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Beverly Hills
Regular Village Council Meeting
Tuesday, October 21, 2014
Municipal Building
18500 W. 13 Mile Rd.
7:30 p.m.
AGENDA
Roll Call/Call to order
Pledge of Allegiance
Additions to Agenda/Approve Agenda
Community Announcements
DTE Representative to address power outage
Consent Agenda
a. Review and consider approval of minutes of a regular Council meeting held October 7, 2014.
b. Review and file bills recapped as of Monday, October 20, 2014.
Business Agenda
a. Review and consider annual funding request and contract from Birmingham Area Seniors
Coordinating Council (BASCC) for FY 2014/2015 in the amount of $30,000.
b. Review and consider annual funding request and contract from Birmingham Bloomfield Community
Coalition for FY 2014/2015 in the amount of $1,200.
c. Review and consider liability and property insurance renewal.
d. Review and consider 2014/15 Fiscal Year budget amendments.
e. First announcement of a vacancy on the Village Council.
f. Second announcement of vacancy on the Parks & Recreation Board.
Public comments
Reports
Manager
Council
The Village of Beverly Hills will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and
audiotapes of printed materials being considered at the meeting, to individuals with disabilities attending the meeting upon three
working days notice to the Village.
Individuals with disabilities requiring auxiliary aids or services should contact the Village by writing or calling Ellen Marshall, 18500 W.
Thirteen Mile, Beverly Hills, MI 48025 (248) 646-6404.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 1
Present:
President Mercer; Members: Burry, Kelly, Mooney and Oen
Absent:
Briggs and LaFerriere
Also Present: Manager, Wilson
Assistant Manager/Clerk, Marshall
Public Safety Director, Torongeau
Finance Director, Wiszowaty
Village Attorney, Ryan
President Mercer called the regular Council meeting to order at 7:30 p.m. in the Village of Beverly
Hills municipal building at 18500 W. Thirteen Mile Road. The Pledge of Allegiance was recited by
those in attendance.
ADDITIONS TO AGENDA/APPROVE AGENDA
Motion by Mooney, second by Oen, to approve the agenda as published.
Motion passed.
SPECIAL ORDER OF BUSINESS
ACCEPT BRIAN LAFERRIERE’S RESIGNATION
Council is in receipt of a letter dated September 25, 2014 from Brian T. LaFerriere in which he
resigned his position as Village Council member for the reason that he no longer resides in Beverly
Hills.
Motion by Mooney, second by Oen, to accept with deep regret the resignation of Brian T.
LaFerriere from his position on the Beverly Hills Village Council.
Members thanked Brian LaFerriere for his service and contributions to the Village during his tenure
on Council. Some of his contributions include oversight of Village finances in conjunction with
Finance Director Wiszowaty and Manager Wilson as well as bringing insight into problems faced
by the Village. Mr. LaFerriere’s input will be missed. Mercer presented an engraved plaque to Brian
LaFerriere in appreciation of his dedicated service as a Beverly Hills Council member for nearly
four years. Council members wished him well.
LaFerriere stated that he regrets that he cannot serve on the Council until the end of his elected
term, but he and his wife have moved their residence to Royal Oak. LaFerriere said that it has been
a privilege and an honor to represent the citizens of Beverly Hills on this Council. He noted the
importance of citizens serving on the Council and making decisions that effect all aspects of life in
the community for decades to come. He thanked all of the members present for the work they put
forth to make this Council as good as it has been. He thanked the Village’s management team,
Public Safety Officers, and every Village employee who makes this community a great place in
which to live. Brian LaFerriere was applauded by those in attendance.
Motion passed.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 2
SWEAR IN NEW PUBLIC SAFETY OFFICER
President Mercer welcomed Officer Jon-Paul Kraft-Goltz as a new member of the Public Safety
Department. He noted that funds have been budgeted to return the Public Safety Department to its
full strength. Officer Kraft-Goltz is from Detroit. Mercer outlined his education, his law
enforcement and fire training, and his work experience. Kraft-Goltz is currently pursuing a
bachelor’s degree in criminal justice from Colorado Technical University.
Clerk Ellen Marshall administered the oath of office to Jon-Paul Kraft-Goltz, officially instating
him as a Beverly Hills Public Safety Officer. He was welcomed and applauded by those present.
2014 OFFICER OF THE YEAR
President Mercer approached the podium with Public Safety Director Torongeau to announce the
Officer of the Year for 2014. The Village has a public safety department that is second to none;
Mercer thanked all of the officers for their dedication to this community. Mercer stated that he was
honored to bestow this award on behalf of the Village Council to an individual who has earned and
deserves this honor. He presented the Officer of the Year award to PSO Tom Danielson.
Officer Danielson stepped to the podium where Chief Torongeau presented him with an etched
glass trophy symbolizing the mountain he had to climb to recover from serious injuries received in
the line of duty in October of 2012. Chief Torongeau said that it is our duty to recognize the people
who protect the citizens every day. Tom Danielson is an amazing individual and deserving of this
award.
Tom Danielson’s mother and father, his wife Janessa and his two daughters were present this
evening. Many Beverly Hills public safety officers and command staff were present in the audience.
Council members presented Officer Danielson with proclamations and special tributes from area
politicians who wanted to recognize his service including State Representative Rudy Hobbs, State
Senator Vincent Gregory, and Oakland County Commissioner Bill Dwyer. Judge William Richards
from the 46th District Court was present in the audience to honor Tom Danielson.
Mercer further pronounced that the Department of Public Safety has honored PSO Tom Danielson
with the Public Safety Heart Award. On October 4, 2012, while attempting to apply stop sticks in an
effort to arrest an armed and fleeing felon, PSO Danielson’s vehicle was struck by the suspect’s car
seriously injuring the officer. Officer Danielson willfully put himself in harm’s way to protect the
citizens of Beverly Hills. He is now back on the force, and we honor his service. Officer Danielson
was applauded by those present. Tom Danielson said that he appreciated the recognition, adding
that there are many fine officers in the Department.
COMMUNITY ANNOUNCEMENTS
Jeremy Moss, Councilman from the City of Southfield, thanked Council members and residents of
the community for his success in the primary election whereby he became the candidate for State
Representative for this District on the November ballot. Moss stated that he intends to be visible in
the community if he is successful in the November election. As a local elected official, Moss truly
believes that the local body of government is most responsive to the people who they represent. He
will be connected with the local needs of the communities he serves and will make sure that they
earn the support they deserve.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 3
Southfield Township Clerk Sharon Tischler mentioned that residents should have received their
absentee ballots in the mail at the end of September. If citizens have not received their ballots, they
could visit or contact the Township office and request to have their absentee ballot resent or request
an application.
CONSENT AGENDA
Motion by Mooney, second by Oen, to approve the consent agenda as follows:
a. Consider approval of minutes of a regular Council meeting held September 16, 2014.
b. Review and file bills recapped as of Monday, September 22, 2014.
c. Review and file bills recapped as of Monday, October 6, 2014.
d. Set public hearing date of November 3, 2014 regarding private road approval for
31805 Evergreen.
e. Consider renewal of professional computer consulting services with Enterprise
Computer.
f. Set public hearing date of November 3, 2014 regarding proposed ordinance adding
section 22.090.080 Maintenance Agreements to Chapter 22 of the Municipal Code.
Motion passed.
BUSINESS AGENDA
PRESENTATION OF JUNE 30, 2014 AUDIT BY PLANTE AND MORAN
Council members are in receipt of the audited financial statements of the Village of Beverly Hills
for the year ended June 30, 2014. Auditor Martin Olejnik stated that Plante & Moran has given its
unqualified audit opinion on the Village’s financial statements, which means that Beverly Hills’
accounting records are correct and are presented in accordance with accounting standards mandated
by the State. Rumzei Abdallah will review the graphs that highlight information in the financial
statements. Olejnik will follow up with a discussion of the Management Letter.
Audit Manager Rumzei Abdallah used the smart board in his presentation to highlight key points of
the financial statements. He referred to a graph illustrating General Fund Revenue and the sources
of that revenue. The biggest sources of revenue for the General Fund continue to be State Shared
Revenue and Property Tax revenue and fees, which account for 29% each. The next graph combines
General Fund, Public Safety Fund and Library Fund revenue for 2012, 2013 and 2014 for
comparison purposes. Property taxes increased by approximately $126,000 from last year; licenses
and permits have decreased to $129,000 due to building department services being taken over by
the City of Royal Oak. There was a slight increase in State Shared Revenue.
A subsequent graph demonstrated an increase in taxable value and SEV (State Equalized Value) in
the last four years. Home values are on the rebound leading to the increase in property taxes. The
increase in taxable value from last year was 3%; the increase in State Equalized Value was 12%.
