2015 MTHSSA Middle School Swimming & Diving Championships Hosted by The Ensworth School & Nashville Aquatic Club Saturday, January 31, 2015 Hosted By: The Ensworth School and Nashville Aquatic Club Location: Tracy Caulkins Competition Pool Centennial Sportsplex 222 25TH Avenue North, Nashville, TN 37203 Facility: Indoor 50 meter by 25 yard pool divided by two 4-foot wide bulkheads into two 25 yard pools. Competition pool 1 runs from 7 feet at starting end to 8 feet deep, Competition pool 2 runs from 12 feet at starting end to 8 ½ feet deep. The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming. Separate warm down pool will be available. Wireless live results will be available at www.swimnac.com. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. Officials: Meet Director: Donna Hughes Email: [email protected] 615-‐406-‐4685 Meet Referee: Tara Todd Email: [email protected] 615-‐545-‐0567 Admin Official: Kristy Oldham Email: [email protected] Diving Referee: Vanessa Rolfe Email: [email protected] Eligibility: Participating schools/athletes must be members of MTHSSA in good standing. Eligibility is restricted to students who are currently in their school grade (5th, 6th, 7th or 8th grades) and have not repeated a grade in those years. Contact Polly Linden at [email protected] (MTHSSA Treasurer) for specific details. Each swimmer may enter a maximum of 4 events, no more than 2 of which may be individual events. Schools are not limited to the number of swimmers in any individual event however a team is allowed only four (4) scoring entries in each individual event. The top four finishers from each team after prelims shall be designated as official entries for scoring. Each team is allowed one scoring “A” relay per relay event, but may enter one additional non-scoring “B” relay. Swimming Format: This will be a Preliminary/Final Championship Meet for all individual events except 400 free relay and the 500 Freestyle which are timed finals. All events are pre-seeded. There will be Consolation (B) and Final (A) heats for all prelim/final events. Consolation finalists will report to the starting blocks. Finalists (top 8 swimmers) are asked to report to the Ready Room located on the deck level, prepared to swim, at least 10 minutes before the race is scheduled for a formal walkout to the starting blocks. The 500 Freestyle is a timed final event. The top 8 seeded women and 8 top seeded men will swim in the Finals session following Event 14. All other heats of the 500 Free will compete during the Preliminary session at the conclusion of the 400 Free Relay, swimming fastest to slowest. Meet management reserves the right to combine heats of the 500 Free into one pool if necessary alternating women and men fastest to slowest. Meet management reserves the right to limit the 500 Freestyle to the fastest six heats of boys and the fastest six heats of girls. In this case, the coach will be notified and given the option to choose another event or have the fee refunded. The 400 Freestyle Relay is a timed final event. The top 8 seeded women’s and top 8 seeded men’s “A” relays will swim in the Finals session. All other relays will be swum during the Preliminary session following the order of events. Diving Format: Schedule: The diving area has a Model B Maxi-flex board with a Dura-firm short standard platform mounted on a paddock stand. Water depth is 14 feet. Competition will follow national federation meet guidelines which are one voluntary dive and five optional dives. The voluntary group used for this meet will be the forward group. The voluntary will use its assigned degree of difficulty or 1.8 (whichever is lower). The five optional dives will use their assigned degree of difficulty and represent at least four of the five groups. All divers will complete the full list of six dives. All divers will perform their voluntary as their first dive. All diving forms are due one hour prior to the start of competition. Changes may be made up to 30 minutes before the diving competition. All divers must be included on your Hy-Tek entry file. The diving warm-ups will begin immediately following the completion of the swimming preliminaries. There will be an open warm up for 30 minutes, followed by the competition. The boys and girls will compete at the same time, but be scored as separate events. Preliminary Session: Saturday, January 31, 2015 Warm Up: 8:00 a.m. – 9:15 a.m. Meet Starts: 9:30 a.m. Finals Session: Saturday, January 31, 2015 Warm Up: 4:30 p.m. – 5:15 p.m. Meet Starts: 5:30 p.m. Diving Session: Saturday, January 