1. technology and computing
2. consumer electronics
3. telephones
4. mobile phones

Dear PaperCon 2015 Exhibitor,
Welcome to PaperCon 2015/TAPPI’s Centennial Celebration!!
We are pleased that you will be joining us April 19-22, 2015 in Atlanta, GA for this
exciting industry event.
This Exhibitor Service Manual has been carefully planned and organized to help
you prepare for a successful show! It is intended to be the one resource and
reference guide that will assist you in the planning process for PaperCon. Pay
close attention and adhere to the deadline dates when ordering products and
services from show vendors – the savings can be substantial.
The PaperCon Management Team along with TAPPI is available to help you with
your exhibiting experience. On behalf of the entire staff of PaperCon 2015, we
appreciate your participation and look forward to seeing you in Atlanta.
Let’s have a great show!
Sincerely,
PaperCon Show Management
1
PAPERCON SHOW MANAGEMENT
General Conference/Program Contact
Amanda Thomas
Phone 770.209.7220
E-mail [email protected]
Sales/Sponsorships Opportunities Contact
Shane Holt
Phone 352.333.3345
E-mail [email protected]
Exhibit Customer Service Contact
Carolyn Darville
Phone 703.259.6136
E-mail [email protected]
Exhibit Operations Contact
Grayson Lutz
Phone 678.471.5838
E-mail [email protected]
Senior Meeting Planner
Ed Robie
Phone 770-757-0754
E-mail [email protected]
2
OFFICIAL SHOW PROVIDERS / EXCLUSIVE CONTRACTORS
Catering
Levy Restaurants
Georgia World Congress Center
285 Andrew Young Blvd. NW
Atlanta, GA 30313
Phone 404-223-4500
www.gwcc.com
Electrical / Utilities / Gas/ Water/ Drain
Georgia World Congress Center
285 Andrew Young Blvd. NW
Atlanta, GA 30313
Phone 404-223-4800
Fax 404-223-4813
Email [email protected]
www.gwcc.com
Facility
Georgia World Congress Center
285 Andrew Young Blvd. NW
Atlanta, GA 30313
Phone 404-223-4000
www.gwcc.com
General Service Contactor
Freight/Material Handling/Labor/Booth Cleaning
Shepard Exposition Services
1531 Carroll Drive NW
Atlanta, GA 30318
Phone 404-720-8600
Fax 404-720-8755
Email: [email protected]
www.shepardes.com
3
Registration
TAPPI Member Connection Center
15 Technology Parkway South
Norcross, GA 30092
Phone 1.800.332.8686 (US)/1.800.446.9431 (Canada)/+1.770.446.1400 (Worldwide)
Fax +1.770.446.6947
E-mail [email protected]
www.tappi.org
Rigging
Shepard Exposition Services
1531 Carroll Drive NW
Atlanta, GA 30318
Phone 404-720-8600
Fax 404-720-8755
Email: [email protected]
www.shepardes.com
Telecommunications/Internet/Wireless Service
CCLD
285 Andrew Young Blvd. NW
Atlanta, GA 30313
Phone 404-222-5500
Fax 404-222-5514
Email [email protected]
www.ccld.net
4
OFFICIAL SHOW PROVIDERS / NON-EXCLUSIVE CONTRACTORS
Audio Visual/Computer & Office Equipment Rentals
PRG, LLC.
1053 Williams Drive
Atlanta, GA 30344
Phone 404-214-4800
Toll Free 888-844-4225
Fax 404-214-4810
Email [email protected]
www.prg.com
Booth Security
Reliable Security, LLC
60 Whitlock Place
Marietta, GA. 30064
Phone: 770-858-1730
Fax: 770-858-1732
Car Rental
AVIS
Phone 800.831.8000
Website www.avis.com
TAPPI Discount Code AWD: #U226600
Hertz
Phone 800.654.3131
Website www.hertz.com
TAPPI Discount Code CV#022Q6067
5
Floral/Plant
TLC National
Phone 770-507-6777
Fax 770-474-4676
E-mail [email protected]
Website www.tlc-florist.com
Furniture/Accessories/Carpet/Signs
Shepard Exposition Services
1531 Carroll Drive NW
Atlanta, GA 30318
Phone 404-720-8600
Fax 404-720-8755
Email: [email protected]
www.shepardes.com
Insurance
John Buttine Insurance Inc.
