t kr 1 Jnsurance Consultant U F Qrassroots i RsusII Nolan NIA Prosidoat P 6 Box 65126 Batea Bo 6e Louisiana 76366 22562216711 Winne 2255676166 Fax com Nslanlroaa@aol Th December 7 2012 Mr Gary D Normand Louisiana Board of Ethics P0Box4368 Baton Rouge LA 70821 SUBJECT SUPPLEMENTAL REGISTRATION 700 FEE SUPPLEMENTAL REGISTRATION 900 FEE Dear Mr Normand Please accept this letter as a formal request to waive the above fees assessed for the non compliance of completing a Supplemental Registration timely It was not my intent to neither lose the contract with LAHU nor have to find other employment with HAFA I wanted to thank you for speaking to me this morning These last few months have been very upsetting and very troubling I have worked for the Louisiana Association of Health Underwriters LAHU for several years and have been a member for more than 10 years These people were my family and friends I had dedicated my life to lobbying for them I didn t plan to leave LAHU however I had no choice At the end of October there were some disagreements about upcoming legislation in which the President Past President Legislative Chair PAC chair and several others quit the LAHU Board A few days following I attended a meeting in New Orleans and was approached by a LAHU Board member stating that I was going to be asked to resign because of personality issues 1 was never asked to resign and they would rather have the board return than have me as a lobbyist I explained I was not an t resign but I would not offer a contract in 2013 employee and wouldn From that point a new President assumed the position a board meeting was held and it apparently was decided they would pay me through the end of the year I do not have anything official in writing from LAHU stating when the official end of my contract occurred Therefore when I completed my monthly report I simply used the 10 12 date for the end of that 31 report These events have been very traumatic as LAHU was my only client I had and there was a possibility I would be without an income With the major upset of the LAHU Board the direction and the treatment of me a few LAHU members decided they needed to form a new Association in order to lobby for agent legislation The beginning of November they begin filing articles of incorporation and started a conversation with me about hiring me to represent IIAFA I have attached the first HAFA Board Meeting Agenda in which you will note they will hire me on December 10 2012 When completing my monthly remittance form I was so scared of doing something wrong and getting fined I simply put 12 as the start date for IIAFA so that I did turn the information in timely I guess I was thinking I needed to put 10 1 11 31 and 11 1 respectively because that was the time period for the report I was completing I have met with HAFA and helped them with membership to get started but I have not served as their lobbyist After the meeting on December 10 2012 it will be recorded in their minutes that I will be hired as the IIAFA lobbyist Your kindness and consideration is greatly appreciated I am simply begging your assistance in waiving these fees I have tried over the years to adhere to all the rules and I don t believe in breaking them I take full responsibility for providing incorrect information and didn t understand the ramifications of doing so I would be happy to appear in person or bring as many witnesses as possible to testify to the timeline of these events I have also provided a copy of my contract with LAHU that should have ended 12 31 12 4II I ent The Nolan Group STATE Cr s OUIS A ti rrrIlq I ro DEPARTMENT yr STATE CLIP s Aa LOUISIANA BOARD OF ETHICS AFT 13 tt p v a 43 P o BOX 4368 BATON ROUGE LA 70821 2251 219 5600 d nol m y pr FAX 3225 3 381 7271 80C 1 6630 842 333 et83cs state 0 3ei us la November 27 2012 CERTIFIED MAIL MS B RONNELL NOLAN NO 70122210000164593526 364 STEELE BLVD BATON ROUGE RE LA 70806 RETURN RECEIPT REQUESTED Late Fee Assessment 2012 Supplemental Registration Dear MS NOLAN Enclosed is an Order of the Louisiana Board of Ethics assessing late fees pursuant to La R S 42 1157 for the late filing of a required registration report Please submit a check or money order in the amount of S700 payable to the Treasurer of the State of Louisiana to Post Office Box 4368 Baton Rouge LA 70821 You have 20 days from the receipt of this letter to submit payment or dispute this assessment To dispute this assessment you may elect to do either or both of the following 1 You may request a waiver ofthe latefee to the Louisiana Board of Ethics If you submit a request for a waiver to the Board of Ethics you should include specific details along with documentation to support as to why in your opinion you have good cause as to why your report was not timely filed and the late fee should be waived Also if you would like to appear before the Board of Ethics in connection with your request you should state that in your letter If you request an appearance you will be notified of the place and time prior to the meeting The request should be submitted to the attention of the Board of Ethics at the following address P O Box 4368 Baton Rouge LA 70821 or fax at 225 381 7271 If the Board declines to waive your late fee you have the right to appeal the assessment thereafter to the Ethics Adjudicatory Board 2 You may request an appeal ofthe late fee to the Ethics Adjudicatory Board EAB If you choose to request an appeal of the late fee to the EAB you should submit your request to the attention of the Executive Secretary of the Louisiana Board of Ethics at P O Box 4368 Baton Rouge LA 70821 or fax