1. art and entertainment
2. shows and events
3. exhibition

EXHIBITOR MANUAL
8th – 11th June 2015
Wales Millennium Centre, Cardiff
Contents
Exhibition Timetable
Exhibition Contacts
General Information
Accommodation
Admission to Exhibition
Advertising in the Focus 2015 Conference Handbook
Audio Visual Services
Car Parking
Catering General
Catering Stands
Cleaning
Delivery Procedure
Electrical Services
Employment of Labour
Email Banner
Emergency Procedures
Exhibition Drinks Reception
Exhibitor Proforma
Exhibition Tickets
Exhibitor Badges
Floor Covering
Freight Forwarding
Furniture Hire
Insurance
Internet Access
Music & Sound
On-site Handling
Public Address System
Removal of Exhibits
Security
Shell Scheme and Stand Specification
Smoking Policy
Travel Information
Venue
Appendices
Appendix 1– Focus 2015 Handbook Entry Guidelines
Appendix 2– Focus 2015 Exhibition Ticket Order Form
Appendix 3– Focus 2015 Exhibitor Proforma
Appendix 4– Focus 2015 Trainee Question Form
Appendix 5– AV Service Booking Form
Appendix 6– GES Ltd Electrical Order Form
Appendix 7– GES Ltd Logistics Form
Appendix 8– GES Ltd Furniture Hire Form
Appendix 9– GES Ltd Name Board Order Form
Appendix 10– GES Ltd Shell Scheme Extras Order Form and Grid Plan
Appendix 11 – GES Ltd Payment & Credit Card Charge Authorisation Form
Appendix 12 – Exhibition Floor Plan
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EXHIBITION TIMETABLE
Exhibition Build
All stands will be provided with shell scheme, unless space only is specifically requested. The shell
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scheme will be constructed on Monday 8 June 2015 from 0700-1300 hours. Exhibitors and their
contractors will have access to the hall to dress stands from 1300-1900 hours. No access will be granted
before 1300 hours unless you have requested a space only stand.
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Monday 8 June 2015
0800 – 1900 hours
Stand Deliveries
1100 – 1900 hours
Space only Construction
1300 – 1900 hours
Shell Scheme Stand Decoration and Dressing
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All stand dressing must be complete by 1900 hours on Monday 8 June 2015.
Opening Hours
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Tuesday 9 June
0945–1900 hours
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Wednesday 10 June 0945–1700 hours
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Thursday 11 June
0945–1430 hours
The exhibition hall will be open from 0900 hours each day for exhibitors to carry out maintenance work to
stands. All work must be complete prior to the exhibition opening.
Breakdown
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Thursday 11 June
1430–1900 hours
Breakdown of stands prior to the exhibition closing is STRICTLY PROHIBITED.
Power will be switched off immediately after the close of the exhibition.
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Exhibition Contacts
Conference Secretariat
Meeting Makers Ltd
Contact: Sharleen Geddes
Block 4, Unit 4, Kelvin Campus
2317 Maryhill Road
Glasgow
G20 0SP
Tel: +44 (0) 141 945 6880
Fax: +44 (0) 141 945 6899
Email: [email protected]
Catering
Wales Millennium Centre
Contact: Maciej Chmielewski
Wales Millennium Centre
Bute Place
Cardiff
CF10 5AL
Tel: 029 2063 4661
Email: [email protected]
Electrical Services
Global Experience Specialists (GES) Ltd
Silverstone Drive
Gallagher Business Park
Coventry
CV6 6PA
Tel: +44 (0) 2476 380 362
Fax: +44 (0) 2476 380 409
Email: [email protected]
Freight Forwarding / On Site Handling
Global Experience Specialists (GES) Ltd
Unit 27-29, Exhibition Way
NEC
Birmingham
B40 1PA
Tel: +44 (0) 121 782 4433
Fax : +44 (0) 121 782 4545
Email: [email protected]
Furniture Hire
Global Experience Specialists (GES) Ltd
ServiCentre
Silverstone Drive
Gallagher Business Park
Coventry, West Midlands
CV6 6PA
Tel: +44 (0) 2476 380 180
Fax: +44 (0) 2476 380 221
Email: [email protected]
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Nameboards
Global Experience Specialists (GES) Ltd
Contact: Andrew Waters-Peach
Silverstone Drive
Gallagher Business Park
Coventry, West Midlands
CV6 6PA
Tel: +44 (0) 2476 380 064
Fax: +44 (0) 2476 380 427
Email: [email protected]
Shell Scheme
Global Experience Specialists (GES) Ltd
ServiCentre
Silverstone Drive
Gallagher Business Park
Coventry, West Midlands
CV6 6PA
Tel: +44 (0) 2476 380 180
Fax: +44 (0) 2476 380 220
Email: [email protected]
Venue
Wales Millennium Centre
Contact: Maciej Chmielewski
Wales Millennium Centre
Bute Place
Cardiff
CF10 5AL
Tel: 029 2063 4661
Email: [email protected]
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General Information
ACCOMMODATION
Accommodation can be booked through the online accommodation booking system on the congress website.
