1. art and entertainment
2. shows and events
3. exhibition

39th INDIAN HANDICRAFTS & GIFTS FAIR
20 – 23 FEBRUARY, 2015
Venue: India Expo Centre & Mart, Greater Noida
Organiser:
Export Promotion Council for Handicrafts
EPCH House, Pocket 6 & 7, Sector C, LSC, Vasant Kunj, New Delhi – 110 070, India.
Tel: +91-11-26135256 (6 lines). Fax: +91-11-26135518/19, Email: [email protected]. Website: www.epch.in
STAND SPACE BOOKING APPLICATION FORM
Last Date: 31st October, 2014
To,
The Executive Director
Export Promotion Council for Handicrafts
Mart No. ________________________& Size of Mart in ____________ sq. mtr.
1. We are interested in participating in the fair. Our details are:
5. Participation Charges for IHGF (Spring) 2015
Mart No. ________________________& Size of Mart in ____________ sq. mtr.
Name of company _____________________________________________
t
t
t
t
t
t
.PEVMBS4IFMM4UBOE#VJMUVQ4UBOE
3TQFS4R.US45&YUSB
3BX4QBDF!3TQFS4R.USNJOTRNUS
45&YUSB
$PNQVMTPSZ%JSFDUPSZ&OUSZ'FFT3T45&YUSB
8FC.FEJB$IBSHFTJODMVEFTNPCJMFBQQMJDBUJPO
3T45&YUSB
5XPTJEFPQFOTUBOEXJUI"EEJUJPOBM$IBSHF
*ODBTFPG$MVCCFE4UBOETTJEFDIBSHFTTIBMMCFDIBSHFEPOUIFHSPTTBSFB
TAN Number _________________________________________________
Address _____________________________________________________
6. Space Requirement for IHGF (Spring) 2015
____________________________________________________________
EPCH Membership Number _____________________________________
PAN Number _________________________________________________
____________________________________________________________
Telephone ______________________ Fax _________________________
❑ 9 sq. mt.
❑ 12 sq. mt.
❑ 18 sq. mt.
❑ 24 sq. mt.
❑ 30 sq. mt.
❑ 36 sq. mt.
❑ 42 sq. mt.
❑ 48 sq. mt.
Require Modular Shell Stand (Built up Booth)
❑ Yes
❑ No
Require Raw Space (bare Space) (min. 36 sq. mt.)
❑ Yes
❑ No
Contact Executive _____________________________________________
5XPTJEFPQFOTUBOEXJUI"EEJUJPOBM$IBSHFT ❑ Yes
❑ No
Mobile No. ___________________________________________________
(In case of Clubbed Stands, 2 side charges shall be charged on the gross area)
Email _______________________________________________________
2a.Whether Participated in Spring Fair before
If Yes, in
❑ 2012
❑ Yes
❑ No
t Eligibility Criteria – Please refer Eligibility Criteria overleaf.
❑ 2013
❑ 2014
t Additional Information Form is part of the IHGF (Spring) 2015 application
form and should be submitted along with the application form.
2012 Stand No. __________________ Total Stand Area_______ in Sq. Mtr.
7. The IHGF (Spring) 2015 may be divided into individual halls/sections for
major product categories for better buyer’s response. In case you would like
to display more than one product categories your application be considered
for general section of display i.e. House ware, Decorative and Gifts Please
indicate the section you would like to display in (please tick only one)
2013 Stand No. __________________ Total Stand Area_______ in Sq. Mtr.
2014 Stand No. __________________ Total Stand Area_______ in Sq. Mtr.
2b.Whether Participated in Home Expo 2014
❑ Yes
❑ No
If Yes, Stand No. __________________ Total Stand Area _______in Sq. Mtr.
❑ House ware, Decorative and Gifts
3. (i) Have you been unsuccessful in getting space in IHGF, Spring 2014
❑ Yes
❑ No
❑ Lamps, Lighting & Accessories
❑ Home Textiles, Furnishings & Floor Coverings
(If Yes, please attach a copy of EPCH letter returning your application fee.)
