NEW DATE - myESR.org
March 4–8 New Date EXPO HALLS MARCH 5–7 (10.00–17.00) MARCH 8 (10.00–14.00) FIRST LEVEL (GALLERY) MARCH 4 (14.00–17.00) MARCH 5–8 (10.00–17.00) E T A W E N D ECR is Green ECR 2014 was an important milestone in the history of the ECR. Our congress is now an officially certified green meeting which makes our meeting the largest congress in Europe to receive the Austrian environmental certification (Österreichisches Umweltzeichen). For ECR 2015, it is our goal to build on what we have achieved so far. This means that we will set guidelines for us as conference organiser, as well as for you as an exhibitor, with a special focus on waste management and catering. We encourage our employees, partners and customers to adopt practices that promote awareness of environmental conservation and sustainable use, and we endeavour to adhere to these principles throughout our entire enterprise. Rome wasn’t built in a day; it takes time and effort to create anything worthwhile but you can count on our support in this matter. We will assist you with any problems and find solutions for situations that might seem otherwise unsolvable. For more information about the Austrian environmental certificate, please consult the following website: http://www.umweltzeichen.at/cms/home/umweltzeichen/ content.html (currently only a German version is available) and http://www.myesr. org/cms/website.php?id=/en/ecr_2014/ecr_goes_green.htm Please remember that we need your dedication and assistance to prove that we deserve the certificate of being the biggest green meeting in Europe. myESR.org 2 Why exhibit at ECR 2015? With 300 companies, national, international and subspecialty societies exhibiting on 26,000m² exhibition space, the ECR has become the single best opportunity for a huge proportion of the radiological community to get direct contact with the industry that drives the specialty forward. 300 exhibitors national, international and subspecialty societies from 37 countries 26,000 m² exhibition space, fully booked 23,484 delegates from 130 countries Professional attendance ECR 2006–2014 15000 +2000 Live viewers +3474 Live viewers 11,574 11,601 11,532 ECR 2012 ECR 2013 ECR 2014 12000 10,917 11,209 ECR 2008 ECR 2009 11,817 12,024 9,888 9000 9,014 6000 3000 0 ECR 2006 ECR 2007 SOUTH AMERICA AFRICA 0,97% 1,97% OCEANIA 0,82% ECR 2010 ASIA 13,51% ECR 2011 TOP 20 COUNTRIES ECR 2014 NORTH AMERICA 3,12% 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 EUROPA 79,61% GERMANY AUSTRIA ITALY RUSSIAN FEDERATION UNITED KINGDOM NETHERLANDS FRANCE DENMARK BELGIUM POLAND JAPAN SPAIN SWITZERLAND ROMANIA UNITED STATES OF AMERICA NORWAY FINLAND HUNGARY SWEDEN CHINA 939 937 934 537 522 435 401 355 330 328 326 321 282 280 265 249 238 237 235 226 myESR.org 3 3 Supporting Member Companies 2013/2014 2-Star level: Novarad Paramed Medical Systems Shimadzu Europa Swissray Medical Vinno 3-Star level: Cerner Corporation Mindray TeraRecon 4-Star level: Agfa Healthcare Bayer HealthCare Bracco Canon Europa Carestream Health Esaote Fujifilm Europe GE Healthcare Guerbet Hitachi Medical Systems Europe Hologic Mallinckrodt Philips Samsung Siemens Healthcare Sector Toshiba Show up – be remembered Choose between over 25 promotion tools Satellite Symposia Industry Hands-on Workshops 4 List of Exhibitors at ECR 2014 3DISC Imaging Acteon Adani Advanced Mobility Specialty Vehicles Agfa HealthCare Albatross Projects Alltech Alpinion Amirsys Anatomage Apollo RT Atlaim ATS AXS Medical aycan Digitalsysteme b.e.imaging Barco Bard Basda Medical Bayer HealthCare Beacon Medical Displays Biodex BIP BMI Biomedical Bracco Candelis Canon Europa Carefusion Carestream Health Cerner China Resources Wandong Chison CIRS Claron Claymount Clearcanvas Codonics ContextVision Control-X CPI International Cromwell Medical Staffing D.A.T.A. - Automed Del Medical DI Europe Direct Digital Imaging DMS-Apelem DOTmed.com DRGEM DRTECH Durico E-Com EcoRay EIZO Europe EMD Technologies Emperor Medical EOS imaging Erler-Zimmer Esaote European Centre of Expertise for the Healthcare Industry European Hospital EverX Fast LTA Faxitron frohberg Fujifilm Europe G&K Medizinische Systeme Gammex RMI GE Healthcare GEMSS General Medical Merate Genoray Globetech Goos Dr. - Suprema Guerbet Hamamatsu Photonics Health Management Hitachi Medical Systems Europe Hologic IAE Iason IBA Dosimetry iCAD icoMetrix iCRco Idetec Medical Imaging Image Information Systems Europe Imedco IMS Infinitt Europe Innomed Medical Instrumentarium Dental Intermedical Intrasense Invivo Iradimed iRay Technology iSYS Medizintechnik Italray JPI Healthcare Kailong X-Ray Tubes Kenex Kiran Medical Systems Konica Minolta Medical & Graphic Imaging Europe Kopp Kostec Kubtec Kyoto Kagaku Leeds Test Objects Listem Ludlum Medical Physics Mallinckrodt Pharmaceuticals Mammotome, A Division of Devicor Medical Masmec Mavig MBITS MDT X-Ray Mecall Medavis Medecom Medicor Diagnostics Medicor Europe Medis Medsquare Medtron MESA Metaltronica Metrasens Mides Mindray Mint Medical Mirion Mitaya Manufacturing MR-Schutztechnik Nanjing Jusha Display Technology NDS Surgical Imaging NEC Display Solutions Europe Neuso Medical Systems NewTom - QR Nical Noras MRI products NordicNeuroLab Nova Biomedical Novarad Olea Medical Oniko OR Technology OrthoScan Paramed Medical Systems Pearltec PEHA Med. Geräte Perceptive Soware PerkinElmer Philips Healthcare Philips Healthcare Philips Medical Components Planilux (Gerätebau Felix Schulte) Planmed Primax Protec PTW Qioptiq Photonics Quart Radcal Radiological Society of North America (RSNA) Rapid Biomedical Rayence Roesys Roesys RTI Samsung Sanochemia Diagnostics International Scanflex Schiller Schwarz Abschirmtechnik Sectra Sedecal SG HealthCare Shimadzu Europa Sidam Siemens Healthcare Sector Siemens Healthcare Sector, OEM SIUI Sky Factory Soneta Solutions for tomorrow SonoCiné SonoScape Soredex Speech Processing Solutions