Please visit: http://www.focus-acb.org.uk/
For any queries, please contact Joanne Paterson of Meeting Makers by email [email protected] or
by telephone on +44 (0) 141 945 6880.
ADMISSION TO THE EXHIBITION
For general admission times please see the timetable. Exhibitors requiring access outside these times require
the permission of the organiser. Please contact Sharleen Geddes of Meeting Makers by email:
[email protected].
ADVERTISING IN THE FOCUS 2015 HANDBOOK
The conference handbook contains a comprehensive guide, including information on the full scientific
programme, the social programme and the exhibition directory. The handbook is issued to all delegates, visitors
and speakers who attend Focus 2015.
To receive a detailed rate sheet and reserve advertising space, please contact Sue Ojakowa on
[email protected] or call on 020 8337 3749.
If you would like to advertise, the closing date for booking is Monday 13th April 2015.
AUDIO-VISUAL SERVICES
For the hire of audio-visual equipment, please contact the venue. An AV Service Booking Form is attached.
CAR PARKING
Discounted parking is available close to the venue.
Pierhead Street Multi Storey Car Park
Capacity 1237 | Open 24 hours
Pierhead Street
CF10 4PH
How it Works:
-Enter Pierhead Street Multi Storey Car Park; collect your Coin Chip from the entrance machine.
-Present your Coin Chip for validation at the Ticket Desk at the Centre. No time restriction valid for 24h
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-On returning to the car park, place your Coin Chip in the payment machine as normal (£3.60 to be paid).
-Retain your reissued Coin Chip for use in the barrier when you drive out
CATERING – GENERAL
There will be lunch stations set up in the exhibition hall, serving tea, coffee and lunch for the delegates at the
allotted times. One complimentary lunch is offered per 6 sqm stand booked. If you would like to order additional
lunch for your stand staff, please complete and return the Conference Lunch Ticket Order Form
to the conference secretariat. These tickets will be redeemable at the appointed lunch stations.
The Conference Dinner Ticket Order Form is also attached. Please return this to the conference secretariat by
the deadline date to pre-order your tickets. Spaces are limited, therefore pre-ordering is advised. The conference
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dinner will be held at the National Museum Cardiff on Wednesday 10 June 2015. The conference dinner is a
great networking opportunity for exhibitors.
Exhibition Reception
If you would like to offer food or drink to delegates from your stand during the Exhibition Reception, this must be
ordered via the venue. Exhibitors are forbidden from taking their own supplies into the exhibition.
CATERING – STAND
Stand catering, such as additional drinks and snacks, can be ordered via the venue. Exhibitors may pre-order a
wide range of food and beverages either for stand staff or for entertaining clients. Please note that all orders
must be placed in advance of the exhibition and the in-house caterers have the sole right to supply all food and
beverage consumed on site.
CLEANING
The exhibition area will be cleaned each evening by the venue. The cleaning of individual stands is at the
responsibility of the exhibitor.
DELIVERY PROCEDURES
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Deliveries are not permitted before Friday 5 June 2015.
Please ensure that all materials are appropriately labeled with your company name, the event name, date of the
event and stand number. If this is not arranged, deliveries may be turned away.
All deliveries should be labeled:
FAO: Maciej Chmielewski
FOCUS 2015 Exhibition
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(8 -11 June 2015)
Stand Name / Number:
Content:
Stage Door
Wales Millennium Centre
Bute Place
Cardiff
CF10 5AL
For information on deliveries of unusual items with special requirements, please contact Maciej Chmielewski on
029 2063 4661 or [email protected].
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Delivery during build-up and breakdown
Please read this section carefully and ensure that your transportation department and/or shippers are aware of
the procedures.