❑ Furniture & Home Accessories
(ii) Have you ever been served a notice for non – compliance of General
❑ Yes
❑ No
Exhibitor Rules in any of the previous IHGFs.
❑ Christmas Decorations, Candles & Incense Sticks
❑ Fashion Jewellery, Accessories & Bags
(If Yes, please attach a copy, along with your reply, if any furnished)
❑ Cane, Bamboo & Eco-friendly products
4. (i) Do you own a Mart in Phase I or Phase II at India Expo Centre & Mart i.e.,
❑ Yes
❑ No
the venue of the show?
If Yes, Mart No. ______________ & Size of Mart in ______________ sq. mtr.
Main Products /any Exclusive Products proposed to be displayed
_______________________________________________________________
(ii) Whether any of your Sister Organization has a Mart in Phase I or Phase II
❑ Yes
❑ No
t Attach two photographs of prime products being displayed to help us take a
decision for allocation of section.
t The Committee Reserves the right to allocate any section or special hall of
display to the participant.
If Yes, Name of Sister Organization
_________________________________________________________________
t Please fill in the enclosed Fair Directory Entry Form and also attach
photographs of your prime products being displayed.
_________________________________________________________________
1
8. MODE OF PAYMENT
PREMIUM POSITIONS (Subject to Availability)
(Please note, Cheques will not be accepted)
CHARGES
MECHANICAL DETAILS
Demand Draft/Pay Order should be made in favour of “Export
Promotion Council for Handicrafts” payable at “New Delhi”.
❑ Inside Front Cover (Colour) Rs. 50,000
18.5 X 11.5 CM
❑ Inside Back Cover (Colour) Rs. 45,000
18.5 X 11.5 CM
D. D./Pay Order no. _____________________Dated ________________
❑ Bookmark (Colour)
14 X 5.0 CM
Bank __________________________ Amount ___________________
Rs. 30,000
(S.T. @ 12.36% Extra)
Please see the Mode & Schedule of Payment.
10. ADVERTISEMENT MATERIAL
(Last Date 31st October, 2014)
We are enclosing (Please Tick one)
❑ Text Matter
❑ Artwork on CD (EPS File with Colour Proof)
NB Bank Details for payment made by RTGS/NEFT*
Name of the Beneficiary :
Beneficiary Address:
Bank Name:
Branch Name:
❑ Film Positives (on 133/150 LPI with Colour Proof)
Export Promotion Council for Handicrafts
“EPCH House” Pocket 6&7, Sector-C, LSC.
Vasant Kunj, New Delhi - 110070
Oriental Bank of Commerce
Mahipalpur, New Delhi
❑ Material will be sent later (latest by 31st October, 2014)
11. MODE OF PAYMENT FOR ADVERTISEMENTS
(Please note, Cheques will not be accepted)
Current Account No. 00291010002970
RTGS/IFSC Code No. ORBC 0100029
D. D./Pay Order no. __________________ Dated _______________
RTGS/NEFT Code No. _________________________________________
Branch Code ___________________ Bank Code ___________________
Amount Rs. _________________________________________________
Bank _____________________________Amount _______________
RTGS/NEFT Code _________________________________________
Please note that the full payment for the advertisement has to be made
through a separate demand draft or RTGS/NEFT by 31st October, 2014.
12. CHECKLIST
9. ADVERTISEMENT IN FAIR DIRECTORY
(Before submitting your application, please ensure the
following).
I would like to insert an advertisement in the Fair Directory
CHARGES
MECHANICAL DETAILS
❑ Paid membership renewal fee for the year 2014-2015.
❑ Full Page (Colour)
Rs. 20,000
18.5 X 11.5 CM
❑ Full Page (B & W)
Rs. 15,000
18.5 X 11.5 CM
❑ Application Fees enclosed by way of a demand draft with
application.