State Shared Revenue has declined since 2008 and has rebounded since 2011. The Village is still
about $40,000 short of where it was. A pie chart of General Fund Expenditures by major category
illustrated that approximately one-half of the expenses relate to people costs. The other expenses are
consistent with previous years. Abdallah addressed a graph comparing 2013 and 2014 General
Fund, Public Safety and Library Fund expenditures. Expenditures in total have increased to
$85,000, which was offset by an increase in revenue. A graph depicting fund balances from 2010-
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 4
2014 relative to the minimum target shows that the Village is above the recommended minimum of
20% of general fund expenditures.
Abdallah discussed a graph showing long-term debt obligations from 2010-2014. The last slide
looks at the Village’s pension plan contributions. In FY 2014 the Public Safety Officers’ Retirement
System was transferred to MERS (Municipal Employees’ Retirement System). There is an
increased expected investment return in the MERS plan that went from 7% to 8%. This reduced the
actuarial required contribution into the plan. The Village did pay the required amount of $265,000
this year compared to $548,000 last year.
Martin Olejnik discussed the letter addressed to the Village Council. The first section contains
required communication on the audit process. There were no issues discovered during the audit and
no disagreements with management. Section II contains general recommendations from Plante &
Moran as a result of the audit. There were no significant deficiencies in the audit. The items noted
were mentioned last year and are related to information technology under the current system. Plante
Moran understands that the Village is switching to a new accounting software system that will
address these issues and implement the recommendations.
The Water and Sewer Fund is currently operating at a loss; the fund balance has decreased over the
last few years. Plante and Moran is recommending that the Village conduct a rate study for the next
five-year period to determine if the rates are appropriate.
The third section of the letter includes legislative and informational items occurring in the State.
Olejnik highlighted the following topics: Revenue Sharing; Personal Property Tax; Deficit
Elimination Plans; Michigan Qualifying Statement Revisions and Changes to Filing Process;
Amendments to Public Act 152 of 2011 (Health Care Limitations); SB 542; SB 543; New Rules
Governing Management of Federal Programs; New Pension Standards; and Potential Change in
Audited Financial Statement Due Date. Olejnik commended the Village for its record keeping and
thanked Village staff and particularly Finance Director Wiszowaty for their assistance during the
audit process.
Questions on the audit report from Council members were addressed by Olejnik. Mercer thanked
Mr. Olejnik and Mr. Abdallah for presenting the audit report. He recognized Finance Director
Wiszowaty and his staff for a job well done.
Motion by Mooney, second by Oen, to accept and file the Audit Report prepared by Plante
and Moran for the fiscal year ending June 30, 2014.
Motion passed.
ACCEPT CINDY ARVANT’S RESIGNATION FROM THE PARKS & RECREATION
BOARD AND MAKE FIRST ANNOUNCEMENT OF VACANCY
Mooney informed Council that Cindy Arvant, chair of the Parks and Recreation Board, has
submitted her resignation from that body. As a magistrate of the 46th District Court, Ms. Arvant is
leaving her position on the Board to avoid any conflict of interest and to comply with the code of
judicial responsibility. Mooney said that Cindy Arvant is dedicated to Beverly Park and has been
moving the Parks and Recreation Board forward during her tenure. She has initiated the Movie in
the Park event, chaired the Winter Family Fun Day, and has organized the food court for the
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 5
Memorial Day Carnival. Arvant introduced the idea of food trucks at the Carnival. Arvant’s
contributions to this community will be greatly missed. Her continued voluntary involvement in
future events in an unofficial capacity will be welcomed.
Motion by Mooney, second by Oen, to accept the resignation of Cindy Arvant from the
Parks and Recreation Board with deep regret.
Motion passed.
Mooney made the first announcement of a vacancy on the Parks and Recreation Board to fill the
position of Cindy Arvant for a term to expire on June 30, 2017. The deadline for receiving
applications will be Friday, October 24, 2014 at 4:30 p.m. A Council subcommittee of Mooney,
Burry and Kelly will meet prior to the November 3 Council meeting to review applications and
recommend a candidate for appointment by the Village Council.
REVIEW AND CONSIDER PURCHASE OF VEHICLES FOR DEPARTMENT OF
PUBLIC SAFETY
Motion by Oen, second by Mooney, that the Village of Beverly Hills Council authorize the
purchase of three Chevrolet Tahoes for use by the Public Safety Department for a total
amount of $101,502.00. Money for this purchase is available in account #205-900-979
Vehicle Purchase Account. Council further authorizes Cynergy Wireless in Troy, MI to
equip the three vehicles for use including lights, radios, safety partitions video cameras, etc.
at a cost of $15,635.04 from account #205-345-852 Radio Maintenance.
It was noted in a memo from Captain Yanosy dated September 30, 2014 that it was necessary to
replace Public Safety Department vehicles with high mileage. Bids were requested for two patrol
vehicles and one administrative vehicle. Pricing was obtained through the Oakland County
cooperative bid process, and the bid was awarded to Berger Chevrolet in Grand Rapids, MI.
Cynergy Wireless of Troy is an authorized installer for all equipment used in Village vehicles.
Director Torongeau stated that the Tahoe vehicles have worked well for the Department during all
weather conditions and considering the amount of equipment carried in the vehicles. Oen mentioned
that the vehicles being replaced are sold on eBay. The resale value of a Tahoe is high, plus Tahoe
vehicles provide better service to the community.
Questions from Council regarding the size of the fleet, the condition of the cars being replaced, and
use of the Tahoes were addressed by Torongeau. Funds were budgeted for purchase of three
vehicles this year. Wilson did not see a need for a vehicle purchase in the 2015-16 fiscal year.
Roll Call Vote:
Motion passed (5 – 0).
FIRST READING OF AN ORDINANCE ADDING SECTION 22.090.080 MAINTENANCE
AGREEMENTS TO CHAPTER 22 OF THE MUNICIPAL CODE
Village Attorney Ryan conducted a first reading of an Ordinance Adding Section 22.090.080
Maintenance Agreements to Chapter 22 of the Village Municipal Code regarding maintenance
agreements to site development requirements. Ryan reviewed that has Council adopted an ordinance
to add Chapter 30, Surface Water Drainage, to the Municipal Code.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 6
The MDEQ is currently auditing the practices and policies of all certificate of coverage holders for
storm water management. That ordinance will bring the Village’s ordinances into compliance with
the requirements of State Law.
The proposed ordinance amendment addresses maintenance agreements as part of the Village’s Site
Plan Development Requirements related to storm water discharge. This proposed ordinance will
require the Planning Commission and Council to approve a Storm Water Management Agreement
for any new development. The new Section 22.090.080 reads as follows: “A maintenance
agreement shall be required for all vegetative and structural best management practices (BMPs) to
be constructed on site.”
A second reading and possible adoption of this ordinance will be scheduled for the November 3,
2014 Council meeting.
PUBLIC COMMENTS
K. Fred Ajluni of 30470 Leemoor Drive, resident since 1967, informed Council that his last water
bill was for an amount of $992.99. He lives alone, and his usual water bill is about $45.00 per
quarter. Ajluni came to the Village office and spoke to an employee about his unusually high water
bill. A DPW staff member came to his house to check the meter, which showed that his water use
increased substantially from July 1, 2014 to July 20, 2014. Ajluni was advised to have his meter
checked at a cost of $200-$300. The cost would be the Village’s responsibility if there was an issue
with the meter. Ajluni objected on principle to being responsible for the cost of having his meter
examined and decided to bring this matter to the Village Council.
Mooney suggested that, considering that Mr. Ajluni has been diligently paying his water bill for 47
years, consideration be given by the Village office to examine his meter at no cost.
Carol Apczynski of 32420 Eastlady, homeowner for 25 years, related the history of a residence on
her street that is being renovated. She expressed concern that construction began without a building
permit and feared that the structure may not be capable of supporting a second story. Apczynski
mentioned that code enforcement issues have transferred from Beverly Hills to the Royal Oak
building department during this time period. She wanted to make certain that the house is capable of
supporting a second story.
Manager Wilson will check this out with the building department and report back to Council and
the resident.
Bob Walsh of 20655 Smallwood Court distributed a handout to Council members before launching
into a discussion about the state of the Village’s building department. After the Village building
official retired, building department services were handled primarily by the City of Royal Oak
building department. The Village is now under contract with Royal Oak for most building
department services. Walsh described three instances of building construction projects on Bellvine
Trail, Westlady and Eastlady. He expressed concern that there was inadequate review and oversight
of these projects and no system of checks and balances. Another concern was that Village municipal
codes are not being followed.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 7
REPORTS – MANAGER
DTE Energy - Wilson stated that he received confirmation from DTE Energy that representatives
will be present at the November 21, 2014 Council meeting to talk about area power outages that
occurred in September.
Leaf Collection – The Village has sent out flyers to all homes in the Village providing details and
regulations regarding the leaf collection service. Residents should call the Village office and talk
with staff if they have any questions about leaf collection.
Curbside leaf vacuuming will begin in the Village the week of October 20. All areas of the Village
east of Evergreen Road will have their leaves collected during this week. The area of the Village
west of Evergreen will have their leaves collected for the first time during the week beginning Oct.