Spellman High Voltage Electronics Springer-Verlag Stephanix SuperSonic Imagine Swissray Medical Technix Telemed Telemedicine Clinic TeraRecon Thales Thieme Publishers TomTec Imaging Systems Toshiba Electronics Europe Toshiba Medical Systems Totoku ulrich medical Ultrasound Imaging Technology Unfors RaySafe United Imaging Healthcare University Publisher 3.0 VacuTec Messtechnik Varian Medical Systems Vieworks Villa Sistemi Medicali Vinno Technology Visus Vital, A Toshiba Medical Systems Group Company Vizua Volpara Solutions Voyager Imaging Watson Medical WIDE Europe Wiroma Wisepress Bookshop X-Alliance XCounter Ziehm Imaging Zonare plus national and subspecialty societies (without responsibility for any misprints) 5 E C R 2015 E X H I B I T I O N R U L E S A N D R E G U L A T I O N S IMPORTANT DEADLINES & TIME SCHEDULE IMPORTANT DEADLINES Deadline payment 1st installment (70%) for reduced rate upon invoice receipt, at the latest by May 30, 2014 nd Deadline payment 2 installment (30%) upon invoice receipt, at the latest by October 31, 2014 Mailing Exhibitors' Manual December 9, 2014 Deadline submission of service requests January 19, 2015 Deadline submission of construction plans January 19, 2015 NEW PRELIMINARY TIME SCHEDULE (to be confirmed in the Exhibitors' Manual) Important: Please mind that trucks over 7.5 tons weight are not allowed to drive in Austria from Saturday 15:00 hrs to Sunday 22:00 hrs! SETUP HOURS EXPO HALLS Ext. Expo A, A, B, C, Foyer D, E Attention: Booths smaller than 30 m2 may only start with their set up on Tuesday, March 3! Friday, February 27 8.00–20.00 additional set up day at cost: € 1,300.– per company/day limited to stands > 80 m2 material delivery into the hall only via "IML" (official freight forwarder) Saturday, February 28 8.00–20.00 additional set up day (no cost) limited to stands > 80 m2 Sunday, March 1, to Tuesday, March 3 8.00–24.00 Wednesday, March 4 8.00–20.00 Foyer D: decoration only, no crates, no noise Please note: the congress already starts in the morning. FIRST LEVEL GALLERY Sunday, March 1, to Tuesday, March 3 8.00–20.00 Wednesday, March 4 8.00–12.00 decoration only; no crates! Please note: the congress already starts in the morning, so congress participants can access the area. EXHIBITION HOURS EXPO HALLS Ext. Expo A, A, B, C, Foyer D, E Thursday, March 5 10.00–17.00 Friday, March 6 10.00–17.00 Saturday, March 7 10.00–17.00 Sunday, March 8 10.00–14.00 FIRST LEVEL GALLERY Wednesday, March 4 Thursday, March 5 Friday, March 6 Saturday, March 7 Sunday, March 8 14.00–17.00 10.00–17.00 10.00–17.00 10.00–17.00 10.00–17.00 DISMANTLING HOURS FIRST LEVEL GALLERY EXPO HALLS A, B, C, Foyer D, E Sunday, March 8 17.30–22.00 Sunday, March 8 14.30–22.00 Monday, March 9 8.00–18.00 Foyer D: 14.30–18.00 limited dismantling – Tuesday, March 10 8.00–14.00 no crates, no noise! Monday, March 9 8.00–20.00 Tuesday, March 10 8.00–20.00 Wednesday, March 11 8.00–18.00 EXTENSION EXPO A (Mobile Hall) Sunday, March 8 Delivery of empties by IML only: 14.30–22.00 General vehicle access: 18.00–22.00 (after end of congress; no car or truck access possible earlier!) Monday, March 9 8.00–20.00 Tuesday, March 10 8.00–20.00 Wednesday, March 11 8.00–18.00 6 E C R 2015 E X H I B I T I O N R U L E S A N D R E G U L A T I O N S TERMS AND CONDITIONS OF PARTICIPATION IN THE EXHIBITION 1. EXHIBIT SPACE RENTAL RATES cĈ EĈ ARLY RATES: For booking with receipt of payment on MAW account until May 30, 2014: Floor space rate: € 555.– per m2 (excluding taxes) 4-Star Supporting Membership Company: € 460.– per m2 Corner: additional € 555.– per corner (or € 460.–per corner for 4-Star Members) The Corner Fee for each open booth corner depends on the final booth shape (corner/peninsula/island booth) and will be automatically charged on the final invoice for floor space after the booth allocation confirmation by MAW. Payments: must be free of charge for the beneficiary. Please note that payment of floor space by credit card will not be accepted. The booking is for floor space only – no separation panels, carpet etc. are included. Wall panels for all closed stand sides as well as carpet must be provided by the exhibitor or ordered separately at extra cost. Prices are net – the tax liability lies with the benefit recipient. For Austrian companies: +20% VAT + 1% Contract Fee. cĈ LĈ ATE RATES: For booking with receipt of payment on MAW account after May 30, 2014: Floor space rate: € 575.– per m2 (excluding taxes) 4-Star Supporting Membership Company: € 480.– per m2 Corner: additional € 575.– per corner (or € 480.– per corner for 4-Star Members) Payments: free of charge for the beneficiary. Please note that payment of floor space by credit card will not be accepted. Prices are net – the tax liability lies with the benefit recipient. For Austrian companies: +20% VAT + 1% Contract Fee. Multilevel booth (EXPO A+B): additional € 150.– per used m2 2. APPLICATION FOR EXHIBIT SPACE The form “Application for Exhibition Space / Contract” is included in this prospectus which is mailed to prospective exhibitors. The application form must be filled in, signed with a legally competent signature and delivered on time. The submitted application is binding for the exhibitor, independent of any booth allocation by MAW. Applications deemed ineligible by the Exhibition Committee will be returned and any exhibit space funds on deposit will be refunded. Please note that payment of floor space by credit card will not be accepted. 