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3. audio equipment
4. headphones

Knutsford Town Council
Town Clerk: Adam Keppel-Garner
Council Offices, Toft Road, Knutsford, Cheshire, WA16 6TA
01565 653929
www.knutsfordtowncouncil.gov.uk
[email protected]
7th January 2015
To: The Members of Knutsford Town Council
Dear Councillor,
You are summoned to attend the meeting of Knutsford Town Council to be held at 19:00 on Monday
12th January 2015 in the Lower Council Chamber of the Town Council Offices.
Yours sincerely,
Adam Keppel-Garner
Town Clerk
Agenda
1
To consider apologies for absence
2
To note declarations of Members’ interests
3
Public Participation
A period not exceeding 10 minutes for members of the public to ask questions or submit comments.
4
To consider matters related to the King Street Enhancement Project
Representatives from Cheshire East Council will be present for this item.
5
To consider matters related to parking charges at Knutsford Community Hospital
John Wilbraham, Chief Executive of East Cheshire NHS Trust will be present for this item
6
To receive and approve the minutes of the meeting held 8 December 2014 (attached)
7
To note the minutes of committees which have met since the previous meeting
th
a) Environment Committee (5 January )
th
b) Operations Committee (16 December)
th
c) Planning Committee (5 January)
th
d) Finance Committee (15 December)
8
To consider a recommendation from the Finance Committee with regard to the budget for 2015/16
and to confirm the precept to be set for 2015/16 (attached)
9
To receive an update on asset transfers
10
To receive reports from Members having attended external events since the previous meeting
11
To receive an update in relation to Member surgeries
12
To receive a report from Cheshire East Councillors
th
13
To note and approve payments and receipts (attached)
14
To consider matters related to Rail Services in Knutsford (Cllr Malloy)
15
To consider enrolling in the Local Council Award Scheme (attached)
16
To consider creating a Community Work Placement (attached)
17
To consider matters related to the Knutsford Hosts project
18
Member questions to the Town Clerk
19
To receive a report of Mayoral Duties (attached)
20
Public Participation
A period not exceeding 5 minutes for members of the public to ask questions or submit comments.
21
To note the date of the next meeting (23/02/2015)
Knutsford Town Council
Town Clerk: Adam Keppel-Garner
Council Offices, Toft Road, Knutsford, Cheshire, WA16 6TA
01565 653929
www.knutsfordtowncouncil.gov.uk
[email protected]
Minutes
of the
Town Council Meeting held December 8th 2014
In the Lower Council Chamber of the Town Council Offices
14/109
Present
Cllrs Forbes, Dean, Davies, Bancroft, Gardiner, Hutchence, Houghton, Lasham, Malloy, Raynes and
Gray.
In attendance: A Keppel-Garner (Town Clerk)
14/110
To note the results of the Nether Ward by-election
th
Members noted the results of the by-election held on November 13 .
Christopher Gray
Julie Tempest
Graeme Webster
271
160
62
Elected
The Town Clerk confirmed Cllr Gray had signed his declaration of acceptance of office and the Mayor
welcomed Cllr Gray to the Council.
14/111
Apologies for Absence
Apologies were received from Cllrs Goodrich (business) Nicholson, P Coan (personal business) and B
Coan (health).
Members resolved to approve Cllr B Coan’s absence for a period of 5 months.
14/112
To note declarations of Members’ interests
Cllr Forbes
Non-pecuniary
14/116
Cllr Raynes
Non-pecuniary
14/122
Member of the Transfer of Public Assets
Community of Carnegie (UK) Trust.
Finance Portfolio Holder at Cheshire East Council
14/113
Public Participation
A representative of South Knutsford Residents Group expressed the group’s support for the Council
providing a funding contribution to CEC towards the town centre CCTV.
14/114
To receive and approve the minutes of the meeting held 27 October 2014
Members resolved to approve the minutes which were duly signed by the Mayor following a
typographical corrections to 14/092 and 14/098.