27. Leaf collection will continue to alternate between the areas east and west of Evergreen on a
weekly basis with each section receiving four collections. Leaves will be collected east of
Evergreen on the weeks of Oct. 20, Nov. 3, Nov 17 and Dec. 1. Areas west of Evergreen will have
their leaves collected during the weeks of Oct. 27, Nov. 10, Nov. 24, and Dec. 8. Residents may still
bag leaves for weekly collection if they desire. Yard waste other than leaves, including grass
clippings, will still need to be bagged.
Master Plan Update – The Planning Commission and LSL Planning are working on an update to
the Village’s Master Plan. As part of this process, the Planning Commission will be hosting an open
house to discuss the Master Plan revision process and receive public input as to what is desired in a
revised Master Plan. The open house will be held on Monday, October 27th from 4:00 – 7:00 pm in
the Village Hall.
Halloween Hoot – The annual Halloween Hoot will be held on Sunday, October 26th in Beverly
Park.
Wilson congratulated PSO Danielson on his Officer of the Year Award. The show of support
evidenced tonight was an indication of the respect that his colleagues and the Department have for
him. Wilson welcomed Officer Kraft-Goltz to the staff; he will be an outstanding addition to the
Department. Wilson expressed regret at seeing Councilman LaFerriere leave his position. His
contributions to the Council will be missed. Wilson thanked Bob Wiszowaty for his outstanding
record keeping and his 22nd audit report.
Wilson addressed inquiries from Council on the start of the leaf collection. Staff was asked to
answer questions from residents who call in with questions and complaints about the leaf collection
program. The process outlined in the Village Charter for filling a vacant Council seat was
questioned. The selection to fill the vacant Council seat will be made by the new council that will be
seated after the November 4 Election. Council asked for an update from Administration on the
Royal Oak Building Department to affirm that they are complying with Village ordinances.
REPORTS – COUNCIL
Council members congratulated PSO Tom Danielson on receiving the Officer of the Year award
and recognized the Public Safety Department for what they do on a daily basis for the community.
Council will miss two valuable volunteers in the Village, Brian LaFerriere and Cindy Arvant.
REGULAR COUNCIL MEETING MINUTES – OCTOBER 7, 2014 - PAGE 8
Mooney announced that the Annual Halloween Hoot will be held on Sunday, October 26. Topping
and gutting of pumpkins will take place between 10 and noon. Children will carve pumpkins from
12 – 2 pm. There will be 15 Trick-or-Treat stations set up along the park path starting at 6:30 pm. It
will be a great event – everyone is invited.
Oen stated that a recent report from Oakland County indicates that money will be available to
rehabilitate Lahser Road between 13 Mile Road and Maple in 2015. Oen related that, as a
contractor, he can assure the public that Royal Oak has one of the more stringent building
departments in terms of plan review and a system of checks and balances. He fully supports the
Royal Oak building department.
Mercer commended Chief Torongeau for organizing the presentations at the beginning of the
meeting to swear in a new PSO and recognize the Officer of the Year. In attendance were many
members of the Public Safety Department, Judge Richards, former Council President Rosanne Koss
and others. Mercer will miss the service of Cindy Arvant and Brian LaFerriere.
Motion by Mooney, second by Oen, to adjourn the meeting at 9:43 p.m.
Motion passed.
Tim Mercer
Council President
Ellen E. Marshall
Village Clerk
Susan Bernard
Recording Secretary
THESE MINUTES ARE NOT OFFICIAL. THEY HAVE NOT BEEN APPROVED BY THE VILLAGE
COUNCIL.
MEMO
To:
Chris Wilson, Village Manager
Members of Village Council
From: Ellen Marshall
Re:
Birmingham Area Seniors Coordinating Council (BASCC)
Date: October 21, 2014
Background
Birmingham Area Seniors Coordinating Council (BASCC) works to identify and meet the needs
of older adults by coordinating community resources to provide educational, recreational and
social programs; supportive outreach services; and volunteer opportunities to seniors in the
Village of Beverly Hills and the greater Birmingham School District community. The Village of
Beverly Hills does not currently provide these opportunities on its own.
The Village Council approved funding in the FY 2014/15 Budget for contract community action
programs. Thirty thousand dollars ($30,000) was allocated for BASCC. BASCC is requesting a
contribution of $30,000 to cover the funding of these important functions being provided to the
community by the organization. A contract entailing the services provided is attached for
Council consideration.
Suggestion Motion
Be it resolved that the Council for the Village of Beverly Hills approves the funding request of
the Birmingham Area Seniors Coordinating Council (BASCC) in the amount of $30,000 for the
provision of senior services, further that Administration is directed to sign the contract document
providing for this continuing community service. Funds are available in account #101-747-891.
Attachment
CONTRACT FOR SENIOR SERVICES
BIRMINGHAM AREA SENIORS COORDINATING COUNCIL
Agreement made and entered into this 21st day of October 2014 by and between
the Village of Beverly Hills, a Michigan village corporation of the County of Oakland,
State of Michigan, 18500 W. 13 Mile Road, Beverly Hills, Michigan 48025 (hereinafter
“the Village”) and Birmingham Area Seniors Coordinating Council, a Michigan
nonprofit corporation, 2121 Midvale, Birmingham, Michigan 48009 (hereinafter
sometimes “BASCC”).
WHEREAS, the Village has determined that there is a need for certain services to
be provided to identify and meet the needs of older adults and coordinate community
resources to provide educational, recreational and social programs; supportive outreach
services; and volunteer opportunities for senior members of our community, and
WHEREAS, the Village has determined that it is impractical at this time to
directly furnish such services utilizing Village personnel and facilities, and
WHEREAS, BASCC was established in 1963 to provide such services, and
continues to provide such services with the support and cooperation of the Birmingham
Public Schools, City of Birmingham, Village of Franklin and Village of Bingham Farms,
and
WHEREAS, BASCC is willing to furnish such services for the Village and the
Village is willing to contribute funds for the support of such services,
NOW, THEREFORE, in consideration of the premises and the covenants
contained herein, the Village and BASCC agree as follows:
1.
BASCC agrees to furnish to the residents of the Village of Beverly Hills (as
well as residents of other communities within the Birmingham Public School
District) services and programs, which, by way of illustration, currently
include the following:
a. Home delivered meals
b. Transportation – Areas covered Beverly Hills, Bingham Farms, Birmingham
and Franklin
c. Health screenings and information
d. Yard services
e. Home repair
f. Income tax preparations
g. Legal counseling
h. Medicare information
i. Durable medical equipment loans
j. Nutritional supplement program
k. Various support groups
1
l.
m.
n.
o.
p.
Enrichment classes
Sports and fitness programs
Social activities
Travel opportunities
Recreational and wellness programs
2. For such services and programs, the Village agrees to pay the sum of
$30,000.00 Dollars to BASCC for the July 1, 2014 to June 30, 2015 Fiscal
Year.
3. BASCC will furnish the Village, and the members of the Village’s Council,
with copies of its Annual Report.
4. This Agreement shall automatically renew each Fiscal Year, with the amount
of the annual contract by the Village to be determined each year by the
Village of Beverly Hills Council, unless either party notifies the other in
writing at least 60 days prior to the anniversary date that it desires to modify
or terminate this Agreement.
5. This Agreement sets forth the entire understanding between the Village and
BASCC, and cannot be changed except by a writing signed by both the
Village and BASCC. This Agreement shall inure to the benefit of and shall be
binding upon, the parties hereto and their respective successors and permitted
assigns. BASCC may not assign this Agreement without the Village’s prior
written consent. This Agreement shall be governed by and construed under
the laws of the State of Michigan. If any provision of this Agreement is held
to be invalid or unenforceable, the validity and enforceability of the remaining
provisions shall not in any way be affected thereby.
Village of Beverly Hills
By:_________________________
Chris Wilson
Its:_Village Manager___________
Birmingham Area Seniors Coordinating Council
By:_________________________
Its:_________________________
2
MEMO
To:
Chris Wilson, Village Manager
Members of Village Council
From: Ellen E. Marshall, Assistant Manager/Clerk
Re:
Birmingham Bloomfield Community Coalition
Date: October 21, 2014
Background
The Birmingham Bloomfield Community Coalition (BBCC) provides services to reduce
substance abuse by youth within the Village of Beverly Hills and the greater Birmingham
Bloomfield community. These services center on reducing the access and use of tobacco,
alcohol, marijuana and other dangerous drugs by teens. BBCC acts in similar fashion to a
“community services” function, a service the Village of Beverly Hills does not currently staff on
its own.
The Village Council approved funding in the FY 2014/15 Budget for contract community action
programs. One thousand two hundred dollars ($1,200) was allocated for BBCC. BBCC is
requesting a contribution of $1,200 to cover the funding of these important functions being
provided to the community by the organization. A contract entailing the services provided is
attached for Council consideration.