Location:
Wales Millennium Centre
Stage Door
Bute Place
Cardiff
CF10 5AL
Delivery Entrance: Stage Door
On your arrival please stop at the gate. The Wales Millennium Centre security personnel will direct you to
designated loading bay. The loading bay has been design to receive deliveries via artic lories, therefore there is
a gap between ground level and the stage, see below. Exhibitors who plan to make deliveries in a van may have
to lift items manually to the stage level.
Loading Bay specification for large deliveries:
High: 600mm (2 feet)
600mm (60cm; 2 feet)
Outside area
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Exhibition Areas
Loading Bay x 5
Loading and unloading is operated on a fair first come first served basis. To avoid congestion and unnecessary
delays, immediately after the unloading, vehicles should be removed from the loading/unloading area.
Unfortunately there are no storage facilities available on-site and packing materials MUST NOT be stored within
the exhibition areas. GES Ltd should be contacted by exhibitors who require storage facilities built during the
meeting.
Exhibits and stand materials can only be delivered and unpacked at times when the public are not admitted to
the hall.
Delivery during exhibition open days
Deliveries may be made before the exhibition opens, between 0900 and 0945 hours. Vehicles must be removed
from the loading area immediately or may be towed away.
Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open
hours of the exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the exhibition
must apply to the organisers for permission to do so, in order that appropriate arrangements can be made.
Please ensure that a representative from your stand is available to receive any goods delivered. For security
reasons, the organisers are unable to accept deliveries on behalf of exhibitors. All goods and packages should
be clearly labelled as instructed on page 7.
The on-site Handling Company GES Ltd can receive deliveries on your behalf and will charge accordingly.
Please refer to the section on Freight Forwarding.
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Breakdown Procedures
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Breakdown time is from 1430–1900 hours on Thursday 11 June 2015. Breakdown of stands prior to the
exhibition closing is strictly prohibited. Power will be switched off immediately after the close of the exhibition.
In order to ensure everybody leaves the building quickly and safely, please follow the procedures listed below.
NB: For the first hour of breakdown, cars and light vans will be given priority, in order to clear the halls quickly
and allow better lorry access.
1.
2.
To avoid congestion and unnecessary delays vehicles should be removed from the loading area
immediately after loading,
Exhibitors must make arrangements for the removal of portable or easily removable items of value
from the stand as soon as possible, but on no account may exhibitors start to dismantle or remove
exhibits from their stand before the close of the Exhibition.
ELECTRICAL SERVICES
As detailed in the Sponsorship Brochure the following electrical package is provided: one electrical socket per
6sqm stand booked.
*Please note that no lighting is provided within the package.
The officially appointed electrical contractor approved by the organiser must install all the electrical work. If you
require additional electrical services and lighting then please complete the Electrical Order Form to the address
below.
Global Experience Specialists (GES) Ltd
Silverstone Drive
Gallagher Business Park
Coventry
CV6 6PA
Tel: +44 (0) 2476 380 362
Fax: +44 (0) 2476 380 409
Email: [email protected]
No flashing lights or signs will be permitted, but sequence-lit displays may be used subject to the approval of the
Organisers.
The Organisers reserve the right to disconnect the electrical supply to any installation, which in the opinion of the
Electrical Engineers is dangerous or likely to cause annoyance to visitors or exhibitors.
Please note all electrical supplies will be switched off after the close of the exhibition each day. If you
require 24-hour supply, please book this in advance.
EMAIL BANNER
A jpeg Focus 2015 email banner will be sent to you from the Conference Secretariat. The jpeg can be easily
inserted into the body of your emails relating to Focus 2015. This can be used on all correspondence between
you and your clients.
EMPLOYMENT OF LABOUR
The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should arrange
with the lifting contractor, shipping and forwarding agent or stand fitting contractor for this service and should not
employ any casual labour offered in the hall.
The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to report
immediately to the Organiser any employee soliciting money for services rendered.
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In the interest of the Exhibition as a whole, which must be the primary concern at all times, the Organiser’s
decision on any dispute concerning labour being employed must be taken as final.
EMERGENCY PROCEDURES
Wales Millennium Centre has a fire detection device covering all Zones within the Centre, linked to the detection
system is PAVA (Public Address Voice Alarm). If an activation should occur the PAVA will broadcast 1 of the 2
following messages.