14/115
To note the minutes of committees which have met since the previous meeting
Cllr Bancroft asked if the Personnel Committee had appointed a maternity cover Deputy Town Clerk;
the Mayor confirmed it had.
14/116
To receive an update on asset transfers
The Town Clerk reported he was awaiting final confirmation on rights to access over the track at
Warren Avenue but that transfer was imminent. The Town Clerk explained he was awaiting a formal
response from Cheshire East Council on their intentions to transfer other assets as requested.
th
14/117
To receive reports from Members having attended external events since the previous meeting
Cllr Forbes reported on attendance at an A556 stakeholder meeting, the King St enhancement
engagement event, a meeting of Community Spirit and the CEC Town and Parish Conference.
Cllr Bancroft reported on attendance at a meeting of Community Spirit and the Macclesfield area
meeting of ChALC.
14/118
To receive an update in relation to Member surgeries
Cllr Hutchence reported attendance at the December surgery where no members of the public
attended.
14/119
To consider an update from the Health & Social Care working group
Cllr Malloy provided an update primarily regarding the introduction of parking charges at the
community hospital. Members resolved to invite the Chief Executive of the East Cheshire NHS to
explain matters and to express concerns to Cheshire East Highways given the potential safety
implications.
14/120
To receive a report from Cheshire East Councillors
Cllr Raynes gave an update on the current status of the Local Plan and provided information on the
Cheshire East energy project.
Members requested the Town Clerk ask CEC for details of the s106 funds allocated to Knutsford.
14/121
To note and approve payments and receipts
Members resolved to approve the payments detailed in Annex A.
14/122
To consider making a contribution towards the costs of town centre CCTV
Members resolved to make a contribution towards the costs of town centre CCTV at a cost of £12,950
per year for three years subject to an option to exit after 12 months if service provision is not up to
the required standard.
14/123
To consider a report from the Sessions House working group
Members resolved to apply to Cheshire East Council to register the Sessions House as a community
asset. Members resolved that the working group arrange a public meeting to allow the public to
express their thoughts on the future of the building.
14/124
To consider matters related to the Knutsford CAB service
Members resolved to note the report provided by the Chief Officer of CE-CAB North and adjust the
projected spend for the current financial year accordingly.
14/125
To consider a recommendation from the Neighbourhood Plan Committee
Members resolved to apply for the Parish of Knutsford to be designated a Neighbourhood Area and to
authorise the Neighbourhood Plan committee to continue with the production of a Neighbourhood
Plan as per the committee terms of reference.
14/126
To consider the membership of committees
Members resolved to appoint Cllr Gray to the Operations, Neighbourhood Plan and Finance
committees and Cllr Houghton to the Neighbourhood Plan committee whilst removing Cllr Nicholson
from the Finance committee and Cllrs B Coan and Raynes from the Neighbourhood Plan committee.
14/127
To consider supporting the Good Neighbours Scheme
Cllr Gardiner outlined the scheme and encouraged members to publicise that the scheme is in need of
additional volunteer drivers.
14/128
Member questions to the Town Clerk
Cllr Hutchence enquired about the cost and necessity for the meeting microphone system. Cllr Forbes
referred Cllr Hutchence to the Operations Committee minutes and reported that he received
comments from members of the public that they had found it difficult to hear members during
meetings.
Cllr Bancroft requested that the Town Clerk invite representative of Cheshire East Council to attend
the January Council meeting to discuss the King St enhancement project.
14/129
To receive a report of Mayoral Duties
The Mayor reported on attendance at the events detailed in Annex B. The Mayor extended his thanks
to officers and the community for the fantastic Christmas weekend events and to all stallholders who
donated prizes towards raising funds for the Mayor’s charity and good cause.
14/130
Public Participation
No members of the public wished to address the Council.
14/131
To note the date of the next meeting
Members noted the date.
