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3. annual report

BEAUMONT & DISTRICT AGRICULTURAL SOCIETY
www.beaumontagsociety.com
NEWSLETTER
BADAS is 25 – Doesn’t time fly!
December 2014
Development Committee
AGRI‐RECREATIONAL CENTRE NOT FEASIBLE BACKGROUND A 20 year dream of BADAS came to an unsuccessful conclusion
this year. Your Ag Society worked very hard to respond to the
significant demand from equine, canine and other livestock
groups in addition to more urban-based community volunteer
organizations in our District for facilities to meet their
programming requirements. Unfortunately, BADAS was not
able to leverage their pleas into the momentum needed to
establish private and public partnerships for the classrooms,
storage and covered arena that comprised the Agri-recreation
Centre Project. While this Project has come to an end for us,
BADAS wishes nothing but the best to groups in other
jurisdictions in the Edmonton Region who carry on this long
struggle. There is no doubt an Agri-recreation Centre is so
needed in Alberta’s Capital Region!
Your non-profit society was registered in January, 1990, under the
Agricultural Societies Act of Alberta. Along with nearly 300
other Ag Societies across the Province, BADAS offers
agricultural, recreational and cultural opportunities to our district
and Alberta’s Capital Region. This exceptional organization fully
owns the 71-acre Fairground parcel just west of Beaumont.
Change has been the only constant in our history and the coming
year will be no exception. Read on and ponder why on earth you
haven’t joined a not-for-profit organization that does so much
and still has fun doing it after two and half decades!!

Annual General Meeting
BEST BIRTHDAY PRESENT EVER‐ MAJOR ANNOUNCEMENT COMING AT AGM The AGM will be at Beaumont’s Community Protective Services
Building on Monday, January 5, 2015 at 7:30 PM. Three groups
will be coming together to sign a Letter of Understanding and
Terms of Reference on a project to bring a heritage barn to the
BADAS Fairground. Members of the Gobeil Family, the
Beaumont and District Heritage Society and BADAS will work
together on this project. Find out more on the last page of this
newsletter! And pass the word – everything old is new again 
INSIDE THIS ISSUE
1
FUTURE CONFIGURATION OF FAIRGROUND(S) BADAS – Background
This year, your Ag Society Board invested a significant amount
of energy into consideration of future development in our
District and how urban expansion pressures will impact the
operation and development of the Fairground. Along the way,
BADAS turned down an invitation from a major development
company regarding sale of all or part of the Fairground. The
Board did reach the decision that roughly 15-20 acres of the
Fairground will NOT be for sale going forward. Further, several
action items in the coming year were identified through our
mandatory annual business planning process: a visioning exercise
with our membership to consider future development of the
Fairground on a smaller footprint; examination of large land
parcels within our District suitable for an equine cross-country
course; and, the resource requirements that would be needed to
manage the operation of your Ag Society on multiple parcels and
with additional facilities. Looks like it’ll be another busy year for
the Development Committee!