1…An incident has been detected please standby for further announcements, on hearing this announcement
you should be ready to evacuate the Centre.
2…An incident has been detected please leave by the nearest exit (if safe to do so).
3…Fire Assembly point is located outside next to Pierhead building.
4…Entry back into the Centre is not permitted until the All Clear has been given.
5…In the event of a False Activation with no PAVA activation, Security will broadcast the following message
“Attention please, Attention please this is a Wales Millennium Centre Building announcement, the fire alarm
activation is a false alarm please stand down”.
Contact Number: Security Control Room 02920 636398
Medical Emergencies
In the event of urgent medical assistance being required, contact any member of staff at Wales Millennium
Centre.
Lost Property
Any lost property found will be passed to the main reception desk located within the venue.
EXHIBITION DRINKS RECEPTION
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There will be a drinks reception in the exhibition hall from 1745 to 1900 hours on the evening of Tuesday 9
June 2015. Food and drink will be available, providing an opportunity for delegates to have extended time to
peruse the exhibition.
EXHIBITOR PROFORMA
An Exhibitor Proforma is enclosed, which should be completed and returned to the Focus Secretariat no later
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than 11 May 2015. The proforma will allow exhibitors to provide the names of staff working on the stands for
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their admission badges. Exhibitor badges can be collected from Monday 8 June 2015 from the conference
registration desk. If the Exhibitor Proforma is not completed and returned to the Focus Secretariat then there
may be a delay receiving your badges.
EXHIBITION TICKETS
Exhibition tickets are available for exhibiting companies to pass on to clients who may wish to visit the Focus
2015 exhibition. The ticket allows those who are not registered Focus delegates to attend the exhibition only,
free of charge. Please complete the Exhibition Ticket Order Form attached to pre-order exhibition tickets for
distributing to your clients. A pdf version of the ticket will be emailed to you from the Conference Secretariat. This
can be emailed on to your clients.
To gain entry to the exhibition, the form inside the ticket must be completed and returned to the Focus 2015
Registration Desk.
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EXHIBITOR BADGES
All exhibitors, contractors, staff and visitors will require a badge to access the exhibition halls, during build-up,
breakdown and open days. Each exhibiting company will be given staff name badges for stand staff to be used
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during the meeting. Badges can be collected from the registration desk from Monday 8 June 2015. Please use
the Exhibitors’ Proforma attached to provide the names of staff attending.
Contractors and staff involved in setup will be issued with badges for build up and breakdown, contractors can
provide names directly to the Focus Secretariat if necessary.
FLOOR COVERING
The flooring of the exhibition hall consists of a royal blue carpet. Additional floor covering will not be required. If
you would like to order your own carpeting, please complete and return the Carpet Order Form to GES Ltd.
FREIGHT FORWARDING
The following company can provide a freight forwarding service to and from the Exhibition. Please complete the
attached GES Ltd Logistics Form.
Global Experience Specialists (GES) Ltd
Unit 27-29, Exhibition Way
NEC
Birmingham
B40 1PA
Tel: +44 (0) 121 782 4433
Fax : +44 (0) 121 782 4545
Email: [email protected]
International Freight Forwarding
Overseas exhibitors, or their UK Representatives, are advised to make early contact with GES Ltd to co-ordinate
their shipping arrangements at the above address.
By road, all exhibits should be consigned carriage paid to the Exhibitor at their stand in the Exhibition Hall. The
destination of each item should be clearly indicated with the company name and stand number and exhibition
name. It is important that the Exhibitor’s name and stand number be painted or stencilled on all sides of packing
cases.
Exhibitors must ensure that a member of staff is available to accept delivery, as the Organisers cannot
make any payment in respect of carriage on their behalf.
Customs
Exhibitors requiring up to date Customs information and assistance with temporary importation formalities should
contact GES Ltd directly.
Handling and Unpacking
Exhibitors are reminded that cartage vehicles will bring their goods to the venue and Exhibitors must make
arrangements with the lifting contractor (see On-site Handling) for unloading and depositing of exhibits on the
stand.
NO EXCESS STOCK AND LITERATURE, OR PACKING CASES MAY BE STORED ON, AROUND
OR BEHIND STANDS.
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FURNITURE HIRE
The following company has been appointed the official furniture hire contractor, and will supply stand furniture if
required. Prices quoted are inclusive of delivery to and removal from exhibitors’ stands.