Knutsford Town Council
ANNNEX A
Payment Schedule 08/12/2014
Date Paid
Payee Name
Cheque Ref
Amount Paid Authorized Ref
11/11/2014
SLCC
3705
11/11/2014
SLCC
3706
11/11/2014
Mereside Brass
3707
100.00 AKG
256.00 AKG
20.00 Personnel
11/11/2014
Knutsford Promenades
3708
4,000.00 Events
11/11/2014
Ansa Environmental Services
3709
517.25 Events
11/11/2014
Burrows Communications Ltd
3710
5,160.00 Environment
Transaction Detail
TC Membership
Community Governance Registration
Crib Service Band
Contribution to 2015 Event
Pumpkin Path Road Closure
Town Guides Reprint
11/11/2014
Cheshire East Council
3711
52.30 AKG
11/11/2014
Chilli Cactus Limited
3712
293.00 Events
Christmas Flyers
Wallwood – Use of parking bays
11/11/2014
Commercial Caretakers
3713
234.00 AKG
Offices Cleaning Oct 14
11/11/2014
Dixon Rigby Keogh
3714
406.00 AKG
Registration of Wallwood
11/11/2014
Envisage Promotions Limited
3715
273.56 Events
Santa Hire
11/11/2014
Festive Lighting Company
3716
13,984.56 Events
3,652.20 AKG
Christmas Light Hire
11/11/2014
Fisher German
3717
11/11/2014
Juliette Hamilton Design
3718
50.00 Environment
11/11/2014
Steve Ikin Limited
3719
1,078.00 Environment
11/11/2014
KDE Ltd
3720
11/11/2014
Ash Waste Services
DD01
355.36 AKG
Market Waste Nov
11/11/2014
Opus Energy
DD02
254.17 AKG
Oct Electricity (Market)
13/11/2014
Office Furniture Online
3721
784.80 Operations
Market Tables & Chairs
72.00 Operations
60 King St – Management Fees
Elvis Replacement Antlers
Bench Repairs
Market Hall Electricity Works
13/11/2014
Snaggers Amazing Balloons
3722
130.00 AKG
Christmas Light Switch On
13/11/2014
West Mercia Supplies
3723
111.78 AKG
Stationery / Market Costs / Fire Extinguisher
13/11/2014
Pear Technology Services Ltd
3724
432.00 Operations
Mapping Software Licence & LR
13/11/2014
KDE Ltd
3725
396.00 Operations
Emergency Lighting Work (Market)
13/11/2014
iPrint Cheshire
3726
506.40 Events
Business Welcome Pack Printing
13/11/2014
Sarah Raisbeck
3727
60.00 AKG
Bugler at Remembrance Sunday
13/11/2014
Techno Type
3728
81.50 AKG
Posters (Christmas Events)
13/11/2014
Dixon Rigby Keogh
3729
3,600.00 AKG
13/11/2014
PC World
3730
104.48 AKG
13/11/2014
Orange
DD03
39.00 AKG
October Mobile Costs
13/11/2014
Baker Boothman Edy
3731
24.12 AKG
Xmas Electricity (2011/12/13)
13/11/2014
TechnoType
3732
64.56 AKG
Xmas Electricty (2011/12/13)
13/11/2014
The Pudding Club
3733
9.84 AKG
Xmas Electricty (2011/12/13)
13/11/2014
The Men's Room
4734
15.12 AKG
Xmas Electricty (2011/12/13)
13/11/2014
Edmunson Electrical
3735
3.00 AKG
Xmas Electricty (2011/12/13)
13/11/2014
Dixon Rigby Keogh
3736
103.00 AKG
Allot Registry / Consideration
19/11/2014
Payroll
PAYROLL
22/11/2014
Abigail Chetham
3737
22/11/2014
Jacob Phillips
3738
02/12/2014
Knutsford Old Folks Club
3739
28.00 Events
02/12/2014
The Joshua Tree
3740
350.00 Events
7,707.64 AKG
75.00 AKG