AGM Announcement
Development Committee
2
Finance Committee
Operations Committee
Membership & Promotions Committee
3
Last Year’s Board of Directors
Major Events Coming in 2015
Gerry Patsula Community Gardens (GPCG) News
Beaumont Horse Trials – 2014
4
5
6
Treasurer’s Report and Budgets
Membership Form – Sign & Return without Delay
AGM – The Gobeil Heritage Barn Project!
Beaumont & District Agricultural Society
1
Newsletter, December 2014
Finance Committee
analysis of how the equine facilities are used. Results are:
 Total number of equine bookings in 2014 – 100;
including 23 bookings for regularly scheduled lessons;
10% more bookings than in 2013.
 Estimated rider-days (sessions) for the year – 962; 11%
more equine rider-days than in 2013.
 Events booked (camps, clinics, competitions) – 10 (10%
of total bookings); 1 of which was cancelled.
 Estimated rider-days for events – 472 (49% of total riderdays; about 10% lower than in 2013).
The Finance Committee oversees budgeting, grant applications,
fundraising efforts, and review of financial activity for BADAS.
Revenue for the 2013-14 fiscal year was respectable (see
Treasurer’s Report on page 4 for details). Main sources were:
 Alberta Agriculture & Food – $21,317 operating grants,
higher than in 2013 but below the prior 4-year average.
 Leduc County – $5,900 operating grants for 2013 & 2014.
 Facility rentals – $17,645, about the same as last year and
over $4,000 higher than in years prior to 2013.
Operating expenses for the 2013-14 fiscal year, at $25,111, were
considerably lower than the average of the previous 4 years. The
big-ticket item was Fairground operations, including payroll.
We also have figures on the number of X-Country Schooling
bookings (75% of total) and rider-days (39% of total); on sand
ring, jumping lesson, and hack riding bookings and rider-days;
and on events that required use of multiple equine facilities.
These figures underscore the importance of the BADAS
Fairgrounds as a destination attraction for equine enthusiasts
in north-central Alberta. Our Equine Cross-Country Course is
the only such facility in the capital region. In 2014, it attracted
users from areas as far away as Drayton Valley, Edson,
Bonnyville, and the Calgary region. Many clubs, stables and
farms in the capital region used our facilities. The last half of
May had the heaviest use (30% of bookings); later summer and
fall months averaged 15 bookings each until October (10
bookings) when the season wrapped up.
Adding in capital expenditures – $14,500 for a John Deere 4240
tractor with loader purchased at auction; $7,999 for a New
Holland MC22 72-inch, front-mount mower; and $3,500 down
payment for a John Deere MX15 15-foot, flex-wing mower –
brought total expenses for 2013-14 to just over $51,100.

Operations Committee
The Operations Committee report for 2014 includes sketches of
maintenance and grounds-keeping activities, major events, and
analysis of both equine and canine booking and user numbers.
Revenue from rental and user fees for all Fairground facilities
reached $17,645 in 2014, and exceeded operational expenses
($15,215) by $2,430. At last a bit of profit!

Maintenance and grounds-keeping were handled much like they
were in 2012 and 2013. Four students – Trish Hiley, Sydney
Schiewe, Danielle Ostapek, and Aaron Fensky – performed most
of the work, starting in mid-May and ending in October. They
were supervised by a subcommittee of the Board. They looked
after the sand rings, trapped nuisance moles, monitored/ordered
supplies and services, cleaned up garbage and manure, mowed
and weed-whacked grass and weeds, and took on painting and
general maintenance of buildings and Cross-Country jumps.
Most of the students travelled during the summer and held other
jobs, so didn’t accumulate many hours. With the help of
significant volunteer effort, the grounds generally looked in top
shape. Getting an early start on maintenance activities was a key
factor. Many thanks to all workers and volunteers for helping
keep our Fairgrounds in great condition.
Major events held on the Fairgrounds in 2014 included:
Beaumont Derby (May 25) preceded by cross-country and
stadium-jumping clinics (May 24); Beaumont Horse Trials (June
7-8; see report on page 3); Alberta North Region Pony Clubs Camp
(June 22); Klondike Carriage Classic (August 9-10) followed by
Alberta Carriage Drivers Clinic (August 11-12); Strathcona Pony
Club testing (September 27-28); and ANR Pony Clubs testing
(October 4-5). The BADAS 4-H & Open Horse Show, booked
for June 14, was cancelled due to lack of pre-registrations.
Promotions and Membership
TOWN & COUNTRY DAZE:
Once again BADAS
partnered with the Town of Beaumont’s Promotions
Committee to stage another successful Town & Country Daze
weekend at the end of June. BADAS focused on hosting the
parade (June 28); numbers were down a bit, perhaps due to the
late date. Weather was blustery but not too wet.
FACILITY BOOKINGS
For the first time, BADAS welcomed a canine group to the
Fairground in 2014. Dynamo Dog Sports group is involved in
agility trials and competitions for dogs of all sizes and shapes.
They booked the “front lawn” area as an outdoor practice
facility, which they used 6 times in 2014. The group plans to
continue using the practice area in 2015.
MEMBERSHIP: BADAS ended 2013-14 with a total of 140
members – 96 Full (regular adult), 29 Junior (12-18 years of
age), and 15 Lifetime. Renew your membership for 2014-15
by filling in the form on page 5 of this newsletter, or on the
website, and returning it with the appropriate funds, to the Ag
Society. Please pass the word around to help increase our
membership. Folks can visit www.beaumontagsociety.com, go
to the Contact and Join Us page, and download a copy of the
membership form. You can also visit us on Facebook.