❑ Half Page (Colour)
Rs. 12,500
9 X 11.5 CM
❑ Fair Directory Entry Form enclosed.
❑ Additional Information Form duly filled & signed enclosed.
(S.T. @ 12.36% Extra)
❑ Export performance certificate.
Last date for submission of application form with payment
NB (1) *Payment through RTGS/NEFT should be informed to Accounts Section of EPCH within 3 days through email at
[email protected] and [email protected]. Incase confirmation is not received within 7 days, please contact by
email at [email protected].
NB (2) RTGS/NEFT payment received after last date will not be entitled to allotment of stand and such payments will be
refunded on receiving a request from the applicant on the following email [email protected].
DECLARATION
This is our application for stand space for the above exhibition and we declare that the information given by us is true & correct to the
best of our knowledge. We confirm that we have read, understood and agree to comply with and to be bound by the Exhibition Terms &
Conditions as well as the General Exhibitor Rules including the conditions mentioned in the Fire Safety Guidelines enclosed with this
application form. We further undertake to comply with the general or specific instructions / directions issued time to time by the Export
Promotion Council for Handicrafts before or during the fair.
Signature & Stamp
Name
Designation
Date
2
EXHIBITION TERMS & CONDITIONS
EXHIBITION SPACE
NORMAL STALL SIZE 9 sq. mtrs. or in multiples of 3 sq. mtrs.
The Committee reserves the right to reduce the size of the stalls depending on the number of eligible applications and availability of space.
Raw space: For individual booth allotment of 36 sq. mtrs. and above. Means only space with one electrical supply point. (Does not include carpet and any other item to be given
in Modular Stand).
Details of Modular Shell stand
Fully Constructed stalls with modular shell structure will be available for the duration of the fair. A 12 sq. mtr. stand shall include the following furniture, fittings and fixtures:- Three-side partition for normal stand
- One waste paper basket
- Floor Carpeting
- Electricity fittings with 6 spotlights
- Fascia with participants name
- One Table
- Electricity point 5/15 amp
- 3 Chairs
1. Shelves/Showcases and other display aids shall have to be arranged by the participants on their own.
2. Badges/passes depending on the area allocated to the exhibitors shall be issued free of cost.
3. General security shall also be provided.
PARTICIPATION CHARGES, MODE & SCHEDULE OF PAYMENT
1.
2.
3.
4.
5.
6.
Modular Shell Stand @ Rs. 6500/- per sq. mt. (12.36% Service Tax Extra).
Raw Space (minimum 36 sq. mt. subject to allotment) @ Rs. 6000/- per sq. mt. (12.36% Service Tax Extra).
Two side open stand with 10% additional charges. In case of Clubbed Stand, 10% additional charges will be charged on the gross area.
The applicant must submit their application along with 50% fee as per the indicative fee table. The balance payment is to be made immediately after allotment.
All payments are to be made by RTGS/NEFT or Demand Draft/Pay Order payable at New Delhi drawn in favour of “Export Promotion Council for Handicrafts”.
The last date for submission of application along with the requisite application fee is 31st October, 2014.
INDICATIVE FEE TABLE: (AMOUNT IN RS.)
MODULAR SHELL CHARGES
Stand Size
(Sq. Mt.)
9 sq. mt.
12 sq. mt.
18 sq. mt.
24 sq. mt.
30 sq. mt.
36 sq. mt.
42 sq. mt.
48 sq. mt.
Participation
Directory
Charges
+ Web Media
(Shell Space) Rs.
Fees Rs.