33 East 33rd Street, 5th Floor
New York, NY 10016
Phone 212.697.1010 Ext. 49
E-mail [email protected]
www.buttine.com
International Freight Forwarder
Rogers Worldwide
1550 E. Higgins Road, Suite 106
Elk Grove, IL 60007
Phone 847.806.9200
Fax 847.806.9204
E-mail [email protected]
www.rerogers.com
6
Photography/Video Production
Access Video Productions
Phone 678.361.6151
E-mail [email protected]
www.accessvidpro.com
7
Schedule-At-A-Glance
Shepard Move-In
Friday, April 17
8:00am – 5:00pm
Exhibitor Move-in
Saturday, April 18
Sunday, April 19
1:00pm – 5:00pm
8:00am – 3:00pm
Exhibit Hall Hours
Sunday, April 19
Monday, April 20
Tuesday, April 21
5:00pm – 8:00pm
11:30am – 1:30pm
3:00pm – 7:00pm* (Soft Close at 6:00pm)
12:00pm – 1:30pm
3:00pm -7:00pm
Exhibitor Move-Out
Tuesday, April 21
7:00pm – 10:00pm
Wednesday, April 22 8:00am – 10:00am
All exhibits must be set by 4:00pm on Sunday, April 19. Exhibitor move-out will commence at the close of
show on Tuesday, April 21 at 7:00pm. It is against the PaperCon Rules and Regulations to move-out any
display equipment or materials until after the published move-out time.
8
What comes standard with my booth?
 Each 10’x10’ Booth comes with:
o Two Complimentary Exhibit Personnel Registrations
o Up to two (2) Full Conference Registrations (includes access to the coffee
breaks and program sessions) at the exhibitor discounted rate of $595 each.
Rate is $495 if registered by January 1, 2015.
o VIP passes to invite customers to visit the Exhibit Hall at no charge.
o Networking opportunities – three receptions and two lunches in the Exhibit Hall
o Pre and Post Conference Attendee List with contact information (excluding
e-mail addresses)
o Company listing with 50-word description in Show Daily
o Recognition as an Exhibitor on the PaperCon Web page
o Opportunity to give an eight-minute commercial presentation during the New
Technology Showcase
 Carpet: The exhibit hall is NOT carpeted; however, flooring is required. It is the
exhibitor’s responsibility to carpet their exhibit space. You may order carpet through
Shepard Exposition Services.
 Show Drape Colors are: Black/White/Gold/White/Black
 Aisle Carpet: Black
 In-Line Linear Exhibits: 8’ high back drape, 3’ high side dividers, and a 7” x 44”
identification sign.
 Peninsula Exhibits: 8’ high, 10’ wide back drape, and a 7” x 44” identification sign. No
side rails will be provided.
 Split-Island Exhibits: 8’ high, full back drape and a 7” x 44” identification sign. No side
rails will be provided.
 Island Exhibits: Island booths do not come with back wall or side dividers.
What is the maximum booth height?
 The height restriction for all in-line linear booths is 8 ft.
 The height restriction for perimeter wall booths is 10 ft.
The maximum height is allowed only in the rear half of the booth space, with a 4’ height
restriction imposed on all materials in the remaining space forward to the aisle.
 The maximum booth height for Island Booths is 16 ft.
To verify booth height or exhibit display restrictions, please contact Grayson Lutz at [email protected].
May I hang a sign from the facility ceiling over my booth?
Hanging signs are permitted in Island Booths ONLY. Please contact Shepard Exposition Services
to order rigging services.
9
How do I ship my materials?
You may ship your booth materials in ADVANCE to the Shepard Exposition Services Warehouse
or you may ship DIRECT to the Georgia World Congress Center. Specific shipping information
and instructions are located under SHIPPING AND MATERIAL HANDLING. Please pay special
attention to the shipping deadline dates and shipping forms. The Shepard Show Information
form provides instructions and addresses for shipping.