Equine use of the Fairground still generates the most bookings,
user numbers, and rental/fee revenue. BADAS collected
booking and user information that permitted, for a second year,
Beaumont & District Agricultural Society
2
Newsletter, December 2014
GERRY PATSULA COMMUNITY
LAST YEAR’S BOARD OF DIRECTORS
Jim Hiley
President
Bruce Walker
Treasurer
Shannon Morin
Secretary
Lois Watson
1st Vice-President
Alan Knowles
2nd Vice-President
Bill Ostapek
Past President
Grant Tolley
Director
Loretta Martin
Director
Adele McCook
Director
MaryAnn McDonald
Director
Don Schiewe
Director
Charles Fensky
Director
Harry Zuzak
Director
GARDENS (GPCG) NEWS
2014 was a great year for GPCG due the support and help of
our many volunteers. The weather was favourable this year,
and we had success growing more creative vegetables such as
eggplant, artichoke, and fancy squashes. One challenge in 2014
was Colorado Potato Beetle, which had severe outbreaks.
Control of this pest will take a combination of education and
group effort for several years.
In 2015 we will continue our focus on soil health with the
fallow plot program to rejuvenate older, tired plots. The goal
of fallowing some plots is to improve soil fertility and tilth.
Overall, we strive to enhance the family gardening experience.
Like more info? Email Charles Fensky at the Gardens email
account – [email protected]

The Ag Society thanks the Councils and Administration of
Leduc County and the Town of Beaumont for their
contributions in 2014! Please pass the word around – we are
always looking for new Directors and ideas. One action item
in the past year was a search for new Directors who are half the
age of our Board average – that would be new Directors less
than 30 years old. Stay tuned!

WHO ARE OUR FRIENDS AND SPONSORS? Visit our Friends and Sponsors website page to find out more!
www.beaumontagsociety.com

BADAS IS A REGISTERED CHARITY, TOO! Just in case you are considering year-end financial contributions
to improve the state of agricultural, cultural and recreational
opportunities in our District, we’d be thrilled to hear from you!
Visit our Promotional Opportunities website page.

BEAUMONT HORSE TRIALS – 2014
Clearwater Valley Pony Club (CVPC) hosted the 8th Annual
Beaumont Horse Trials at the BADAS Fairgrounds on June 7
& 8, 2014. The event drew 150 competitors competing in each
of the 3 disciplines included in Horse Trials: Dressage, Show
Jumping, and Cross Country. With the help of over 60
volunteers, the weekend was a huge success.
MAJOR EVENTS COMING IN 2015 FOR UP‐TO‐DATE DETAILS, CHECK OUR EVENTS/BOOKINGS CALENDAR AT www.beaumontagsociety.com
Clearwater Valley Pony Club was happy to welcome 4 new
members this year. We had a smaller than normal showing at
the Regional Show Jumping and Dressage competitions, with 4
members competing in Show Jumping and 3 in Dressage.
Those members who did attend had a great experience, with
Taylor Schiewe and Adele Ariss both bringing home 1st Place
ribbons in their respective Show Jumping classes.
JANUARY 5 – BADAS ANNUAL GENERAL MEETING (AGM) MAY 23 – CROSS‐COUNTRY & STADIUM JUMPING CLINICS MAY 24 – BEAUMONT DERBY (TENTATIVE) JUNE 6‐7 – BEAUMONT HORSE TRIALS JUNE 14 – BADAS 4‐H & OPEN HORSE SHOW JUNE 19‐21 – BEAUMONT TOWN AND COUNTRY DAZE WEEKEND, INCLUDING BEAUMONT BLUES & ROOTS FESTIVAL Our club was very proud to have Amanda Hughes represent
Alberta North Region in the National Quiz competition held in
Winnipeg, MN. Amanda joined the Alberta South Region team
and helped them achieve 3rd place in team standings.
JUNE 20 – TOWN & COUNTRY DAZE PARADE, HOSTED BY BADAS AUGUST 8‐9 – KLONDIKE CARRIAGE CLASSIC In preparation for Beaumont Horse Trials, CVPC upgraded
several Cross-Country Course jumps with new or refurbished
jump elements, at a cost of $2,927. These were donated to
BADAS, and will continue to be a part of the Course.

