AGENDA BUTLER COUNTY COMMISSIONERS’ MEETING MONDAY, NOVEMBER 10, 2014 – 9:30 A.M. GOVERNMENT SERVICES CENTER 315 High Street, 2nd Floor Hamilton, Ohio 45011 Commission Meeting No. 52 COMMISSIONERS Donald L. Dixon Cindy Carpenter T.C. Rogers CALL TO ORDER MOTION/ ROLL CALL Pledge of Allegiance APPROVE MINUTES 46913050.349 MOTION/ ROLL CALL Minutes Approved for October 30, 2014 PUBLIC HEARINGS MOTION / ROLL CALL 9:30 am Public Hearing for Storm Water Management for Grace Meadows Phase 2D 87537789.972 Close Public Hearing for Storm Water Management for Grace Meadows Phase 2D 34055450.375 Approve estimated assessment for a Storm Water Management for Grace Meadows Phase 2D AGENDA ITEMS 9:35 am Zeb Acuff- Record Plat for Sheerwood, Section 3, Replat of Lot 46, Hanover Township (11880551.639) RESOLUTIONS TO BE ADOPTED . Finance Director Requests for Approval 56595470.73 Transfers and Appropriations 17045141.703 Purchase Orders over $15,000 40 Payment Requests where purchase occurred before a purchase order was in place . Travel/Training- General Fund 72031788.131 . Approve a total of $440.00 for Judge M. Halcomb, Domestic Relations, to attend the Ohio Association of Domestic Relations Judges Winter Conference in Dublin, OH on December 2, 2014 Travel/Training – Non-General Fund 16440049.249 Page | 1 Reimburse a total of $5.00 for J. Effler, CSEA, for OCDA Attorney Roundtable Training in Dayton, OH on October 31, 2014 42865313.744 . Reimburse a total of $299.60 for B. Sams and D. Anderson, Children Services, for Maintaining Caseworker Licensure Training in Loveland, OH in September and October 2014 Personnel Page | 2 99728074.599 Reconcile employee policy provisions or practices of Children Services/Job & Family Services/Workforce Development respecting maximum number of vacation hours which employees can carry over from year to year and providing a period of time for employees to use any excess accumulation before the limit goes into effect 61499214.455 Approve the abolishment of "Professional Education Programs" ("PEP") effective December 31, 2014 66049359.261 Approve the abolishment of the personnel policy permitting employees to earn "personal time" off with pay 37724115.595 Approve the organization chart for the Butler County Department of Jobs and Family as a result of its reorganization 10508419.976 Adopt “Tobacco-Free Incentive Program" for all county employees who enroll in and take advantage of the county's group health insurance program 16306886.273 Accept the transfer of James Jutte, Customer Service Technician I, A-23 A ($16.02/hr) to the position of Wastewater Collection Worker I, A-22 E ($16.07/hr), effective November 24, 2014 61380157.505 Hire Eric Chaney, as a Customer Service Technician I, A-23 A for the Butler County Water and Sewer Department at $16.02/hr, effective November 24, 2014 65781027.932 Award a one-year Employee Assistance Program ("EAP") contract to Diamond Consulting Corporation d.b.a. REACH EAP & Workplace Solutions, effective January 1, 2015 at the rate of $15.74 per employee or $3,935 per quarter year 99029702.902 Accept the retirement of Connie Davis as Family Resource Specialist from Department of Job & Family Services-Children Services Division, effective November 7, 2014 46612774.62 Accept the resignation of Christy Schroeder as Eligibility Referral Specialist 2 from the Butler County Department of Job & Family Services, effective November 10, 2014 16193876.163 Accept the resignation of Stacey Hatte as Social Services Worker 3 from the Butler County Department of Job & Family Services-Children Services Division effective November 14, 2014 17571795.536 Accept the resignation of Emily Thompson as Social Services Worker 3 from the Butler County Department of Job & Family Services-Children Services Division effective November 12, 2014 71496896.677 Accept the resignation of Amber Daniels as Family Resource Specialist from the Butler County Department of Job & Family Services-Children Services Division effective October 31, 2014 43031447.848 Accept the resignation of Megan McQueen-Vaughn as Social Services Worker 3 from the Butler County Department of Job & Family Services-Children Services Division effective November 12, 2014 70531112.865 Accept the promotion of Ami Manley as Quality Assurance Administrator for the Butler County Department of Job and Family Services; at the rate of $2,534.40 biweekly, effective November 10, 2014 43012071.125 Reassign FG Anderson from the position of Family Resource Specialist for the Butler County Department of Job & Family Services-Children Services Division to Eligibility Referral Specialist 2, at the rate of $15.66 per hour, effective November 1, 2014 64582701.823 Reassign Ginger Halcomb from the position of Investigator 1 for the Butler County Department of Job & Family Services to Eligibility Referral Specialist 2, at a rate of $16.73 per hour. Effective November 1, 2014 through November 30, 2014 Approve compensatory time for five Children Services Employees . Development (Community Planning) 32992767.868 . . . . Job, Family & Children Services 63575718.182 Approve agreement with Butler