Exhibit personnel in charge of setting up your booth should be aware of how and when all
freight was shipped, tracking/pro numbers, and the carrier. This information is extremely
important when trying to locate missing freight.
What are the Move-in and Move-out dates and times?
Exhibitor Move-In
Saturday, April 18
1:00pm – 5:00pm
Sunday, April 19
8:00am – 4:00pm
Exhibitor Move-Out
Tuesday, April 21
7:00pm – 10:00pm
Wednesday, April 22 8:00am – 10:00am
All exhibits must be set by 4:00pm on Sunday, April 19. Exhibitor move-out will commence at
the close of show on Tuesday, April 21 at 7:00pm. It is against the PaperCon Rules and
Regulations to move-out any display equipment or materials until after the published move-out
time.
Are children allowed on the Exhibit Floor?
No infants or children under 16 years of age will be admitted into the show.
Is there First Aid services available onsite?
The Georgia World Congress Center is fully prepared to handle different types of situations to
assist our guests. Paramedics, Fire Department, and the Police Department are all located
approximately 5 minutes from the hotel. The facility’s 24-hour Security Department, as well as
First Aid employees, are trained in CPR and First Aid. The First Aid office is located at the A2/A3
Point outside of Hall A.
Is there a Business Center onsite?
The Georgia World Congress Center Business Center is conveniently located on the entrance level
of the facility. The Business Center is open Monday thru Friday 8:00am- 5:00pm.
10
What do I do if I intend to use an EXHIBITOR APPOINTED CONTRACTOR (EAC)?
Exhibitors using an unofficial contractor or EAC to provide services to their exhibit must complete
and return the EAC Notification Form to Shepard Exposition Services by March 20, 2015. Please
inform your EAC that they must forward a General Liability Insurance Certificate to Shepard
Exposition Services naming PaperCon, TAPPI, Georgia World Congress Center and Shepard
Exposition Services as additional insured.
Are exhibitors required to obtain a Certificate of Insurance which includes PaperCon 2015?
Yes, all exhibitors must have adequate insurance coverage for PaperCon 2015. Contact John Buttine
Insurance Inc.; Phone 212.697.1010; Ext. 49 E-mail [email protected]; www.buttine.com.
Please fax or e-mail all Certificates of Insurance to: Fax 678.866.2525 or E-mail [email protected].
How do I make my hotel reservations?
Discounted rooms are available at the following hotel properties. Be sure to mention you are
attending TAPPI/PaperCon 2015.
Omni Hotel CNN Center
100 CNN Center, Atlanta, GA 30303
RESERVATIONS
Single or Double Rate - $199
Cut-off date for accepting reservations – Friday, March 27, 2015 (reservations received after
the cut-off date will be accepted on a space available basis at the group rate.)
Parking is valet only. 20% discount on the prevailing valet parking rate.
Complimentary guest room internet.
Telephone reservations: Call Omni Reservations at 1.800.843.6664, refer to the group and
meeting name (TAPPI Centennial Celebration).
A short walk through an enclosed connector to the Georgia World Congress Center
Hilton Garden Inn Atlanta Downtown
275 Baker Street, Atlanta, GA 30313
RESERVATIONS
Single or Double Rate - $179
Cut-off date for accepting reservations – Friday, March 27, 2015.
Complimentary guest room internet.
Parking is valet only at $30.00/day with in/out privileges
Telephone reservations: Call 1-877-STAY HGI (1-877-782-9444), and refer to the group and
meeting name (TAPPI Centennial Celebration).
A two-block walk to the Georgia World Congress Center
11
Embassy Suites Hotel at Centennial Olympic Park
267 Marietta St. NW, Atlanta, GA 30313
RESERVATIONS
Single or Double Rate - $189
Cut-off date for accepting reservations – Friday, March 27, 2015
Fifty percent discount on internet (50% off $9.95/day)
Full American cooked-to-order breakfast at Ruth’s Chris Steak House.
Manager’s reception serving beverages and hors d’oeuvres in the hotel’s atrium lobby.
Parking is valet only at $30.00/day with in/out privileges
Telephone reservations: Call Embassy Central Reservations at, 1.800.EMBASSY, and refer to the
group and meeting name (TAPPI Centennial Celebration).
