm:
Proprietary ship
Private Limited
Partnership
Limited
Any
Other
D. COMPLETE POSTAL ADDRESS :
Phone nos.
E-mail :
E. Company Profile and experience :
Bidder should submit references & order copies, list of important clients,
experience certificate supported with documents.
F. PAN Number: ___________________ (Copy of PAN to be submitted herewith).
G. Basic Qualification & Experience: Provide the details of basic Qualification/
Trade Qualification & Experience of Cook & Assistant Cook, Helper and
Dish washer as per Part –I of this Tender Document.
A) Experience: ______________________________
Bidder must submit Compliance statement to Terms & Conditions (PART- III) as
part of the ‘Qualification Bid’.
It is hereby certified that the information furnished herein is true and correct. We
have gone through all the terms and conditions of the Tender Document and
understand that in the event of detection of any false/incorrect information, the bid
may be rejected without any further reference.
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We also understand if during the performance of the contract, it is detected that the
contract has been obtained by furnishing false/incorrect information in the bid, the
contract is liable to be terminated and the Performance Bank Guarantee shall be
forfeited.
Signature:___________________
Name
Place________________
Date ______________
:___ ________________
Designation:_________________
Seal
:_________________
12
PART- V
FORMAT FOR PRICE BID
Sr.
no.
Category
Semi-skilled-I Cook
2
Semi-skilled-II Assistant Cook
3
Wages per person
per month Rs.
02 Nos.
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1
Qty.
Tentative
02 Nos.
Un-skilled- Helper to assist cook
10 Nos.
Un-skilled- Dish washer
03 Nos.
4
Note: The contractor shall pay the minimum rates of wages as notified by the
Central Government from time to time. However, where in any area the minimum
rates of wages fixed by the Central Govt. are lower than the minimum rates of wages
fixed by the State Government for employees in employment in relation to which State
Government is the appropriate Government , the rates of wages fixed by the State
Government shall in all respect of these area, be deemed to be the minimum rates
wages payable to these workers. The contractor shall comply all the statutory
requirements under the Labour Contract Act.
1.
The relevant/applicable supporting document/copy of notification etc of
minimum wages prescribed by Central Government or the State Govt. as applicable
in Mohali (Punjab) should be attached along with the bid. The bidder should also
provide break-up for the quoted rates indicating the followings :i)
ii)
iii)
iv)
v)
vi)
Wages per month………………………………………………..
EPF % rate ……………………………………………………….
ESI % rate ………………………………………………………..
Service /Administrative charges % rate……………………
Service Tax % rate ………………………………………………
Other charges/ overtime, if any % rate ……………………
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Any manpower not covered in the above categories if required shall be provided at the
mutually agreed rates, however other Terms & Conditions shall be the same.
Signature: __________________
Name: ______________________
Place:
Designation:__________________
Date:
Name of the Organization & seal______
13
PART - VI
PROFORMA FOR STATEMENT OF COMPLIANCE TO BE PROVIDED BY THE
BIDDER ALONGWITH THE ENVELOPE -II
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REF: P&S/2014/P&GA/144
1. This is to certify that we have carefully gone through the “Scope of Work”, Part-1
and “ Compliance of the Terms and Conditions Part -III given in this Tender
Document. We have based our bid on various clauses of the above said
documents and hereby confirm that:
•
We have submitted the bid meeting the “Scope of Work” Part-1.
•
We accept all the clauses as indicated in the Tender document mentioned in
“Terms & Conditions” Part-III .
Signature __________________
Name ___________________
Place: _________
Designation______________
Name of the organization
Date: __________
Se
Seal_______________
14