3. ARRANGEMENT OF EXHIBIT SPACE Aer the application deadline, the Exhibition Management will take charge of arranging the available floor area to meet the space requests of exhibitors as closely as possible. The relevant factors for the ranking of an exhibitor in the booth allocation process are: - ESR Supporting Membership (ESR 4-Star Supporting Members are granted preferred booth choice) - collaboration within ESR/ECR projects - date of receipt of application for floor space - date of receipt of payment of 1st installment (based only on the 70% part-payment invoice sent by MAW) - booth size The preferences indicated on the application form serve for guidance only and cannot be guaranteed by the Exhibition Management. Please note that suspension points and water connections are not possible in all exhibition halls, but these needs cannot be considered in the booth allocation process. Placement demands as a condition of registration on the part of the exhibitor cannot be recognized; furthermore the requested floor space may be changed by the Exhibition Management. An exhibitor will only be considered for booth allocation upon receipt of payment of the 1st installment (70% of rental sum). 4. CONTRACT AND REMITTANCE / PAYMENT TERMS Submitting the Application Form does not constitute a formal agreement that the exhibitor is admitted to the exhibition. Contractual conditions are constituted first when the Exhibition Management sends written confirmation to the exhibitor. Any registration to the exhibition can be refused by the Exhibition Management without giving cause. Important - please note: All invoices sent by MAW to the exhibitor (for floor space and for additional orders and services) are due immediately upon receipt of the respective invoice by e-mail (postal mail on request). Payments must be received at the latest 30 days aer the invoice date. All invoices must be fully paid before the start of set-up - otherwise the set-up of the booth will not be allowed. Upon receipt of the part-payment invoice sent by MAW the 1st installment of 70% of the rental sum (without corner fees) shall be transferred - without any charges (national and international) to the beneficiary* - to the following account: account name: MAW account nr.: 02250837800 bank name: UniCredit Bank Austria AG bank address: Schottengasse 6-8, 1010 Wien, Austria bank code: 12000 BIC: BKAUATWW IBAN: AT051100002250837800 *If bank charges occur, they might automatically be added by MAW on the following invoice to the exhibitor. If a part-payment invoice is not paid immediately, MAW reserves the right to cancel the floor space booking automatically aer having sent 3 reminders to the respective company. If the exhibitor requests to have an invoice changed, aer the respective invoice has already been issued and sent (by e-mail or courier), an administration fee of € 70.– will be charged automatically to the new invoice recipient. Refund of any overpayments will only be settled with the exhibitor aer the end of the congress. Deadline for payment of the 1st installment (70% of the rental sum): upon receipt of the part-payment invoice; for early rate: payment must be received on the MAW account at the latest by May 30, 2014. (Application only by May 30 without payment is not sufficient.) Deadline for payment of the 2nd and final installment (30% + corner(s) if applicable): upon receipt of the final invoice for floor space, at the latest by by October 31, 2014. For late applications received aer October 31, 2014 the full floor space fee will be invoiced and is due immediately upon receipt of the invoice. Space will only be reserved and the exhibitor will only be considered for booth allocation upon receipt of this payment. The given dimensions of floor space and stands are approximate. The Exhibition Management reserves the right to change the dimensions in order to use the available exhibition area most efficiently and in order to adjust the stands to the layout of the exhibition halls. Prices charged are however based on the actual dimensions; if more floor space than ordered is later allotted and actually used, the fee for it is to be paid immediately. The exhibitors must bear the cost of any special installations. 5. CANCELLATION AND SPACE REDUCTION 5.a. Cancellation of the Exhibition by the Organisers In the event that, for any reason whatever, it is judged advisable or necessary for the Congress or the exhibitors to close the exhibition earlier or to change the location, the Exhibition Management will not be liable for any damage or loss incurred by exhibitors. If, for any reason, it becomes impossible to hold the Technical Exhibition, the Exhibition Management will refund to the exhibitors the sum paid, deducting expenses already incurred in preparations according to the percentage determined by the Exhibition Management. 5.b. Cancellation Terms for the Exhibitor 50% of the total space costs will be charged if the booked floor space is cancelled up to November 3, 2014; 100% cancellation fee applies thereaer. In case of cancellation, even with 100% cancellation fee, the company loses the right to be published as exhibitor and to receive exhibitor badges or complimentary registrations. 7 7 E C R 2015 E X H I B I T I O N R U L E S A N D R E G U L A T I O N S TERMS AND CONDITIONS OF PARTICIPATION IN THE EXHIBITION 5.c. Cancellation Terms for Reduction of Floor Space by the Exhibitor 50% of space costs of the reduced m² floor space will be charged if the booked floor space is reduced up to November 3, 2014; no space reduction is possible thereaer. 