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Greater Sudbury Santa Claus Parade
2014 ‘Christmas Past – or Future’- Entry Form
Date: Saturday November, 22 2014 @ 5:30 p.m.
Deadline for entries: Friday November 7, 2014
Classification (Select only one):
Float (vehicle with trailer or extension)
Marching Group
Band
Live Animal(s)
Participant (s) Information (* Required):
Organization/Company:
Charitable Registration Number* (Mandatory if registering as Charitable Organization):
Contact Name*:
Mailing Address*:
Postal Code:
Daytime Phone*:
Evening Phone*:
Cell Phone*:
E-Mail*:
Alternate Contact Person:
Daytime Phone:
Evening Phone:
Entry Packages (The following must be submitted at time of registration):
Page 1 – Participant Information
Page 2 – Entry Description
Page 3 – Signed Agreement
Page 4 – Media Information Sheet
Please note:
Registrations will not be accepted
Without payment and you will be limited to the
entries listed on this form
Registration Fees
- Charitable Organizations - $75.00 for first vehicle or float, $100 for each additional
- Business/commercial $150.00 for first vehicle or float, $200.00 for each additional
Note: Committee reserves the right to limit the number of floats per entry
(Payable by cash,cheque, VISA or M/C –payable to the City of Greater Sudbury)
Entry Packages can be mailed or dropped off in person to:
City of Greater Sudbury – Leisure Services Department, Attention: Santa Claus Parade
PO BOX 5000, Station A, Sudbury, ON P3A 5P3
Or Faxed to: 705-671-8145
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Greater Sudbury Santa Claus Parade
2014 ‘Christmas Past or Future- Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Entry Description (please complete all that apply):
Floats (refer to regulations concerning floats page 5):
Towing Company Name :
Length of Float (Include total length of towing vehicle and float):
Number of Walking Participants (min. 12 years of age when accompanying a float; must be visible to driver at all times,
either in front or behind float):
Type of Music System on Float (example: Live band and music style or PA system with generator and music style etc.):
General Description of float:
(Please draw or write a brief description in the space provided below)
Animals (refer to regulations concerning animal groups page 5):
Number of Animals:
Type of Animal:
Type of Vehicle (if applicable):
Number of Walking Participants:
Area required in Marshalling area (in feet):
Illumination type:
*Number of participants dedicated to Clean Up:
*(Number required by each entry prior to approval)
Marching Groups (refer to regulations concerning floats page 5):
Number of Walking Persons:
Type of Marching Group:
Type of Vehicle (Only 1 decorated vehicle will be permitted)
Music:
Yes
No
Type of Music/ instruments:
Area required in Marshalling area (in feet):
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Greater Sudbury Santa Claus Parade
2014 ‘Christmas Past or Future - Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Registration Agreement
Notice to all Santa Claus Parade Entrants
All applicants are responsible for their own insurance for their participants as well as their vehicles
and floats. Injury and/or property damage caused by applicant’s participants, vehicles and floats are
the applicant’s responsibility and not the Greater Sudbury Santa Claus Parade Committee or the City
of Greater Sudbury.
I, the undersigned (the applicant), have read this agreement including the attached Parade
Regulations, Marshalling Directions, Parade Dispersal Directions and Judges Rules and understand
their terms. I execute this voluntarily with full knowledge of its significance.
Please sign below to acknowledge receipt of this information, and return to the Leisure Services
Department along with your entry form.
Name of Group or Organization:
Printed Name
Signature
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Date
Greater Sudbury Santa Claus Parade
2014 ‘Christmas Past or Future - Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Judges and Media Fact Sheet
Full Name of Organization Submitting Entry:
Mission Statement:
Briefly describe your entry in this year’s Sudbury Santa Claus Parade and how it relates to this year’s
theme “Christmas Past or Future”:
Interesting and/or Unique Features about your Entry (if applicable):
Name of person for additional information about your entry or designated media contact (from
Organization):
Phone Number:
What is your “Holiday Wish” for the Community in 2014/2015:
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Greater Sudbury Santa Claus Parade
2014 ‘Christmas Past or Future - Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Parade Regulations and Directions
DON’T GET PUT ON SANTA’S NAUGHTY LIST!!!
