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Conferring 2014
Information for Graduands
This is an important document. Please read it carefully
Introduction .................................................................................................................................................. 2
Dates and Venue.......................................................................................................................................... 2
Schedule of Ceremonies ........................................................................................................................... 2
Car Parking .................................................................................................................................................... 5
Guest Invitations ......................................................................................................................................... 5
Hire of Academic Robes ........................................................................................................................... 5
Dress Code ..................................................................................................................................................... 6
The Ceremony .............................................................................................................................................. 6
Refreshments ............................................................................................................................................... 7
Photography ................................................................................................................................................. 7
Individual .................................................................................................................................................. 7
Group .......................................................................................................................................................... 7
Graduation Ball ............................................................................................................................................ 7
Non Attendance ........................................................................................................................................... 7
Ceremony .................................................................................................................................................. 7
Parchment Collection ........................................................................................................................... 7
Outstanding Fees/Fines/Library Books ............................................................................................ 8
Contact Information................................................................................................................................... 8
Student Checklist ........................................................................................................................................ 9
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Introduction
Congratulations on reaching your Graduation! This is a very important day for you, your
family and your friends. In order to ensure that you have an enjoyable and memorable
day we ask that you read this ‘Information for Graduands’ document carefully.
Please note that a notification letter regarding conferring will be sent to your mailing
address (address on the Banner student management system) on or before Wednesday
15th October 2014. If you have not received this letter by Wednesday 22nd October
2014, please email the Awards Office at [email protected].
Information relating to conferring can be found on the DkIT website at:
https://www.dkit.ie/conferring
For your convenience a student checklist is included at the end of the document.
Dates and Venue
Conferring will take place in Dundalk Institute of Technology on Thursday 30th
October and Friday 31st October 2014. Please refer to the schedule of ceremonies on
the website.
Each ceremony will take place in the Multi-Purpose Centre (MPC) in the Faulkner
Building (see Campus Map on the website) and will last approximately one hour. Please
take time to note the day and time that you will be graduating. The MPC is wheelchair
accessible. If you or one of your guests requires assistance to access the venue or other
parts of the campus, please let us know in advance what assistance you require (See
‘Contact Details’) at the end of this document.
Schedule of Ceremonies
Thursday 30th October 2014 – 10.30am
Session 1: School of Informatics and Creative Arts
Doctor of Philosophy (by research)
Bachelor of Science (Honours) in Computing
Bachelor of Science (Honours) in Computing in Commercial Computing
Bachelor of Science (Honours) in Computing in Games Development
Bachelor of Science (Honours) in Computing in Information Technology Management
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Higher Diploma in Science in Computing
Bachelor of Science in Computing in Applications and Support
Bachelor of Science in Computing in Networking and Support