58,500
2,500
78,000
2,500
1,17,000
2,500
1,56,000
2,500
1,95,000
2,500
2,34,000
2,500
2,73,000
2,500
3,12,000
2,500
RAW SPACE CHARGES
S. Tax @ Total Participation
Amount to
12.36%
Charges Rs.
be deposited with
(incl. of S.T.)
the Application
7,540
68,540
34,270
9,950
90,450
45,225
14,770
1,34,270
67,135
19,591
1,78,091
89,046
24,411
2,21,911
1,10,956
29,231
2,65,731
1,32,866
34,052
3,09,552
1,54,776
38,872
3,53,372
1,76,686
Participation
Directory
S. Tax @
Charges
+ Web Media 12.36%
(Raw Space) Rs.
Fees Rs.
–
–
–
–
–
–
–
–
–
–
–
–
–
–
–
2,16,000
2,500
27,007
2,52,000
2,500
31,456
2,88,000
2,500
35,906
Total Participation
Amount to
Charges Rs.
be deposited with
(incl. of S.T.)
the Application
–
–
–
–
–
–
–
–
–
–
2,45,507
1,22,754
2,85,956
1,42,978
3,26,406
1,63,203
NB Two side open charges shall be charged extra.
ELIGIBILITY CRITERIA FOR PARTICIPATION IN IHGF (SPRING) 2015
1. Applicant must be a member of EPCH
2. Application should be submitted along with self certified export performance of handicrafts for the preceding three years i.e. 2011-12, 2012-13 and 2013-14 (April–March basis). In case Nil performance same may
also be mentioned. Application without self certified export performance will not be considered and application be rejected. Submission of export performance as per proforma given in the application form is an
essential for consideration of application.
3. If the total space requirements, as borne out from all the applications received on or before the last date fixed for the purpose is less than or equal to the available space, all the applicants will be allotted the space as
per their applications.
4. If the total space requirements are more than the space available for allotment, the Committee reserved the right to devise reasonable criteria for allotment of space.
5. The Committee reserves the right to accord priority to the applicants who have participated in IHGF (Spring) 2013 and repeated their participation in Spring, 2014 or earlier year participants, export performance,
products, product group or earlier year unsuccessful applicants or based on any other reasonable criteria.
6. Committee reserves the right to allot the large booth in fair to any specific product category/group with a view to give inputs to newly developed products in IHGF (Spring), 2015 also larger booth may be allotted for
making proper setting up of a section-wise display.
7. Applicants wishing to club their booth can submit their request as per proforma. The clubbing of application may be considered on the following grounds and subject to the decision of the Committee only:
i. The Committee may consider request from Proprietor / Karta / Partner / Director of the organizations and have their interest to club their stand with other organization. The request for clubbing should be duly
signed and sealed as per proforma enclosed in the application form.
ii. The Committee may decide the limit of maximum size of a clubbed booth.
(Applicants may note, the Council can at any time ask them to furnish documents in support of the facts & figures submitted by them).
NB 1. The Committee reserves the right to accept or reject any application. The Committee also reserves the right to allocate or re-allocate any stall to any applicant. The Committee also reserves the right to ask the
applicant, the details/photographs of the products to be displayed in the fair. The Committee can also curtail the area of any stall depending on the criteria and availability of space. The Committee, keeping in view
the objectives of the Council, may exercise discretionary powers.
2. The refund of any amount either on account of excess payment or due to non-allotment of space shall not bear any interest. However, refund would be made within 45 days after the close of the application.
3. Submission of application/deposit of fee does not mean the confirmation of allotment of stand.
NB
Space will be allocated to member exhibitors by name of organization and sharing / sub-letting shall not be allowed under any circumstances. The Council reserve the right to close such stand and debar the
member exporter from any future Participation.
For any enquiry or detail, please contact: Executive Director, EPCH.
IHGF-SPRING-2015
3
ACKNOWLEDGEMENT SLIP
Received from M/s. __________________________________________________________ Address _____________________________________________________________
______________________________________________________ Stand space booking applicaion form for Indian Handicrafts & Gifts Fair, Spring 2015, New Delhi, along wtih
Demand Draft/Pay order No. _____________________ Dated_____________________________ Drawn on ___________________ For Rs. ____________________________
Rupees in Words ____________________________________________________________________________________________________________________________ only
Date ______________________
for Export Promotion Council for Handicrafts
INDIAN HANDICRAFTS & GIFTS FAIR (SPRING) 2015
ADDITIONAL INFORMATION FORM
(To be submitted along with the application form. Please complete the columns relevant to you in this form).