6. SUBLEASING ACCESS PERMISSION Partially or wholly subleasing or otherwise relinquishing a stand to a third party as well as private arrangements for exchange of stands or floor space between exhibitors is prohibited unless by special agreement with MAW exhibition management. The Exhibition Management reserves the right to enter any stand at any time. 7. INSTALLATION OF EXHIBITS SET UP Before setting up their stands, exhibitors must contact the Exhibition Management and reconfirm the placement of the stand as well as inform themselves of any special regulations to their stand and must collect the necessary amount of obligatory labour badges. Exhibit space will not be available for setup until all conditions set forth in these rules are met. Prior to the erection of the stands, the stand area must be fully covered with non-adhesive carpets. On parquet floor carpeting is obligatory. Working with circular saws or grinding of wood without catcher or integrated hoover is not allowed within the exhibition area. 8. DISMANTLING OF EXHIBITS The exhibitor must dismantle the stand within the allotted time. The exhibitor must leave the stand area cleared and the floor cleaned. The exhibitor must remove all construction waste (e.g. wooden panels, floor elements, carpet rolls, etc.) of the booth after dismantling! Otherwise removal and cleaning costs (minimum charge: one rubbish skip à 16 m³) will be charged automatically to the exhibitor (who is the contract partner; not to the stand building company) after dismantling. Stored materials, empty containers and packing material must be disposed of. Items for which no arrangements have been made for removal and storage at the cost of the exhibitor and which are left behind, become the property of the Exhibition Management and no reimbursement will be made for such items. The Exhibition Management can demand that exhibitors restore the exhibition area to the original condition at the exhibitor’s expense. If the exhibitor does not dismant le and clear away his exhibit punctually, this will be removed by the Exhibition Management at the cost of the exhibitor. The Exhibitor is liable for the actual cost incurred by the Exhibition Management in such removals of abandoned exhibits. Each exhibitor will make arrangements for removal of his material in accordance with these rules and the instructions provided in the Exhibitors' Manual. No material may be removed during show hours. 9. ELECTRICITY/COMPUTERS Painting shall be permitted on the exhibition premises only if the surrounding floors are covered by PVC foils. Particular care shall be exercised in the passageways and accesses of the exhibition premises in order to avoid damage to the floors. Within the halls only means of transport with PVC or rubber wheels should be used. No smoking during setup and dismantling time. It is not permitted to stick posters on the walls of the hospitality or staff rooms. If an exhibitor does not follow the directives of the management or does not carry out such directives punctually, the Exhibition Management reserves the right to take the necessary steps at the cost of the exhibitor. The Exhibition Management preserves the right to close or obstruct unused entrances or exits to the exhibition area and the right to direct the exhibitor to another place in the exhibition hall if necessary, even if this directive conflicts with previous written agreements. The exhibitors are responsible for the proper care of the floors, walls, staircases and storage rooms. In rooms with parquet flooring or unmarred flooring special care must be taken. Heavy packing cases may not be unpacked in such rooms. To avoid scratches and grooves in such floors as could be damaged by sliding packing cases, the exhibitors are required to place a protective covering under heavy packing cases placed on such floors. Exhibitors who wish to display extra-heavy exhibits demanding special supports or foundations must get specific permission for this from the Exhibition Management. It is not permitted to drive nails or hooks in the walls or in the floor of the exhibition halls. Empty containers and packing materials must be disposed of at the cost of the exhibitor before the exhibition begins. The exhibitor must, at his expense, maintain and keep his exhibit and the space for which he has contracted in clean and good order. An exhibitor or a standbuilding company contracted by the exhibitor who wishes to set up a stand of their own design and construction must submit sketches and plans to the Exhibition Management. The Exhibition Management preserves the right to demand changes in such stands or exhibits if safety regulations, technical requirements or the responsibility of preserving or obtaining the best possible overall image for the exhibition, as judged by the Exhibition Management, should so require. In designing the stand, good judgment and consideration of neighbouring exhibitors should be primary objectives. The design of a free form stand must maintain and enhance the professional atmosphere of the meeting. 8 The exhibition areas are equipped with three-phase current 3x 380/230 volts and alternating current of 230 volts, frequency 50 cycles, grounding provided. The Exhibition Management will make general provisions concerning the electricity supply at the cost of the exhibitors. The exhibitors agree to use this installation for all electric power requirements. The costs of the supply line to the stand, the power consumption and the official electrical inspection (if the stand installation is made by the exhibitor himself) will be charged to each exhibitor. These costs will be invoiced to each exhibitor according to a separate price not included in the rental price. The Exhibition Management, however, is not responsible for any losses or damage which may occur from interruptions, defects or break-downs in energy supplies. The exhibit halls are tested against electro-magnetic interferences. Occurring failures in sensitive machines / computers are therefore without responsibility of the Exhibition Management. 