Dynamic Presentation skills Presenter: Bahi Krishnakhanthan www.bahikrishnakhanthan.com Agenda  Building audience focused presentation  Writing & Org. Techniques  Skills to Deliver  effective presentation Presenting & Feedback  Close What are your personal goals? Understand audience expectation  Defining Objectives  Writing Tips – Opening, Body, Close  Using & selecting Aids  Presenting with confidence  Other  Learning objective Build an audience focused presentation  Deliver a passionate and effective presentation  Interact with your audience  Activities / short presentation  Feedback  Activity 1  You have been invited to deliver a short presentation re: the services offered by TESL Ontario. What information do you need to plan your presentation to make it “relevant” for your audience? Audience Focused Presentation  Who is Your Audience?  Defining the Objective Understand your audience  Gather information: - Sponsor - Audience - Timing - Audience Interaction Activity 2  Group discussion of the various objectives of your presentation A. Decision; B. Influence; C. Instruct and D. Inform Objective  Listeners – Make a decision – Influence feelings – Instruct – Inform about a given matter Present to transform Coach - mediator between the learner and the learner’s experience  Sage on the stage – share your wisdom  Teacher – giving instructions  Guide – lead and guide them  Make a decision Call to Action – write it out  Deliver at end – be specific & direct  Example:  “If there is one thing you can do to help the …. go to the web site today & make your contribution.” Influence feelings  Emotion  Relevancy  Speaker Impact  Congenial Surroundings Instruct  Tell your audience how to do something: – Volunteer – Refer Clients – Donate Inform Sharing knowledge  Relevant data  Too much information deadly  Decide what is essential, leave out rest  Provide sufficient facts   Interested listeners can ask for more Writing & Organization Catchy Titles  Poignant Openings  Body  Closing  Summary  Catchy titles  Catchy titles should: – Command attention; and – Encourage people to sign up – Short – no more than 10 words – Explanatory Activity 3  Opening: – Share a memorable opening  Closing: – Share effective or ineffective closing Poignant Openings  Get attention quickly  Establish credibility  Gain interest and rapport – set expectations Writing and Body Design  Brainstorming  Transition Statements  Language  Transition Statements Lead audience thru presentation  Let them know when you finish a topic  ….and when you start a topic  Language Use spoken English  Use strong nouns and active verbs  Use “We” and “You” to involve audience and create a context listeners can relate to.  Punchy Closings Summarize  Close with a Relevant Story  Call to Action  Make a Statement  Closing…  Leave the audience laughing  Leave them crying  Leave them with hope  BUT please do not just leave them Skills for Delivery Using and Selecting Audio and Visual Aids  Creating a Successful Learning Environment  Overcoming Jitters  Presenting with Confidence  Quote “You miss 100 percent of the shots you never take.” Wayne Gretzky Audio/Visual Aids PowerPoint Presentations  Flipcharts/White Boards/Smart Boards  Handouts  Video & Audio  Demonstration  Products, Samples, etc.  Why Use Aids?     Audience visualize message Keep audience interested Increase retention & understanding Reinforce major points Power point  Advantages  Disadvantages – Professionalism – Technical hiccups – Creates strong – Hard to design image – Organization – Increase attention – Improve retention – Set-up time Power point technical hiccups Preparing Power point 5 lines, 5 words per line (per slide).  Headings should “grab” the reader  Font size – minimum 24  Use colour to keep attention.  Use pictures, graphics, quotations, cartoons, charts, etc  Don’t Bore them ! Flip Charts Capture audience feedback  2 Separate charts for Contrast  3 Chart System meetings  For groups < 40  Neat handwriting Markers soak thru  People write too much  Using Flipcharts      Prepare ahead Use top 2/3 of page Talk facing audience Alternate colors Practice flipping and tearing off pages Successful Learning Environment Room set-up  Table set-up  Setting up flipcharts  Tips for an Inviting Room Speaker position and tables  Registration table / Table for handouts  Break out rooms  Lighting/heating/comfort  Is there a Microphone, LCD Projector and a screen, flip charts etc?  Nervousness  Before Presentation  During Presentation Presenting With Confidence Presenting With Confidence Non-Verbal Communication  Voice and Vocal Variety  Speaking Notes  Rehearsing  Interacting with Audience  Activity 4  What are some positive signs of expressing, other than verbally? Non-verbal Eye contact  Smile  Posture  Gestures  Movement  Stand or sit  Voice Volume  Pace  Pause  Pitch & Tone  Filler Words  Enunciation  Speaking Notes   Write opening & closing Use Index cards key points  Use VERY LARGE LETTERS  Number each card Rehearse, Rehearse Practice in front of a real audience  With your peers – tougher & honest  If not, practice on your feet.  In front of a mirror  Using Humour  Adds spice to your presentation  Mental recess for a heavy topic  Use earlier in the presentation  Help connect with audience Some Humour  People are funny. They want the front of a bus, middle of the road and the back of the church  Do not take life too seriously. You will never get out of it alive.  When all else fails, please read the instructions Audience Interaction  Attending  Questioning  Responding  Answering Questions Activity 5 - Presentation  5 min presentation – Give it a title – Prepare opening paragraph – Discuss one main point – Close  Feedback - 5 minutes Are you listening? Listening Completely “It is the province of knowledge to speak and it is the privilege of wisdom to listen” - Oliver Wendall Holmes  Good Listening is an adventurous journey to an undisclosed location  Listening with your ears, eyes and feelings – whole being  Giving Feedback  Giving Feedback – Own your feelings – “I felt….” – Be clear and specific - “When you said…..” – Be supportive – you really want the person to improve and succeed Activity 6 - Listening skills exercise  How many animals of each species did Moses take on the ark with him?  Why can’t a woman living in Yarmouth be buried in Halifax?  Some months have 30 days, some have 31. How many months have 28?  Take 2 apples from 3 apples and what do you have? Receiving feedback  Receiving Feedback – Don’t get involved in debate – Don’t take it personally – Feedback can be positive Activity 7: What Can Go Wrong? Share 4 or 5 things that can go wrong in a presentation  Discuss how to deal with them  Handling difficult people Activity 8 : How to deal with inconsiderate interruptions? Hecklers  Silly Questions  Hostile remarks  Latecomers  Chatterers  Other  Summary Audience focused presentation  Deliver the presentation skillfully and passionately  Rehearse  Reflect after every presentation  Call to Action Write 3 things that you learned today, you can use in your next presentation.. 1. 2. 3. Quote "Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did do. So throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover" Mark Twain