&òPSUTXJMMCFNBEFUPBDDPNNPEBUFUIFFYIJCJUPSTSFRVJSFNFOUT*OUIFFWFOUPGFYIJCJUPSTSFRVJSFNFOUFYDFFEGSPNUIFTQBDFBWBJMBCMFUIFGPMMPXJOH
information will help in accommodating the applicants in a manner of their next possible requirement. The proposed arrangements are subject to decision by
the Committee. Please tick all columns, if a column is not tick marked (√), it would be considered as “Yes”.
1. NAME OF THE ORGANISATION
M/s. ____________________________________________________________________________
2. A. FOR REGULAR PARTICIPANTS FOR THE LAST 3 YEARS 0UIFSUIBO."3508/&34
(a) In case you are not provided the entire space in the exhibition halls as required by you, will you be
interested in breaking the space at an alternate location?
❑ Yes
❑ No
(b) If Yes to (a) The space equivalent to your IHGF (Spring) 2014 participation in the exhibition hall and
the balance space at the following location as per priority (Pl. Tick) :
❑ Yes
❑ No
t
Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground floor). OR
❑ 1st Priority ❑ 2nd Priority
t
Mart Area at any floor. (In case of Mart, the available space can be of variant size and is to be paid for the
gross area of the Mart (more or less) and subject to availability).
❑ 1st Priority ❑ 2nd Priority
(c) If No to (a) The following option will be exercised by the applicant :
t &OUJSF4QBDFBTSFRVFTUFEJOUIF5FNQPSBSZ4USVDUVSFCVJMUVQPVUTJEFUIFFYIJCJUJPOIBMMTBJSDPOEJUJPOFEBOE
at the ground floor). OR
t &OUJSF4QBDFBTSFRVFTUFEJOUIF.BSU"SFBBUBOZøPPS*ODBTFPG.BSUUIFBWBJMBCMFTQBDFDBOCFPGWBSJBOUTJ[F
(more or less) and is to be paid for the gross area of the Mart and subject to availability). OR
t
Only the space equivalent to your IHGF (Spring) 2014 participation in the exhibition hall in (Spring) 2015.
2. B. FOR FIRST TIME PARTICIPANTS OF IHGF (SPRING) 2014 0UIFSUIBO."3508/&34
B
*ODBTFZPVBSFOPUBMMPUUFEBTUBOEJOUIF&YIJCJUJPO)BMMTJOUIFGBJSXJMMZPVCFJOUFSFTUFEJOUBLJOHTQBDF
at an alternate location at the exhibition complex?
❑ Yes
❑ No
(b) If Yes to (a) the following location will be preferred t
Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground floor). OR
❑ 1st Priority ❑ 2nd Priority
t
Mart Area at any floor. (In case of Mart, the available space can be of variant size (more or less) and is to
be paid for the gross area of the Mart and subject to availability).
❑ 1st Priority ❑ 2nd Priority
(c) If No to (a), Do you wish to cancel your application?
❑ Yes
❑ No
❑ Yes
❑ No
2. C. FOR NEW / FIRST TIME APPLICANTS OF IHGF (SPRING) 2015
(a) In case, space is not available in the exhibition halls, will you be interested in taking space in the fair?
If Yes, the following location shall be preferred t
Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground floor). OR
❑ 1st Priority ❑ 2nd Priority
t
Mart Area at any floor. (In case of Mart, the available space can be of variant size and is to be paid for the
gross area of the Mart and subject to availability).
❑ 1st Priority ❑ 2nd Priority
(b) If No to (a), Do you wish to cancel your application?