150.00
Allotment Transfer Legal Costs
Microsoft Publisher
November Payroll
Talent Factor Prize
Talent Factor Prize
Jubilee Hall - Lantern W/shop
Donation - Mark Radcliffe – Xmas Lights
03/12/2014
L Benskin
3741
32.59 AKG
Expenses
03/12/2014
C Stuart-West
3742
53.01 AKG
Expenses
03/12/2014
N Forbes
3743
103.65 AKG
03/12/2014
A Keppel-Garner
3744
85.48 AKG
03/12/2014
Cranford Cafe
2750
286.25 AKG
Catering @ two events (Rem Sun / Lions)
03/12/2014
AA SIGNS
3745
674.16 Events
Xmas Market AA Road Signs
03/12/2014
Belle Epoque Limited
3746
1,584.00 AKG
Mileage Claim
Expenses
60 King St - Ceiling Repair
Date Paid
Payee Name
Cheque Ref
Amount Paid Authorized Ref
03/12/2014
Berrys Ltd
3747
76.80 AKG
Xmas Road Closure Signs
03/12/2014
Event Buddha Limited
3748
2,786.40 Events
Christmas Event - Staging
03/12/2014
Commercial Caretakers
3749
286.80 LB
Transaction Detail
Offices Cleaning - Nov 2014
03/12/2014
Dixon Rigby Keogh
3751
28.00 AKG
03/12/2014
Dimension Projects Limited
3752
2,600.00 Events
Disbursements: Market Transfer
03/12/2014
KDE Ltd
3753
132.00 Operations
Electrical Remedial Works (Market)
Knutsford Hosts Costs (jackets/consultancy)
03/12/2014
THE LEAFLET TEAM
3754
453.00 AKG
Indoor Market - Xmas Promo
03/12/2014
Knutsford Little Theatre
3755
100.00 AKG
Talent Factor Venue Hire
03/12/2014
Niche Event Hire
3756
8,653.80 Events
Niche - Christmas Market
03/12/2014
People and Places Partnership
3757
1,200.00 Events
People & Places Signage Review
Bird Dropping Removal Nov 14 (60 King St)
03/12/2014
Rentokill Pest Control
3758
5,660.40 AKG
03/12/2014
Techno Type
3759
7.99 AKG
03/12/2014
Vision ICT Ltd
3760
66.00 AKG
Biennial fee for .gov.uk
03/12/2014
Knutsford Window Cleaners
3761
40.00 AKG
Window Cleaners
03/12/2014
West Mercia Supplies
3762
17.19 LB
Stationery
03/12/2014
FP Teleset
DD1
72.00 AKG
Quarterly Rental Franking
03/12/2014
The Royal Bank of Scotland
DD2
10.00 AKG
Payroll Charge
03/12/2014
Gusto Restaurants Ltd
3764
184.80 AKG
03/12/2014
Northwich Mayor's Xmas Charity
3763
44.00 AKG
Civic Tickets
03/12/2014
CURZON CINEMAS
3765
72.00 AKG
Scoping Meeting Room Hire
03/12/2014
British Telecom
DD
Total Payments
178.47 AKG
Poster Print (Market)
Xmas Post Meeting Refreshments
Phone / Broadband
71,023.43
14/28
Knutsford Town Council
Charge Card Payment Schedule
Date Paid
Payee Name
Cheque Ref
Amount Paid Authorized Ref
11/11/2014
Booths
CP10
11/11/2014
WM Morrison
11/11/2014
Trophy Store
11/11/2014
Pre-paid Finance Solutions
CP-FEES
19/11/2014
Musgrove Willows
CP13
114.00 Events
26/11/2014
Amazon
CP15
17.37 AKG
Transaction Detail
4.49 AKG
Coffee
CP11
2.50 AKG
Orange Juice (Remembrance)
CP12
24.93 AKG
Total Payments
2.00 AKG
Talent Trophies
Card Fees (Oct/Nov)
Lantern Making Materials
Table Cloth
165.29
14/28
ANNNEX B
Mayoral Engagements
November / December 2014
Date
23/10/2014
24/10/2014
24/10/2014