10. TYPES OF EXHIBITS All products and services to be exhibited must be directly related to the practice of radiology and are subject to approval by the Exhibition Management, who reserves the right to refuse exhibits that do not comply with the character of the meeting. Exhibitors may not display products or services other than those manufactured or regularly distributed by them. 11. GENERAL REQUIREMENTS Exhibitor identification must be by one company name, which is submitted on the application for exhibit space. All exhibits must be confined to the spatial limits of their booth indicated in the floor plan. Equipment to be shown or demonstrated must be placed in the exhibit space contracted in order to ensure that the visitor viewing the equipment will be in the booth and not impeding aisle traffic. All products and services must be safe in the opinion of the Exhibition Management and have the approval of appropriate authorities. Equipment for demonstrations must not pose a radiation hazard, must be deactivated or made non-operative before installation. Exhibits must be staffed at all times during the hours of exhibition. The exhibition areas are to be used only during the usual opening hours. E C R 2015 E X H I B I T I O N R U L E S A N D R E G U L A T I O N S TERMS AND CONDITIONS OF PARTICIPATION IN THE EXHIBITION 12. PRESENTATIONS/DEMONSTRATIONS Standbuilding rules: Showing of equipment or product demonstrations to ECR registrants or guests by exhibitors other than on the stand area is expressly prohibited. The standard height of stands is 2.50 m. For any variation from this norm (2.50 m) specific permission must be obtained from the Exhibition Management. Staff members of an exhibiting company shall be standing or conducting client meetings only on their own booth area, not in the surrounding aisles or on other booth areas. Detailed maximum stand building heights and stand building rules will be outlined in the Exhibitors' Manual. Advertising, promotion or interviews outside the booked stand area or booked room are forbidden! The Exhibition Management reserves the right to issue further instructions concerning the design of stands. Companies which are not exhibitors are forbidden to advertise in any way in the exhibition area, in the entrances to the exhibition halls and in the surroundings of the Convention Center. d Multi-level booths are allowed in EXPO A+B – please contact the Exhibition Management as soon as possible! Audio-visual and other sound and attention-getting devices will be permitted only in those locations where the visitor viewing will be in the booth and not impeding aisle traffic and in such intensity as, in the opinion of the Exhibition Management, they do not interfere with the activities of the neighbouring exhibitors. Loud speakers may not be placed directly on booth borders and may not face towards the aisles. Product and service demonstrations may be conducted by professional presenters or models. Exhibits or other devices which emit sound, light or smell must be operated and controlled so as not to irritate other exhibitors. 13. SECURITY In the event that an accident occurs as the result of a demonstration, the exhibitor concerned must immediately carry out all necessary measures and accept the responsibility for the settlement of all matters concerning the accident. No inflammable substances or sensitive materials with inflammable or explosive basis may be brought into the exhibition area without prior permission from the Exhibition Management. Devices emitting ionizing radiation may not be operated within the exhibition area. Radioactive substances may not be brought into the exhibition area. Use of open flames is prohibited. Fixed lasers are permitted, free-working lasers are forbidden. Decorating material and wall-paper which are used by the exhibitor must be fire-proof and a written credible proof of this must be presented to the Exhibition Management. Highly inflammable materials shall not be used in the erection, lining and outer or inner decoration of the stands. The use of containers with pressure gas or liquid gas bottles shall be subject to approval by the Exhibition Management and by the competent authorities. Police regulations, fire regulations and other official regulations are to be observed at all times even during the construction and dismantling of the exhibits. 14. APPROVAL OF DRAWINGS AND CONSTRUCTION Please note that your booking is for floor space only. No separation panels, carpet, etc. are included. All stands must be separated from the neighbouring stand(s) by separation wall panels. Wall panels for all closed stand sides as well as carpet must be provided by the exhibitor or ordered separately at extra cost with the appropriate order form included in the Exhibitors' Manual. If you set up your own pre-built booth the following rules apply: Complete drawings of the booth concept with all stated measurements and height indications must be submitted by January 19, 2015. Construction may not begin without approval by the Exhibition Management. The measurements of the booked area are outside measurements. Substantially completed stand constructions must not interfere with approved drawings. The Exhibition Management reserves the right to cancel stand operation and require changes in accordance with approved drawings and described stand concept. d In-line booth The standard height of side- and backwalls towards neighbouring stands is 2.50 m (incl. platform). Exceptions only when coordinated and approved by the exhibition management. d Corner booth Corner booths shall be built open on 2 sides. At the 2 open sides, any solid walls, other parts of the booth structure or equipment are only allowed with special permission of the exhibition management and if they do not interfere with other exhibitors. d Peninsula booth According to international custom, peninsula booths shall be built open on 3 sides. The standard height of the backwall towards the neighbouring stand is 2.50 m (incl. platform). Exceptions only when coordinated and approved by the exhibition management. At the 3 open sides, any solid walls, other parts of the booth structure or equipment are only allowed with special permission of the exhibition management and if they do not interfere with other exhibitors. d Island booth According to international custom, island booths shall be built open on 4 sides. At the 4 open sides, any solid walls, other parts of the booth