SEPTEMBER 26 – FAIRGROUNDS FALL CLEAN‐UP WITH VOLUNTEER APPRECIATION EVENT (TENTATIVE) OCTOBER 10 – GPCG FAMILY FALL HARVEST POTLUCK SUPPER Beaumont & District Agricultural Society
 3
Newsletter, December 2014
Treasurer’s Report & Budget
The Treasurer’s report for fiscal year 2013-14, compiled prior to
the accountant’s review, is provided below. The general budget
for 2014-15 is also presented. A financial report (Actual, 201314; Budget, 2014-15) on Fairground Development and a budget
(2014-15) for the proposed AIP Maintenance Grant are also
presented. A review engagement year-end financial statement
prepared by an accountant will also be presented at the AGM.
Treasurer’s Report
GENERAL ACCOUNT:
Revenue:
Interest
AARD Annual Op Grants
AARD Prog. Grant (Safety,)
Municipal Op Grants
AIP Maintenance Grant
Casino Income
Membership
Facility Rentals/Fees
Fundraisers/Special Events
Sponsorship/Contributions
Donations/Miscellaneous
Op. Revenue Subtotals
ACTUAL ($)
BUDGET ($)
15
21,317
0
5,900
0
0
1,010
17,645
4,240
0
0
$50,127
30
22,000
0
3,100
33,000
22,000
1,100
18,000
5,270
500
1,000
$106,000
GST Rebate (not income)
Bank balances
Capital grants (e.g. CIP)
Capital Reserves – Partners
Short-term financing (LOC)
603
33,788
0
0
0
800
32,981
16,500
0
0
Revenue TOTALS
Expenses:
Fairground Operations
Contract Staff or Payroll
Frgd Maint. Upgrades (AIP)
Office Supplies/Postage
Telephone
Website Maintenance
Advertising & promotion
Edu/Aware/Leadership
Leadership/Safety Courses
LOC/Bank Interest
Town & Country Daze
Membership (AAAS)
Accounting Fees
GST 50% add back
Legal Fees
Donations
Insurance (liab./prop.)
Fundraiser/Event Expenses
Volunteer/Casino Expenses
AAAS Convention/Mtgs
Long-service awards
Miscellaneous
Op. Expenses Subtotals
$84,518
$156,281
11,018
2,921
0
241
220
295
270
500
0
0
613
300
2,600
603
0
0
2,525
1,634
95
1,275
0
0
$25,111
21,000
6,000
33,000
300
0
300
300
1,000
0
0
1,000
300
2,000
800
500
100
2,600
2,200
2,000
2,000
300
100
$75,800
22,499
3,500
33,000
5,416
Expenses TOTALS
$51,110
$114,216
Operations Net (Subtotals)
Combined Net (TOTALS)
$25,016
$33,408
$30,200
$42,064
Fairgrounds Development
Loan principal payments
BANK BALANCES AS OF OCTOBER 31, 2014:
General Account (Chequing)
Plan 24 Account
Casino Account
Total
Beaumont & District Agricultural Society
Fairground Development Financial Report
Maintenance equip't (e.g. large mowers)
Tillage equipment (Gardens)
Gobeil Heritage Barn Project
Stabling (another Pole barn)
Stabling (expand Day Stalls)
Road extension
Tractor w/loader (85+ hp)
TOTALS
Actual
11,499
0
0
0
0
0
14,500
$25,999
Budget
0
1,000
32,000
0
0
0
0
$33,000
Note 1: For capital (development) projects, BADAS will apply for a
CIP grant in 2015. Some facility “enhancements” are eligible for an
AIP Maintenance & Upgrade Grant (see box below).
Note 2: Clearwater Valley Pony Club upgraded some Cross-Country
Course jumps, at a cost of $2,927, which were donated to BADAS.
Proposed AIP Maintenance Grant (Application)
BADAS Executive will apply to Alberta Agriculture and Rural
Development for this matching grant in 2015. If awarded,
projects can be undertaken over a 2-year period.
Budget (2014-15)
Front Entrance – complete
Electrical – complete Phase 1
Sand Ring (1) – re-grade & re-sand
Paddock – complete landscaping
Roads – maintain & improve
Front (repair) & Perimeter Fencing
Other electrical (e.g. lighting)
30,263
592
2,126
$32,981
Total
4
18,000
5,000
15,000
6,000
7,000
15,000
0
$66,000
Newsletter, December 2014
Beaumont & District Ag Society — Membership Form
Membership (Fiscal) Year: 2014-15
Contact Information: Please provide contact information, under one or two names (e.g. Jones, Bob & Betty) for
mailings, telephone, and email contact. Individual member names (family list) will be linked to the family
name via the telephone number. Individual email addresses can be used for email messages if requested.
Please print clearly & avoid follow-up calls/emails!
Family Name:
First Name (main contact):
Mailing Address: Box/Street:
City:
Postal Code:
Email (Main):
Renewal 
Telephone (Main):
New 
Revision 
Club Affiliation:
Membership Type (Age Group) – each member:


Membership Fees: • Family rate – $25.00


Junior – Youth (age 12 to 18)
OR
Full
– Regular (adult over 18)
OR
Junior – $5.00
Full – $10.00
Individual Members:
Individual (Family Member) Name
Surname
First Name
Membership Type
(Required*)
Individual Email
Address (Optional)
Office Use
Only
Full 
Full 
or Junior 
Full 
or Junior 
Full 
or Junior 
Full 
or Junior 
Full 
or Junior 
Full 
or Junior 
Payment Details:
Enclosed/attached:
Cheque 
Cash/Coin 
Amount:
$25.00 (Family) 
OR $

Delivery Information: Return this completed form, along with the correct fee, to an official of the Ag Society, or
mail to:
Beaumont & District Agricultural Society
5010A – 52 Avenue
Beaumont, Alberta
T4X 1E5
Privacy Policy: Membership data collected and held by the Beaumont & District Agricultural Society will be used
only for contacting and informing members regarding Ag Society matters. The Board of Directors and
administrative staff/volunteers will make all reasonable efforts to protect digital copies of the membership
database, and not distribute or supply same to outside individuals or organizations.
Board of Directors names and contact information are supplied on paper to the Agricultural Societies
Program, Alberta Agriculture and Rural Development.
Office Use Only:
Date Received:
Beaumont & District Agricultural Society
Membership Fee Received by
Date Logged:
5
Payment Processed: 
Newsletter, December 2014
TheGobeilFamilyownaheritagebarn,about80yearsold,stillproudlystanding
onprimeagriculturallandaboutthreekilometresnorth‐westofBeaumont.The
barnisdistinctlyrepresentativeofthehumanhistoryandagriculturalheritageof
ourareaduringtheearlydecadesofthe20thcentury.TheProjectwillexamine
howthebarncanberelocatedtotheBADASFairgroundandwhatrenovations
willberequiredsothatthebarncanbeusedforpubliceventssuchasweddings,
dancesandothercelebrations.Afterthepresentation,aLetterofUnderstanding
willbesignedbythethreemajorpartners–theGobeilFamily,theBeaumontand
DistrictHeritageSocietyandtheBeaumontandDistrictAgriculturalSociety!
Beaumont & District Agricultural Society
6
Newsletter, December 2014