Suggestion Motion
Be it resolved that the Council for the Village of Beverly Hills approves the funding request of
Birmingham Bloomfield Community Coalition in the amount of $1,200 for the provision of
substance abuse prevention services; further that Administration is directed to sign the contract
document providing for this continuing community service. The funds for this expense are
available in Account #101-747-890.03 Community Action: Contracted.
Attachment
Together We Can… Keep Our Youth Safe & Substance Free October 9, 2014 Ms. Ellen Marshall Village Clerk, Village of Beverly Hills 18500 W. 13 Mile Road Beverly Hill, MI 48025 Dear Ms. Marshall and the Village Council: Please accept this letter as the Birmingham Bloomfield Community Coalition’s (BBCC) funding request for substance abuse prevention services provided to Village of Beverly Hills’ residents. Our request is for $1,200, which is the same amount received last year. As a research-­‐driven, evidenced-­‐based, community-­‐serving organization, BBCC strives to provide timely, useful news, information, programs, activities, and events designed to keep parents, youth, schools, and other community members “in the know” and provide opportunities to participate in substance abuse prevention efforts. We bring the right people and resources together to weave sustainable prevention efforts into the fabric of our community. Our goal is to get to outcomes and ultimately to save kids lives and provide the brightest drug-­‐free future for our youth. Our 2013-­‐2014 fiscal -­‐year just ended on September 30. During this time we met our Drug Free Communities (DFC) match amount of $156,250.00, accomplished our plan objectives and were awarded our Year 9 DFC Federal Grant and our Year 3 STOP Act Grant. The DFC focuses on our overall prevention efforts and the STOP takes a deeper dive into reducing alcohol use amongst high school athletes. BBCC is now in its final two years of federal funding totaling almost $174,000 a year and is expected to meet a matching amount of $187,500 each of the final two years. If you have any questions or need additional information, please contact me at the office: 248.203.4615, cell: 248.506.1594 or [email protected]. I look forward to continuing our mutual efforts to make the Village of Beverly Hills a positive and healthy place to live, work, worship, and play. Sincerely, Carol Mastroianni Executive Director
1525 Covington Road, Bloomfield Hills 48301 office (248) 203-­‐4615 fax (248) 203-­‐4529 www.bbcoalition.org CONTRACT FOR COMMUNITY ACTION PROGRAM
BIRMINGHAM BLOOMFIELD COMMUNITY COALITION
Agreement made and entered into this 21st day of October, 2014 by and between the
Village of Beverly Hills, a Michigan village corporation of the County of Oakland, State
of Michigan, 18500 W. 13 Mile Rd., Beverly Hills, Michigan 48025 (hereinafter “the
Village”) and the Birmingham Bloomfield Community Coalition, a Michigan nonprofit
corporation, 1525 Covington Road, Bloomfield Hills, Michigan 48301 (hereinafter
sometimes the BBCC).
The Village has determined that there is a need for certain services to be provided to its
residents for the prevention of substance abuse, and
The Village has determined that it is impractical at this time to directly furnish such
services utilizing Village personnel and facilities, and
The Birmingham Bloomfield Community Coalition was established in 1995 to provide
such services, and continues to provide such services with the support and cooperation of
the Birmingham and Bloomfield Hills Public School Districts, the Federal government,
local units of government and volunteer citizens, and
The Birmingham Bloomfield Community Coalition is willing to furnish such services for
the Village and the Village is willing to contribute funds for the support of such services,
In consideration of the premises and the covenants contained herein, the Village and
BBCC agree as follows:
1. The BBCC agrees to furnish to the residents of the Village of Beverly Hills (as
well as residents of other communities within the Birmingham and Bloomfield
Hills Public School Districts) services and programs, which, by way of
illustration, currently include the following:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Large-scale substance free youth activities
High school leadership training
“Parents Who Host” underage drinking prevention campaign
“Family Day: A Day to Eat Dinner with your Family” campaign
Assistance with law enforcement alcohol and tobacco “stings”
“Social Norms” marketing campaign
Annual event for community leaders (“Summit”)
Tobacco retailer education about Michigan’s Youth Tobacco Act
Student alcohol and drug usage survey
Media education about substance abuse problems in the community
Informational website
Evaluation of coalition and community activities
1
2. For such services and programs, the Village agrees to contribute the sum of
$1,200 to the BBCC for the July 1, 2014 to June 30, 2015 Fiscal Year.
3. The BBCC will furnish the Village, and the members of the Village Council, with
copies of its Annual Report.
4. This Agreement shall automatically renew each Fiscal Year, with the amount of
the annual contribution by the Village to be determined each year by the Village
of Beverly Hills Council, unless either party notifies the other in writing at least
sixty (60) days prior to the anniversary date that it desires to modify or terminate
this Agreement.
5. This Agreement sets forth the entire understanding between the Village and the
BBCC, and cannot be changed except by a writing signed by both the Village and
the BBCC. This Agreement shall inure to the benefit of and shall be binding
upon, the parties hereto and their respective successors and permitted assigns.
BBCC may not assign this Agreement without the Village’s prior written consent.
This Agreement shall be governed by and construed under the laws of the State of
Michigan. If any provision of this Agreement is held to be invalid or
unenforceable, the validity and enforceability of the remaining provisions shall
not in any way be affected thereby.
Village of Beverly Hills
By:_______________________
Chris Wilson
Its: Village Manager__________
Birmingham Bloomfield Community Coalition
By:_______________________
Its:_______________________
2
Memorandum
To:
Honorable President Mercer; Village Council
CC:
From: Chris D. Wilson, Village Manager
Date: 10/16/2014
Re:
Liability Insurance Renewal
On the agenda for Council to review and consider is the renewal of the Village’s Liability
Insurance Policy. This policy will renew, if approved, on November 1, 2014 for one year.
The terms of this policy are the same as the current policy: A self-insured retention of
$75,000 for liability and, for vehicle and physical damage a self-insured retention of $15,000
per vehicle and $30,000 per occurrence. The liability limit is $10,000,000 with various other
limits listed on page 3. There is new coverage related to data breach and privacy liability
that is detailed on page 4. There is also a stop loss policy that would limit all liability in any
village FY to $108,000. The cost for retaining this stop-loss policy is $6,802. The stop-loss
policy is detailed on page 6.
The total cost for the liability policy for one year is $110,221. Our carrier, Michigan
Municipal Risk Management Authority (MMRMA) is also requesting a contribution to our loss
retention fund of $40,000 upon renewal. The total premium and retention fund contribution
is $157,023.
Upon renewal, the Village will be eligible for a disbursement through MMRMA of $37,808.
Village Administration recommends that this amount also be applied to the loss retention
fund.
Village Administration has reviewed the liability insurance renewal and recommends
approval by the Village Council. Funds for this appropriation have been budgeted in the FY
2014-15 budget in the following funds: 101-248-910.00; 205-345-910.00; 205-345-910.00;
592-540-910.00.
1
MEMO
To:
Chris Wilson, Village Manager
Members of Village Council
From: Ellen E. Marshall, Assistant Manager/Clerk
Re:
Council Vacancy
Date: October 21, 2014
Brian LaFerriere resigned from the Village Council on October 7, 2014. His term on Council
expires November 15, 2016. The first announcement of the Council vacancy will take place
tonight, October 21, 2014.
The Village Charter Chapter 5, subsection 5.7(b) states “Vacancies in Councilmember offices
shall, within sixty (60) days after such vacancy occurs be filled for the unexpired term of the
Councilmember whose office has become vacant by appointment by a majority vote of the
members of the Council then in office of a person possessing the qualifications for the office.”
Traditionally, two announcements of the vacancy have taken place before an applicant is
appointed.
One of the more recent Council vacancies was handled as follows:
Council made first and second announcements of the vacancy. Council met at 6:30 prior to a
regular Council meeting, at which time candidates were invited to attend. Council selected a
candidate, voted and the new member was sworn in at the beginning of the regular meeting that
same evening by Judge Richards.
First announcement:
Second announcement:
Tuesday, October 21, 2014
Monday, November 3, 2014
Application deadline:
Wednesday, November 12, 2014 at 4:30 p.m.
Term expires:
November 15, 2016
Applications of interested persons will be delivered to Council with the packet on Friday,
November 14, 2014.
MEMO
To:
Chris Wilson, Village Manager
Members of Village Council
From: Ellen Marshall
Re:
Parks & Recreation Board Vacancy
Date: October 21, 2014
Due to Cindy Arvant’s resignation there is a vacancy on the Parks & Recreation Board. Tonight
is the second announcement of this vacancy with a term expiring June 30, 2017.
Application deadline:
Friday, October 24, 2014 at 4:30 p.m.
Term expires:
June 30, 2017
Parks & Recreation Subcommittee: Mooney, Chairperson
Burry and Kelly, Members
Monday, November 3, 2014
7:15 p.m.