structure or equipment are only allowed with special permission of the exhibition management and if they do not interfere with other exhibitors. In any case, construction plans for approval are required as soon as possible. No part of any exhibit may be attached to any part of the building. Suspension from the ceiling is allowed, but not possible in all halls, therefore on special request. Drawings have to be submitted to MAW and must be approved by the Austria Center Vienna. Please note that water connection to the booth cannot be provided in all exhibition areas and is therefore on request. The side and back walls of all stands must be finished with white, neat and neutral panels on the outsides, not with cloth, in particular if the own wall is higher than the neighbouring wall. No structure of an exhibit or stand may project on any side beyond the limits of the stand location. No signs may project beyond the delimiting walls of the stand and each exhibitor must avoid hindering the view or entrance way of neighbouring stands. No obstruction of the gangways shall be permitted. Special care must be taken to avoid noise or lights which annoying to visitors or neighbouring stands. 15. CONTRACTOR SERVICES Provided that assignment of booth space has been settled, the Exhibition Management will mail the Exhibitors' Manual with detailed information and forms for additional services to each exhibitor. For services such as electrical, drainage, cleaning, internet and telephone the official order forms must be used. 9 9 E C R 2015 E X H I B I T I O N R U L E S A N D R E G U L A T I O N S TERMS AND CONDITIONS OF PARTICIPATION IN THE EXHIBITION 16. SHIPPING AND STORAGE 21. SMOKING The exhibitor is strongly advised to contact the appointed freight forwarder IML for all transports of goods and storage inside the Austria Center Vienna, for customs matters, labours, as well as for renting of forklifts! The ECR is a non-smoking congress. No smoking during setup and dismantling time. Smoking is only allowed in the designated areas. If you use another forwarding agent than the appointed one, please bear in mind that he is only allowed to deliver the goods up to free arrival door Austria Center Vienna. Within the Austria Center Vienna, the goods must be handled by the appointed on site handling agent IML. If you arrange for the complete transport and delivery to your booth by yourself or with your standbuilding company you have free access to your booth. Nevertheless, you are advised to contact the appointed freight forwarder IML in order to organize the unloading schedule. The appointed forwarding agent IML will also handle and provide storage space during the exhibition, and will return properly marked materials on completion of the meeting. Fire prevention regulations require that material such as paper, etc. must be completely stored in the packing boxes. Materials not in accordance with these regulations will be disposed of by the cleaners. Please contact: IML - MESSE LOGISTIK GmbH Bruno-Kreisky-Platz 1, Austria Center Vienna, 1220 Vienna/Austria Tel: (+43/1) 260 69-22 05, Fax: (+43/1) 260 69-22 04 E-mail: [email protected], Contacts: Robert Kokoschik and Paul Schmidt 22. STAND CATERING 17. EXHIBITION HALL ATTENDANCE Exhibition hall attendance is restricted to qualified exhibitors and those certified by them, registered under the general registration procedures. The official ECR badge must be worn whenever a representative of an exhibit is in the exhibition area. Setup, dismantling and service personal will be issued labor badges. Exhibitor badges only permit access to the Technical Exhibition. Meetings with congress participants (wearing delegate badges) on the booth prior and after the official opening times of the exhibition are not allowed. Misuse of exhibitor badges or any other method used to assist unauthorized personnel to gain admittance to exhibit area will be a cause for expelling the exhibitor and his representatives from the exhibition area. The misused exhibitor badge(s) will be withdrawn by the Exhibition Management and no reimbursement will be made. 18. SAFEGUARDING 23. ACTIVITIES BY EXHIBITORS Exhibitors are obliged to plan gatherings for the congress participants in co-ordination with the ECR Office only. Exhibitors are not allowed to compete with the official programme of ECR nor to invite radiologists or anyone who is a general registrant to any activity (social, educational, scientific, promotional) during ECR period (first two weeks of March) without co-ordination with the ECR Office. 24. FINAL STIPULATIONS Any company which disobeys the directives of the Exhibition Management can be excluded immediately from the exhibition by the Exhibition Management. Such companies are liable for the whole rental sum and for all incidental expenses including the legal value added tax. The exhibitor gives up all claim to contestation of the contract especially in cases of mistakes and in cases in which the value of the contract exceeds or falls short of half the true value. The ESR/ECR Congress/MAW Exhibition Management will not attempt to settle disputes between exhibitors over issues such as trademark violations, copyright violation claims or others. All oral agreements, special permissions and special arrangements are valid only upon receipt of written confirmation. Ad hoc measures: Should the contracting party or its authorized representative leave before or during the event or should both be out of reach, the Exhibition Management shall be authorized to take all measures it may deem expedient without having to give prior notice thereof to the contracting party and shall do so on the liability and at the risk and expense of the contracting party. The exhibitor understands that the ECR Exhibitors’ Rules and Regulations/ Terms and Conditions of Participation are an integral and binding part of the contract for exhibit space