A full brochure and order form can be downloaded from their website http://ges.com/us/home or orders can be
placed using the hard copy booking form attached Furniture and Floor Covering Form.
Global Experience Specialists (GES) Ltd
ServiCentre
Silverstone Drive
Gallagher Business Park
Coventry, West Midlands
CV6 6PA
Tel: +44 (0) 2476 380 180
Fax: +44 (0) 2476 380 221
Email: [email protected]
INSURANCE
Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss or
damage which may befall the person or property of the Exhibitor or his agent from any cause whatsoever.
Exhibitors are required to take out appropriate insurance, especially third party liability. It remains the Exhibitors’
full responsibility to insure themselves appropriately.
Insurance can be provided by the following company, please contact them direct for a quotation:
Hiscox Event Insurance
Contact: Marion Rankin
Hiscox UK
22 Cleveden Gardens
Glasgow
G12 0PT
Tel: +44 (0)141 339 7260
Mobile: +44 (0)781 801 3265
Email: [email protected]
www.hiscox.co.uk/events/mrankin
INTERNET ACCESS
A username and password for wireless internet access can be collected from the Registration Desk. Wifi access
is offered complimentary.
If you would like a hard wire connection, please complete the AV Service Order Form and return it to Maciej
Chmielewski at [email protected].
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MUSIC & SOUND
PRS Licenses
All exhibitors who wish to play music on their stand including the use of any mechanical or electronic devices for
playing music (record, CD, tape, video) and live performances of music please contact the Focus 2015
Secretariat who can arrange a licence.
PPL Licenses
The Phonographic Rights Society requires exhibitors who propose to use audio or visual equipment (TV, videos,
CDs, cassettes or other electronic means) for the purpose of playing sound recordings or showing films or other
forms of visual image, to acquire a PPL License. Please contact PPL direct if you have any specific queries:
PHONOGRAPHIC PERFORMANCE LTD
1 Upper James Street
London
W1F 9DE
Tel: +44 (0) 20 7534 1070
Fax: +44 (0) 20 7534 1111
Email: [email protected]
Music Videos – if you are intending to play a music video on your stand, you will require an additional license
from Video Performance Ltd.
ON-SITE HANDLING
The following company has been appointed as the sole on-site handling contractor to the Exhibition. Based on
information supplied by the exhibitors, GES Ltd will produce a time schedule for the installation of heavy exhibits
and will advise exhibitors on all matters relating to shipping, transportation, and entry gate to be used. You are
reminded that only the appointed lifting contractor is permitted to operate forklift trucks and other lifting
equipment at Wales Millennium Centre.
Global Experience Specialists (GES) Ltd
Unit 27-29, Exhibition Way
NEC
Birmingham
B40 1PA
Tel: +44 (0) 121 782 4433
Fax : +44 (0) 121 782 4545
Email: [email protected]
PUBLIC ADDRESS SYSTEM
During the open period the Public Address System is for use by the Organisers for official announcements only.
Any announcement requests should be directed to the Focus 2015 Secretariat at the registration desk.
Announcements will not be made when presentations are taking place in the hall.
REMOVAL OF EXHIBITS
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Exhibitors must arrange for the removal of exhibits after 1430 hours on Thursday 11 June 2015. Any exhibitor
who is unable to remove personal effects should contact the Conference Secretariat.
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SECURITY
A security service will operate within the venue throughout the tenancy, but neither the organisers nor Wales
Millennium Centre can be held responsible for any loss or damage to exhibitor’s property.
As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with
exhibits unattended at any time when the exhibition is open, whether during the installation, open or dismantling
periods.
Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard them at all times.
Portable items should be secured overnight and removed immediately after the exhibition closes when the risk of
loss or damage is at its greatest.
In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or
damage sustained with timings and a description of articles etc.
SHELL SCHEME AND STAND SPECIFICATION
GES Ltd has been appointed official shell scheme contractor to the exhibition. Please direct any queries relative
to the shell scheme to the Focus 2015 Secretariat.
Corner stands will be built with 2 open sides and adjoining stands will be built with a central wall unless
otherwise specified to the stand contractor. All shell scheme enquiries should be directed to Meeting Makers.
Edge Shell Scheme System
PLEASE NOTE THAT BLACK SHELL SCHEME WILL BE PROVIDED
Basic Shell Scheme constructed from the Edge system, consisting of aluminium metalwork, black foamex infill
panels, ceiling beams, with one 1200x250mm name board on all open sides detailing company name and stand
number.
