Glenrock Town Council Meeting 11/10/2014 Council Chanbers Type of meeting: Regular Meeting Agenda topics Call to Order Approval of Minutes – October 27, 2014 Reports 1. Mayor 2. Councilman Anfinson 3. Councilwoman Popp 4. Councilman Dehler 5. Councilman Roumell Staff Reports 1. Chief Sweet 2. Public Works Director Andrews 3. Clerk/Treasurer Geho Public Comment New Business 1. MOU Integrated Joint Dispatch Center 2. Jim Schell GEDC Reappointment 3. Annexation Application Form Bills and Claims Adjournment Town Council Meeting Minutes Glenrock Town Hall October 27, 2014 Mayor Dills called the town council meeting to order at 7:00 P.M. and led those present in the Pledge of Allegiance. Roll call was taken and all members were in attendance with the exception of Councilman Dehler. APPROVAL OF MINUTES – being no additions or corrections to the minutes of October 13, 2014, they stand as presented. CANDIDATE FORUM – Mayor Dills commented on the candidate forum and stated that it was well attended. Councilwoman Popp also reported on the forum. She responded to a comment that ‘The council did not have fun.” She stated that was not correct. All meetings are not fun, and that the council has had to make some hard decisions, and if there is any personal agenda it is to serve the community. She thanked the staff of the town for always supporting the council. She also thanked other members of the council for their service. LOW LEVEL SITE UPDATE – Councilman Roumell introduced Russ Dalgarn, and asked for a report on the lowel level site. The agreement with Motorola has been signed. They are also working with Tallgrass to secure the existing microwave tower located by the landfill. The county is negotiating a lease for the facility, and the county has indicated they are interested in purchasing the tower. Tallgrass advised that before a lease agreement can be entered into, they would have to have an inspection on the tower. Inspection services are being secured. The lease will be for one year with an option to purchase. PUBLIC WORKS DEPARTMENT – the overlay on Indian Hills is complete. The manholes have not yet been raised; however, they should be complete next week. There was a strip that had to be repaired because of water damage. There were no significant traffic issues reported. FINANCE – the council were presented with a Balance Sheet through September 30, 2014. PUBLIC COMMENTS – Orvie Stoneking asked the council about rumors regarding the Industrial Park. He told the council that rumor was that the town pulled the funding on the park at the old sale barn property. Town Clerk/Treasurer Geho explained the circumstances regarding why the grant was pulled and advised that Granite Peak actually notified the town that their investor had withdrawn interest in constructing at this time. The audience was assured that this is not a dead issue, and the town would be receptive to resubmitting this application during the next grant cycle if interest is indicated. GLENROCK INDEPENDENT ADVERTISING PROPOSAL – Mayor Dills advised that one of the things that has been brought to the town’s attention is that getting information out to the public is a problem. A representative of the Glenrock Independent/Douglas Budget, advised the council that they have recently revamped the websites for both papers, with Glenrock to get its own identity in the near future. They are also setting up a text alert package. If the town pays for the package, and the services are available to the citizens at no cost. The mobile app would allow the citizens to receive text alerts, emergency news alerts, and coupons. The app would require a buy-in by the citizens, as they would have to select those notices they want to receive. It was questioned how the feedback would get back to the council, and if they were setup to handle feedback in a high volume. Councilman Anfinson made a motion to approve the Starter Business package with the Facebook/Google link. Councilman Roumell seconded the motion. After additional discussion Mayor Dills called for a vote. All members voting, NAY – motion fails. ROCKY MOUNTAIN SERVICE RELOCATION – Councilwoman Popp made a motion to approve the agreement. Second by Councilman Roumell. Public Works Director Andrews advised the council that it was necessary to move the power-line to address clearance issues with the new maintenance shop located at 104 S. 8th Street. The town tried to get RMP to raise the powerline; however, they were not receptive to this proposal. They have requested the line be moved to the other side of the street. The town had the project reviewed by the Fire Marshalls Office and it was sent to RMP for comment prior to going out to bid, however; this issue was not picked up. The cost for the relocation is $19,094. Funds are available in the current budget to cover the cost, so no budget amendment will be necessary. Rocky Mountain Power will not begin construction until they receive a contract and check for the project. It is anticipated this will increase the time line for completion of this project by 2 weeks. All members voting, AYE – motion carries. ADJOURNMENT – being no additional business before the town the meeting adjourned at 8:00 P.M. /s/ Sue Dills, Mayor ATTEST: /s/ Donna M. Geho, Clerk/Treasurer Memorandum To: Mayor & Council From: Donna M. Geho CMC, Clerk/Trasurer Date: 11/7/2014 Re: GEDC Appointment Jim Schell has served on the GEDC, currently serving as their Vice-President. Jim’s term on this board ended in June 2014. At the recent meeting it was recommended to put forth his name to reappointment to an additional 3-year term. CONFIDENTIAL 1 User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 APR110 Page 1 ** Prompts Entered on the Screen ** Begin Check Number: 000030552 Check Date:11/10/2014 Begin Pay Date:11/10/2014 End Pay Date: 11/10/2014 Report Order: 3 Locking AP Payee Name Invoice Expense Account Description Invoice Amt Check Amt —————————————————————————————— ——————————— ———————————————————————— —————————————————————————————— ———————————————— ———————————————— 71 Construction 12806 010315800 Pymt #1 Indian Hills St improv 317,590.47 317,590.47 Ameri-Tech Equipment Co. Ameri-Tech Equipment Co. Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Converse Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock 13423 010315560 101846 010315560 2 - Coil 12V mainfolds - ST Install master power switch 214.13 95.95 310.08 Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Co. Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA Bank/VISA 02814-0002 02814-0002 02814-0002 02814-0200 02814-0200 02814-0200 02814-3987 02814-3987 02814-5479 02814-5479 02814-5479 02814-5479 02814-5479 02814-5479 02814-5479 02814-5479 02814-8770 02814-8770 02814-8770 02814-9806 02814-9806 02814-9806 02814-9905 010245590 010245590 010245360 010215470 010215470 010215470 010195590 010115600 010135360 010135210 010135210 010135210 010135210 010135210 010135210 010135360 010215470 010215580 010215280 010195580 010195580 010195280 010195590 VistaPrint/business cards - BL VistaPrint/code compl cards USPS/postage stamps - BL Lucky Gunner/training - PD Lifeline Training/training PD Meals for training - PD ACCO/daytimer refill - DSP Cool Glow/halloween glow neck. Stamps.com postage purchase Facebook/Town's page promo. Job Target/PW Director ad HelpWanted.com PW Dir. ad Web*Network Solutions/renewal Public Works Jobs Online/ad Public Works Careers/ad Stamps.com monthly user fee Classic Cafe/training/meals Ink Technologies - PD BRI*glenrock.org - PD Office Depot/supplies - DSP Office Depot/supplies - DSP APCO Int'l/membership renewal ACCO/desk calendar - DSP 64.36 54.98 34.00 274.11 139.00 192.44 26.99 144.90 50.00 40.00 75.00 100.00 210.94 159.00 140.00 24.99 89.12 290.00 161.94 325.93 6.29 331.00 6.59 2,941.58 Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hardware Hank Hank Hank Hank Hank Hank Hank Hank Hank Hank Hank Hank Hank 529827 529840 529846 529852 529891 529892 529903 529955 529958 529969 529982 529985 530050 010315590 010335590 010515590 010215590 010185510 515115590 010515590 010515510 010215470 010515510 010215590 010215590 