Applications of interested persons will be delivered to subcommittee members with the
November 3rd Council packet.
eem
VILLAGE MANAGER’S REPORT
CHRIS D. WILSON
OCTOBER 17, 2014
Leaf Collection – Leaf collection is scheduled to begin in the Village on the morning of Monday,
October 20th. Village Administration is working with the contractor, Brilar, for the first week of
collection. I will provide an update on leaf collection at the meeting on Tuesday.
Master Plan Update – The Planning Commission and LSL Planning are working on an update
to the Village’s Master Plan. As part of this process, the Planning Commission will be hosting
an open house to discuss the Master Plan revision process and receive public input as to what
is desired in a revised Master Plan. The open house will be held on Monday, October 27th from
4:00 – 7:00 PM in the Village Hall.
Village Hall Repairs – As Council is aware the skylight in the lobby of the Village Hall has been
removed. The ceiling has now been repaired. Contractors have been on sight replacing the
doors. This work should be completed by the end of the week. An electrician will also install
the push buttons for ADA compliance and will fix the lighting in the lobby at the same time.
Wildlife Issues – Village Administration has received complaints regarding deer in the Village.
Specifically, deer have been eating the flowers and vegetation around homes. Residents have
tried multiple methods to repel the deer but have not been successful. Village Administration is
aware of residents in the Village who do provide food for the area deer, particularly in the winter.
I do not believe this is the only reason the deer are around, and I believe they will always be in
the Village, but there is concern that the population has been growing. Other communities have
attempted to address this problem by passing an ordinance prohibiting the feeding of wildlife.
Village Administration can pursue this matter further if Council is interested.
Joint and Crack Sealing – The annual joint and crack sealing program has begun. Crews will
be out on Village streets for the next few weeks repairing and sealing cracks on Village roads.
Village of Beverly Hills
Regular Council Meeting
Tuesday, October 21, 2014
Municipal Building
18500 W. 13 Mile Road
7:30 p.m.
INFORMATION ITEMS
a. Revenue and Expense Report for the period ending September 30, 2014.
b. Investment Report for the quarter ending September 30, 2014.
c. Beverly Hills Public Safety Activity and Fire Reports for the period October 2 –
16, 2014.
d. Birmingham Area Cable Board Adopted Budget for FY 2014/15.
e. Monthly Birmingham Area Cable Board Report from Director White dated
October 1, 2014.
f.
Southfield Township Board of Trustees agenda for meeting held October 14,
2014 and minutes from September 9, 2014.
g. Minutes of a regular Zoning Board meeting held October 13, 2014
(unapproved).
Beverly Hills Public Safety Activity Report
October 2 - 16, 2014
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1
The Beverly Hills Public Safety Department is conducting a possible
criminal sexual conduct case which was referred through Child Protective
Services (CPS) from Monroe, Michigan. Detectives and the alleged victim
made an appointment with Oakland County Forensic Interviewer this
week. The investigation continues through the Detective Bureau.
The Beverly Hills Public Safety Department investigated a hospice death
on Nottingham.
The Beverly Hills Public Safety Department investigated another hospice
death at Cambridge Nursing Home.
The Beverly Hills Public Safety Office investigated a sudden death case at
Cambridge Nursing Home.
Officers were called to a missing student after school. The student was
later located and returned home.
The Beverly Hills Public Safety Department investigated another hospice
death on Smallwood.
The Beverly Hills Public Safety Department investigated another hospice
death at Huntley Square Apartments.
Officers are investigating a leaf pile fire on Beverly Road.
Officers were called to a hospice death at Village Pines.
Officers were on patrol and were called to 14 Mile and Evergreen. Livonia
Police Department, with uniform and undercover officers, was chasing a
stolen truck with four suspects. The one suspect broke into a home in
Livonia earlier in the night and assaulted the homeowner. The other
suspects stole many items out of the home and fled. The driver and
passengers from the stolen truck crashed and attempted to flee the area.
Beverly Hills Officers tracked down and arrested three of the suspects.
The one suspect had to be tasered. The driver got away but through the
investigation his identity was learned and the Detective Bureau is working
with the Livonia Police for further charges. All suspects were from Detroit
and Livonia area. Officers did a great job in arresting the suspects and
gathering evidence. All the stolen property appears to be recovered from
the breaking and entering at this time.
The Beverly Hills Public Safety Department was on patrol and located an
erratic driver on Southfield Road. Officers stopped the driver who was
then arrested for his 2nd Drunk Driving. The driver was cooperative and
was brought back to the station for processing.
Officers stopped another car at Southfield and 13 Mile Road for an
equipment violation. The driver was suspended 8 times and was in
possession of narcotic paraphernalia along with marijuana. The driver
was taken back to the station for processing and bond.
Officers were called to a hospice death on Village Pines.
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2
Officers were called to Cambridge Nursing Home for another sudden
death.
Beverly Hills Public Safety Officers were called to family trouble on
Kirkshire.
Beverly Hills Public Safety Officers were called to Berkshire Middle School
because a young student got sick from a science experiment.
Beverly Hills Public Safety Officers were called to Market Fresh to a
subject having a possible heart attack.
Beverly Hills Public Safety Officers will be audited by the State of Michigan
this week for LEIN (Law Enforcement Information Network) which includes
all warrants, policies, security and management.
The Fire Marshal inspection report (PSO Robert Ginther) will be included
with the weekly activity.
A good citizen came into the office and returned a wallet they had found at
Beverly Park. The owner was then contacted and the wallet was returned.
Officers were called to a civil stand-by on Beverly Road.
Officers were called to a noise complaint on Pierce.
Officers responded to a citizen’s assist at the Beverly Hills Club.
Officers responded to a B & E alarm on Corsaut Lane.
Officers responded to a sick call on Inglewood.
Officers responded to an alarm on 14 Mile.
Officers responded to an animal call on Riverside.
Officer transported prisoners to the 46th District Court in Southfield.
Officers responded to a sick call on Glenhill.
Officers were called to a property damage accident on 13 Mile and
Southfield.
Officers responded to an alarm on Robinhood.
Officers were called to a citizen’s assist on Beverly Road.
Officers at the front desk took an identity theft complaint from Sheridan.
Operation medicine cabinet was used.
Officers were called to a car assist on Beverly.
Officers responded to a sick call on 14 Mile.
Officers responded to an alarm on Stellamar.
Officers were dispatched to a suspicious white van in the area of Village
Pines. The subjects were asking the homeowner to come inside and turn
off their outside water. The homeowner declined and called the police to
investigate.
Officers were called to a road hazard (tree limb) on 14 Mile.
Officers responded to a sick call on Southfield Road.
Officers responded to family trouble on Wetherby.
Officers were called to a welfare check on Camelot.
Officers responded a property damage accident at Southfield and Beverly.
Officers responded to a sick call on Arlington.
Officers were called to another sick call on Lahser.
Officers were dispatched to an alarm on Nottingham.
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Officers were dispatched to a property damage accident at 13 Mile and
Huntley Square.
Officers were called to a lift assist at Huntley Square.
An iPhone was turned into the department and the phone was locked. At
this time we cannot determine the owner.
Officers responded to a fire alarm on Valley Oaks.
Officers were called to a property damage accident on 13 Mile and
Southfield.
Officers were called to a personal injury accident at Pierce and 13 Mile.
Officers were called to a civil matter on Gould Court.
Officers responded to a fire alarm on Buckingham.
Officers were called to a car assist at Detroit Country Day School.
Officers responded to a breaking and entering alarm on Charrington.
Officers responded to another alarm on 13 Mile.
Officers responded to a medical alarm on Bellivine.
Officers were called to a property damage accident at Riverside and
Norchester.
Officers responded to another property damage accident at Sheridan and
Greenfield.
Officers responded to a car assist on Southfield.
Officers responded to a sick call 13 Mile.
Officers were called to Allen-a-dale for a larceny in a building.
Officers responded to a sick call on Highbank.
Officers were called to an alarm on Westlady.
Officers responded to solicitors on Kinross.
Officers were called to Robinhood for people knocking on doors.
Officers responded to family trouble on Beechwood.
Officers were called to a lift assist on Riverside.
Officers responded to someone who broke into the Acacia Cemetery.
Officers, while on patrol, stopped a subject for an equipment violation.
The driver was on Federal Parole and had two criminal bench warrants
and was suspended 8 times. Subject was arrested without incident and
was taken to the office for processing.
Detective activity and School Liaison
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3
Closed out malicious destruction of property (MDOP) at a Beverly Hills
doctor’s office.
Closed out larceny of catalytic converter at Bed, Bath and Beyond.
Follow up on larceny from Mayfair.
Closed out MDOP on bushes on Dunblaine.
Followed up on drunk driving complaints.
Followed up on another drunk driving complaint OUIL II. Submitted report
and warrant request to prosecutor’s office.
Investigated threats complaint and it was unfounded.
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Investigated larceny in a building complaint and it was unfounded.
Followed up on another drunk driving case with a high BAC and sent
another warrant request to the prosecutor’s office.
Followed up with writ with 46th District Court for suspect arraigned on
larceny charges (catalytic converter).