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Partitions
Black wall panels 2500mm high (including top and bottom aluminium rails). Aluminium posts at 992mm centre
(946mm x 2340 to inside of poles). Where sizes of stand are built of part metres, extra posts would occur.
Floor Covering
The hall will be carpeted with blue willow cord carpeting.
Fascia
The fascia will be black with white lettering stating the Company Name and Stand Number to each open side.
Please complete the “Name Board Order Form” and return to GES Ltd. If you do not return this form to GES
Ltd before the deadline, your company Nameboard will read as per the conference confirmation booking
form.
SHELL SCHEME STAND REGULATIONS
All interior stand fittings must be contained within the shell stand structure and not exceed 2.5m in height. If you
are building within the shell scheme please contact the organisers for accurate dimensions.
When planning the interior of the stand, the exhibitors should take into account the following stand building
regulations:
1.
2.
3.
The organiser will be responsible for the official identification and numbering of the stand, please see
Name Board Order Form.
Under no circumstances must the wall panels be punctured. Should this occur, the contractor will invoke
an extra charge. Fixing may be double sided tabs, Velcro hook and loop or similar.
Optional Extras – Details of additional stand fitting’s designed to be integral within the stand structure,
are enclosed together with order forms to assist you in planning your stand. Complete the online order
form and return to GES Ltd by the deadline date. No painting is allowed within the shell scheme.
SMOKING POLICY
There is a no smoking policy within Wales Millennium Centre.
TRAVEL INFORMATION
Here is some useful information on how to get to the venue.
Arriving by bus
For information contact: www. Traveline-cymru.org.uk
Tel: 0871 200 22
Useful Links
www.cardiffbus.com
Arriving by train
First Great Western run services between West Wales and London Paddington, stopping at Cardiff Central.
www.firstgreatwestern.co.uk
There is a shuttle service (Cardiff Baycar, service No 6) running from Cardiff Central station, which takes just 8
minutes to arrive outside Wales Millennium Centre. The Baycar runs every 10 mins. Exit to the rear of the
station, and cross the car park to the bus stop, in front of by the British Gas building. Please note exact change
is required for this bus service, currently £1.80 single or £3.70 for a 'Day to Go' ticket.
www.cardiffbus.com/baycar.shtml
Alternatively, if you prefer to book your train ticket through to Cardiff Bay, please change in Cardiff Central, going
to Platform 6 for any train to Cardiff Queen St, crossing to Platform 4 for train to Cardiff Bay (every 12 minutes)
which takes 4 minutes max.
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Arriva Trains Wales
Tel 0845 606 1660
www.arrivatrainswales.co.uk
CrossCountry runs services to Cardiff from the Midlands, the South West, Manchester and the North East. Visit
crosscountrytrains.co.uk for further information and to buy tickets (there's no booking fee and if you buy an
Advance ticket you can print your tickets at home and select your own seat).
crosscountrytrains.co.uk/
National Rail Enquires
Tel 08457 48 49 50
www.nationalrail.co.uk
Arriving by plane
Cardiff Airport
http://www.cardiff-airport.com/
Bristol Airport
http://www.bristolairport.co.uk/
If you have any difficulties getting to the venue, please ring 029 2063 4700.
VENUE
Wales Millennium Centre
Bute Place
Cardiff
CF10 5AL
https://www.wmc.org.uk/
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APPENDICES
Focus 2015 Handbook Entry Guidelines
to be returned by 1 March 2015
Focus 2015 Exhibition Ticket Order Form
to be returned by 11 May 2015
Focus 2015 Exhibitor Proforma
to be returned by 11 May 2015
Focus 2015 Trainee Question Form
to be returned by 11 May 2015
•
AV Service Booking Form
to be returned by 15 May 2015
•
GES Ltd Electrical Order Form
to be returned by 15 May 2015
GES Ltd Logistics Form
to be returned by 8 May 2015
•
GES Ltd Furniture Hire Form
to be returned by 15 May 2015
•
GES Ltd Name Board Order Form
to be returned by 15 May 2015
•
GES Ltd Shell Scheme Extras Order Form and Grid Plan
to be returned by 15 May 2015
GES Ltd Payment & Credit Card Charge Authorisation Form
Exhibition Floor Plan
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WEBSITE AND HANDBOOK PROFILES
Detailed below are the specifications for the Focus 2015 Handbook company entries.