29/10/2014
02/11/2014
04/11/2014
09/11/2014
09/11/2014
09/11/2014
09/11/2014
11/11/2014
13/11/2014
15/11/2014
15/11/2014
16/11/2014
19/11/2014
20/11/2014
22/11/2014
27/11/2014
28/11/2014
29/11/2014
29/11/2014
30/11/2014
02/12/2014
05/12/2014
06/12/2014
07/12/2014
Event
North West in Bloom Awards
WW1 Photos at The Heritage Centre
North West in Bloom Awards
Knutsford Hosts Welcome Event
Nantwich Civic Service
Young Leaders in Service Partner Meeting
Remembrance Sunday – St Cross Service
Remembrance Sunday – St John’s Service
Remembrance Sunday – Memorial Hospital
Remembrance Sunday – Tatton Park
Remembrance Day at KTC Offices
Promote Knutsford Forum
Macmillan Cancer Support
Choral Concert Handel's Messiah
Knutsford Youth Orchestra Choir
Tatton Estate Management Drinks Party
The Welcome AGM
Knutsford has the Talent Factor
Tatton Park Town & Parish Council Liaison Meeting
Pantomania
Christmas Market Raffle Stall
Christmas Lights Switch On
Crib Service
Cubs & Beavers Carol Service
Loo of the Year Awards
Christmas Tree Festival & Lantern Parade
Northwich Mayor’s Charity Lunch
Attended By
Mayor
Mayor
Deputy Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
Mayor
14/28
Report to:
Full Council
Meeting Date:
Agenda Item:
Prepared By:
12th January 2014
8
A Keppel-Garner
Town Clerk & RFO
Subject:
Budget and Precept 2015/16
Reserves
The Finance Committee recommends the Council reserves for 2015/16 are set as per the table below. The
earmarked reserve for the market is to consist of the existing reserve plus any surplus generated by the market
during the current year, presently estimated at £8,000.
General Reserve
E/M Works
E/M Market
E/M King Street
E/M War Memorial
St Johns Wood Community Centre
Current
95,000
50,000
23,000
15,000
5,000
36,000
2015/16
95,000
50,000
31,000
15,000
10,000
Total
224,000
201,000
Precept Calculation
Projected Bank Balance 31/03/2015 (including current reserves)
2015 Reserves
Surplus (a-b)
Budget Expenditure 2015/16
Budget Income 2014/15
Net Budget Expenditure
263,467
201,000
58,617
459,306
152,843
306,463
Precept Required (f-c)
247,846
Precept
Band D Equivalent
2014/15
225,207
40.01
(a)
(b)
(c)
(d)
(e)
(f)
2015/16
247,846
44.01
Recommendation
Since the Finance Committee meeting where the budget was recommended to Council, the calculation has
been adjusted in accordance with:
a) Increase in projected income next financial year by £600
2
b) Increase in yearend bank balance by 1,000
1
2
Contribution from High Legh Parish Council towards the CAB service
Payment from Northwest Funfairs (Christmas Event)
1
This has the effect of reducing the required precept from the recommended level of £249,446 to £247,846. It
is therefore recommended that Council approve the draft 2015/16 budget enclosed and set the 2015/16
precept at £247,846 representing a 10% increase in precept requirement.
