1. travel

Training related Travel Guidelines – all MSS Seafarers except Brazilians and Canadians
except Brazilians and Canadians
Travel to and from
training courses
Board and lodging
during the course
As soon as you have received confirmation of course participation
(joining instructions) you are to book your own flights to and from the
training location. Please book your tickets in good time, no later than
5 days prior to course start – if you need to fly, the tickets are to be
ordered via AMEX:
• E-mail: [email protected]
•Phone: +45 43682422 (Mon-Fri 0800-1800 CET)
• Duty Phone: +45 33702494 (Mon-Fri & weekends 1800-0800 CET)
MSS refunds reasonable travel expenses –
accommodation, 3 meals a day (breakfast, lunch
and dinner) and business transport.
When contacting AMEX for flight booking please state
• your name and rank
• course name
• course start and end dates (please return the day course ends)
• departure and arrival airport
In case of doubt please contact the course coordinator at
• E-mail: [email protected]
• or respective phone (Mon-Fri 0800-1800 CET)
In case you have to cancel your course participation please cancel
your travel arrangements and notify [email protected] as
soon as possible.
Generally you will not be met at the airport and you must arrange
your own transportation by public means or if necessary by taxi to the
hotel and/or course facility. If a bus is being provided for the
participants, this will be communicated in advance.
Driving in own car (Danish and British Seafarers only):
If driving in own car is estimated to be the least expensive means of
transportation*, providing the departure takes place on the date the
course starts, and if possible coordinate to bring other course
participants. Please note bridge fares in Denmark are included in the
km allowance and not to be reimbursed separately.
*) You will be refunded 3.67 DKK per km according to Danish Tax Authority
www.skat.dk, or 0.45 GBP per mile in UK.
If accommodation is booked via Amex, it is pre-paid
and you should not be required to cover the cost
yourself. Please have your travel/accommodation
booking details printed out and with you. If hotel
still requires payment, please call Amex.
As a rule accommodation including breakfast is
arranged and paid for you by MSS, lunch is
normally provided by the course vendor. Please
refer to the joining instructions received.
Travel and Expense Settlement
Expense settlements are conducted on board the vessels in Maersk
Supply Service. You can claim an expense through the on board
system Winadmi. Expenses must be claimed as soon as possible
after they have occurred. Expense Settlement Guidelines for Crews
has been sent to all vessels.
In case of Emergency
If you are unable to complete the course due to medical reasons or
close family emergency, please inform MSSCRWTRN as soon as
possible, and change your travel arrangements.
The days used for travel and course activity will be settled down as
an office visit in the payroll system so you can be compensated for
them.
MSS will reimburse your reasonable dinner
expenses. You are entitled to one soft drink per
evening meal. All other beverages incl alcohol must
be paid for at your own expense. Please attach
receipts to the travel expense settlement.
You will have to attend a full course at a later date to gain the
competence.
Please be aware, MSS does not pay for:
• mini-bar & alcoholic beverages
• pay-TV / movies
• newspapers/magazines
• leisure items
• internet
• phone calls
• laundry and dry cleaning services
For Training and Compliance information visit our website at
www.mssmarinehr.com
Should there be any damage or extra cleaning
required in a room, it will be on your expense.
Personal expenses
You are expected to pay for all your personal
expenses.
For any questions, doubts, suggestions and concerns please
contact: [email protected]
This Guideline is updated by MSSHRTRN on Oct., 2014