County Educational Service Center for Therapeutic Interagency Preschool Program Services beginning on September 1, 2014 through August 31, 2015 in an amount not to exceed $209,393.00 15822779.519 Approve and execute the First Amendment to the Contract with The One-Stop Required Partners to remove YWCA Hamilton as a Butler County One-Stop Partner and substitute Clermont County One-Stop Partner, Southern State Community College, in its place 22718994.518 Approve and execute agreement with Children’s Hospital Medical Center to provide placement medical screening services in an amount not to exceed $6,000.00, effective November 1, 2014 through October 31, 2015 Water & Sewer 51179860.486 Receive bids for the Water & Sewer Ross Township Sanitary Sewer Project and Refer bids to the Water & Sewer Department 38177642.82 Approve and execute removal of the property bond lien from Windsor Estates Section 2B, Lots 100 - 129 61423937.672 Approve and execute the agreement with IBI Group for surveying and engineering services as specified in Exhibit A for the Scoutmaster Drive Sanitary Sewer Improvements Project at a cost not to exceed $27,340.00 Engineer 86604315.251 Approve special hauling permits 67206001.385 Approve and execute Contract No. 2014-10 for Liberty Township sidewalk with Barrett Paving Materials, Inc. in an amount not to exceed $283,676.45 55208895.551 Exchange sidewalk/performance bonds for Meadows of Aspen Trails, Sections 1, 2, 3, 4A & 4B, in Liberty Township 16115643.748 Exchange sidewalk/performance bonds for all sections of Knolls of Liberty Reserves and The Knolls of Liberty Estates, in Liberty Township 86607146.501 Cancel performance bond for Meadow Breeze Estates, 2, Liberty Township Common Pleas Court 74005917.514 . Approve the transfer of Parcels to the Village of New Miami, for the Village's use of a public park, and authorizes the County Administrator to execute and deliver a Quit-Claim Deed for the Parcels to the Village of New Miami Approve and execute an agreement with the Board of the County Commissioners of Montgomery County in order to provide Data Scan against Criminal Justice Information System Database (CJIS), in an amount not to exceed $5,000.00, effective January 1, 2015 through December 31, 2015 Probate Court 94475989.876 Page | 3 Amend Resolution No. 14-09-04204, adopted 9/29/2014, for travel/training expenses to 2014 Probate Deputy Clerks' Training Seminar to reflect the a change in mileage to $127.71 instead of the anticipated $125.00 Sheriffs’ Office . 74991798.45 . Approve the purchase of four 2015 GM CG3300 Passenger Vans for inmate transportation from account 01003060-543000 in an amount not to exceed $108,158.88 Purchasing 19277464.742 . Approve agreement with Modern Office Methods for an office copy machine on a cost per copy basis Care Facility 50924279.895 Approve and execute the renewal contract with Optimus EMR effective December 1, 2014 through November 30, 2015 at a monthly rate not to exceed $2,620.18 85066250.863 Authorize the Butler County Care Facility to apply for the 2015 Community Block Development Grant to offset the cost of replacing the cooling tower for the chiller system for air conditioning VISITORS EXECUTIVE SESSION 10:00 am MOTION TO MOVE INTO EXECUTIVE SESSION 47964834.806 For the purpose preparing for, conducting, or reviewing collective bargaining negotiations with public employees concerning their compensation or other terms and conditions of their employment 34746276.861 For the Purpose of discussing the appointment, employment, promotion, demotion, or compensation of a public employee or official 17380267.805 Motion to Reconvene to Regular Session FUTURE MEETINGS . Thursday, November 20, 2014 – Commissioners’ Meeting – 9:30 A.M. . Monday, November 24, 2014 – Commissioners’ Meeting – 9:30 A.M. ADJOURNMENT 93877863.738 Approve Adjournment of Commission Meeting It is the policy of the Butler County Board of Commissioners to make all public hearings and meetings accessible to all persons, in accordance with state and/or federal laws. If you have a disability which requires accommodation in order for you to attend and/or participate in this meeting, please contact us at 513/887-3247 (TDD No. 887-3101) at least forty-eight hours prior to the time of the meeting to advise us of the need for accommodation, and reasonable efforts shall be made to provide the same. Resolutions from commission meetings are available on our website: www.butlercountyohio.org. Copies of minutes in audio format can be obtained by contacting the Clerk of the Board at 887-3247. Page | 4 November 2014 COMMISSIONER PLANNING CALENDAR Sunday Monday Tuesday Oct 2014 S M T W T 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 F 3 10 17 24 31 Wednesday S 4 11 18 25 S M 1 7 8 14 15 21 22 28 29 Dec 2014 T W T 2 3 4 9 10 11 16 17 18 23 24 25 30 31 Thursday Friday Saturday 1 F 5 12 19 26 S 6 13 20 27 2 3 4 5 6 7 8 9 10 11 12 13 14 15 19 20 21 22 28 29 Veteran's Day 9:30 a.m. Commissioners Meeting 16 17 18 9:30 a.m. Commissioners Meeting 23 24 9:30 a.m. Commissioners Meeting 30 25 26 27 Thanksgiving Day Columbus Day (Observed)