BUSINESS PROPOSAL LETTER Dear Sir/Madam, Greetings from Empyrean Infotech! We are serving education sector, specially Schools for last five years. Since its beginning, we are involved in Development of School Fee Management Software - “School Simulator”. At its early stage, we have got feedbacks from various Schools across Delhi, and Delhi NCR. Based on their feedback, “School Simulator” has taken its shape to fulfill most of the requirements of Fee Management Process and Accounting needs. There are some vital issues associated with most of the School Software available in the market:  Lack of Service Support  Not focused on user requirement.  Not flexible to make an immediate change in any of the configuration (like fee head amount, late fine amount, new fee head creation, new concession, change in concession amount etc.)  Difficult to learn and operate.  Software bug.  Reports are not suitable for accounting purpose and statutory requirements. “School Simulator” cares all the above issues for you and Fee Management Department. Our Development team is working continuously to make this software more effective than it’s previous by providing regular updates. Our Service team is always ready to solve any kind of problem faced by user on phone, or reaching at School. Save your time, money, and human resource by considering “School Simulator” for School Fee Management Department SOME OF THE ISSUES IN MANUAL SYSTEM OF FEE MANAGEMENT 1. Required more time to complete the task 2. High chance of error in calculation and data handling as it requires more concentration. 3. Required skilled person for proper handling of data and report generation. If that person is absent there is no way to get the information required by management or account section. 4. It is very difficult to collect fees when there is huge crowed in front of fee counter. It will frustrate both parents and staff at fee counter. 5. If management required some report immediately, it is very difficult. 6. Managing payment, dues, advance, concession, late fine, transport are tightly integrated amongst themselves. So it requires lot of register maintenance to keep data consistent for accounting purpose. 7. Lots of time spend on reconciliation of cash/cheque and data entered on collection register or receipt book. If some amount is entered incorrect, it is very difficult to find where is the problem? Is it in counting or on register? So it needs an endless loop of task until problem is detected. 8. If any Student is availing concession or transport facility, then it depends on parent or student to inform this to staff at the time of fee deposition. If staff has to cross examine student’s concession or transport facility, he needs to turn over the pages of registers to find out the necessary information. 9. If due to mishandling any register is lost then it will paralyze the whole accounting. You can’t make copies of registers on daily basis. 10. Many times Central Board to which your school is affiliated, demands reports giving details about  Students records class wise  Student records male or female wise  Student records religion and cast wise  Student records age on the given date and age wise  Students records availing EWS(Economical week Student) concession  Student record availing any concession all these are time consuming task. 11. If any manual mistakes occur during entry than it will effect all the reports again if we have to resolve the mistake than we would have to change in every register. 12. Unfortunately if due to any accident we lost all the manual register that it is just impossible to recover at all HOW “SCHOOL SIMULATOR” HELPS IN ABOVE SITUATIONS 1. School Simulator is fully automated school fee management software, suitable for accounting and Management. 2. Any Person having basic computer skill can operate this software. 3. You will get a fine grain control over fee payments, dues, advance, concession, transport and late fine. 4. You can see/print payments made by students under different heads on daily, monthly/quarterly/annual basis not only this but also you can see/print payment under a particular head. Similarly you can see/print defaulters in a fee payment period. 5. If you are providing transport facility to students. You can get information of the students not paid the transport fee and by which bus they are coming. How much amount is collected from each bus. You can provide list of students not paid transport fee to each Bus staff. 6. Once it is configured, you can starts taking fees instantly, no need to specify fee heads, its amount. All necessary calculation is performed by this software in background and it will be visible to you, what are the fees applicable to a student in a class? You just have to save and take a print of receipt. 7. It can take payments of more than hundred students in an hour. 8. You can generate various reports at your fingertip. This software empowers you to generate reports on various criterions. 9. Various reports required by CBSE time to time can be generated by this software. 10. Accounts feel comfortable with the reports generated by this software. 11. This software is automatically adjusts advance payment deposited by student for future payments. 12. If student is availing any concession it will automatically deducted at the time of fee payment, you need not have to specify this every time. 13. If there is payment delays exceeding the permissible no of days, Late Fine will automatically imposed on those students. SALIENT FEATURES OF SCHOOL SIMULATOR 1. “School Simulator” introduces the concept of slot (a month or duration in which fee is to be debited into student account) setup so that you can configure frequency of dues loading in a financial year. it can be monthly, bimonthly or quarterly basis depending upon the requirement. 2. Automatic dues loading. Once fee structures are configured no need to do it again for each student or a class. “School Simulator” will automatically load dues of each student when a new slot comes. 