A one-block walk to the Georgia World Congress Center
DoubleTree Atlanta Downtown
160 Spring St., NW, Atlanta, GA 30303
TELEPHONE RESERVATIONS Call 1.800.774.1500 and refer to the group and meeting name
(TAPPI Centennial Celebration)
Single or Double Rate - $175
Cut-off date for accepting reservations – Friday, March 27, 2015.
Complimentary guest room internet.
Parking is valet only at $30.00/day with in/out privileges
Approximately at ½ mile walk (through the Centennial Olympic Park) to the Georgia World
Congress Center
What do I do if I want to reserve a Hospitality Suite?
If you are interested in reserving a hospitality suite, please inquire to Ed Robie at TAPPI,
[email protected].
How can I get an invitation letter for my visa?
First you must register to attend PaperCon 2015. Once you are registered, contact Lori Madeline
Smith at TAPPI, [email protected] and request your Visa Letter.
Travel Questions?
Please refer to the Travel and Accommodations Page on the official website at
www.papercon.org.
Additional questions?
Please refer to the Contact List to locate the appropriate company/person.
12
How do I register my booth personnel?
Each PaperCon 2015 exhibiting company is allotted a certain amount of complimentary exhibitor
badges per purchased exhibit space. Refer to the table to determine your allotment of exhibitor
registrations. Pre-register your booth personnel by faxing the completed Exhibitor Registration
Form to +1.770.209.7206 by April 1, 2015. Changes or corrections to personnel can be made by
contacting the PaperCon Registration Department at 1.800.332.8686 (US), 1.800.446.9431
(Canada), +1.770.446.1400 or via e-mail at [email protected]. Additional Exhibit
Personnel badges can be purchased for your staff at $35 each. Please visit www.papercon.org to
access and print the Exhibitor Registration Form.
Complimentary Exhibitor Badge Allotment
10x10 Exhibit Space – 2 Complimentary Exhibitor Registrations
10x20 Exhibit Space – 4 Complimentary Exhibitor Registrations
10x30 Exhibit Space – 6 Complimentary Exhibitor Registrations
20x20 Exhibit Space – 8 Complimentary Exhibitor Registrations
20x30 Exhibit Space –12 Complimentary Exhibitor Registrations
20x40 Exhibit space – 16 Complimentary Exhibitor Registrations
*Sponsors are entitled to additional registration privileges based on the table below:
Sponsor or Exhibitor
Premium Partner
Deluxe Partner
Partner
A la Carte Sponsor
10x10 Booth
10x20 Booth
10x30 Booth
20x20 Booth
20x30 Booth
20x40 Booth
Complimentary
Full Conference
2
1
1
Discounted
Full Conference
($495 each*)
3
2
1
2
4
6
8
12
16
Complimentary
Exhibitor Only
6
4
2
2
2
4
6
8
12
16
13
Aisle Space
Exhibitors shall not solicit business in the aisle or engage in any activity that leads to congestion
in the aisles.
Americans with Disabilities Act
Exhibitor represents and warrants (i) that its exhibit will be accessible to the full extent required by
law; (ii) that its exhibit will comply with the Americans with Disabilities Act (“ADA”) and with any
regulations implemented by that Act; and (iii) that it shall indemnify and hold TAPPI harmless from and
against any and all claims and expenses, including attorneys’ fees and litigation expenses, that may be
incurred by or asserted against TAPPI, its officers, directors, agents, or employees on the bases of
Exhibitor’s breach of this paragraph or non-compliance with any of the provisions of the ADA.
Attendee Restrictions
PaperCon 2015 is open to the trade only. Under no circumstances will children under 16 years
of age be admitted to the exhibit floor during move-in, move-out and show times. Attendees
must comply with the TAPPI Code of Ethics regardless of their membership status.
Booth Staffing
Exhibits must be manned during official show hours. Booth representatives shall wear show
identification badges furnished by PaperCon 2015. No other identification will be considered
valid if worn without the official show badge and badge holder. Exhibiting companies are
responsible for the actions of their exhibiting employees. Exhibitors must comply with the
TAPPI Code of Ethics regardless of their membership status.