010335590 48" handle bent hllwbck - ST Latex glove, spec order locks Cable ties 11" pk 100 - PK Flat bar 1/8 x 1 1/4 x 4 - PD Filters pleated 20x20x2 - TH Plug 1" MIP, plug 1" galv - WA Tarp HD blue 10x12, drop cloth Anti-freeze splash reg RV blen Pail 10 qt, scrubber sponges Anti-freeze splash reg RV blen U bolt zinc - PD Squ bolt 3/8x4 - PD Hacksaw blade hss, krazy glue 17.99 94.00 12.99 11.49 237.24 9.66 26.87 23.94 11.07 7.98 7.58 2.40 12.47 User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 Payee Name Invoice —————————————————————————————— ——————————— Glenrock Hardware Hank 530068 Glenrock Hardware Hank 530121 Glenrock Hardware Hank 530160 Glenrock Hardware Hank 530188 Glenrock Hardware Hank K29849 CPS Distributors, Inc. Computer Computer Computer Computer Prof. Prof. Prof. Prof. Unlimited Unlimited Unlimited Unlimited Expense Account ———————————————————————— 010335590 010315590 010255590 010315560 010515590 2006438-00 010515590 101124 101134 101134 101134 010155790 010155230 010245400 515115400 APR110 Page 2 Description Invoice Amt Check Amt —————————————————————————————— ———————————————— ———————————————— Recip saw blade kit 12 pc 29.99 3/8 screw pin clevis - ST 17.96 Shampoo spray - ACO 8.99 Gumout carb cleaner - #26 - ST 12.83 Adhesive pl 10 oz prem - PK 7.99 553.44 Sch 40 pvc bushing, coupling WD 2TB Remote Remote Remote SATA 3.5" 7200 RPM support f/3 computers support f/1 computer support f/1computer 11.56 11.56 129.99 84.00 28.00 28.00 269.99 Crossroads Vet Services, Inc. Energy Energy Energy Energy Energy TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 Labs Labs Labs Labs Labs 341030177 341030221 341030436 341030608 341030818 525215400 525215400 525215400 525215400 525215400 Euthanasia - feline - ACO Vari. wastewater Wastewater tests Wastewater tests Wastewater tests Wastewater tests tests - Lagoo - Lagoons - Lagoons - Lagoons - Lagoons 34.50 34.50 180.00 50.00 50.00 50.00 50.00 380.00 Peasley Law Office Gall's Donna Geho Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock 101414 010255230 Independent Independent Independent Independent Independent Independent Independent Independent Independent Independent Independent Independent Independent Grainger Grainger Grainger Grainger Hawkins, Inc. 110414 010425200 Legal svcs thru 10/31/14 410.00 410.00 2532833 010215110 Pants, boots, shirts - Hoppa 239.34 239.34 103014 010135790 Incredimail Plus 12 mo sub. 37.50 37.50 301178567 301178568 301178570 301178572 301178575 301178586 301178587 301178600 301178615 301178621 301178642 301178652 301178658 010185230 010185230 010185230 010185230 010135210 010115210 010135210 010135210 515115210 010135210 010135210 010135210 010135210 Proposals f/interior lights TH Proposals f/htg & AC - TH Proposals f/interior lights TH Proposals f/htg & AC - TH Optional One Cent ad Public Works director ad 2688 Unaprroved mtg minutes Optional One Cent ad 2692 Invite to bid pumps - WA Optional One Cent ad Optional One Cent ad 2700 Unapproved mtg minutes Optional One Cent full pg ad 27.00 27.00 27.00 27.00 283.50 480.00 360.00 283.50 27.00 283.50 283.50 378.00 841.00 3,328.00 9561638918 9565151132 9569335970 9582891835 010315590 010315590 010315590 010185510 Hooks, weld-on, grab, 4700# Hoods, weld-on, grab 1/2" Hooks, weld-on, grab, 3/8" Metal halide lamp 200W - TH 23.96 65.08 45.92 91.60 226.56 102414 515115590 150 lb chlorine cylinders - WA 15.00 15.00 User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 APR110 Page 3 Payee Name Invoice Expense Account Description Invoice Amt Check Amt —————————————————————————————— ——————————— ———————————————————————— —————————————————————————————— ———————————————— ———————————————— Home Depot Credit Services 1020951 515115590 Thermostat - Well #1 - WA 19.97 19.97 Hose & Rubber Supply B95856-001 525215590 Live swivel - Sewer Source Source Source Source Source Source Source 00914-1076 00914-2274 00914-3532 00914-3864 00914-6853 00914-8015 00914-9924 Monthly Monthly Monthly Monthly Monthly Monthly Monthly Gas Gas Gas Gas Gas Gas Gas charges charges charges charges charges charges charges - Town Park Shop Comm Blk Town Hall Watersalesma Hist Comm Shop 37.85 15.23 43.77 42.21 263.79 36.19 15.23 101.34 517.76 Menards Menards Menards 54984 010335590 56325 010185510 56325 010335590 3x5 commercial entry mat - SH 175W mercury vapor lgts, case Clip case cargo med moss - SH 59.96 79.94 19.98 159.88 NorMont Equipment Co. One Call of Wyoming Orkin Exterminating Co. Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky Rocky 010515480 010335480 555505480 010185480 515115480 010705480 010335480 37.85 Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Mountain Power Power Power Power Power Power Power Power Power Power Power Power Power Power Power Power Power Parkinson Concrete Century Link Century Link Century Link Reiter Machine Fabrication Reiter Machine Fabrication Reiter Machine Fabrication 2410212 010315590 36298 010335590 97481791 010185510 03014-0011 03014-0019 03014-0019 03014-0019 03014-0027 03014-0029 03014-0045 03014-0060 03014-0185 03014-0193 03014-0276 03114-0037 03114-0037 03114-0052 03114-0250 03114-0268 03114-0292 525215480 010705480 010515480 010315480 555505480 010185480 010335480 010515480 010315480 010185480 580005480 515115480 010515480 010515480 515115480 515115480 010315480 Hwy wht strip paint, barricade CDC code tickets for Sept. Monthly pest control svcs - TH Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly Monthly charges charges charges charges charges charges charges charges charges charges charges charges charges charges charges charges charges - Sewer Hist Comm Parks Streets Comm Bldg Town Hall Shop Parks Streets Town Hall Bronco Bldg Water Parks Parks Water Water sign lights 314.08 314.08 18.75 18.75 100.07 100.07 1,817.78 55.28 25.35 184.97 904.29 1,240.46 213.43 25.02 3,093.24 130.94 446.56 522.62 27.10 280.78 3,533.62 32.31 27.50 12,561.25 101014 010515590 00714-5480 525215480 02214-2582 010215450 02214-6054 525215480 Concrete work @ Town Park play Monthly data charges - Sewer Monthly DSL charges - PD Monthly data charges - Sewer 5,000.00 5,000.00 35.41 135.94 62.62 233.97 7553 010315560 7554 010215560 7586 010515590 Flat repair - Unit 121 - ST Flat repair - Unit 426 - PD Water pump - Parks 15.00 15.00 297.53 User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 Payee Name Invoice —————————————————————————————— ——————————— Reiter Machine Fabrication 7611 Reiter Machine Fabrication 7613 Reiter Machine Fabrication 7619 Rose Brothers Rose Brothers Town Town Town Town TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 Expense Account ———————————————————————— 010215560 010315590 010315560 59809 010515560 IV59185 010515590 APR110 Page 4 Description Invoice Amt Check Amt —————————————————————————————— ———————————————— ———————————————— Service Unit 422 - PD 139.85 Air clnr, air element, oil fil 230.10 4 - 245/70R17 XTX tires - ST 672.00 1,369.48 Hyd filters - Units 19 & 28 Seal, charge cove - Parks 47.20 42.52 89.72 of of of of Glenrock Glenrock Glenrock Glenrock 02914-5001 02914-5003 02914-5004 02914-5005 Monthly Monthly Monthly Monthly trash trash trash trash svcs svcs svcs svcs - Town Park Bronco Bl Town Hall Comm Blk 101.40 50.70 50.70 50.70 253.50 Wear Parts, Inc. Wear Parts, Inc. 313496 525215510 313770 010315560 Filters clnd & inspected - ST Filters cleaned & inspected 97.50 30.75 128.25 Glenrock Glenrock Glenrock Glenrock Glenrock Glenrock Super Super Super Super Super Super Foods Foods Foods Foods Foods Foods 200731624 2000140735 2000590822 2000810909 2001311126 3000091047 010115470 010215470 515115590 010335590 010255590 555505820 Snacks f/meeting Multiple training mtgs - PD Ammonia, AA batteries - WA Windex glass cleaner - SH Litter, bleach, air freshener Main Street meeting - MS 19.59 87.80 11.29 18.41 22.60 139.35 299.04 WY Work Warehouse Waste Connections, Inc. Peterbilt of Wyoming Fleet Fleet Fleet Fleet Fleet Fleet Fleet Fleet 010515480 580005480 010185480 555505480 Fuel Fuel Fuel Fuel Fuel Fuel Fuel Fuel - WEX WEX WEX WEX WEX WEX WEX WEX Bank Bank Bank Bank Bank Bank Bank Bank Staples Credit Plan Staples Credit Plan 41161 010515110 2021077 545405200 