at 225 381 7271 If you do not pay or dispute the assessment of the late fee a lawsuit will be filed in the 19th Judicial District Court to pursue the collection of the late fee If we are required to file suit to collect the amount owed you may be responsible for all additional costs inclined Sincerely IANA BOARD OF ETHICS LOU far Gary D ormand Enclosure AN EQUAL OPPORTUNITY EMPLOYER STATE OF LOUISIANA DEPARTMENT OF STATE CIVIL SER ICE F tiak LOUISIANA BOARD OF ETHICS ti P O BOX 4368 S BATON ROUGE LA 70821 225 219 560C FAX 225 381 2 1800842 6630 www u a siate ethics s November 27 2012 CERTIFIED MAIL MS B RONNELL NOLAN NO 70122210000164593533 364 STEELE BLVD BATON ROUGE LA 70806 RE RERAN RECEIPT REQUESTED Late Fee Assessment 2012 Supplemental Registration Dear MS NOLAN Enclosed is an Order of the Louisiana Board of Ethics assessing late fees pursuant to La R S 42 1157 for the late filing of a required registration report Please submit a check or money order in the amount of S900 payable to the Treasurer of the State of Louisiana to Post Office Box 4368 Baton Rouge LA 70821 You have 20 days from the receipt of this letter to submit payment or dispute this assessment To dispute this assessment you may elect to do either or both of the following 1 You may request a waiver ofthe latefee to the Louisiana Board ofEthics If you submit a request for a waiver to the Board of Ethics you should include specific details along with documentation m support as to why in your opinion you have good cause as to why your report was pot timely filed and late fee should be waived Also if you would like to appear before the Board of Ethics in connection with your request you should state that in your letter If you request an appearance you will be notified of the place and time prior to the meeting The request should be submitted to the attention of the Board of Ethics at the following address P O Box 4368 Baton Rouge LA 70821 or fax at 225 381 7271 If the Board declines to waive your late fee you have the right to appeal the assessment thereafter to the Ethics Adjudicatory Board 2 You may request an appeal ofthe late fee to the Ethics Adjudicator Board EAB If you choose to request an appeal of the late fee to the EAB you should submit your request to the attention of the Executive Secretary of the Louisiana Board of Ethics at P O Box 4368 Baton Rouge LA 70821 or fax at 225 381 7271 If you do not pay or dispute the assessment of the late fee a lawsuit will be filed in the 19th Judicial District Court to pursue the collection of the late fee If we are required to file suit to collect the amount owed you may be responsible for all additional costs incurred Sincerely LO ISIANA BOARD OF ETHICS Ar ary Normand Enclosure AN EQUAL OPPORTUNITY EMPLOYER 114 or et n 4 U MEMO OF UNDERSTANDING This memorandum of understanding is entered into by the Louisiana Association of Health Underwriters and B Ronnell Nolan HIA of The Nolan Group to work on behalf of the Louisiana Association as the contracted lobbyist for State of Louisiana for the period of January 1 2012 to December 31 2012 BETWEEN LOUISIANA ASSOCATION OF HEALTH UNDERWRITERS the Association an association organized and existing under the laws of the STATE OF LOUISIANA with its head office located at AND B Ronnell Nolan dba THE NOLAN GROUP the Lobbyist a company organized under the laws of the STATE OF LOUISIANA with its head office located at O BOX 65128 BATON ROUGE LA 70896 P In the event of a conflict in the provisions of any attachments hereto and the provisions set forth in this Agreement the provisions of such attachments will govern In consideration of the foregoing and of the mutual promises set forth herein and intending to be legally bound the parties hereto agree as follows 1 RECITALS a Lobbyist has expertise in the areas of the Association s industry and is willing to provide lobbying services to the Association b Lobbyist is licensed by the DEPARTMENT OF INSURANCE in the STATE OF LOUISIANA as a Life Health and Accident producer and agent and holds the appropriate lobbyist licensure and certification for the STATE OF LOUISIANA Lobbyist will maintain these licenses and certifications as active for the duration of the contract term with the Association c The Association is willing to engage the Lobbyist as an independent contractor and not as an employee on the terms and conditions set forth herein 2 SERVICES a Lobbyist will provide expertise and services to the Association and the Association s membership regarding the health and welfare insurance industry b s expertise and services include but are not limited to attendance of State Legislative Lobbyist Insurance Committee meetings and testify as necessary and required impact of State legislation pre during and post annual State Legislative session impact of Federal legislation on the STATE OF LOUISIANA as necessary and required c Lobbyist to create and maintain relationships with State House and Senate Insurance legislators and staff as is necessary to promote the interests and position of the Association with regard to the health and welfare insurance industry d Lobbyist to communicate to the Association Board of Directors and the Association s membership of all activity on a monthly basis and on a weekly basis during the State Legislative session e Lobbyist to be the Association s liaison with the Commissioner of the Louisiana Department of Insurance and staff State Legislators and staff National Association of Health Underwriters Governmental Affairs staff and Federal Congressional leaders and staff f Lobbyist and Association will collaborate on the