and agrees to comply with same. Each exhibitor must make provisions for the safeguarding of his goods, material, equipment and display at all times. General overall guard service will be provided for the installation and exhibition period, but the guard service will not be responsible for loss or damage to any property from any cause. In all cases of litigation it is agreed to by the exhibitor that the competence of the duly authorized court in Vienna, Austria is recognized. Electively the Exhibition Management may choose to appeal to the competent court in whose jurisdiction the exhibitor falls. Austrian law is to be used. 19. INSURANCE AND LIABILITY Exhibitors will have to adhere to the Rules & Regulations be set in place according to the Guidelines of Green Meetings established by the "Federal Ministry of Agriculture, Forestry, Environment and Water Management". The exhibitor is liable for all damage caused by himself, by his staff, by his visitors and clients and by any agent acting for him. The exhibitor has to indemnify the Exhibition Management in all such cases. ECR/MAW accepts no responsibility whatsoever for exhibitor’s property at the exhibition. 20. PHOTOGRAPHY The taking of pictures is expressly prohibited during setup, dismantling and non-exhibit hours, and cameras will not be allowed on the exhibition floor during these times. Only the exhibitor may grant permission to have his exhibit photographed or an audio presentation taped, during exhibit hours. Each exhibitor may prevent those considered as his competitors from gaining access to or photographing his exhibits. 10 10 “Food Affairs”, the inhouse caterer at Austria Center Vienna, takes due notice of the fact that exhibitors will distribute, free of charge, to staff or guests, beverages and/or food delivered by external caterers, e.g. by “Impacts Catering”, recommended by the ECR. 25. GREEN MEETING Further details and instructions will be announced in due course. 26. The exhibitor fully accepts these conditions and the full regulations that will be part of the ECR 2015 Exhibitors' Manual. E C R 2 0 15 Application for Exhibit Space Contract European Congress of Radiology March 4– 8, Vienna / Austria – New Date Exhibition: Expo Halls: March 5 - 7 March 8 10:00 - 17:00 10:00 - 14:00 First Level Gallery: March 4 March 5 - 8 14:00 - 17:00 10:00 - 17:00 (May, 2014) I NSTR UCTI ONS 1. Type or print. 2. Complete application with official exhibitor name and invoice recipient. 3. Make a copy for your files. 11 11 Application for Exhibit Space / Contract Please return this booking form to MAW Medizinische Ausstellungs- und Werbegesellschaft E C R 2 0 15 International Exhibitions & Advertising Freyung 6/3, P.O.B. 155 1014 Wien/Vienna, Austria European Congress of Radiology March 4– 8, Vienna / Austria – New Date Fax: (+43/1) 535 60 16, E-mail: [email protected] ............................................................................................ ....................................................... Exhibitor Name (official name for publications tbc later online) VAT Reg. No. (obligatory for EU countries) ............................................................................................ ....................................................... Invoice Recipient (Company Name and Address)* Phone (Country Code/City Code/No.) ............................................................................................ ....................................................... Zip Code/City/Country Fax ............................................................................................ ....................................................... Main Contact Person (authorized to act on behalf of the exhibitor) E-mail ............................................................................................ ....................................................... Additional Contact Person E-mail P.O. No. for invoice (if applicable) *Please note: If the exhibitor requests to have an invoice changed after the respective invoice has already been issued and sent (by e-mail or courier), an administration fee € 70.- will be charged automatically to the new invoice recipient. Allocation Preferences (without guarantee): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Please note that this submitted application is binding for the exhibitor, independent of any booth allocation assigned by MAW.) T If possible, same location as at ECR 2014 T If possible, NOT next to company: We hereby order floor space of: . . . . . . . . . . . . . . . . . . . . . . m2 .................................................... Minimum order: 12 m2 Preferred size: . . . . . . . . . . . . . . m long No separation panels, carpet etc. are included. Wall panels for all closed stand sides as well as carpet must be provided by the exhibitor or must be ordered separately at extra cost. by . . . . . . . . . . . . m deep t EARLY RATES: For booking with receipt of 70% payment on MAW account until May 30, 2014 at the early rental rate of T € 555.– / m2 T 4-Star Supporting Membership Company: € 460.– / m2 Corner Fee*: additional € 555.– per corner (€ 460.– per corner for 4-Star Members) Please note: If payment has not reached our account by May 30, the late rate will be charged automatically. In order to receive the reduced 4-Star Supporting Membership rate, receipt of payment of the membership fee on the ESR account is obligatory until April 15, 2014. t LATE RATES: For booking with receipt of 70% payment on MAW account after May 30, 2014 at the late rental rate of T € 575.– / m2 T 4-Star Supporting Membership Company: € 480.– / m2 Corner Fee*: additional € 575.– per corner (€ 480.– per corner for 4-Star Members) t PUBLISHERS' RATES: early rate T € 460.– / m2, late rate T € 480.– / m2 t MULTILEVEL BOOTH (only in Expo A and B): additional € 150.