OFFICE OF THE COMMISSIONER OF INCOME TAX-3.Kol
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"Aayakar Bhawan", 5
floor, P-7, Chowringhee Square, Kolkata-700069.
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F.No.CIT-3/Kol/Hq.-3/IiNehicles/2014-15/ '-{ 0
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Date: 14.01.2015
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TENDER NOTICE
Office of the Commissioner of Income Tax; Kolkata- 3 , Kolkata invites
tenders in sealed covers from reputed vendors for hiring of 1 (one )5taff Car. The
Staff Car will be required for a period of one year from the date of signing the
contract in this regard. A separate order to the successful vendor will be issued to
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provide the Staff Car by the office of the Commissioner of Income Tax, Kolkata-3,
Kolkata. The hire charges will not be more than Rs. 40,000/- (exclusive of all
taxes)per month. The selection of the vehicles will be strictly based on the discretion
of the Tender Evaluation Committee. The General Terms and Conditions are given
below.
GENERA T :R
IN.Q!I lQ.tf§,
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1
Earnest Money Deposit of Rs. 10,000/- (Ten thousand) only should accompany
the tender in the form of Demand Draft. The Demand Draft should be drawn in
favour of DDO, CIT-3, Kolkata.
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2
The tenders not accompanied by EARNEST MONEY would be summarily
rejected.
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Terms and condition is available in the room No '2 5 floor of
Aayakar Bhawan,Kolkata The sealed envelopes containing the tenders and
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Earnest money should be dropped at Room No 25 floor, % CIT Kolkata- 3 ,
Kolkata.
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The last date for submission of sealed tenders is 1 :30 pm on 21.01.2015. The
tenders would be opened at 3:00 pm on same day in front of the bidders or their
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duly authorized representatives at Room No. 24, 5 floor, Aayakar Bhawan, P-7,
Chowringhee Square, Kolkata-69.
The maximum monthly hire charge for "Staff Car" is Rs. 40,000/- [Forty
thousands] only per month (Exclusive of tax.) TDS will be deducted as per I.T.
Act, 1961 while making payment to the vendor.
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The Staff Car must be a mid size car of Sedan type
Skodallnnova/Honda City/Hundai Verna model of recent make.
preferably
7
The hire charge will include monthly salary of driver, repairs and maintenance of
vehicle, insurance, petrol/diesel, oil and all other incidental expenses including
taxes, penalty, fine, parking fees etc.
8
The Department is not responsible for any repairs and maintenance of the
vehicle. No other charge will be borne by the Department.
Page 1 of 4
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The vehicle shall report to the CIT, Kolkata 3, Kolkata throughout the contract
period at all times. Dedicated vehicle and driver having valid Driving License
and sufficient experience, exposure and familiarity with city roads must be
provided. Dedicated vehicle and driver is not to be changed without prior
approval of the User/Hiring Authority. The Vehicle is to be parked at the option
of the User/Hiring Authority.
10
The driver will observe all the etiquette and protocol while on duty. He will be
neatly dressed, preferably in white uniform, and carry a mobile phone in working
condition, for which, no separate payment shall be made by the Department.
- The mobile number of the driver should be given to the respective controlling
officer.
11
The vehicle shall carry proper Registration Certificate, Road Tax Certificate,
Certificate of Insurance Policy, Emission Test Certificate etc. in original. The
driver should have valid driving license and the vehicle should be registered with
the Concerned · authorities of Central/State Government and deposit of fees for
hiring/commercial use be made. Evidence of all these requirements under Motor
Vehicle Act will have to be filed. The driver of the vehicle provided must follow
Traffic Rules and other regulations prescribed by the Government from time to
time and must not have any traffic/criminal case pending against him.
12
The vehicle is to be maintained in excellent condition and regular clearing must
be ensured.
13
The vendor is liable for payment of all claims / expenses in case of any accident.
He will also indemnify the office· of the concerned Officer against any
loss/damage of property or life attributable to negligence on the part of the driver
or poor maintenance of the vehicle.
14
The vendor and the driver shall be bound to carry out the instructions of the
concerned Officer to whom the vehicle will report.
15
The vendor shall make immediate alternative arrangements in case the vehicle
is not available for use e.g. in the case of break down of the vehicle or absence
of the driver etc. In case of failure to provide for .alternative suitable vehicle, hire
charges on pro-rata basis shall be deducted from the monthly hire charges. If
the vehicle · does not report on time/does not report for duty at all, the user will
have a right to hire a vehicle from the market. In case of failure to provide
alternative suitable vehicle, Rs. 3,000/- per day shall be deducted from monthly
hire charges.