31, 2015 Warm up: There will be a 30 minute warm-up immediately following the swim session. Start: At the conclusion of warm ups Cost: $ 4.00 per individual swimming event $10.00 per diver $10.00 per relay event $ 5.00 facility surcharge per athlete Coaches’ Meeting: 9:15 a.m. in the hospitality room. Entry: Completed entry files for swimmers and divers are due by Noon on Tuesday, January 20, 2015. Entries must be created using HyTek Team Manager Software. Teams without Hy-Tek Software should download the Team Manager Lite free from the Hy-Tek website at www.hy-tekltd.com/downloads No hand-written entries will be accepted. Relay entries, with times, should be included in the original entry. Divers should be entered in event 9 or 10. All entry times shall be in short course yards. Accurate USA Swimming ID numbers must be included with original entries. (See Observed Status for more details). Submit entry file via e-mail to Entry Chair. Hardcopy of completed Entry Recap, Team Liability Waiver form, & Entry Fees/ Surcharges should be mailed to the Entry Chair. This must be received by Friday, January 23, 2015. Entry Chair: Katie Nelson 945 Oak Valley Ln, Nashville, TN 37220 [email protected] Entry Corrections: Coaches are responsible for the accuracy of entries. Meet entry/team recap will be posted on January 22, 2015 at noon. No changes, additions or deletions will be allowed after the January 23, 2015, 4 p.m. deadline. Seeding: All preliminary individual events will be circle seeded except the 500 Freestyle. Swimmers will need to provide their own counters for the 500 Freestyle, counting boards will be provided by host facility. Relay sheets will be in the coaches’ packets and must be submitted to Clerk of Course no later than 9:15 a.m. The first and last names of competing swimmers listed in order in which they will swim, must be identified for each relay the team has entered. Scoring & Awards: Points will be awarded for 1st - 16th place for individual events and relay events. Individual events score 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1 Relays score 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2 Medals will be awarded for 1st - 8th place and ribbons 9th-16th place Team trophies will be presented to the top 3 teams in the girls' division, boys' division and in the combined division. A team must consist of male and female swimmers in order to qualify for the "combined" division. USA Swimming Observed Status: This meet has been submitted to be approved for Observation of USA Swimming technical rules. For only those currently registered USA-S athletes entered into the meet database with accurate USA-S ID numbers, all times from legal USA-S swims will be automatically loaded into the national times database. PLEASE do not “create” ID’s in Team Unify or Team Manager for non-USA-S athletes. The USA-S athlete’s correct USA Swimming ID#, registered full name with middle initial and date of birth must be included with the entry. For those USA-S swimmers without USA-S ID’s or inaccurate ID #’s, a written request must be submitted to SES. Leadoff splits for individual events and relays must be specifically requested in writing. Requests must be made by submission of the SES Individual Verification Request Form by the athlete or coach within two weeks of the last day of the meet (February 15, 2014) and submitted to the LSC NTV Chair. Email requests are not acceptable. Forms are available at www.seswim.org. An LSC administrative fee of $5.00 per swimmer fee must be submitted with the request, payable to Southeastern Swimming, Inc. If submitted past the deadline, $10 per swimmer late fee applies. Competitors With Disabilities: Coaches and/or athletes are responsible for notifying the meet referee of any accommodation requests. Special Notes: The meet director reserves the right to run the Preliminary session in one or two courses with 8 lanes based upon number of entries. Diving will follow immediately after the Preliminary swimming session. Finals will be run in a single pool with 8 lanes. The meet will be conducted under the rules of the 2013/2014 National Federation rulebook as adopted by TISCA. Should there be any questions, meet officials will recognize coaches or their designated representatives ONLY. Live Results and Final Results will be available on www.swimnac.com Safety: In the interest of safety and accident prevention, coaches and swimmers are asked to observe all posted pool and facility rules referred to in this meet information and to conduct themselves in a safe and