Knutsford Town Council
Payment Schedule 12/01/2015
Date Paid
Payee Name
Cheque Ref
17/12/2014
December Payroll
PAYROLL
17/12/2014
L Benskin
3772
11.96 AKG
Batteries
06/01/2015
Cheshire East Council
3773
40.00 AKG
Lottery Licence (Civic Ball)
06/01/2015
L Benskin
3774
4.99 AKG
06/01/2015
E Hutchinson
3775
74.85 AKG
Refund of Munch 3 Ticket
06/01/2015
Cllr Forbes
3776
91.00 AKG
Civic Mileage
06/01/2015
Fisher German
3777
594.00 Operations
Indoor Market Survey
06/01/2015
Commercial Caretakers
3778
288.00 AKG
Cleaning Cover
06/01/2015
Manchester Community Pipe Band 3779
500.00 AKG
Rem Sun / Xmas / Lantern Parade
06/01/2015
Signs of Good Taste
3780
260.00 Operations
Market Sign
06/01/2015
West Mercia Supplies
3781
16.54 AKG
06/01/2015
MBC Badge Company
3782
163.50 EGP
Former Mayor's Cadet Badges
06/01/2015
Ansa Environmental Services
3783
105.00 AKG
Christmas Support (signage)
06/01/2015
Techno Type
3784
17.03 LB
06/01/2015
Ash Waste Services
DD01
9.24 AKG
06/01/2015
EE
DD02
39.32 AKG
06/01/2015
FP Teleset
DD03
150.00 LB
Postage
06/01/2015
Siemens
DD04
285.37 AKG
Quarterly Copier Lease Fee
06/01/2015
Orange
DD05
3.98 AKG
06/01/2015
EE
DD
06/01/2015
Macclesfield Charter Trustees
3545C
-60.00 AKG
Cancellation of Cheque
06/01/2015
Dixon Rigby Keogh
3736C
-103.00 AKG
Cancellation (returned)
06/01/2015
Business By Technology Ltd
DD05
179.27 AKG
07/01/2015
CE Citizens Advice Bureau
3785
2,250.00 Council
07/01/2015
Loch Fyne Seafood and Grill
3786
937.65 AKG
Total Payments
Amount Paid Authorized Ref
8,145.51 AKG
60.00 AKG
14,064.21
Transaction Detail
December Payroll
Office Coffee/Sugar
Toilet Rolls
A4 Laminator Pouches
Excess Weight Charges (Market)
Mobile Costs Dec
Final Orange Mob Costs
Mischarge (refunded)
Nov Copier Usage
Funding of Service to 31/03/15
Munch with the Mayor 3
Knutsford Town Council
Charge Card
List of Payments made between 04/12/2014 and 07/01/2015
Date Paid
Payee Name
Cheque Ref
10/12/2014
123.reg.co.uk, Webfusion Ltd
CP17
17/12/2014
Envato
CP18
17/12/2014
Booths
CP19
4.20 AKG
Refreshments (Xmas Meeting)
06/01/2015
Pre-paid FS
CP-FEE4
3.00 AKG
Card Fees
Total Payments
Amount Paid Authorized Ref
8.38 Neighbourhood
Plan Committee
39.39 NP Committee
54.97
Transaction Detail
Neighbourhood Plan Domain
Wordpress Theme (NP Website)
Knutsford Town Council
Civic Account
Income Schedule
Date
Cash Received from
Receipt No Receipt Description
Receipt Total
18/12/2014
Smalldridge
160/BACS Munch 3 Income
99.80
23/12/2014
Benskin
160/BACS Munch 3 Income
50.00
23/12/2014
Fielding
162/BACS Munch 3 Income
49.90
23/12/2014
Munch 3 Income
160/156
Munch 3 Income
204.25
06/01/2015
Lewis/Pegg
164/157
Munch 3 Income
75.00
Total Receipts
478.95
Knutsford Town Council
Current/ Deposit Account
Income Schedule 05/12/2014 to 07/01/2015
Date
Cash Received from
Receipt No Receipt Description
Receipt Total
05/12/2014
Mitchell
140/232
Market Income (Nov/Dec)
08/12/2014
Civic Account
TRF
Talent/Munch 2 Costs
16/12/2014
Cooke
152/DP
January Market Fees
260.00
16/12/2014
Westbury
147/DP
January Market Fees
190.36
18/12/2014
Jamieson
157/233
Fish Stall Dec
18/12/2014
Sales
158/233
Batteries for Lanterns
18/12/2014
Northwest Funfairs
19/12/2014
Jamieson
19/12/2014
Nxtep Personal Training
29/12/2014
Brade
30/12/2014
1,320.83
60.00
Fairground at Christmas Weekend
159/234
466.56
Fish Stall Jan
5.00
1,000.00
60.00
Residents Pack Advert
150.00
153/DP
January Market Fees
551.00
Royal Bank of Scotland
Interest
Interest
578.38
02/01/2015
Bolshaw
149/SO
January Market Fees
681.92
02/01/2015
Brown
150/SO
January Market Fees
331.93
02/01/2015
Brown
151/SO
January Market Fees
778.61
02/01/2015
Emmess
148/SO
January Market Fees
397.92