3. Highly informative Report Generation. Most essential collection of reports based CBSE and ICSE compliant. Apart form this; there is single window system to generate all other kinds of report which is one of the unique features of this software. Get reports based on criteria chosen. 4. Fully centralized Fee Counter which includes all possible frequently parameters like last payments, concession applied (if any), transport setup, modify details of a student, reload fee if there is some change in fee structure. No need to go to some other place or window if some changes are required at the time of fee collection, this makes fees collection faster. 5. Highly efficient MySQL database as backend and JAVA Technology at Front end to provide guaranteed seamless running of the application which is bug free and less prone to virus attack. 6. Keyboard Shortcuts are provided for easier access to various window and commands. 7. Multiple user access. Privilege of accessing application can be defined. 8. Works on LAN. 9. No need to install 10. Dot Matrix/Laser Printing Support. 11. Multiple Branch Creation Support. 12. Integration with busy and tally accounting package. 13. Migration of old database in the application. 14. Unmatched proven service support to our esteemed clients. References are available on request. 16. Bulk SMS Sender. 17. Student Ledger. 18. Back Date Entry Support. 19. Automatic Bill No generation. 20. Database Backup Feature. SOME OF ADVANCE FEATURES OF “SCHOOL SIMULATOR”  Dynamic Fee Head Creation.  Club different fee heads with amounts under a fee structure and assign it to a class, multiple fee structure creation is possible. Creation of Regular, Occasional, Admission fee structures for each class is possible.  All Student belongs to a class will have to pay Fee Structure assigned to that class. In case there are additional fee heads applicable to a student, customization of fee heads applicable can be done at student basis.  Concession structures can be created under which heads to be included will be assigned a fixed amount or a percentage.  Occasional fee structure if applicable in a slot can be assigned to the slot.  Elegant late fine automation support to apply late fine to student who comes to make payment after certain days after dues is debited into their account. It can be fixed or multiple of certain amount.  Option to Setup Bill no for each branch to generate automatic bill no while collecting fees.  Payment Rollback, in case of Cheque Bounce or any other reason. In case of Cheque bounce, applicable charges can be imposed on student against this. All the reasons to rollback will be logged for future purpose.  Modification of Payment is possible in case any discrepancy occurs during fee collection.  Includes Transport Fee management and report generation.  Surplus Amount management.  Option to collect Regular and advance payment in full and partial as well.  Option to export reports in pdf or excel format with print preview features.  Birth Day reminder.  For More Details and Reports Snapshot. Please visit our site: www.empyreaninfotech.in REPORTS GENERATED BY “SCHOOL SIMULATOR” Reports are the vital part of any application so for the “School Simulator” is. We have tried to provide every possible type of reports under the scope of the application. Reports are so dynamic that you can access it under many extensions i.e. jasper, PDF, EXCEL and RTF. Here mentioned below some reports:  MIS Report ( Slot wise Student Payment Analysis)  Daily payment summary.  Payment and dues reports.(user wise, date wise and branch wise)  Student Ledger  Date wise payment summary.  Day book  Cash Collection Register  Cheque Collection Register  Monthly payment summary  Yearly payment summary.  Student details based on search criteria.  Student Strength, Category & Religion wise (Statutory Report)  Payment receipt  Transport payment and defaulter list.  Concession list (class wise & student wise).  Defaulter list  Defaulter Notice.  I-Card Generation.  TC Generation  Slot wise payment (i.e. Monthly , quarterly or as school received the payment) OUR ESTEEMED CLIENTS Listed here few of our Clients, who are using “School Simulator” for more than two years:  GD Goenka Public School Indirapuram, U.P.  Syanti Gyan Public Sr. Sec. School, sector-19  Lovely public sr. sec. school, Priyadarshni vihar Delhi.  Sunrise Public School, sector-19  Lovely public English school, yojna vihar Delhi.  Lovely public play way school, Nirman Vihar  Lovely Public School, New Layal pur, Delhi.  Lovely Public School, Geeta colony, Delhi.  St. Teresa Public school, Indirapuram, Ghaziabad, UP.  Global Sanskriti -The world school, indirapuram, Ghaziabad, UP.  Ralli International School, Nitikhand III, Indirapuram, Ghaziabad, UP.  St. Raman Public School, Mayur vihar, Delhi  Baptist Convent Public School, Patparganj Extension.  St. Andrews Public Sr. Sec. School, Patparganj Extension  Sanskar Public school, Dwarka, sector-10  Kiran Memorial Public School, Faridabad  Flourance Public School, Mayur vihar, Delhi  Saraswati Shishu Sadan, Tigaon Ballabhgarh, Haryana.  Happy Home Public School, Rohini Delhi  Arya Hans Raj Model School, Jahangirpuri, Delhi  Mother Teresa Public School, nathupura, Delhi  Rishi Public School, Sec31, Gurgaon  Joseph & Merry Public School, Nathupura, Delhi  D.N Public School, Nirankari, Delhi  Premier Public School, Nathupra, Delhi  Canterbury modern public school, Bhajanpura Delhi  Fogaat Sr. sec. public school, Faridabad, Haryana TERMS & CONDITIONS  The cost of “School Simulator” is Rs. 22,000/-  AMC from the next year and onwards Rs. 4,000/-  Customizations in the Software are chargeable.  All Cheques/DD will be in favour of “JAITARA INFO ENTRPRISES”(a sister concern of “ Empyrean Infotech”) Wishing your School a Greater Success! Business Development Manager, (MANOJ KUMAR SINHA) Empyrean Infotech Visit us at: www.empyreaninfotech.in Email: [email protected], [email protected]