69294 010315560 38631989 38631989 38631989 38631989 38631989 38631989 38631989 38631989 010255570 010315570 010515570 525215570 010215570 515115570 545405570 010245570 Work jeans, UA shirt - Storm Monthly trash svcs - SN Install battery shut-off - #30 October October October October October October October October fuel fuel fuel fuel fuel fuel fuel fuel charges charges charges charges charges charges charges charges - ACO ST PK SW PD WA SN BL 312.94 312.94 98.90 98.90 496.91 496.91 312.42 1,083.18 290.26 559.67 1,770.05 285.95 263.02 45.31 4,609.86 1167761011 010155600 1168063681 010115600 Write & stick phone msg pads Color copy paper 11 x 17 - MC 21.96 147.16 169.12 Rocky Mountain Fire Systems 7451 555505400 Annual alarm monitoring - CB 300.00 300.00 Technology Net 3231 010155400 Comp survey annual renewal 150.00 150.00 28.94 28.94 Maggie Jacobs 103114 010185510 Reimburse for freshmatic clnr User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 APR110 Page 5 Payee Name Invoice Expense Account Description Invoice Amt Check Amt —————————————————————————————— ——————————— ———————————————————————— —————————————————————————————— ———————————————— ———————————————— Great America Leasing 16010521 010215400 Monthly copier lease pay. - PD 84.66 84.66 Assn. of Public Treasurers Sportsman's Warehouse Sportsman's Warehouse Sportsman's Warehouse Annual membership renewal - TC 145.00 137-08321 010315110 137-08429 010335110 137-08454 010335110 Work boots, work shirts - Jaco Wind proof jacket - Donnie Work boots - Donnie 117.92 59.99 24.92 145.00 202.83 Respond First Aid Systems Respond First Aid Systems 142330 010335590 142364 010335590 First aid kit refills - Shop Orange gloves sz M - Shop 54.75 31.74 86.49 City of Casper 119244 010515590 Fastenal Company WYDOU25598 010185510 Xerox Corporation 76695736 010185400 AT & T Mobility AT & T Mobility 00414-6331 010335480 00414-7469 010215450 Balefill - Parks 386.60 386.60 Council chair repair parts 90.64 90.64 Monthly copy charges - TH 81.36 81.36 Monthly wireless chrgs - SH Monthly wireless chrgs - PD 253.14 221.80 474.94 Community Builders, Inc. NAPA/Ailport NAPA/Ailport NAPA/Ailport NAPA/Ailport NAPA/Ailport NAPA/Ailport NAPA/Ailport NAPA/Ailport 102761 010135280 Supply, Supply, Supply, Supply, Supply, Supply, Supply, Supply, LLC LLC LLC LLC LLC LLC LLC LLC Steve McCoy Black Smog Performance Rural West LLC Cassandra Long-Hall Cassandra Long-Hall OK Trucking Radarsign LLC Radarsign LLC Classic Cafe & Pizza 2014-346 010245400 35925 36132 36135 36283 36784 37090 37134 37282 010335590 525215560 525215560 010515510 010515590 010335590 010515590 010315560 Planning svcs for October Windshield wash - Shop Curved radiator hose - Sewer Hi pwr ind v-belt, anitfreeze Clean-R-Carb 20 oz - Parks 3 8 D crw foot wrench - PK Ptex anti-seize, quick link Gear wrnch flex combo set - PK Ignition switch, reg rec - ST 1,000.00 1,000.00 5.14 12.59 31.67 10.18 16.69 17.76 55.17 82.16 231.36 90003120 535134100 092914 010215560 123 515115400 99906136 515114100 99906136 535134100 Refund deposit - 522 S 6th 25.00 25.00 Ck brakes, steering - PD 72.00 72.00 1,295.00 1,295.00 Trvl/setup/testing So Rec H2O Refund acct bal. - 112 S First Refund deposit - 112 S First 20.00 110.00 130.00 28295 010215240 3043 010215790 3147 010215790 Tow Dodge Caravan to impound 2 - solar pwrd radarsigns - PD 2 - Ni-MH 12V batteries - PD 135.00 135.00 10,735.00 670.00 11,405.00 1325 010115470 Dinner - Tom,Chase,Brandy,John 35.10 35.10 User payroll Date 11/07/14 Time 11:51:43 Check Cntl No 780 TOWN OF GLENROCK Cash Requirement - By Vendor Nov 10, 2014 Thru Nov 10, 2014 APR110 Page 6 Payee Name Invoice Expense Account Description Invoice Amt Check Amt —————————————————————————————— ——————————— ———————————————————————— —————————————————————————————— ———————————————— ———————————————— Robert Hill 90001104 535134100 Refund deposit bal.- 849 Grant 5.00 5.00 Greg Renton 38631989 535134100 Refund balance of deposit Final Totals ... 83.00 83.00 ————————————— ————————————— 369,587.24 369,587.24
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