effectiveness of the Lobbyist s efforts and promotion of the Association s legislative and policy making positions g The Association Board of Directors will retain the authority as the final review entity and approval of the Legislative Council and other committees recommendations by the Legislative Council with regard to upcoming legislation and position of the Association on legislative rulings and reserves the right to review other communication methods h Lobbyist will provide Ad Hoc services as requested and approved by the Association Board of Directors and or the Association s membership Ad Hoc services include but are not limited to attendance of Agent Advisory Group meetings Louisiana Health Care Commission meetings Health Underwriters and Health Agents Political Action Committee PAC events delivery of PAC campaign donation checks to the respective legislative recipients State Legislative fundraising events Association State and Local Chapter Board meeting and membership functions as requested necessary and or required 3 CONSULTING PERIOD a The initial term of this Agreement shall commence on January 1 2012 until December 31 2012 b Association agrees to review and evaluate the performance of Lobbyist at the end of the Agreement period c This Agreement may be renewed perpetually as agreed to by both parties named in this Agreement should the Association deem it necessary to retain the expertise and services of Lobbyist 4 COMPENSATION a Lobbyist will provide services named above for the stated contract period for 2 500 per month b Lobbyist will be compensated directly by the Association on a monthly basis by the 1s of each month c Lobbyist will be provided a 1099 at the end of the calendar year d Compensation is open to renegotiation by either stated party at the end of the initial Agreement period should the parties renew this Agreement e Association will compensate Lobbyist for rendered services for personal vehicular travel mileage at the Federal rate current at the time of the expense hotel expenses to attend Association National State and Local affiliates sponsored events conferences and speaking engagements Refer to Section 5 APPROVED MEETING AND CONVENTION REIMBUSEMENT POLICY f Lobbyist will be compensated directly by the Association and or the Association s local chapter affiliates for expenses incurred in item 4 d upon receipt of itemized expense report Compensation to be made to Lobbyist within 5 business days of the Association s receipt of said expense report g In the event Lobbyist anticipates incurring expenses outside of those sated in item 4 d those expectations must be submitted to the Association Board for prior approval Reimbursements for said expenses are at the discretion of the Association Board of Directors and are not guaranteed for reimbursement Failure to receive prior approval from the Association Board of Directors for expenses outside of item 4 d are not guaranteed for reimbursement 5 APPROVED MEETING AND CONVENTION REIMBURSEMENT POLICY a The following are paid infull i Registrationfees when made on a timely basis late fees are not reimbursed unless approved by the Association Board of Directors ii Airfare at the lowest available fare within reason higher than normal route airfare must be submitted to the Association Treasurer for approval iii Hotel accommodations where the event takes place number of nights limited to the event If the program begins before 3PM that night is paid if the program ends after 3PM that night is paid Room and tax only are eligible for reimbursement additional room charges are the responsibility of Lobbyist iv Transportation i e taxi shuttle service to and from the airport and event destination are reimbursed up to 50 00 with receipt b The following are paid per diem i Food Beverage 1 For scheduled conferenceconvention days only If conferenceconvention has 3 days of qualified events the total reimbursement is up to 150 based on receipts 2 00 Up to 50 per day per person with reimbursable receipts as budget allows c Of note i Expense receipts must be submitted to the Association Treasurer within 90 calendar days of the event to be considered eligible for reimbursement ii Association Board of Directors has the authority to reduce or withhold reimbursement for non qualified or insufficiently substantiated expenses iii No reimbursements will be issued without itemized receipts for the expenditure 6 TERMINATION a The Association reserves the option to terminate this Agreement for any reason with a 30 day notice b Lobbyist reserves the option to terminate this Agreement for any reason with a 30 day notice c Upon termination of this Agreement all business conducted and communication with the Association and the Association s membership during the Agreement period will remain proprietary to the Association Agreed to and signed on THE NOLAN GROUP this day of 20 by LOUISIANA ASSOCIATION OF HEALTH UNDERWRITERS Printed Name Printed Name of Sitting President Signature Signature t Health Agents for America Presidential Board Meeting December 10 2012 Call to Order Welcome Chris Garrett Chairman Introduction of Members Ratify Bylaws Approval of Membership Dues Structure Annual Amounts Approval of New Members Approval of Budget for 2013 Hire Lobbyist B Ronnell Nolan The Nolan Group D 0 Insurance Positions on Legislation Net of Commission legislation Policy Fee for L H Create a Focus Group from membership Will Chapman Committee Chair Balance Billing PSA Campaign Level of Commissions received in the Exchange Washington Update Michael Keegan March Membership New Business Adjourn Board Meeting