❑ Yes
❑ No
❑ Yes
❑ No
❑ Yes
❑ No
2. D. MART OWNERS
Your applications shall be considered subject to availability of space.
(a) In case, space is not available in the exhibition halls, will you be interested in taking space in the fair?
If Yes, the following location shall be preferredt
Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground floor). OR
(b) If No to (a) Do you wish to cancel your application?
3. All applicants of all above categories should submit their Export Performance (even if nil) of handicraft items in the proforma given below.
PROFORMA
2011-2012*
2012-2013*
2013-2014*
All Handicrafts (Rs. in Lakhs)
* (April to March)
4. Applicants wishing to club their booths with other organizations can submit their request by completing all the columns of this proforma:Applicants may please note, Clubbing of applications may be considered on the following grounds and subject to decision of the Committee only:a) The Committee may consider request from Proprietor / Karta / Partner / Director of the organizations and have their interest to club their stand with other
organization. The request for clubbing should be duly signed and sealed as per proforma enclosed in the application form.
b) The Committee may decide the limit of maximum size of a clubbed booth.
Applicant Organisation ______________________________________
Other Applicant Organisation _______________________________________
Name of Proprietor / Karta / Partner / Director
Name of Proprietor / Karta / Partner / Director
Mr. / Mrs. __________________________________________________
Mr. / Mrs. ________________________________________________________
Signature & Stamp___________________________________________
Signature & Stamp ________________________________________________
Other Applicant Organisation _________________________________
Other Applicant Organisation _______________________________________
Name of Proprietor / Karta / Partner / Director
Name of Proprietor / Karta / Partner / Director
Mr. / Mrs. __________________________________________________
Mr. / Mrs. ________________________________________________________
Signature & Stamp___________________________________________
Signature & Stamp ________________________________________________
DECLARATION
t All Proprietors / Partners / Directors of the clubbed booths are liable for payment of fully clubbed booth. In the event of non-payment, the entire space shall be
cancelled and the Organizations shall be declared defaulters.
t 8FEPOPUIBWFBOZPVUTUBOEJOHXJUI&1$)PGBOZTPSUBOEJGGPVOETPUIFBNPVOUCFJOHQBJECFöSTUBEKVTUFEBHBJOTUUIFPVUTUBOEJOHCFGPSFBMMPUNFOU
t *8FIFSFCZTPMFNOMZEFDMBSFUIBUUIFBCPWFTUBUFEFYQPSUQFSGPSNBODFJTUSVFBOEDPSSFDU
t *8FIFSFCZEFDMBSFUIBUUIFBCPWFJOGPSNBUJPOVOEFSUBLJOHJTUSVFBOEJOUIFFWFOUPGBOZXSPOHEFDMBSBUJPOPGJOGPSNBUJPOUIF$PVODJMIBTUIFSJHIUUPDBODFM
our membership as well as participation in the Indian Handicrafts & Gifts Fair (Spring) 2015.
Signature & Stamp
Name
Designation
Date
20 – 23 FEBRUARY, 2015
GENERAL EXHIBITOR RULES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
The Council reserves the right to cancel/reschedule the Fair or change its venue at any point of time or revise
visiting hours for reasons beyound its control. No claim whatsoever shall be entertained from any exhibitor/
Visitor on this account.
The Council reserves the right to allot/allocate/reallocate or reject the application for the space to the
applicant.
The Council reserves the right to allocate/reallocate space, change the layout, add or delete corridors which
may affect the orientation of stalls. Its decision in this regard shall be final and binding. The layout of the
stands shall be determined by the EPCH and shall be final and binding.
In case space in any stall gets reduced due to pillar or any other obstruction the Council will not be liable for
any compensation to the exhibitor except the adjustment of space charges of unutilized space covered by
such obstructions.
Space will be allocated to exhibitors/companies by name of organisation and sharing or sub-letting will not
be allowed under any circumstances.