05/01/2015
Clare Illingworth
Residents Pack Advert
150.00
06/01/2015
EE
PL720
Refund
06/01/2015
Mitchell
146/235
January Market Fees
06/01/2015
Knutsford Lions
60.00
Repayment of YLIS Refresments
Total Receipts
233.28
86.25
7,362.04
Printed on : 10/12/2014
Page No 1
Knutsford Town Council
At : 11:37
Current/ Deposit Account
List of Payments made between 04/12/2014 and 10/12/2014
Date Paid
Payee Name
Cheque Ref
Amount Paid Authorized Ref
Transaction Detail
10/12/2014
Knutsford Lions
3766
500.00 Finance
Millennium Bursary
10/12/2014
10/12/2014
Event Buddha Limited
3767
180.00 AKG
Talent Factor - Equipment
Steve Ikin Limited
3768
183.00 Ops/Env
Canute Info board fitting
10/12/2014
Jacques Landscapes Limited
3769
9,609.60 Operations
Wallwood Paths
10/12/2014
Shaw and Sons Limited
3770
1,022.40 Environment
241796/710/KTC162
10/12/2014
Silk 106.9 FM
3771
714.00 Events
326814/711/KTC175
10/12/2014
Opus Energy
DD
253.63 AKG
Market Elec 02/11-01/12
10/12/2014
Business By Technology Ltd
DD
136.22 LB
Copier Usage- Nov & Dec
10/12/2014
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APPROVED BY FINANCE COMMITTEE 15/12/14
Report to:
Full Council
Meeting Date:
Agenda Item:
Prepared By:
12th January 2015
15
A Keppel-Garner
Town Clerk
Subject:
Local Council Award Scheme
Background
The council was accredited a “Quality Council” in c.2010 under the old quality council scheme. The scheme had
since been put in abeyance and a new scheme developed. As a holder of Quality Status, the council has
automatically been awarded Foundation Status for 1 year.
New Scheme
1
The full scheme details are enclosed for reference .
th
The Local Council Award Scheme was launched on 7 January 2015 replacing the former Quality Council
Scheme. The scheme is split into three levels of award:
Foundation – demonstrates the council meets the minimum requirements for operating lawfully
and according to a standard practice
Quality - demonstrates that a council achieves good practice in governance community
engagement and council improvement.
Quality Gold - demonstrates that a council is at the forefront of best practice and achieves
excellence in governance, community leadership and council development.
Underpinning the scheme are the following three principles:
•
•
•
Good governance
Community leadership
Council development
To achieve the awards the Council resolves that it meets certain requirements (see full scheme) such as
providing certain information online or having a register of assets. It then notifies the accreditation panel coordinator who will carry out spot-checks to confirm that the documentation and information is in place, up-todate and complies with guidance.
For the Quality Gold award the Council must also prepare 4 statements on how it meets certain requirements.
Accreditation lasts for four years and the council may seek re-accreditation at the same level after four years.
If it does not achieve a new accreditation or re-accreditation within three months of the four-year end-date, it
loses its award. Although some circumstances may change, the council will not lose its award unless a
1
Or can be viewed online: bit.ly/qualitycouncilscheme
significant event such as an audit, employment tribunal, court case or police investigation demonstrates the
council’s poor performance.
Benefits to the Council
Achieving accreditation under the scheme gives partners confidence that the council is delivering to a national
professional standard and contributes to the national reputation of local councils. It provides the council with
recognition and respect for commitment and hard work and provides assurance of being up-to-date and
progressive.