Bachelor of Science in Computing in Software Development
Bachelor of Science in Computing
Higher Certificate in Science in Computing
Bachelor of Arts (Honours) in Applied Music
Bachelor of Arts in Music and Audio Production
Bachelor of Arts (Honours) in Communications in Creative Media
Bachelor of Arts (Honours) in Video and Film Production
Bachelor of Arts in Communications in Creative Multimedia
Bachelor of Arts in Video and Film Production
Bachelor of Arts in Performing Arts
Certificate in Digital Post Production
Certificate in Writing for Transmedia
Thursday 30th October 2014 – 1.00pm
Session 2: School of Health and Science (A)
Master of Science (by research)
Master of Science in Ageing Health and Environment
Bachelor of Arts (Honours) in Early Childhood Studies
Bachelor of Science (Honours) in Health and Physical Activity
Bachelor of Science (Honours) in General Nursing
Bachelor of Science (Honours) in Intellectual Disability Nursing
Bachelor of Science (Honours) in Psychiatric Nursing
Bachelor of Science (Honours) in Midwifery
Bachelor of Arts in Early Childhood Studies
Bachelor of Science in Health and Physical Activity
Bachelor of Science in Health Studies
Higher Diploma in Science in Midwifery
Higher Certificate in Science in Health and Physical Activity
Certificate in the Assessment and Management of the Acutely Ill Adult
Certificate in the Assessment and Management of the Acutely Ill Adult within the
Emergency Department
Certificate in the Assessment and Management of the Acutely Ill Woman within
Maternity Services
Thursday 30th October 2014 – 3.30pm
Session 3: School of Health and Science (B); Centre for Learning and Teaching
(CELT)
Bachelor of Science (Honours) in Biopharmaceutical Science
Bachelor of Science (Honours) in Environmental Biology
Bachelor of Science (Honours) in Sustainable Agriculture
Bachelor of Science in Veterinary Nursing
Bachelor of Science in Pharmaceutical Science
Bachelor of Science in Applied Bioscience
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Bachelor of Science in Agriculture
Higher Certificate in Science in Agriculture
Diploma in Food Supply Chain Management
Certificate in Food Supply Chain Management
Master of Arts in Learning and Teaching
Friday 31st October 2014 – 10.30am
Session 4: School of Engineering; School of Business and Humanities (A)
Master of Science in Renewable Energy Systems
Postgraduate Diploma in Renewable Energy Systems
Bachelor of Engineering (Honours) in Sustainable Design
Bachelor of Engineering in Electrical and Electronic Systems
Bachelor of Engineering in Mechanical Engineering
Higher Certificate in Engineering in Electrical and Electronic Systems
Higher Certificate in Engineering in Mechanical Engineering
Bachelor of Science (Honours) in Engineering Entrepreneurship
Bachelor of Science (Honours) in Civil Engineering
Bachelor of Engineering in Civil Engineering
Higher Certificate in Engineering in Civil Engineering
Bachelor of Science (Honours) in Building Surveying
Bachelor of Science in Construction Technology
Bachelor of Science in Building
Master of Arts in Accounting
Master of Business in Entrepreneurship and Marketing
Bachelor of Arts (Honours) in Accounting and Finance
Bachelor of Business (Honours) in Marketing
Higher Diploma in Business and Marketing
Certificate in Business in Digital Marketing and Digital Media Management
Friday 31st October 2014 – 1.00pm
Session 5: School of Business and Humanities (B)
Bachelor of Business Studies (Honours)
Bachelor of Business (Honours)
Bachelor of Arts (Honours) in Public Relations
Bachelor of Business in Management and Administration
Bachelor of Business in Business Information Systems
Higher Certificate in Business in Management and Administration
Friday 31st October 2014 – 3.30pm
Session 6: School of Business and Humanities (C)
Bachelor of Arts (Honours) in Community and Sports Leadership
Bachelor of Arts (Honours) in Cultural Studies
Bachelor of Arts (Honours) in Social Care
Bachelor of Arts (Honours) in Social Care
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Bachelor of Arts in Community Sports Leadership
Bachelor of Arts (Honours) in Youth Work
Bachelor of Arts in Community Youth Work
Bachelor of Arts (Honours) in Event Management
Bachelor of Arts (Honours) in Hospitality Management
Bachelor of Business in Event Management
Bachelor of Business in Hospitality Management
Higher Certificate in Arts in Culinary Arts
Higher Certificate in Arts in Hospitality
Higher Certificate in Business in Event Management
Higher Certificate in Business in Hospitality Management
Certificate in Business in English Language, Western Society and Culture
Car Parking
If you are arriving to the Institute by car, please enter the campus via the Dublin Road
Entrance (see Campus Map on the website), where you will be directed to available
parking. The Institute’s car parking policy and frequency asked questions (FAQ’s) can be
found at: https://www.dkit.ie/documents/car-parking-policy-faq. Please note that pay
parking will not be operation during conferring.
Guest Invitations
Admission to your conferring ceremony is strictly by ticket only (guest
invitations).