Followed up on obstructing and leaving the scene of a crash on Evergreen
and 14 Mile.
Attempted to interview suspect for larceny.
Followed up on larceny of license plate.
Followed up on larceny at 13 Mile.
Detectives gave fire talk at school.
Detectives did a Cub Scout tour.
Detectives attended the Farmington Hills intelligence meeting.
Distributed intelligent information to patrol.
Attended the Birmingham Youth Assistance program.
Attended the OakVideo meeting and training.
Recorded calls for service listed
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4
235 Service calls.
71 citations were issued.
Aggravated Stalking.
Felony arrest 3.
Arrests made 8.
Unarmed robbery.
Strong armed robbery.
Possession of cocaine/narcotic 1.
Violation of parole/probation.
Domestic disturbance.
Personal Protection Order arrest (PPO).
Assault.
Drunk driving 1.
Leaving the scene of an accident arrest.
Operating while in the presence of drugs.
Threats complaint.
Damage to private property.
House party.
Fleeing or eluding police.
Extradition Felony warrant.
Trespassing.
License/title/registration.
Driving while license suspended 3.
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5
No operator's license acquired.
Retail fraud arrest.
Arrest Warrants 1.
UDAA (stolen car) attempt (recovered) 1.
Civil Friend of Court 3.
Intimidation complaint.
Reported home/business invasion 1.
Concealed pistol permit violation.
Minor in possession.
Entering School without permission.
Larceny from a vehicle/building/other 2.
Larceny from person.
Obstruct police.
Uttering and Publishing bad check.
Embezzlement.
Retail fraud, theft 3rd degree.
Retail Fraud.
Computer crime.
Marijuana arrest 1.
Repo (assist) vehicle.
Called for K-9 dog 1.
Harassing communications.
Malicious destruction of private property.
Family trouble 3.
Juvenile malicious mischief/recovered.
Reckless driving.
Public peace 2.
Carrying weapon in prohibited zone.
Misdemeanor traffic 1.
Disturbing the peace.
Personal injury traffic crash/death 2.
Death investigation.
Property damage traffic crash 7.
Private property traffic crash 1.
Private/Public property hit and run.
Sudden death 2.
Accidental property damage.
Attempt suicide.
Medical alarm.
Sick care for medical 15.
Mental.
Occupational injury.
Fraud.
I.D. theft 1.
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6
Found property 2.
Lost property.
Missing person/found 1.
Hospice death 5.
Welfare check 1.
Customer trouble.
Liquor inspection.
Neighborhood trouble 1.
Employee trouble.
Confiscated property.
Open building 1.
Suspicious circumstances 14.
Suspicious vehicles 7.
Telephone harassment.
Suspicious persons 1.
Intelligence information 4.
Assist other law enforcement agency 1.
Assist medical.
Assist motorist 7.
Assist other govt agency 3.
Assist citizen 8.
Sex offender home verification check 2.
Civil matter 3.
Miscellaneous other.
Traffic complaint road hazard 1.
Traffic complaint abandoned auto/impound 1.
Traffic complaint parking complaint.
Traffic complaint commercial vehicle inspection.
Traffic complaint miscellaneous 1.
Animal complaint 6.
Animal alive pickup.
Barking dog.
Animal bite.
Burglary alarm/robbery alarms 14.
Handicapped parking citation.
Gun permit.
Public relations 1.
Operation Medicine Cabinet 10.
Adopt a Senior.
Loud party complaint.
Fingerprint check.
Housing other department prisoners.
Housing prisoner 8.
PBT test 22.
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7
Ordinance violation 2.
911 Hang up 1.
Phone nuisance calls.
Scene supervision.
Traffic direction.
Motor carrier traffic stop 1.
Fire truck maintenance/Radio.
Multiple dwelling fire.
Fire dwelling single family.
Miscellaneous outside fires 1.
Fire alarm 1.
Vehicle fire.
Smoke investigation.
Wires down.
Fuel spill.
Outside fires garbage dumpster.
Hazardous materials.
Odor investigations.
Carbon monoxide detector.
Solicitor complaint 2.
Natural gas leak.
Fire inspection 2.
Lift assist 2.
Knox box1.
Mutual aid to other department.
Follow-up inspection.
Radar enforcement.
Crossing Guard.
Parks and Recreation Area 7.
Crime prevention extra patrol 42.
Follow up/death message/criminal complaint 1.
Service request Road Commission.
Miscellaneous details 1.
Prisoner transport 2.
Police training/fire training 4.
School Liaison activity 2.
Selective enforcement 1.
Beverly Hills Public Safety Department
Fire Prevention Bureau
18600 West Thirteen Mile Road – Beverly Hills – MI – 48025
Phone: 248-540-3400 – Fax: 248-540-3437
Fire Prevention Bureau
Weekly Report
Week of: 09/29/2014 – 10/05/2014
Calls for Service:
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8 – EMS/Rescue
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1 – Service Call
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1 – False Alarm
10 – TOTAL FIRE/EMS RESPONSE
Prevention/Inspection/Plan Review:
 Inspected Oktoberfest tent at Our Lady Queen of Martyrs
Additional:
 MABAS – Attended training planning meeting with Berkley, Huntington Woods and Oak
Park regarding inter-departmental mutual aid training scheduled for November, 2014.
 OCMCA – Attended Professional Standards Review Organization Meeting (MFR/BLS
representative)
 Finalized specifications for Turnouts, Boots and Helmets.
Beverly Hills Public Safety Department
Fire Prevention Bureau
18600 West Thirteen Mile Road – Beverly Hills – MI – 48025
Phone: 248-540-3400 – Fax: 248-540-3437
Fire Prevention Bureau
Bi-Weekly Report
Week of: 09/29/2014 – 10/12/2014
Calls for Service:
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18 – EMS/Rescue
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1 – Service Call
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1 – Good Intent
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1 – Other
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3 – False Alarm
24 – TOTAL FIRE/EMS RESPONSE
Prevention/Inspection/Plan Review:
 Inspected Oktoberfest tent at Our Lady Queen of Martyrs
Additional:
 MABAS – Attended training planning meeting with Berkley, Huntington Woods and Oak
Park regarding inter-departmental mutual aid training scheduled for November, 2014.
 OCMCA – Attended Professional Standards Review Organization Meeting (MFR/BLS
representative)
 Finalized specifications for Turnouts, Boots and Helmets.
 OCMCA – Attended Protocols Committee Meeting (MFR/BLS Representative)
 Installed a smoke alarm for a hearing impaired resident of the village as part of a regional
grant participant.
 Attended Society of Michigan EMS Instructor/Coordinators conference and obtained
required continuing education credits.
BIRMINGHAM AREA CABLE BOARD
ANNUAL PROPOSED BUDGET
FY 2015
(July 1, 2014 through June 30, 2015)
Income
Franchise Fee
80,000.00
15,000.00
200,000.00
25,000.00
320,000.00
Beverly Hills Franchise Fee
Bingham Farms Franchise Fee
Birmingham Franchise Fee
Franklin Franchise Fee
Total Franchise Fee
Expense
Board Expenses
2,400.00
2,000.00
6,000.00
4,800.00
38,000.00
1,000.00
8,500.00
3,000.00
1,500.00
Accounting Expense
Administrative Grants
Advertising/Promotion
Conferences
Contract Labor
Executive Director
HR Services
Insurance
MILEAGE
Memberships
Operating Expense
Office Expense
Telephone
Website
3,000.00
1,500.00
4,000.00
8,500.00
Total Operating Expense
Professional Fees
Accounting
Legal Fees
Tech. Support/Consult
Total Professional Fees
Total Board Expenses
Municipal Support Services
8,000.00
25,000.00
1,000.00
34,000.00
109,700.00
70,000.00
Total Franchise Fee Expenses
179,700.00
NET FRANCHISE FEE INCOME
140,300.00
Income
PEG REVENUE
Beverly Hills PEG
Bingham Farms PEG
Birmingham PEG
Franklin PEG
125,000.00
20,000.00
315,000.00
35,000.00
PEG Interest
MBS Gains/Losses
Total PEG Revenue
7,000.00
502,000.00
Other Income
Interest Income
Other Income
Total Other Income
Total PEG Income
1,000.00
11,000.00
12,000.00
514,000.00
Expense
PEG Operations
Cable Contractor
Communications Expense
Equipment Purchase
Grant
Production Truck
Program Expense
PEG Expenses
200,000.00
2,500.00
45,000.00
100,000.00
24,000.00
60,000.00
431,500.00
Other Expense
Capital Reserve
Total PEG Expenses
NET PEG INCOME
50,000.00
481,500.00
32,500.00
NET INCOME
NET FRANCHISE FEE INCOME
NET PEG INCOME
TOTAL NET INCOME
140,300.00
32,500.00
172,800.00
AGENDA
SOUTHFIELD TOWNSHIP BOARD
OF TRUSTEES MEETING
TOWNSHIP HALL
TUESDAY, OCTOBER 14, 2014
AT 7:30
P.M.
