BI REGION CONFERENCE EXHIBITOR/PARTNERSHIP INFORMATION Host chapters CSI Chicago and CSI Northern Illinois cordially invite your company to participate as a partner or sponsor at the North Central and Great Lakes Bi-Region Conference May 7-9, 2015 in beautiful downtown Chicago. Our theme, "…no little plans” echoes the words of legendary Chicago architect Daniel Burnham, who had the vision of planning the city in a park and opening Chicago’s lakefront to all for the betterment of the community. We borrow his grand sweeping approach as we make “no little plans” for CSI – bringing leaders together from over 30 diverse CSI chapters to foster and implement grand visions to improve our own community and the industry it serves. Our goal is to train leaders of CSI, as well as share information about trends, technology and products to members of both regions and design & construction industry members in our vast, architecturally significant surroundings. We hope you will be there to showcase the products that position your company as a technology leader. CSI Members and design and construction professionals will benefit • • • Acquire knowledge of the technologies and products your company provides Acquire Leadership skills to assist their chapter, compete and excel through leadership training seminars AIA credits through technical programs Social, networking, tours and companion events for interaction with peers, presenters and CSI members from across the region Exhibitors will benefit • • • • • A targeted audience interested in learning and specifying products Dedicated exhibit hours with lunch on the exhibit floor for ongoing traffic Recognition for supporting CSI and its mission A dynamic, well-located hotel near businesses, architectural firms, transportation, with economical rates for all attendees and exhibitors Additional sponsorship opportunities for branding and marketing “…no little plans” CSI BI-REGION CONFERENCE – May 7 -9, 2015 http://www.CSIBiRegion15.org BI REGION CONFERENCE EXHIBITOR/PARTNERSHIP INFORMATION Definition of Tabletop Space • • • • • • • Tabletops are 6 ft wide x 30 inches deep set in an 8 ft wide x 4 ft deep dedicated space, and come with two chairs. If table or chairs are not needed, please notify organizers so they do not have to be moved the day of the event Prime spaces located on the map are first come, first served based on partnership level and registration date Conference Organizer reserves the right to modify the floor plan and reassign space where necessary to facilitate a successful traffic flow in the best interests of the show Conference Organizer reserves the right to restrict exhibits that may be objectionable or infringe on other exhibitors. Exhibits may not exceed the footprint of the space and extend into the aisle space. No exhibit may be over 6’ in the front half of the booth. Easels, signs, etc. may not be placed beyond the booth area. Exhibitors may not attach posters or other items to walls, ceilings, columns or any other part of the facility Only one company per table/partnership. No subleasing or sharing space. Partnership promotion is under one company name/logo Advertising, literature, soliciting, or anything of a similar nature is not allowed by any person or company not defined as a partner or exhibitor Please remove all items for future reuse & recycling at the end of the exhibit hours Additional Exhibitor Information • • • • • • Parking in hotel garage at rate of $45 per day with in and out privileges Electric and other services can be contracted directly through the Holiday Inn Mart Plaza. Complimentary WIFI provided throughout facility Recognition in the show program with contact information and brief description Exhibitor list posted on conference website Exhibitor info in the on-site program. Exhibitors may purchase additional education passes. Lunches, dinners and other events beyond what is complimentary in the partnership package. Schedule Set up and breakdown instructions will be sent with exhibitor information prior to the conference • Friday Exhibit Hours o 11:00 AM – 6:00 PM • Education Sessions o Session 1: 8:30 – 9:45 o Morning Break: 9:45 – 10:15 o Session 2: 10:15 – 11:30 o Session 3: 2:00 – 3:15 o Afternoon Break: 3:15 – 3:45 o Session 4: 3:45 – 5:00 • Lunch o 11:30 AM – 2:00 PM (tables located on the exhibit floor) • Happy Hour Networking Reception in the Exhibit Hall o 5:00 PM – 6:00 PM • Friday Awards Banquet: 6:30 – 9:00 • Saturday Breakfast • Saturday Lunch “…no little plans” CSI BI-REGION CONFERENCE – May 7 -9, 2015 http://www.CSIBiRegion15.org BI REGION CONFERENCE EXHIBITOR/PARTNERSHIP INFORMATION Shipping/Handling of Exhibit Materials Holiday Inn Mart Plaza will accept exhibitor shipments. Additional information will be sent prior to the conference. Liability It is agreed that Exhibitors shall indemnify and save harmless Chicago & Northern IL chapters from all liability that might ensue from any cause whatsoever. Conference Organizers and Holiday Inn will not guarantee Exhibitors against loss of any kind. Reasonable care should be exercised to protect all exhibits. Exhibitors are urged to take out a portal to portal rider available at a nominal cost on their own insurance policies, protecting them against loss through theft, fire damage, etc. The Exhibitor is responsible for damage to property or items left unattended Cancellation Policy All CANCELLATION REQUESTS MUST BE MADE IN WRITING and submitted by e‐mail to [email protected] or [email protected]. Cancellations received before January 31, 2014 will receive a full refund less $50. Cancellations from February 1, 2015 to April 15, 2015 will be refunded 50% of cost. Cancellations after April 15 are not eligible for a refund. “…no little plans” CSI BI‐REGION CONFERENCE – May 7 ‐9, 2015 http://www.CSIBiRegion15.org Partnership Packages Sponsor Levels Millennium Park Partner $4500 Willis Tower Partner $3500 John Hancock Partner $2500 Wrigley Building Partner $1500 Exhibitor only $750 Recognized in conference promotions. (Prominence based on level) Yes Yes Yes Yes no Tabletop AIA CES Technical Program Exhibitor Badges Boat Cruise Friday Awards Dinner Friday Lunch Saturday Breakfast Saturday Keynote Lunch Continuing Education Sessions Website Homepage Website Sponsor Page Conference Program Conference Signage Giveaway/Literature in Welcome Bag st nd rd th 1 choice of location 2 choice of location 3 choice of location 4 choice of location 5th choice of location yes no no no no 4 attendees 4 attendees Introduction on Cruise Signs on all tables 4 attendees Certificate of Appreciation awarded. Introduction at dinner 4 attendees 4 attendees 3 attendees 2 attendees Introduction on Cruise Signs on all tables 3 attendees 2 attendees 1 attendees 2 attendees 1 attendees 1 attendee 3 attendees 3 attendees 3 attendees 2 attendees 4 attendees 3 attendees 2 attendees 1 attendees 4 attendees 3 attendees 2 attendees 1 attendees Logo Logo Logo Contact Information Company Name Logo with link 50-word company description Full page inside front or back Logo Logo with link 25-word company description Contact Information Contact Information Company Name Full page interior Half page interior Business card Company Name Logo Name Name Name yes yes 1 attendee 1 attendees Attendees will pass foyer tables when they move between sessions Colored spaces are "prime" locations 2015 BI-REGION CONFERENCE PARTNERSHIP/SPONSORSHIP REGISTRATION FORM Please read “džŚŝďŝƚŽƌͬWĂƌƚŶĞƌƐŚŝƉ/ŶĨŽƌŵĂƚŝŽŶ”, ĂŶĚ“Partnership WĂĐŬĂŐĞƐ” before filling out this form. Refer to the Exhibit Hall Map to select your space. This form must be filled out, saved, and then emailed to [email protected]. Hard copy applications will not be accepted. After receipt of this application, an invoice will be sent that can be paid by check or credit card (3% handling for credit card). Table selection will begin on MARCH 1, 2015 in order of sponsorship level and registration date. (Those paid in full only). Remaining space will be assigned as paid registration is received. Questions? Contact Dewain Peterson. 630-338-5610 Contact Name Contact Title Company Name Company website URL Street Phone CSI Chapter(s) Affiliation City State Zip Email Non CSI Member Millennium Park (Diamond) Partners – Please provide a 50-word (approx. 325 characters) product or company description in the space below Willis Tower (Platinum) Partners – Please provide a 25-word (approx. 170 characters) product or company description in the space below. This will be used in the printed program and website along with company contact information. No need to repeat your company name. Other levels will include contact information as specified by the partnership benefit package. All levels - List the MasterFormat Divisions and products you will be representing. This is for reference only 1 2015 BI-REGION CONFERENCE PARTNERSHIP/SPONSORSHIP REGISTRATION FORM 1. Space location requested (refer to map) Partner Exhibitor Space Cost Millennium Park Diamond Partner $4500 Willis Tower Platinum Partner $3500 John Hancock Gold Partner $2500 Wrigley Building Silver Partner $1500 Exhibit Hall Only $750 RED AREAS ARE RESERVED FOR MILLENIUM PARK PARTNERS PARTNERS List Booth Number st 1 choice nd 2 choice rd 3 choice YELLOW AREAS ARE RESERVED FOR MILLENIUM OR WILLIS TOWER Includes 6-ft skirted table and two chairs. WI-FI is complimentary. Electrical and other services are additional and arranged by venue. Contact information will be provided upon request Exhibitor Badge Name #1 Additional Exhibitor Badge Name #2 (Millennium, Willis, Hancock, Wrigley) Additional Exhibitor Badge Name #3 (Millennium, Willis, Hancock) Additional Exhibitor Badge Name #4 (Millennium) 2. Sponsorships and Marketing Set yourself apart from your competition by taking advantage of the additional marketing opportunities or combining with your partnership. There is something for any size company that will increase your brand identity among design & construction leaders who use, specify and approve your products and services. There are discounts for companies who are already electing to partner with this event. Detailed Information about the following vehicles is available in “Bi-Region Partnership and Sponsorship Packages” 2 2015 BI-REGION CONFERENCE PARTNERSHIP/SPONSORSHIP REGISTRATION FORM st nd rd Marketing Sponsorships: Indicate 1 , 2 3 choice. Friday Awards Dinner & Reception $2,500 $2000 Existing Partner Saturday Keynote Lunch $1500 $1125 Existing Partner Tote Bags (includes production) $1500 $1125 Existing Partner Lanyard Nametag (includes production) $1500 $1125 Existing Partner Breakfast Sponsor Afternoon or Morning Break $300 $500 $400 Existing Partner Companion Tour $500 $400 Existing Partner Technical Tour $750 $575 Existing Partner Continuing Education Session $750 Subject to approval by conference education committee Company Literature in tote bag $150 3. Additional Meals and Events, Education Packages not included in partnership level Closer to the event you will be sent a form for additional attendee items not included in your partnership that you many want to order. This will include meals, Awards Banquet, Boat Cruise and tours. The deadline for ordering additional attendee items will be April 1, 2015 4. Invoice 1. Partnership 2. Sponsorship (Specify) Total to be billed A PayPal Invoice will be sent by email and can be paid by check or credit card. 3% Surcharge for credit card payment. Checks may be sent to Northern IL CSI, ℅ Alan Itzkowitz, 404 Indian Hill Dr, Buffalo Grove, IL 60089. Partnership Invoices paid by February. 1, 2015 will be included in first round of table space selection on March 1. Office only: Application Date Received _____ Invoice sent __________ Payment received ____________________ 3
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