As a graduand, you are required to collect and sign for your guest invitations when
collecting your academic robes (see section ‘Hire of Academic Robes’). Once you have
been issued with your guest invitation(s) please keep them safely as they will be
required for admittance into the conferring hall (the MPC in the Faulkner Building).
When you are collecting your guest invitations and academic robes please
ensure you bring photographic identification
For health and safety reasons, you are entitled to two guest invitations only. We
regret that requests for additional guest invitations cannot be made without
exception. Please note that children are counted as guests and no buggies are permitted
in the conferring hall (the MPC in the Faulkner Building). Family members and friends,
not in the possession of guest invitations can watch the ceremony live in the Whitaker
Theatre (see Campus Map on website).
Hire of Academic Robes
All graduands must graduate in academic robes. Academic robes must be pre-booked
on-line using a credit or debit card from the Institute’s robemakers, Armstrong and
Oxford (http://www.armstrongandoxford.com) no later than Tuesday 28th October
2014. The cost per graduand is €30.00. If you are graduating with a doctorate degree
(PhD) the cost is €35.00.
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Academic robes must be collected by the graduand in the Robing Collection Area
located in M111 (Muirhevna Building) as follows:
Thursday 30th October 2014



8.00am - 9.45am for those attending the 10.30am ceremony
10.30am - 12.15pm for those attending the 1.00pm ceremony
1.00pm - 2.45pm for those attending the 3.30pm ceremony
Friday 31st October 2014



8.00am - 9.45am for those attending the 10.30am ceremony
10.30am - 12.15pm for those attending the 1.00pm ceremony
1.00pm - 2.45pm for those attending the 3.30pm ceremony
Please ensure that you know the exact qualification you are to be awarded (e.g.
certificate, diploma, degree, masters or doctorate).
Academic robes should be returned to the Robing Return Area located in M212
(Muirhevna Building) after the ceremony. This room will be open until 5.30pm on both
conferring days.
Dress Code
Whilst there is no strict dress code graduands are asked to wear business/formal attire
as befitting the occasion. As you will be required to walk up and down steps during the
ceremony it is strongly recommended that you wear appropriate footwear. For those
wearing high heels please be sure that you can wear them with confidence walking up
and down steps. Please note that unfortunately there are no cloak room facilities for
graduands and any bags, handbags or coats should be left with your guests. It is strongly
recommended that you bring along safety pins and hair clips to secure your hood and
mortar board/cap as appropriate.
The Ceremony
You must arrive at the Multi-Purpose Centre (MPC) at least 30 minutes before the
start of your ceremony. Once you arrive and present your guest invitations, you will be
directed to your seat which will be marked with your name. You will be conferred in
strict order and you must therefore remain in your designated seat at all times.
If you are not in possession of your guest invitation(s) your guests will be unable
to enter the conferring hall (MPC). In that event, they may view the ceremony in
the Whitaker Theatre.
Following the academic procession and introductions, each student group will be
graduated in turn. You will be instructed to proceed to the podium, where, when your
name is called, you will receive your parchment from the President Mr. Denis Cummins.
On receiving your parchment, you will then shake hands with the President, proceed to
descend the podium and return to your designated seat.
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Refreshments
Following the ceremony, tea and coffee and light refreshments will be served to you and
to your guests in the Institute Restaurant which is located to the rear of the Muirhevna
Building (see Campus Map on website).
Photography
Individual
Lafayette, the official photographers for conferring, will be located in the Muirhevna
Building. Photographs can be pre-booked in advance of the ceremony. Information on
booking and pricing including framing can be found at http://www.lafayette.ie (phone
number can be found on the ‘Contact Us’ section of their website). Please note that all
queries regarding photographs should be made directly to Lafayette. It is strongly
recommended not to use any unofficial photographers who may be on the campus on
the day. Each year, some graduates complain of non-delivery of photographs or poor
quality of work by these photographers.