Christmas Elves and Parade Judges will be on the look-out for any floats that;
- - Don’t have sufficient illumination
- Aren’t playing or singing Christmas Music
- - Only decorated a little or used ‘Bah – Humbug’ decorations
- Have ‘un’ merry participants, (rude or lacking the Christmas Spirit)
All naughty entries will receive a copy of the notice by mail with suggestions to improve for the following year.
After two annual notices, you will be asked to retire your float in the toy shop permanently.
General
To preserve the integrity of the parade, float entries must be approved by the Parade Marshall prior to the parade date.
1. All entries must include appropriate Christmas decorations and lighting.
2. Music is to be played or performed from floats and must not interfere with other floats.
3. Parade entries must not include a Santa Claus. There will be only one Santa in the parade and his
participation is already arranged.
4. No candies or other handouts may be thrown into the crowd from floats or vehicles. Walkers may give
out free candies or handouts.
5. All walking participants not in organized marching groups must be a minimum of 12 years of age and must
have proper illumination for safety reasons.
6. All parade participants must adhere to Parade Marshals instructions including direction from security
personnel.
7. Failure to comply with Parade Regulations may result in a ban from future parades.
8. All Participants must complete an entry form.
Floats and Vehicles
1.
2.
3.
4.
5.
All drivers must be in possession of appropriate valid driver’s license and insurance.
Floats cannot be greater than 80 feet in length, 10 feet in width or 13 feet in height.
Use of horns is forbidden (e.g. air-horn, convention horn)
Participants must remain on floats during the parade and an adult must properly supervise children.
All walking float participants must have a type of illumination to ensure adequate visibility for safety
purposes
Animal Groups
Greater Sudbury Santa Claus Parade
1. All animals must have a type of illumination to ensure adequate visibility for safety purposes.
2. All animal entrants must have a clean-up following.
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2014 ‘Christmas Past or Future - Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Parade Regulations and Directions (Continued)
Judging Criteria
Judges’ location will be announced prior to Parade start. Please ensure that your entry number is prominently displayed.
All Entries will be judged out of a possible 100 Points
Floats:
Decorations/Lights
Music
Theme
Costumes
Use of Whole Float
Design
Originality
35/100
25/100
10/100
10/100
10/100
05/100
05/100
Marching Groups/ Animals:
Night Appearance/Costumes
Precision
Originality
50/100
30/100
20/100
Bands:
Night Appearance
Music Ability
Marching
Music Choice
35/100
25/100
25/100
15/100
Marshalling Directions
The attached map outlines the marshalling and Dispersal areas.
1. Marshalling begins at 1:00 p.m. You will be advised the week prior to parade of your arrival time.
2. Only floats will be allowed in Marshall Area.
3. Be sure to give clear direction to parents of any children you might be organizing for your float.
Children in the marshalling area must be supervised at all times.
4. All parade entries must be in place by 5:00 p.m.
Parade Dispersal
1. The parade will finish at the corner of Elgin St. and St. Anne’s Road.
2. Those picking up children or participants are strongly encouraged to pre-designate a location outside of
the disbursement area.
3. Floats are encouraged to return to Notre Dame for unloading.
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Greater Sudbury Santa Claus Parade
2013 ‘Christmas Past or Future - Entry Form
Date: Saturday November 22, 2014 @ 5:30 p.m.
www.sudburysantaclausparade.com
Marshalling and Dispersalsement Areas
The Parade Route is indicated on the Parade Map. Marshalling area is on Notre Dame Ave between St.
Annes Road and Kathleen Street. The Parade will finish at the corner of Elgin St. and St. Anne's Road.
Any changes or updates in the parade route will be posted as soon as possible on the Sudbury Santa
Clause Parade website
For Further Information Please Contact:
The Greater Sudbury Santa Calus Parade Web site: http://www.sudburysantaclausparade.com/
Anne Gervais
Recreation Coordinator, Leisure Services
705-674-4455 ext. 2333
[email protected]
Shelley Lalonde
Special Events Officer, Leisure Services
705-674-4455 ext. 2453
[email protected]
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