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The vendor will not utilize the vehicle for any other purpose whatsoever even if
the vehicle is not being used by the Departmental Officer.
17
A daily record indicating time and mileage for vehicle is to be maintained in Log
Book entries which must be certified by the user ~
18
Hire charges will be paid for use of the vehicle for the whole month subject to
maximum usage of 360 hours/2500 K.M . per month whichever is more. The time
and distance is to be calculated from the time and place of reporting to the time
and place of release. Any unutilized hours/kms .. is to be carried forward and set
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off in the succeeding months.
19 The Department reserves the right to cancel the order for supply of vehicle by
serving a notice of one month without assigning any reasons. In the event of
termination of an order, in the middle of a month, hire charges shall be paid on
pro-rata basis, for the part of the month. The vendor may cancel the agreement
by serving notice of one month and in that case penalty of one month's hiring
charge (excluding taxes) may be imposed by CIT, Kol-3, Kolkata.
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21
Payment shall be made on presentation of the bill and observation of necessary
formalities. The bills for running of the vehicle along with the Log Book duly
authenticated by the user and completed in all respects must be submitted in
the office of the user within 5 [five] working days of the month following the end
of the month.
A penalty of Rs. 1,000/- [One thousand only] per day per vehicle may be levied
if the vehicle fails to meet the terms and conditions prescribed herein above on
any day. However, iii case of frequent violations.of the terms and conditions and
performance/condition of vehicle/service the agreement is liable to be cancelled
forthwith.
22 The liability of the Department is limited to the contract value only.
23
The vehicles must have commercial Registration number (Yellow number plate)
duly registered as such with the Public Vehicles Department, Government of
West Bengal.
24 Any matter during the period of this agreement,
which has not been specifically
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covered by this terms and conditions, shall be decided upon by the
Commissioner of Income-tax, Koikata-III, Kolkata whose decision shall be final
and conclusive.
25
In case of any dispute, the jurisdiction of Calcutta Courts shall apply.
26 The initial agreement is likely to be for a period ·of 12 [Twelve] months from the
date of award of the contract subject to periodic review of the performance if
deemed necessary. The agreement may be renewed for a further period as
mutually agreed upon subject to satisfactory performances.
28 The Commissioner of Income-tax, Kolkata-3 Ko*ata reserves the right to accept
or reject any application/quotation without assigning any reason whatsoever.
29 The car will be parked at such a place from where it will reach the office within
15 [fifteen] minutes of call from the Concerned Officers, Close proximity
office l parking etc with I. T. Dept offices is preferred.
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30 The following documents should be furnished along with the quotation
I)
Photocopy of the certificate of Registration and fitness of the vehicle
II) Photocopy of the certificate evidencing latest emission test.
III) Photocopy of certificate of road tax.
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IV) Photocopy of comprehensive insurance policies.
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Page 3 of 4
V) Photocopy of last 3 years income tax return along with photocopy of PAN
Card.
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The vehicles shall be produced for examination or certification before the officer
responsible for its supervision, signature of the Log book and Utilization
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certificate.
This issue with the approval of the Commissioner of Income-tax, Kolkata-3,
Kolkata.
- A copy of the tender Notice is
"incometaxindia.gov.in " in the tender module.
being
uploaded
in
the
website
Dated: 14.01.2015
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Memo No.CIT-3/Kol/Hq.-3/11Nehicies/2014-15/
Copy forwarded for kind information
1.
2.
3.
4.
to
?f 0 3'2.'
(Bhola Ram Dewasi)
DCIT, Hq-3, Kolkata.
for CIT -3, Kolkata
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Date: 14.01.2015
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Addl C.LT. Range-8, Kol, Convenor Tender Evaluation Committee
Addl C.LT. Range-7, Kol, member Tender Evaluation Committee
Addl C.LT. Range-g, Kol, member Tender Evaluation Committee
D.C.LT. Hqrs-3,to CCIT Kol-3 Kolkata, member Tender Evaluation Committee
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C77>~
(Bhola Ram Dewasi)
DCIT(Hq.)-3, Kol. &
Member Secretary
Tender Evaluation Committee.
for CIT-3, Kolkata
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