1.
Call to Order –Schmitt
2.
Roll Call- Tischler
3.
Administrative Reports
(A) Supervisor’s Report
(B) Clerk’s Report
(C) Treasurer’s Report
4.
Public Comments on Items Not Contained on Published Agenda-Schmitt
5.
Approval of Agenda- Schmitt
6.
Discussion and Possible Approval of September 9, 2014 Regular Board Meeting
Minutes- Schmitt
7.
Discussion and Possible Resolution Restricting Retiree Healthcare- Schmitt
8.
Discussion and Possible Approval of September Expenditures- Walsh
9.
Comments from the Audience
10.
Comments from the Board
This notice is posted in compliance with PA 267 of 1976 as amended (Open Meetings
Act), MCL 41.72a (2) (3) and the Americans With Disabilities Act (ADA).
The Southfield Township Board will provide necessary reasonable auxiliary aids and
services, such as signers for the hearing impaired and audio tapes of printed materials
being considered at the meeting, to individuals with disabilities at the meeting or public
hearing upon 5 days notice to the Southfield Township Board.
Individuals with disabilities requiring auxiliary aids or services should contact the
Southfield Township Board by writing or calling Sharon Tischler, Clerk, 18550 W. 13
Mile Rd., Southfield Township, MI 48025-5262, (248) 540-3420.
MINUTES OF THE SOUTHFIELD TOWNSHIP BOARD OF TRUSTEES
MEETING HELD ON SEPTEMBER 9, 2014
Supervisor Schmitt called the meeting to order at 7:30 p.m. at the Township Hall.
ROLL CALL:
Present:
Supervisor Schmitt, Clerk Tischler, Treasurer Mooney, Trustees
Holloway,Koss,and Nelson
Arrived Late:
Trustee Holloway – 7:58 p.m.
Others Present: Sandra LaJoie, Deputy Clerk
Rana Emmons, Auditor from Post, Smythe, LLP
ADMINISTRATIVE REPORTS:
Supervisor’s Report
Supervisor Schmitt commented we should all be happy we survived the recent storm and
congratulations to all that installed a natural gas backup generator.
Clerk’s Report
Clerk Tischler commented preparations are under way for the November General Election and
the Election Commission meeting will be scheduled for later this month, at which time precinct
worker assignments will be approved.
Clerk Tischler mentioned at this time approximately 1,500 requests for an absentee ballot have
been processed.
Clerk Tischler noted to date, 873 dog licenses have been issued, compared to 703 last year, with
no change in cat licenses from last month.
Clerk Tischler added the Township Attorneys are reviewing the Cemetery Section of our Zoning
Ordinance in order to provide us with options to address the road issue.
Treasurer’s Report
Treasurer Mooneynoted to date, 71.6% of the summer taxes have been collected and the last day
to pay taxes is onMonday, September 15th.
Page 2- Board of Trustees Regular Meeting Minutes- September 9, 2014- DRAFT
PUBLIC COMMENTS ON ITEMS NOT CONTAINED ON PUBLISHED AGENDA:
No one wished to be heard.
APPROVAL OF AGENDA:
Motion by Mooney, supported byWalsh, the agenda be approved as presented.
Motion carried unanimously.
DISCUSSION AND POSSIBLE APPROVAL OF AUGUST 12, 2014 REGULAR
MEETING MINUTES:
Motion by Nelson, supported by Koss, to approve the August 12, 2014 Board meeting minutes
aspresented.
Motion carried unanimously.
PRESENTATION AND MOTION TO RECEIVE AND FILE TOWNSHIP AUDIT BY
POST, SMYTHE, LUTZ AND ZIEL, LLP:
Supervisor Schmitt introduced Rana Emmons, Auditor from Post, Smythe, Lutz and Ziel
(PSLZ LLP). Emmons presented the Southfield Township Audit for fiscal year ending March
31, 2014. Emmons discussed the following areas: Property Tax collection noting a slight
increaseintaxable value. Pension programs for employees will be incorporated in next year’s
audit and appearin with fixed assets. Emmons commented on the decreased number of Michigan
Tribunal Cases and the consistency of the millage rate.
Emmons stated there are no specific recommendations for the Township and noted the audit for
the fiscal year ending March 31, 2014 was favorable and is clean and in good standing.
Emmons noted all the necessary forms have been filed with the State prior to the deadline of
September 30th.
Supervisor Schmitt thanked Emmons for the presentation.
Trustee Koss thanked Emmons for all of her help during the year.
Motion by Koss, supported by Walsh, to receive and file the March 31, 2014 Township Audit.
Motion carried unanimously.
Page 3- Board of Trustees Regular Meeting Minutes- September 9, 2014- DRAFT
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTION TO ASSESS 3% TAX
PENALTY FOR THE 2014 TAX YEAR:
RESOLUTION TO ASSESS 3% TAX PENALTY
FOR THE 2014 TAX YEAR
Treasurer Mooney proposed the following Resolution be adopted:
Resolved by Mooney, seconded by Koss, the following Resolution be adopted:
WHEREAS, with the passage of Public Act #206 of 1893, as amended, MCL 211.44, as
amended, which authorizes the Township of Southfield Board of Trustees
to impose a penalty on all late payments of unpaid property taxes; and
WHEREAS, the last date to pay taxes by law is February 17, 2015; and
WHEREAS, all taxes paid after February 17, 2015 and before March 2, 2015 are
termed late;
NOW, THEREFORE, BE IT RESOLVED that the Southfield Township Board of
Trustees authorizes the Township Treasurer to levy a 3% penalty on all late taxes paid
after February 17, 2015 through March 2, 2015; and
BE IT FURTHER RESOLVED that a copy of this Resolution be published in The
Birmingham/Bloomfield Eccentric and a notice be included in the mailing of all tax
statements to alert all taxpayers of this enactment.
ROLL CALL:
Ayes:
Tischler, Mooney, Koss, Nelson, Walsh, Schmitt
Nays:
None
Absent:
Holloway
DISCUSSION AND POSSIBLE APPROVAL OF RESOLUTIONS MODIFYING
ADOPTED FEE SCHEDULE REGARDING BUILDING PERMITS AND
INSPECTIONS; REZONING, SITE PLAN REVIEW AND LAND SPLITS:
Trustee Holloway arrived at 7:58 p.m.
Supervisor Schmitt proposed the following Resolutions be adopted:
Page 4- Board of Trustees Regular Meeting Minutes- September 9, 2014- DRAFT
RESOLUTION MODIFYING ADOPTED FEE SCHEDULE
Resolved by Schmitt, supported by Nelson, to adopt the following Resolution:
WHEREAS, the Township of Southfield has a Fee Schedule for Rezoning, Site Plan Review
and Land Splits, and
WHEREAS, the Township has contracted with a Planning Consultant to review any plans
requiring Rezoning, Site Plan Review or a Land Split,
NOW THEREFORE BE IT RESOLVED that if a higher fee is charged by the Township’s
Planning Consultant, for Rezoning, Site Plan or Land Splits, than the higher fee shall apply.
ROLL CALL:
Ayes:
Mooney, Holloway, Koss, Nelson, Walsh, Schmitt, Tischler
Nays:
None
Absent:
None
RESOLUTION FOR BUILDING PERMITS AND INSPECTIONS
Resolved by Mooney, supported by Nelson, to adopt the following Resolution:
WHEREAS, Southfield Township has entered into an Intergovernmental Agreement for
Building Official and Inspection Services with the City of Royal Oak, and
WHEREAS, Southfield Township has adopted the Single State Construction Code Act, Act
No. 230 of the Public Acts of 1972, as amended, and State Construction Code
prepared and promulgated as provided in that Act within the boundaries of the
Township, and
WHEREAS, these Public Acts provide for the establishment of a fee schedule for the issuance
of permits and inspections, and
WHEREAS, the building official of the City of Royal Oak represents Southfield Township for
permits and inspections of Township Only properties located in Southfield
Township,
NOW THEREFORE BE IT RESOLVED that the Township Board does hereby establish and
adopt by reference the current permit and inspection rates in effect in the City of Royal Oak at
the time the permit is issued which will replace the current fee schedule of the Village of Beverly
Hills, for Building and Plumbing Permits.
Page 5- Board of Trustees Regular Meeting Minutes- September 9, 2014- DRAFT
ROLL CALL:
Ayes:
Holloway, Koss, Nelson, Walsh, Schmitt, Tischler, Mooney
Nays:
None
Absent:
None
DISCUSSION AND POSSIBLE APPROVAL OF AUGUST EXPENDITURES:
Motion byWalsh, supported by Holloway, to approve the Augustexpenditures as follows:
101 General Fund
703 Tax Fund
$ 65,003.59
$5,643,051.20
$5,708,054.79
Motion carried unanimously.
COMMENTS FROM THE AUDIENCE:
No one wished to be heard.
COMMENTS FROM THE BOARD:
Trustee Nelson inquired about when the Township was going to gather information and go out
for bid on Animal Control.