The cases of those applicants who have been served notice(s) for non-compliance of General Exhibitor Rules
in any of the previous IHGFs shall be placed before the Council alongwith reply/explanation, if any, furnished
by the applicant for its consideration. If the Council feels that the applicant should be debarred from
participating in the forthcoming fair, the Council shall issue notice in writing to the applicant and grant a
personal hearing to the applicant and shall take a final decision on this issue thereafter. The decision of the
Council shall be final and binding on the applicants. In deciding the fate of such applicants, the Council will
be guided by the seriousness of non-compliance/breach of the General Exhibitor Rules by the applicant.
If at any stage it is found that any applicant does not fulfill the eligibility criteria or that the applicant has
made a false declaration or mis-statement in the application for allotment of space, the Council reserves the
right to cancel the allotment of space at any stage before or during the fair.
Entry to the Fair will be strictly for business visitors and invitees between 9 a.m. and 6 p.m. on the Fair days
or as decided by the Council. On 23rd February, 2015, the fair will close at 5.00 p.m.
The stalls shall be handed over to the participants, approximately 18 hours before the start of the Fair and
the participants are expected to decorate their stalls well before the scheduled opening. Participants are
expected to take away their exhibits immediately after the close of the fair after which the responsibility of
the Fair Council shall cease immediately.
Modular shell stand structure alongwith the items already mentioned would be provided to the exhibitors.
Participation charges include charges for electrical consumption. Additional display aids would be arranged
by the participants themselves at their own cost. No alterations to the stands shall be permitted.
Special Instructions to Exhibitors of Raw Space or Own Built Space – Fire Safety Guidelines
i. Participants constructing their own stalls have to forward drawings of structure including all
dimensions, material to be used for construction, a ground plan, elevation drawings & electrical plan,
etc. to the Council for approval including the full contact details of the architect/designer engaged.
ii. Use of inflammable material like dry grass/straw, jute & synthetic fabric, fabric/flex masking will be
strictly prohibited.
iii. Use of halogen lights or any other high-intensity lights that generate excessive heat will be strictly
prohibited.
iv. Electrical works in the stands must be entrusted to licensed electrical contractors and use of ISI certified
& fire retardant material of approved manufacturers shall be mandatory.
v. For all raw space stalls, exhibitors are required to install fire extinguishers during the construction &
exhibition period including the period of dismantling.
vi. Incase, the exhibitor’s fail to do the same, the Council will install and charges shall be billed to the
exhibitor.
vii. In case of any untoward incident (fire threat) on account of negligence on part of the exhibitor or the
contractor engaged by the exhibitor, the exhibitor will be solely responsible for the loss including legal
action by the authorities and the loss caused to the property of the Council, the Fair Venue, neighboring
exhibitors, exhibition contractor/agencies engaged by the Council.
viii. The Council reserves the right not to provide electrical supplies and also to close the stall if the above
fire safety guidelines are not followed by the exhibitor.
Platforms, podiums etc. leading to exhibits must be constructed within stand area in such a way that they are
safe and enable visitors to move freely. No exhibit or any article would be allowed outside the stall or in the
passage area.
All passages, emergency exits, main entrance and access to the service area is to be kept clear at all times.
Maximum height of exhibits permitted would be 8 ft. from ground level unless permitted by the Director, IHGF.
Participant’s name on Fascia will be provided in standard lettering by the Council.
In case any exhibitor/visitor having any claim about the design displayed by any exhibitor, he/she should
contact the Council with documentary evidence i.e. registration of design with Registrar of Copyright /
Controller of Patents & Designs, Trade Marks etc. The Council on satisfaction can ask the exhibitor for removal
of such products from display at the fair.
17. Fire safety rules and regulations will be observed at all times. It is not permitted to store or use inflammable
liquids/packaging material or any other such material in the hall.
18. It is not permitted to affix coverings by bonding or to paint hall walls, pillars or any other parts of the hall.
Drilling or shooting-in of bolts, as well as hammering of steel nails, dowel, etc. into floor, pillars & panels is
not permitted. The cost of damage caused by the exhibitor, its employees, representatives or agents to the
exhibit space will be billed to & paid for by the exhibitor before the closing of exhibition.
