BUTLER COUNTY BOARD OF COMMISSIONERS Agenda Meeting Monday, December 29, 2014 9:30 a.m. AGENDA I. CALL MEETING TO ORDER II. MOMENT OF SILENT PRAYER/PLEDGE OF ALLEGIANCE III. PUBLIC COMMENT IV. APPROVAL OF MINUTES – December 8, 2014, Agenda-Setting Meeting – December 10, 2014, Public Meeting V. PROCLAMATIONS AND CERTIFICATES VI. OLD BUSINESS VII. NEW BUSINESS A. Coroner’s Office 1. Approval of the Second Amendment to the October 20, 2010, professional services agreement with NMS Labs, Willow Grove, PA, to provide forensic toxicology testing services to the Coroner’s office. Term of the agreement is January 1, 2015, through December 31, 2017, and includes a three percent increase on current fees for routine toxicology panels and storage for one year on samples submitted for analysis. B. Emergency Services 1. Approval of a quote from Butler Health System to provide physical exams for the Haz-Mat team members, as required under federal law, for $338 per exam, less $50 per exam if an x-ray is not required. 100% reimbursed through the HMEP grant. C. Facilities & Operations 1. Approval of an agreement with Armstrong Business Division to provide Internet service and static IP addresses for the new Cranberry Twp. MDJ office. Monthly fee is $74.95 with an installation charge of $79.95; term is 36 months with automatic renewal for successive one-month terms. 2. Approval of an agreement with Consolidated Communications for telephone lines and service at the new Cranberry Twp. MDJ office. Monthly fee is $210.85; term is 24 months, month-to-month afterward. 1 D. Human Services – Area Agency on Aging 1. Approval of a contract with the Center for Community Resources to disburse $64,904 in PA Aging Disability Resource Coordination (ADRC) Grant funds. Term is July 1, 2014, through June 30, 2015. No County funds are involved. E. Human Services – Community Action and Development 1. Approval to amend the 2013/2014 Supportive Services for Veteran Families (SSVF) contract with the Center for Community Resources, to increase the total contract amount from $127,000 to not exceed $129,000. Term remains the same, October 1, 2013, to September 30, 2014. 2. Approval to submit the interim Addendum Letter Agreement for The Emergency Food Assistance Program (TEFAP) to the PA Department of Agriculture to incorporate additional program operating requirements into the current 20122016 contract. F. Human Services – Drug and Alcohol Program 1. Approval of a contract with Sojourner House for long-term inpatient treatment for adult women, pregnant women, and women with children at $236.76/day, effective December 1, 2014, through June 30, 2015. G. Human Services 1. Approval of a contract with Catholic Charities, Diocese of Pittsburgh, for the Home Again Butler County program in the amount of $168,118. Term of the contract is December 1, 2014, through November 30, 2015. Fully funded by the U.S. Department of Housing and Urban Development. H. Parks & Recreation 1. Approval to enter into a commission agreement with Louise Peterson for a lifesized bronze dog statue for the future dog park at Alameda Park, subject to Solicitor review. 2. Approval to enter into a consulting service agreement with Pashek Associates for the preparation of construction documents, bidding, and construction observation for the future dog park at Alameda Park, subject to Solicitor review. 3. Approval to enter into an agreement for professional engineering services with Arcadis for the preparation of construction documents, bidding, and construction observation for a restroom facility at Winfield Township Community Park, subject to Solicitor review. 4. Approval to enter into an agreement with Senate Engineering for engineering services for the preparation of construction documents for a playground area in Petrolia Borough Park, subject to Solicitor review. I. Prison 1. Approval of Amendment 6 to the May 18, 2009, agreement with Trinity Services I, LLC, to manage the inmate food service operation and facilities at $1.296 per meal, an increase of $.034, effective January 1, 2015. 2 J. Commissioners 1. Adoption of the following Resolutions related to the 2015 Budget: a. Resolution #2014-___ – Adoption of the 2015 Budget b. Resolution #2014-___ – Real Estate Tax c. Resolution #2014-___ – Real Estate (Debt) Tax d. Resolution #2014-___ – Reaffirmation of GASB Statement 54 2. Approval to hire Armand Cingolani, Esq., as special counsel at a rate of $135/hour. 2. Approval to reappoint the following individuals to the Farm Land Preservation Board for three-year terms, expiring December 2017: a. Roy Andrews, Butler b. Robert Burr, Prospect c. William Duncan, Saxonburg 3. Ratification of the approval of an agreement with the PA Housing Finance Agency (PHFA) for a PHARE grant in the amount of $400,000 for two different projects: $300,000 to be allocated for the Owner Occupied Rehabilitation Program (matched with $75,000 from the County’s Act 137 monies), and $100,000 allocated to the First-Time Homebuyer Assistance Program (matched with $100,000 from the County’s Act 137 monies). 4. Approval of letters of support to the PA Housing Finance Agency (PHFA) and the Housing Authority of the County of Butler for the Creekside Apartments project in Jackson Township, along with a commitment of $300,000 from the County’s Act 137 monies, contingent upon the successful awarding of tax credits by PHFA. 5. Approval of a quote from Midwest Employers Casualty Co. through Raymond James Financial Services for renewal of the County’s Excess Workers’ Compensation & Employers’ Liability Policy at a rate of .2251 per $100 payroll. Term of the agreement is January 1, 2015, through December 31, 2015. VIII. IX. X. XI. XII. XIII. XIV. BUDGETARY TRANSFERS APPROVAL OF NEW HIRES TRAVEL REQUESTS REQUISITIONS CHECK REGISTER CONFERENCE TIME WITH MEDIA ADJOURNMENT NEXT PUBLIC COMMISSIONERS’ MEETING: ANNUAL SALARY BOARD ORG. MEETING and COMMISSIONERS’ AGENDA-SETTING: Wednesday, Dec. 31, 2014, 10:00 a.m., Public Meeting Room, 1st Floor Monday, January 5, 2015, 10:00 a.m., Public Meeting Room, 1st Floor Amy Wilson Chief Clerk/Director of Administration 3