Company profiles will also be published on the Focus website.
Please note the appropriate word length and guidelines below. The Handbook Editor will edit
any submissions that exceed the specified word length.
Submission deadline: 1 March 2015
Any submissions returned beyond this date will not be printed in the conference handbook.
EXHIBITORS
COMPANY NAME:
COPY LENGTH: 100 WORDS
CONTACT NAME:
COMPANY ADDRESS:
TELEPHONE NUMBER:
FAX NUMBER:
EMAIL ADDRESS:
WEB ADDRESS/LINK:
SOCIAL MEDIA LINK:
COMMERCIAL PARTNERS
Commercial partners will receive an additional 100 words entry.
COMPANY NAME:
LOGO AS A JPEG OR TIFF:
COPY LENGTH: 100 WORDS
CONTACT NAME:
COMPANY ADDRESS:
TELEPHONE NUMBER:
FAX NUMBER:
EMAIL ADDRESS:
WEB ADDRESS:
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EXHIBITION TICKET ORDER FORM
Hard copy exhibition tickets are available for exhibitors to pass on to clients who may wish to
visit the exhibition. The ticket allows those who are not registered Focus delegates to attend
the exhibition only, free of charge.
A PDF version of the ticket will be sent to the main contact.
Company Name:
Contact Name:
Company Address:
Tel:
E-mail:
Number of Exhibition Tickets Required: ______
Please return this completed form to:
Focus 2015 Secretariat
Sharleen Geddes
C/O Meeting Makers
Block 4, Unit 4 Kelvin Campus
2317 Maryhill Road
Glasgow
G20 0SP
Tel: 0141 945 6880
Fax: 0141 945 6899
E-mail: [email protected]
Please return this form by 11 May 2015
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EXHIBITORS’ PROFORMA
Company Name
Contact Name
Address
Telephone
Email
Please complete and return to the address below by 11 May 2015.
One Free Registration included per 6 sqm.
Exhibition Staff
Please name all stand staff to be present during the exhibition. Please email any additional names and details to
the conference Secretariat.
1. ______________________________________
5. _______________________________________
2. ______________________________________
6. _______________________________________
3. ______________________________________
7. _______________________________________
4. ______________________________________
8. _______________________________________
The main contact will be sent a separate registration link in order to register staff or guests for these
complimentary places via the conference website.
CONFERENCE LUNCH TICKET ORDER FORM
Exhibition rates include for one free lunch per 6sqm stand booked. Please complete this form if you would like to
order additional lunches. Lunch tickets will be redeemable at catering outlets within the exhibition hall.
Number of tickets _________ at £14.40 (Inc vat) per ticket, per day
Total Cost: £ _________ (Inc vat)
□ If you wish to pay by credit card please tick the box and you will be sent a link to enter your credit card
details into the on-line system.
□ Cheques should be made payable to the ACB, please tick if applicable □ Please Invoice
Signature:
Date:
Please advise us of any dietary requirements:
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CONFERENCE DINNER TICKET ORDER FORM
Number of tickets _________ at £60.00 (Inc vat) per ticket
Total Cost: £
_________ (Inc vat)
□ If you wish to pay by credit card please tick the box and you will be sent a link to enter your credit card
details into the on-line system.
□ Cheques should be made payable to the ACB, please tick if applicable □ Please Invoice
Signature:
Please advise us of any dietary requirements:
Date:
Please return these forms by 11 May 2015.
Sharleen Geddes
Conference Secretariat
C/o Meeting Makers
Block 4, Unit 4
Kelvin Campus
2317 Maryhill Road
Glasgow, G20 0SP
Tel: +44 (0) 141 945 6880
Fax: +44 (0) 141 945 6899
Email: [email protected]
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TRAINEE QUESTION FORM
Please provide a scientifically based question about a product, service or technique from your company that you
wish to highlight at the Focus 2015 exhibition which will then be compiled into a “questionnaire” that the junior
members will be asked to complete by attending the exhibition.
th
A prize for the best response will be awarded (and consumed) at the conference dinner on Wednesday 10 June
2015. You can make the question as easy or challenging as you wish. The main point is they will need to come
onto your stand to ask you questions to find the answer!
Please turn by 11 May 2015
Company Name:
Name of Person Submitting the
Question:
Question:
Answer:
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