Group
Your class group may also be asked to participate in a group photograph (see Group
Photography Schedules on the conferring website). Photographs will be taken in the
Black Box theatre (Restaurant Building).
Graduation Ball
The Graduation Ball, which is a ticket only event organised by the DkIT’s Students Union,
will take place on Friday 31st October 2014. Please refer to the DkIT Students Union
website for more information (http://www.dkitsu.ie/).
Non Attendance
Ceremony
If you are not attending your conferring ceremony please confirm at (under heading
Non Attendance):
https://www.dkit.ie/conferring
Parchment Collection
If you are unable to attend your conferring ceremony you will graduate in absentia.
Parchments can be obtained from Tuesday 4th November 2014 to Friday 28th
November 2014 as follows:
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1. Collect in
person
You can call to the Awards Office between 9:30am – 12:30am
(Monday - Friday) ensuring you produce photographic
identification.
Alternatively, you can email [email protected] to arrange a suitable time
for collection.
2. Collect by
nominated
person
You can nominate someone to call to the Awards Office between
9:30am – 12:30am (Monday - Friday) ensuring they produce
photographic identification and a signed letter from you (the
graduate) authorising them to collect your parchment on your behalf.
Alternatively, you can email [email protected] to arrange a suitable time
for collection.
3. By Post
You can make a request in writing to the Awards Office
([email protected]) that your parchment is to be sent to your mailing
address (address on the Banner student management system) by
registered post.
Ensure you enclose a cheque or postal order for €10.00 for P&P with
your request.
Uncollected parchments will be archived on the Monday 1st December 2014.
Parchments requested using the collection options outlined above on or after this date
will incur a retrieval fee of €50.00.
Outstanding Fees/Fines/Library Books
In order to graduate all outstanding fees and fines up to the academic year 2013/2014
must be paid in full on or before Friday 24th October 2014. Overdue library loans for
the same period must also be returned by this date.
Contact Information
Any queries relating to conferring should be directed to:
Tanya Rice,
Awards Office,
Dundalk Institute of Technology,
Dublin Road,
Dundalk,
Co. Louth.
Email: [email protected]
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Conferring of Awards 2014
Student Checklist
Before the Conferring Ceremony
1. Check the date and time of your conferring ceremony
2. Pre-book your academic robes (http://www.armstrongandoxford.com) – before
28th October 2014
3. Pre-book the Institute official photographer (http://www.lafayette.ie) (Optional)
4. Reserve tickets for Graduation Ball
5. Ensure all outstanding fees are paid in full no later than 25th October 2014
6. Ensure all library loans are returned and library fines paid no later than 24th
October 2014
On the day of the Conferring Ceremony
1. Collect guest invitations (maximum 2) from Robing Collection Area in M111
(Muirhevna Building).Photographic identification required.
2. Collect academic robes from Robing Collection Area in M111 (Muirhevna
Building). Bring safety pins and hair clips as appropriate.
Collection times are as follows:
Thursday 30th October 2014



8.00am - 9.45am for those attending the 10.30am ceremony
10.30am - 12.15pm for those attending the 1.00pm ceremony
1.00pm - 2.45pm for those attending the 3.30pm ceremony
Friday 31st October 2014



8.00am - 9.45am for those attending the 10.30am ceremony
10.30am - 12.15pm for those attending the 1.00pm ceremony
1.00pm - 2.45pm for those attending the 3.30pm ceremony
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/
3. Check group photography schedules.
4. Arrive at conferring hall (MPC in the Faulkner Building) with guest invitations at
least 30 minutes before your ceremony.
5. Go to Black Box theatre (Restaurant Building) at designed time for Group
photographs (if applicable).
6. Return academic robes to Robing Return Area in M212 (Muirhevna Building)
after your ceremony
After the Conferring Ceremony
1. Collect photographs (if applicable)
2. Arrange to collect parchment if graduated in absensia
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