Booth Cleaning
Show Management will provide aisle cleaning and cleaning crews for general exhibit hall clean
up before show opening each show day. Exhibitors must arrange through Shepard Exposition
Services, at their expense, for their own individual booth cleaning if desired.
Decimeter & Sound Guidelines
Sound presentations will be permitted if tuned to conversational levels and if not objectionable
to neighboring exhibitors. Sound must not carry beyond the immediate area of display.
Loudspeakers must be positioned to direct sound into the center of the exhibit and may not
point out into the aisles. Noise resulting from exhibitor demonstrations or presentations
should not interfere or disturb surrounding exhibitors and their patrons or cause aisles to
become blocked. Exhibitors will receive a first and second warning if sound levels are excessive.
Receiving a third warning will result with all electrical power to the booth terminated for the
remainder of the show day. The exhibitor will be responsible for charges to reconnect electrical
service to the booth.
21
Demonstrations/Booth Entertainment
As a matter of safety and courtesy to others, exhibitors should conduct presentations and
demonstrations in a manner which assures all exhibitor personnel and attendees, as well as the
sound and entertainment itself, are within the limits of the contracted exhibit space and do not
overflow into aisle space or neighboring exhibit spaces. It is the responsibility of each exhibitor
to arrange displays, product or machinery in a manner that will ensure compliance. If
entertainment or demonstration volume is disruptive to neighboring booths, Show Management
reserves the right to request the entertainment or demonstration cease or be limited. In
addition, all samples, literature and giveaways must be distributed within the limits of the
contracted exhibit space.
Dismantling
All displays must remain intact until the official close of the show. No exhibitor may begin
dismantling, packing or moving-out prior to the close of show at 7:00pm on Tuesday, April 21.
Exhibit Hall Access (For Exhibitors on Show Days)
Exhibitors will be allowed on the Exhibit Hall (1) hour before the exhibit opens may remain in
their booths (1) hour after the exhibit hall closes on show days.
Exhibit Space Payment
Show Management will permit no exhibit installation unless all fees are paid in full.
Exhibitor Appointed Contractors (EACs)
Exhibitors may select any contractor for installation and dismantling services, provided the
contractor has met all requirements of the Hyatt Regency Atlanta and Shepard Exposition
Services. Shepard Exposition Services must be informed of intent to use an Exhibitor Appointed
Contractor (EAC) by submitting the Exhibitor Appointed Contractor Notification form by March
20, 2015.
Exhibitor Service Desk
The Exhibitor Service Desk will be located on the Exhibit Floor and will be open from 8:00am5:00pm during official show move-in days.
Exposed Walls
All exposed parts of constructed displays must be finished to present an attractive appearance
when viewed from aisles or other adjoining booths. Exposed back and sidewalls may not
display copy, logos, graphics or other advertising. Exhibitors using curved pop-up
backdrops/displays may be required to provide side masking drape at their expense if the
curvature exposes the back scaffolding. If an exhibitor fails to finish off their booth, show
management reserves the right to cover any exposed areas at the expense of the exhibitor.
22
Fire and Safety Regulations
Exhibitors are expected to comply with all city regulations in effect at Georgia World Congress
Center. All material used in the construction of an exhibit/display must be non-combustible
and flameproof. It should be noted that the Fire Marshal has final say on any jurisdiction
disputes. Exhibit booths shall not interfere with access to emergency exits or restrict visibility
of emergency exit signs. Exhibits and displays may not obstruct any aisles or public space.
Floor Covering/Carpet
The exhibit hall is NOT carpeted; however, flooring is required. It is the exhibitor’s responsibility
to carpet their exhibit space. You may order carpet through Shepard Exposition Services. If an
exhibitor fails to carpet their booth, show management reserves the right to have carpeting
installed at the expense of the exhibitor.
Food and Beverage Sample Distribution
All food and beverages handed out by an exhibitor must be ordered through the exclusive inhouse catering and food service provider at the Georgia World Congress Center. To order in
booth catering, see the Levy Catering order form.
Hanging Signs
Hanging signs are permitted in Island Booths ONLY. No signs or advertising devices shall be
displayed outside exhibit space. Nothing shall be posted, tacked or otherwise attached to
columns, walls, floors or other parts of the building or furniture. For additional questions
regarding signage within the confines of your exhibit space, please contact Grayson Lutz at
[email protected]. Please contact Shepard Exposition Services to order rigging services.