Supervisor Schmitt responded in October.
Trustee Nelson asked if there was any information about the Bingham Center.
Supervisor Schmitt responded there was not.
Trustee Nelson questioned the presence of the Water Resource Commission (WRC) whichhas
been flushing out the sewers in his area and noted it might have helped prevent sewer backups in
the area.
Trustee Nelson inquired about the voting equipment in the meeting room and enquired if it could
be stored elsewhere.
Clerk Tischler responded storage space is limited and the equipment will be needed for the
November election.
Supervisor Schmitt asked Trustee Walsh if he had any information on the water settlement from
the Southeastern Oakland County Water Authority.
Page 6- Board of Trustees Regular Meeting Minutes- September 9, 2014- DRAFT
Clerk Tischler responded atentative agreement was announced today.
Trustee Walsh commented the Southeastern Oakland County Water Authority will meet on
Wednesday, September 10th at 8:30 a.m. at the Birmingham Department of Public Works.
Trustee Walsh noted if a settlement is under consideration information will be available at the
meeting.
Treasurer Mooney commented it would be to the advantage of the Township to gather
information on Animal Control sooner rather than later, so the Township can go out for bids.
Trustee Koss asked if we had heard from Roberta Oldford, from DRS services regarding
healthcare options and costs for next year.
Clerk Tischler responded the Township should hear from DRS as soon as new rates are available
and they will look for competitive optionsfor us to review.
Trustee Kossnoted Beverly Hills will be providing curbside leaf pickup this fall. Detailed
information will appear in the next newsletter,
Supervisor Schmitt adjourned the meeting at 8:17p.m.
_____________________
Phillip Schmitt, Supervisor
__________________
Sharon Tischler, Clerk
These minutes are not official. The Southfield Township Board of Trustees has not formally
approved them.
REGULAR ZONING BOARD OF APPEALS MEETING MINUTES – OCTOBER 13, 2014 - PAGE 1
Present:
Chairperson Eifrid; Vice-Chair Tillman; Members: Crossen, Delaney, Fox,
Drummond, Raeder and Verdi-Hus
Absent:
Donnelly, Mueller, Rass
Also Present: Village Manager, Chris Wilson
Chairperson Tillman called the meeting to order at 7:30 p.m. in the Village municipal building at
18500 W. Thirteen Mile Road.
APPROVE MINUTES OF ZONING BOARD MEETING HELD AUGUST 11, 2014
Motion by Raeder, second by Fox, that the minutes of the regular Zoning Board of
Appeals meeting held on August 11, 2014 be approved as submitted.
Motion passed.
It was noted that Case 1268 was withdrawn by the petitioner earlier today.
CASE NO. 1269
Petitioner:
Maureen Giammara
Property:
32435 Madison
Village Ordinance: Section 22.24.010... R2-A zoning designation requires a 30-ft. rear open
space setback.
Deviation: The petitioner is requesting a deviation from the required rear setback for a
bathroom addition and relocation of garage.
Manager Wilson related that the property in question is in the R2-A zoning district, which
requires a 30 ft. rear open space in lieu of 40 ft. required in other zoning districts. The petitioner
is proposing to tear down the existing garage in order to construct an attached garage and an
addition to the rear of the home. The addition would extend into the rear yard setback by 8.5 ft.
making the structure 21.5 ft. from the lot line. The house is on a large lot with a sizable side yard
open space as evidenced on the plan submitted. Wilson displayed photographs of the house and
property on the smart board and pointed out where the addition would be constructed.
The petitioner Maureen Giammara said that an addition would be built that would extend from
the back of the house to square off the structure. A new garage is proposed to be added to the
rear of the house. The existing detached garage is located near or on the side lot line and is in a
state of disrepair. A new two-car garage would be further from the adjacent neighbor’s house.
The garage door would not be visible from the street.
Giammara said that the house has one bathroom on the second level and no half-bath on the first
floor. The proposal is to add about 13 ft. to the rear of the house for a half bath and to provide
more room in the small kitchen. There will be an 8 ft. entranceway for access into the house and
REGULAR ZONING BOARD OF APPEALS MEETING MINUTES – OCTOBER 13, 2014 - PAGE 2
garage and will include a laundry room. The new garage will be further from the residences to
the side and to the rear.
Questions and comments from Board members were addressed by the petitioner. It was noted
that the parcel consists of a double lot with 97 feet in the front and 107 feet across the back.
There is a large open space to the right of the house. The proposal is for a two-story addition to
the house. Space will be added to a bedroom and a bathroom on the second floor. Giammara
displayed the house plans for Board members.
Decision:
Motion by Tillman, second by Delaney, to approve the variance requested on
property located at 32435 Madison to allow a deviation from the required 30 ft.
setback for a 21.50 ft. setback in order to construct an addition to the rear of the
home consisting of living space and an attached garage. The variance is granted
with the condition that there be no accessory structures built directly behind the
dwelling and existing garage. Further, granting of the variance is conditioned on
their being no improvements or construction in violation of the utility easement
existing on these two parcels.
Roll Call Vote:
Motion passed (8 – 0).
PUBLIC COMMENTS
None
ZONING BOARD COMMENTS
Fox commented that there may be an item on next month’s meeting agenda concerning a
nonconforming privacy screen erected on property in her neighborhood. She brought this
nonconforming privacy screen to the attention of Manager Wilson in June and questioned
whether it would be removed or come before the Zoning Board for a variance. Fox related that
she spoke with the Village’s code enforcement officer about this issue and was told that he was
not going to take any action regarding the nonconforming privacy screen. Fox expressed her
concern with what appeared to be selective enforcement by the individual who is responsible for
code enforcement of the Zoning Ordinance.
Delaney mentioned that a house on Warwick was demolished in November or December of
2013, and no work has been done on constructing a new house after a basement was dug. The
garage remains on the site. Wilson responded that Village Administration has been dealing with
this property. He provided some background indicating that the house was proposed to be
remodeled when a surveying error was uncovered as part of a proposal to expand the residence at
18450 Warwick. A land division application was presented to the Planning Commission that
would shift the common side lot line by 10 feet to the east conveying 1,300 square feet of lot
area from 18414 Warwick to 18450 Warwick. This lot reconfiguration was reviewed and
recommended by the Planning Commission and approved by Council in April of 2014.
Wilson said that the basement was poured in the early Fall. No other work has transpired. He
will check with the Royal Oak building department and Public Services Director Tom Meszler to
determine why progress is not being made on this residence. Delaney questioned the Village’s
authority in matters like this. Wilson stated that a building permit is usually valid for one year
REGULAR ZONING BOARD OF APPEALS MEETING MINUTES – OCTOBER 13, 2014 - PAGE 3
and is likely to expire soon; it will be at the discretion of the Royal Oak building department
whether to extend the building permit. Available options were discussed. Wilson added that this
is an unusual problem to have in Beverly Hills. Delaney suggested that the property be fenced to
keep the area safe.
Delaney questioned the success and function of the transfer of Village building department
services to the Royal Oak building department. Wilson talked at some length about operations
that are going well and other processes that need improvement. He outlined the responsibilities
and functions performed by the Village. It was noted that there are technical software issues that
will be expanded in the coming months. Delaney emphasized that it is important to encourage
people and make it as easy as possible for residents to update and remodel their homes and to do
it with a permit.
Raeder commented on the Ordinance section regulating temporary and portable buildings, uses
and structures. He commented that this ordinance does not function well. The ordinance states
that the maximum duration for use of these containers is 14 days within six consecutive months.
A property owner may seek a longer duration by requesting a variance from the Zoning Board of
Appeals. Raeder noted that appeal case #1268 involving a request for an extension of the
allowable time for use of a pod was withdrawn today prior to tonight’s hearing.
Wilson said that he would propose an application process that would allow a temporary storage
building to remain on a property for 30 days. The adopted ordinance allows a structure to remain
on site for 14 days with no application to the Village. If there was a permitting process, the
Village could issue a ticket if the structure was in use without a permit. Currently, when a pod
goes unnoticed for a number of days, the Village can instruct the homeowner to remove the
structure within 14 days or file an application to come before the Zoning Board of Appeals. It is
a month long process to arrange a hearing before the ZBA.
Raeder questioned the tone of the Planning Commission concerning its effort to compel small
business owners to replace nonconforming signs throughout the Village. He thought that the
Village should attempt to preserve small businesses in the community.
Wilson addressed an inquiry from Delaney on the status of the 31333 building tenants.
ADMINISTRATION COMMENTS
None
Motion by Fox, second by Tillman, to adjourn the meeting at 8:28 p.m.
Motion passed.
David Eifrid, Chairperson
Zoning Board of Appeals
Ellen E. Marshall
Village Clerk
Susan Bernard
Recording Secretary
THESE MINUTES ARE NOT OFFICIAL. THEY HAVE NOT BEEN APPROVED BY THE ZONING
BOARD OF APPEALS.