Achieving an Award
As a Council previously accredited to Quality Status, the Council has automatically been given the Foundation
Award for one year. The Town Clerk believes the council is currently 73% towards achieving Foundation
Award, 73% towards achieving a Quality award and 63% towards achieving Quality Gold.
Assuming members wish the Council to be accredited with Quality Gold status the following action plan is
recommended:
1)
2)
3)
4)
5)
The Personnel Committee is tasked with developing a Training Policy for both members and
employees to be approved by Council
The Town Clerk develops a business plan for approval by Council; developed in accordance with the
2020 Vision and the remit of the committees.
The Town Clerk prepares the statements required for Quality Gold for circulation prior to approval by
Council
The Environment Committee is tasked with developing a Community Engagement policy
The Town Clerk ensures all information required to be published online is on the Town Council
websites.
As a Quality Council under the old scheme, the Council is entitled to a 25% discount on the accreditation fees;
2
making the total fees for seeking Quality Gold Status £200
Decisions Required
1)
2
Does the Council wish to seek Quality Gold accreditation under the Local Council Award Scheme as
outlined?
Registration fee = £50, Quality Gold accreditation fee = £200 (reduced to £150).
Report to:
Full Council
Meeting Date:
Agenda Item:
Prepared By:
12th January 2014
16
A Keppel-Garner
Town Clerk
Subject:
Community Work Placement
Background
Seetec has been appointed to deliver the Community Work Placement Scheme for the Department for Work
and Pensions. The Community Work Placement is a mandatory work placement of benefit to the community
for 30 hours per week lasting up to 26 weeks. Seetec has appointed to deliver the scheme for two years.
Seetec made an approach to Town and Parish Councils through ChALC in December looking for organisations
which could offer a work placement. The Town Clerk met with a representative of Seetec to discuss how the
Town Council could potentially assist in the delivery of the programme by creating a community work
placement.
The Town Clerk believes a placement could be created to assist with:
1)
2)
3)
Archiving historical documents held by the Town Council including the digitisation of photographs and
documents to make them more available to the public.
Supporting the general administration of the Town Council
Assisting with the organisation of events
Benefits to the Council
Aside from the benefit of having an additional person to assist with some tasks it would allow the Council to
get its archive of documents and photographs catalogued and made available to the public. The opportunity of
gaining experience in a work placement aims to give long term unemployed people the skills, experience and
help they need to get jobs and to stay in jobs.
Process
The placements are for individuals who have been out of work for a period of 2 years and are to be for 30
hours over 4 days per week. Should the Council wish to create a placement, Seetec would provide details of a
number of suitable candidates for the Council to choose from allowing the Council to pick both the most
suitable candidate and potentially to specify that a candidate be a resident of Knutsford.
Financial Implications
There are no direct costs to the Council for being part of the scheme. Seetec make a nominal payment of £380
1
to the Town Council for providing the placement .
Decision Required
Does the Council wish to offer a placement through the Community Work Placements programme as outlined?
1
Weeks 1-12 = £15, 13-22 = £10 and Week 23 = £100.
Report to:
Full Council
Meeting Date:
Agenda Item:
Prepared By:
12 January 2015
19
Clare Stuart-West
Subject:
Mayoral Engagements
9 December 2014 – 12 January 2015
Date
11/12/2014
13/12/2014
14/12/2014
16/12/2014
18/12/2014
20/12/2014
24/12/2014
25/12/2014
07/01/2015
09/01/2015
Event
Knutsford Academy production of ‘Hairspray’
Tatton Singers with Bexton Juniors: Choral Xmas Concert
Knutsford Unitarian Chapel Carol Service
St John’s Wood Lunch Club Christmas Party
Winsford TC Christmas Carol Service & Tree of Lights
Children's Christmas Art Competition Awards
Knutsford Methodist Christmas Midnight Communion
Knutsford Lions Christmas Day Luncheon
Munch with the Mayor at Loch Fyne
Showmen’s Guild of GB Annual Lunch
Attended By
Mayor
Mayor
Mayor
Mayor
Deputy Mayor
Mayor
Mayor
Mayor
Mayor
Mayor