Height Restrictions
Please pay special attention to the maximum height limitations listed below. To verify booth
height or exhibit display restrictions, please contact Grayson Lutz at [email protected].
Hall A:
 The height restriction for all in-line linear booths is 8 ft.
 The height restriction for perimeter wall booths is 10 ft.
The maximum height is allowed only in the rear half of the booth space, with a 4’ height
restriction imposed on all materials in the remaining space forward to the aisle.
 The maximum booth height for Island Booths is 16 ft.
To verify booth height or exhibit display restrictions, please contact Grayson Lutz at [email protected].
23
Hotel Meetings/Hospitality Functions
Exhibitors hosting meetings/hospitality functions must refrain from holding these activities during
official show hours. Only exhibitors in good standing are permitted to host a meeting/ hospitality
function in an official show hotel. All requests for a meeting space, hospitality suites or public
function space must be approved by Ed Robie with Show Management at [email protected].
Installation
Installation of displays must be under way no later than 4:00 pm on Sunday, April 19, unless
otherwise approved by Show Management. If installation has not begun at that point, Show
Management reserves the right to have the display installed at the expense of the exhibitor, or
to assign the space to another exhibitor.
Insurance & Liability
Exhibitors shall, at their sole cost and expense, procure and maintain throughout the term of their
contract for exhibit space, comprehensive general liability insurance against claims for bodily injury
and property damage occurring in/upon or resulting from the premises leased. Such insurance shall
include contractual liability and products liability coverage with combined and single limits of liability
of no less than $1,000,000. Exhibitors shall, at their sole cost and expense, procure and maintain
throughout the term of their contract for exhibit space, worker’s compensation covering all of the
exhibitor’s employees engaged in the performance of any work for the exhibitor. Exhibitors are
responsible for insuring the safety of their personal property and exhibit materials from theft,
damage, accident, fire and other causes. All exhibit materials remain in the exhibitor’s care, custody
and control at all times. The exhibitor agrees by signing the Exhibit Space Contract, to carry
appropriate insurance to cover these risks. Show Management assumes no liability or responsibility.
Contact John Buttine Insurance Inc.; Phone 212.697.1010; Ext. 49 E-mail [email protected];
www.buttine.com. Please fax or e-mail all Certificates of Insurance to: Fax 678.866.2525 or
E-mail [email protected].
Lead Retrieval
Don’t miss the opportunity to capture, qualify and follow-up on important sales leads. Rent a
lead retrieval unit, which will help you to create an electronic database with a simple scan.
Lead retrieval units can be ordered through Map Your Show. Order forms are included within
the Service Manual
Literature/Product Distribution
Exhibitors must confine their exhibit activities to the space for which they have contracted.
Distribution outside of the booth space is strictly prohibited.
24
Marketing Resources
TAPPI is committed to helping you have a successful experience at PaperCon 2015. As a
PaperCon 2015 exhibitor, TAPPI offers a vast array of marketing and promotional opportunities
designed with the flexibility to fit any budget and is customizable to meet your particular
marketing objectives. We encourage exhibitors to invite customers and potential customers to
come visit the show. To accomplish this, we will make resources available in the Exhibitor
section of www.papercon.org. Visit this section for ways to promote your participation and
presence at PaperCon!
Easy steps include posting a PaperCon banner on your webpage, reference the show and your
booth number in each sales representatives outgoing email signature, and sending email
campaigns to your customer base. Increase brand awareness, drive booth traffic and multiply
your ROI. Our experienced sales representatives will work with you to create a marketing
program that is uniquely yours. Take advantage of our sponsorship and event marketing
opportunities and set yourself apart from your competition!
Music Licensing
Music licenses are required through ASCAP (American Society of Composers, Authors &
Publishers) at [email protected] or 800.505.4052 and BMI (Broadcast Music Inc.) at
[email protected] or 877.264.2139 for any live or recorded music. Music licenses can be
requested by contacting ASCAP & BMI.
P.A. Announcements
No P.A. announcement requests can be taken. Show Management will restrict announcements to
general show and public safety information only.
