Microsoft Project vs. Clarizen Presented By: Rana Abaalkhail Wafa Hasanain Outline Introduction Analysis of the tools Microsoft Project Clarizen Comparison Recommendations Introduction Company name: Green Energy Company Number of employs: 10 Our company is attracting new customers and we are experimenting an exponential growth Our manger has assigned us to : evaluate the project management tools Compare and grade them Write our recommendations Evaluation Criteria Mandatory Criteria Optional Criteria Microsoft Project Microsoft Project Overview MS project is a project management software program MS project is developed and sold by Microsoft MS project requires software or hardware installations Create new project Price of the tool Price SharePoint 2010 Server Standard SharePoint 2010 Server Enterprise CALs SQL Server 2008 Standard Microsoft Project Professional License Price / user $4,926 $95 $4,926 $83 $7,200 $995 Easiness and intuitive user interface Generate Report There are two options in the report section: 1- Text Reports Generate Report (Cont) 2-Visual Reports the tool allow us to pick between 6 different categories: Task Usage Resource Usage Assignment Usage Task Summary Resource Summary Assignment Summary Generate Report (Cont) Generate Report (Cont) Generate Report (Cont) Project critical path method Project critical path method (Cont) Resource Management Assign Resource to the task in the project. Visual Cues Highlight Overloaded Resources Resource Management Resource Management Assign Resource to the task in the project. Visual Cues Highlight Overloaded Resources Generate report Predefine template Generate custom new reports users communication and collaboration Project plans often get started as outlines or notes created in Office applications such as Word, Excel, or Microsoft Outlook®. Project 2010 offers powerful ways to share your project timeline and schedule details with people who don’t currently use Project 2010 ( like save as Pdf file) Collaborate online ( share point) Not Existence Criteria Automatic Notifications Task Feedback Privacy setting Document management But Microsoft Professional and SharePoint 2010 supports these criteria Clarizen Clarizen Overview Clarizen is online project management software Clarizen is cofounded by software-as-a-service (SaaS). Clarizen does not require complex software or hardware installations Create a New Project Basic Setting of the Project Easiness and intuitive user interface Price of the tool Generate report Clarizen group reports under the following categories Generate report (Cont) Project critical path method Privacy setting Admin level user Is allowed to access and adjust all System Settings approve Timesheets and expenses of any projects in the organization. Super user Able to view and edit all scheduling aspects projects, milestones and tasks within the organization. Might have a permission to approve Timesheets and expenses Financial Users able to view and modify financial data of the organization External users have limited visibility of work items within the system Only view projects, or parts of projects, to which they are directly assigned. Resource Management Define project skill for individual or grouped resources Classify resources under different category which are job titles, skill sets, and organizational group units Set cost and billing rates for individual or grouped resources Set the resource working, holiday and vacation days and hours Filter resource based on work item qualifications Generate the resources report shows a resource Calendar Resource Management (Cont) Users Communication & Collaboration Allow the manger to invite others to co-plan the project all the team are accessed to automatically notification All team members are able to upload and share information and they are accessible to all the team members Supports publishing roadmaps and Gantt charts through email or an HTML widget Supports importing Microsoft project, and the integration for Outlook Task Feedback Users are able to send feedback for any specific task to the project manager. • Document Notes Post Email Document management Ability to attach, delete, or view document to any specific task Ability to search all the documents Automatic Notifications Send project's progress reports to the managers Send email notifications whenever certain events have been activated An email notification is sent to resources when an assigned task is updated Update progress Request is sent to each individual users. Clarizen’s users can update their email notification setting Comparison Microsoft Project Clarizen Creation and configuration of the basic settings of the project 15% 15% Price of the tool 7% 10% Easiness and intuitive user interface and report 10% 5% Project critical path method 10% 10% Privacy setting 0% 15% Resource Management 10% 10% users communication and collaboration 15% 15% Task Feedback 0% 5% Document management 0% 5% Automatic Notifications 0% 5% 67% 95% Total Score Comparison Microsoft Project Clarizen Creation and configuration of the basic settings of the project 15% 15% Price of the tool 7% 10% Easiness and intuitive user interface and report 10% 5% Project critical path method 10% 10% Privacy setting 0% 15% Resource Management 10% 10% users communication and collaboration 15% 15% Task Feedback 0% 5% Document management 0% 5% Automatic Notifications 0% 5% 67% 95% Total Score Comparison Microsoft Project Clarizen Creation and configuration of the basic settings of the project 15% 15% Price of the tool 7% 10% Easiness and intuitive user interface and report 10% 5% Project critical path method 10% 10% Privacy setting 0% 15% Resource Management 10% 10% users communication and collaboration 15% 15% Task Feedback 0% 5% Document management 0% 5% Automatic Notifications 0% 5% 67% 95% Total Score Visual Comparison Questions