– per used m² (invoiced after approval of booth design plan). * The obligatory Corner Fee for each open booth corner depends on the final booth shape (corner/peninsula/island booth) after booth allocation confirmation by MAW and will be therefore automatically charged on the final invoice for floor space (not on the part-payment invoice). Prices are net – the tax liability lies with the benefit recipient; for companies with Austrian VAT nr.: +20% VAT + 1% Contract Fee. Payment Terms: Immediately upon receipt of the part-payment invoice by e-mail (postal mail on request) sent by MAW we shall transfer the 1st installment equal 70% of the total rental sum (without any corner fees) to: Medizinische Ausstellungs- und Werbegesellschaft, account no. 02250837800, UniCredit Bank Austria AG, Schottengasse 6-8, A-1010 Wien/Vienna, bank code 12000, BIC: BKAUATWW, IBAN: AT051100002250837800. Space will be reserved only after receipt of the 1st installment. The payment of the 2nd installment – remaining 30% – shall be made upon receipt of the final invoice, until October 31, 2014 at the latest. Late application (after October 31, 2014): 100% rental fee will be invoiced and is due upon receipt of the invoice. Payments must be received at the latest 30 days after the invoice date. All payments must be made free of charge for the beneficiary! Prices are net – the tax liability lies with the benefit recipient; for companies with Austrian VAT nr.: +20% VAT + 1% Contract Fee. Please note that payment by credit card for floor space will not be accepted. Cancellation Terms: 50% of the total space costs will be charged if the booked floor space is cancelled up to November 3, 2014; 100% cancellation fee applies thereafter. Cancellation Terms for Reduction of Floor Space: 50% of space costs of the reduced m² floor space will be charged if the booked floor space is reduced up to November 3, 2014; no space reduction is possible thereafter. Exhibitors agree to abide by the Terms and Conditions of Participation of this contract, and the ECR 2015 Exhibition Rules and Regulations which are made part of this contract by reference and are fully incorporated herein. The Contractual Conditions for participation also include the Technical Specifications in the circulars relating to this Congress as well as the full regulations that will be part of the Exhibitors' Manual. This is not a binding contract until a written confirmation of the Exhibition Management is sent to the exhibitor. 12 ............................................................ ......................................................................................... Date Signature of Official Representative as designated above cĈĈ&NQĈFDMDQAKĈOKAMMHMFĈACLHMHRSQASHNMĈNEĈEKNNQĈROABDĈAOOQNUAKĈNEĈËNNSGĈBNMRSQTBSHNMRĈACLHMHRSQASHNMĈNEĈACCHSHNMAKĈNQCDQRĈDWGHËHSNQRĈNMKHMDĈRDQUHBDRĈAMCĈDWGHËHSNQĈQDFHRSQASHNMĈBNMSABS 4%#(.)#!,Ĉ%8()")4)/.Ĉ-!.!'%-%.4 -!7 -DCHYHMHRBGDĈ!TRRSDKKTMFRĈTMCĈ7DQËDFDRDKKRBGAES )MSDQMASHNMAKĈ%WGHËHSHNMRĈĈ!CUDQSHRHMF Freyung 6/3 1010 Vienna, Austria -RĈ"DSSHMAĈ+QDHMDQĈ Ĉ - ext. 35 -RĈ+DQRSHMĈ(ALASAĈ Ĉ - ext. 39 -RĈ+ASQHMĈ$NOOKDQĈ Ĉ - ext. 76 -RĈ6DQNMHBAĈ.ADRKTMCĈ Ĉ - ext. 72 Phone: (+43-1) 536 63 + direct exts. Fax: (+43-1) 535 60 16 E-mail: [email protected] %32Ĉ/&&)#% Neutorgasse 9/2A 1010 Vienna, Austria Phone: (+43-1) 533 40 64-0 Fax: (+43-1) 533 40 64-448 7DËĈ VVVLX%32NQF cĈĈ&NQĈHMPTHQDRĈQDKASDCĈSNĈOQNLNSHNMĈAMCĈACUDQSHRHMFĈARĈVDKKĈARĈ3ASDKKHSDĈ3XLONRHAĈBNMSABS %32Ĉ-!2+%4).'Ĉ$%0!24-%.4 -QĈ+NMQACĈ&QHDCQHBG Phone: (+43-1) 533 40 64-49 Fax: (+43-1) 533 40 64-447 E-mail: [email protected] cĈĈ&NQĈ3SAEEĈ2NNLRĈAMCĈ-DDSHMFĈ2NNLRĈBNMSABS %32Ĉ-!2+%4).'Ĉ$%0!24-%.4 -RĈ-AQHAĈ(NKKATR Phone: (+43-1) 533 40 64-48 Fax: (+43-1) 533 40 64-447 E-mail: [email protected] 42!6%,Ĉ!.$Ĉ(/53).'Ĉ).15)2)%3 -/.$)!,Ĉ#/.'2%33ĈĈ%6%.43 -RĈ-NMHJAĈ+QHRSAĈ.HJNKATR Operngasse 20 b 1040 Vienna, Austria Phone: (+43-1) 588 04-111 Fax: (+43-1) 588 04-185 E-mail: [email protected] 6%.5%Ĉ/&Ĉ#/.'2%33Ĉ!.$Ĉ%8()")4)/.Ĉ Austria Center Vienna (ACV) Bruno Kreisky-Platz 1 1220 Vienna, Austria 7DËĈVVVABUAS Printed on environmental friendly paper Für die Herstellung des Kernpapieres dieses Programmes wurde ausschließlich elementar-chlorfrei gebleichter Zellstoff verwendet. (ECF - Elemental Chlorine Free). Die Papierherstellung ist ausschließlich unter Verwendung von ECF-Zellstoff erfolgt. Außerdem ist das Papier gut zum Recycling geeignet und nach der EU-Richtlinie 9462/2 recyclebar. Das Papier wurde nach den Richtlinien für nachhaltige Forstwirtschaft hergestellt und stammt aus sozial- und umweltverträglichen Quellen. LX%32NQF 13 13 Sample Exhibition Layout of the past congress ECR 2014 c First Level: Gallery c Entrance Level: Extension Expo A, Expo A c Lower Level: Expo B, C, Foyer D, E 1st Level, Gallery PREVIEW CENTRE EPOS EXTENSION INDUSTRY WORKSHOP ROOM INDUSTRY WORKSHOP ROOM INDUSTRY WORKSHOP ROOM EPOSTM RISING STARS LOUNGE 14 EPOS AREA Room F2 Bo ie t ty yB oot o c ie s Soc oth Entrance Level ENTRANCE LEVEL hs oot yB ECR 2014 Room E1 S oc iety Sample Exhibition Layout of ECR 2014 ESR MEETS Broadcast Zone E1/E2 REG REG N IST TIO RA IST RAT ION S B oooc ie ty th s ie ty S o co o th s B ESR WELCOME LOUNGE AND ICE RE OFF ENT SS S C PRE SINES BU S uild S ECR Info ACV Info o Exp nd W- s a MAerviceitorst´ion S xhib tra E egis R SIEMENS Experience Lounge Industry Workshop MB BAG BAG ing Mondial Austrian Airlines Travel Service Arts & Culture = CASH DISPENSER / ATM Restaurant Reservations ACV-MAIN BUILDING TO/FROM UNDERGROUND ENTRANCE ECR 2014Level Lower K3 COA TC HEC TC COA LOWER LEVEL HEC K4 D P EXPO FOYER D Room P ROESYS Printed in Austria by: ROBIDRUCK, A-1200 Vienna – www.robidruck.co.at 15 ESR Supporting Membership Become an ESR supporting member company and get your preferred booth space!* * For further information please turn to the ESR marketing & onsite management department [email protected] myESR.org 16
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