Photography/Videotaping
Photographing and videotaping within the Exhibit Hall is restricted to 1) the official PaperCon
photographer and video crew 2) photographers and video crews engaged by exhibits and
registered as EAC’s to photograph or videotape their specific exhibit and 3) press/media who
have obtained permission from exhibiting companies.
Rule & Regulations/Amendment to Regulations
Exhibitors agree to abide by the rules and regulations of Show Management by virtue of the
signing of their Exhibit Space Contract. The Terms & Conditions are located on the back of the
Exhibit Space Contracts. All regulations outlined in this document will remain in effect during
the entire installation, show days and dismantling. Any and all matters not specifically covered
by either of these documents will be subject solely to the judgment of Show Management and
may be amended at any time, with reasonable notice.
25
Security
Show Management will provide 24-hour perimeter security service from installation to
dismantle. However, exhibitors are responsible for the security of their displays, personal items
and personnel at all times. No responsibility is assumed by Show Management or any of its
contractors for merchandise lost or damaged. Additional security is encouraged and can be
ordered through the show security vendor. Please contact Grayson Lutz at [email protected] if
you are planning to order security for your booth.
Signage
No signs or advertising devices shall be displayed outside exhibit space without written permission
from TAPPI. Nothing shall be posted, tacked or otherwise attached to columns, walls, floors or
other parts of the building or furniture.
Smoking Policy
The Georgia World Congress Center is a non-smoking facility.
Storage
Storage of any kind behind exhibit booths will not be permitted. Please contact Shepard
Exposition Services for accessible storage capabilities and rates.
Sub-Leasing
Exhibitor cannot assign this agreement, in whole or in part, without the prior written approval
of Show Management. In the event of the merger or two Exhibitors, Show Management will
use reasonable efforts to consolidate the space contracted by the Exhibitors into one location
equal to the aggregate space originally purchased by the Exhibitors when they were
independent. However, if that is not possible, the surviving Exhibitor will be liable for the
exhibit space at the locations originally contracted by the merged Exhibitors.
Use of TAPPI Logo
Exhibitors may not duplicate the TAPPI association logo in any form. However, exhibitors may
use the show logo to promote their participation in the show.
Vehicles on the Exhibit Floor
Show Management, Shepard Exposition Services, The Georgia World Congress Center and the
Fire Marshal all require prior notification of booths that will contain vehicles. Please contact
Grayson Lutz at [email protected] if you are planning to display any vehicles in your booth.
26
Violation of above Show Regulations
If an exhibitor is in violation of one or more of the rules listed above, the exhibitor may be
asked to leave the show, removing his exhibit at his own expense and will jeopardize his right to
exhibit in future TAPPI shows. Any and all matters or questions not specifically covered by the
show rules and regulations shall be subject solely to the decision of Show Management. These
rules and regulations may be amended at any time by the Sponsors and all amendments made
shall be binding on exhibitors equally with the foregoing rules and regulations. Exhibiting
companies are responsible for the actions of their exhibiting employees. Exhibitors must
comply with the TAPPI Code of Ethics regardless of their membership status.
Show Line of Sight and Height Rules
In-line Linear Booth
In-line booths have only one side exposed to an aisle and are generally arranged in a series along a
straight line. Please note that In-line booths vary in sizes. The maximum back wall height
limitation is eight feet (8’) high. Regardless of the number of In-line booths utilized, (10’ x 10’,
10’ x 20’, etc.) display materials should be arranged so as not to obstruct the sight lines of
neighboring exhibitors. The maximum height of eight feet (8’) is allowed only in the rear half of the
booth space, with a four-foot (4’) height restriction imposed on all materials in the remaining space
forward to the aisle. (Note: When three or more Linear Booths are used in combination as a single
exhibit space, the four foot (4’) height limitation is applied only to that portion of exhibit space
which is within ten feet (8’) of an adjoining booth.)
27
Bling My Booth
Twenty tips to “Trick-Out” your tradeshow display or customize your consumer show
exhibit:
1. Exude Professionalism: Image is everything. Don’t go cheap on any element of
design.
2. Project a Personality: Conservative, trendy, cutting edge? Show off your style
in your space.