19. No stand should be left unattended during the exhibition hours. No activity which in the opinion of the
Council amounts to nuisance or annoyance will be caused by the participants. The playing of music system
shall not be allowed. The Council shall have the right to take remedial action in such case.
20. All participants are required to remove the night sheets/curtains from their stands at 9 a.m. at the time of
opening of fair. In defiance of the same, the Council reserves the right to have the night sheets/curtains
removed or declare the stand officially closed. No claim on account of closure, theft, pilferage etc. will be
entertained.
21. In case any exhibitor is found not maintaining proper decorum in the fair, distributing literature, bag or any
other promotional item, or canvassing in any form in and around the exhibition venue, or not complying
with the General Exhibitor Rules, will be served a notice by the Director of the fair to explain their actions. In
case this proves unsatisfactory to the fair Council, the participant will be asked to either close the stand or
will be debarred from future participation in the fair.
22. Entry to the Fair by representatives of participants will be on the basis of exhibitor passes issued by the
Council.
23. Vehicles carrying exhibits etc. can be allowed to come in Expo centre from the designated gates well before
the prescribed time of opening of exhibition & upto 8 hrs after the close of the exhibition with the prior
approval of the authorized representative of the Council.
24. Exit permit will be required for taking out any material out of Expo Center during the Fair period. Exit permit
will be issued by the authorised representative of the Council.
25. No exhibits/cases/display material will be allowed to be taken out of Expo Center after the closing of the Fair
without exit permit. Exit permit will be issued by the authorised representative of the Council upon taking
over of the stand from the participant in the same condition.
26. Limited car parking will be allowed within Expo Centre; however Cars/Vehicles may be partked in the
parking areas around the Expo Centre.
27. Participants will be responsible for the security of their exhibits and stalls. The Council will, however, make
general security arrangements at the exhibition halls in particular.
28. In the event of cancellation of participation by any applicant at any stage, the entire amount deposited till
then by the applicant shall stand forfeited.
29. The Council reserves the right to cancel allotted booth if any applicant is found to be indulging in a malicious
campaign against the organisers. The Council also reserves the right to restain any participant from
displaying exhibits which the Council finds objectionable.
30. The Council reserves the right to photograph any exhibit for its use without permission of the exhibitors.
31. The Council reserves the right of selection, position of advertisements and editing of advertisement material
before printing in the Official Fair Directory.
32. For any other disputes, the decision of the Indian Handicrafts & Gifts Fair Council shall be final and binding
on the applicant/participant.
33. The space may be allotted either in exhibition halls, extended areas or mart areas as the case may be.
34. The Council can extend the total exhibition area, add additional halls or by adding temporary structure in or
outside the main halls. The stand fee however will be same for stands in both the permanent structures and
temporary structures.
35. The Council does not take any responsibility for or guarantee the procurement of any business or trade
enquiry in the fair.
36. The Council shall not be responsible for any damage/theft/pilferage in any of the halls/permanant or
temporary structures due to any acts of god or man.
37. The participation in IHGF Spring, 2015 does not guarantee or give preferential status for space allotment in
future fairs unless otherwise decided by the Council.
38. The Council may provisionally allot space to certain applicants which may be subject to change any time
befor the start of the fair.
39. As the fair would be held in Greater Noida, the participants would be governed by UP Govt. commercial tax
rules.
40. The Courts in Delhi shall have exclusive jurisdiction in all disputes.
41. The participant will be participating in the fair at their own risk and cost.
42. The interpretation of these rules by the Council will be final.
NB
Please retain a copy of application form for your records.
39th INDIAN HANDICRAFTS & GIFTS FAIR
20 – 23 FEBRUARY, 2015
Venue: India Expo Centre & Mart, Greater Noida
4