prudent manner. MTHSSA, Nashville Aquatic Club and The Ensworth School are not responsible for any injury, damage or loss of valuables during the meet. Estimated Meet Entry Timeline: 1/7/15 Meet Invitation and TM file posted at NAC website www.swimnac.com 1/20/15 (Noon) Complete Entry File due via e-mail 1/22/15 (Noon) Meet Entries by Team/Athlete will be posted online at www.swimnac.com 1/23/15 (4 p.m.) Any corrections due to meet Entry Chair 1/23/15 Hardcopy paperwork & payment due via mail or hand delivery 1/24/15 (EOD) Psych Sheet, Meet Time Line, Warm-up Assignments will be posted online at www.swimnac.com ORDER OF EVENTS 2015 MTHSSA Middle Tennessee Middle School Swimming & Diving Championships January 31, 2015 Girls Events 1## Event Description 200 Yard Medley Relay Boys Events 2## 3 200 Yard Freestyle 4 5 200 Yard Individual Medley 6 5 Minute Break (during finals session) 7 9* 50 Yard Freestyle 8 Diving 10* 100 Yard Butterfly 12 100 Yard Freestyle 14 500 Yard Freestyle 16**# 11 13 15**# 5 Minute Break (during finals session) 17## 200 Yard Freestyle Relay 18## 19 100 Yard Backstroke 20 21 100 Yard Breaststroke 22 23# 400 Yard Freestyle Relay 24# *Diving to start immediately following the swim session. **During the preliminary session, the 500 Free will be swum at the end of the morning session. There will be a 5 minute break after the 400 Free relays and then the 500 Freestyle heats will begin. The 500 Free final heat will be swum in its normal position (after the 100 Free) during the finals session. # Events 15 & 16 (500 Freestyle) and Events 23 & 24 (400 Freestyle Relay) will be timed final events. The top 8 seeded girls and top 8 seeded boys in the 500 Freestyle, and top 8 seeded girls and top 8 seeded boys in the 400 Free relays will be swum during the finals session. ## Only the top 8 finishing relay teams from events 1 & 2 (200 Medley Relay) and events 17 & 18 (200 Freestyle Relay) will return to compete in the finals session. The top 16 finishers from the preliminary session in all individual events will return to compete in the finals session of the meet. The “A” final will include the top 8 preliminary finishers and the “B” consolation heat will include places 9 to 16 from the preliminary heat. 2015 MTHSSA Middle School Swimming & Diving Championships Saturday, January 31, 2015 Please complete and return to ENTRY CHAIRPERSON along with hard copy of team entries & fees: School Name: _________________________________________________ Team Initials: _______________ School Address: ____________________________________________________________________________ Swim Coach: ______________________________________________________________________________ Coach Email: ____________________________________________ Coach Phone: ___________________ SCHOOL/TEAM ENTRY Number of athletes (facility surcharge) entered: _____________ x $ 5 = $ ___________________ Number of individual swimming events: _____________ x $ 4 = $ ____________________ Number of relay swimming events: _____________ x $ 10 = $ ___________________ Number of divers:_____________ x $10 = $ ___________________ Please make entry checks payable to Nashville Aquatic Club and include school name on check. _________ Yes, our team is registered with MTHSSA for the 2013---‐2014 swim season. _________ No, our team is not yet registered with MTHSSA for the 2013---‐2014 swim season Number of Swimmers: ______________ x $ 2 = $_______________ Please make checks payable to MTHSSA with school name on check & include a list of swimmer names. Please list any officials on your team that may be interested in working the meet: Officials Name: ___________________________________________ Phone Number: ____________________ Officials Name: ____________________________________________ Phone Number: __________________ WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE I, hereby relinquish any and all claims that my organization and its members may have in case of injury or loss of valuables traveling to, traveling from, or while in attendance at the 2015 MTHSSA Middle Tennessee Middle School Swimming & Diving Championships. I also agree not to charge MTHSSA, Nashville Aquatic Club, The Ensworth School or any representative of these organizations for any claims resulting from injury, or loss, or damage to valuables. School/Organization Official Signature _____________________________________________ Date __________ Coach’s Signature ______________________________________________________________ Date _________
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