3. Make It Memorable: Be clever, funny, bold or intriguing in your design and in
your message.
4. Capture Attention With Color: Don’t be afraid to go bright and bold. Accent
the décor with the corporate colors. Contrast colors, use light text on dark
backgrounds or go monochrome for impact.
5. Incorporate a Theme: Create a clever, memorable theme to reinforce your
marketing message, company slogan or tagline. Tie into a current event or
holiday. Have fun with sports, movies, music themes.
6. Get Your Name Noticed: It should only take seconds to understand who you
are and what you do.
7. Give Graphics the “Wow” Factor: Use large, attention grabbing photos and
striking images.
8. Make the Message Clear: Keep signs simple. More pictures – less text. Say it
succinctly.
9. Give Benefits First: Feel their pain. Make the message about benefits to them
and less about the features you offer. How you will solve their most pressing
problems is the most important message.
10. Light Things Up: Lighting techniques can illuminate, spotlight, highlight or add
motion to your display.
11. Master Effective Merchandising: Showcase an impressive variety of colors,
sizes, prices, qualities and styles of your product. Less is more. Keep excess
stock out of sight.
12. Cut the Clutter: Keep it clean and simple. There’s no need to show everything
you sell.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
28
Bling My Booth, cont.
13. Elevate Your Offerings: Use decorative containers, risers, boxes or unusual
props to bring products and literature closer to eye level and add threedimensional impact to your space.
14. Add Punch With Props: Illustrate an intangible service or promote your product
line with a variety of creative and interesting items that help to decorate,
illustrate the message and bring your booth to life.
15. Dress Up the Staff: Whether it’s a costume, company uniform or casual clothes,
wear something that makes your team stand out from attendees or enhance your
theme. If it works, wear what you sell.
16. Build Your Image: Display awards, community connections and company spirit.
Share your company’s personal side in order to connect with attendees and help
them find a common bond.
17. Make Sure It Matches: Every element of the display should be cohesive,
coordinated and complementary. That includes the carpet, counters, backdrop,
graphics, props colors and theme.
18. Look Over Your Layout: Step back and observe your display like a customer.
Would you do business with your company? Does the display match the hype and
exemplify the company image?
19. Train the Staff: Brainstorm with the team to script a sales presentation that will
accomplish your goals. Memorize the presentation, use it consistently and reward
positive results.
20. Project Professionalism: People will be watching. Be approachable. Practice
good exhibitor etiquette. Take out the chairs, no eating at the booth, put away
the cell phone and greet everyone with a smile. Exude enthusiasm for your
company.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
29
Capturing Quality Leads at
Tradeshows and Consumer
Events
Trade shows and consumer expositions provide the opportunity to meet and speak
with hundreds of potential customers. Some are qualified prospects that could
become sales in the near future. Others will require some time to capitalize on their
value and many others will be uninterested in your offerings. Instead of making long
sales presentations to a small number of potential customers, you should evaluate
and qualify as many people as possible for detailed follow-up later on. There are
many effective ways to acquire a name, address, phone number and email address.
You can hold a drawing, have a contest or take a survey. You can also have
attendees sign a guest book or be put on a list to receive your newsletter. Another
option is to rent an electronic lead-capturing machine from show services. This is an
easy and sophisticated way to obtain attendee information. Your list of prospects will
become a valuable database and marketing tool for the future. The wise sales
manager will establish written quotas for the sales team and offer incentives and a
reward system to motivate the staff toward collecting a higher number of qualified
leads.
At a tradeshow most attendees will have business cards to drop into a bowl. Writing
notes on the back of the business card works fine in the USA, but remember that it
will be viewed as an insult in Europe or Asia. Other options are to design a lead slip
or survey card for gathering contact information. This is especially important for
exhibitors selling at a consumer show where attendees are not likely to have a
business card handy. A lead slip is better than a business card because you can
include a few questions that help you qualify the lead and determine what product or
service is desired, when the prospect plans to buy, budget considerations and how
and when to follow up with them. At the bottom of your lead slip leave a place for
the staffer’s initials and develop a code to identify what leads came from which
show. This will help when tracking the lead’s value and will help identify the most
productive shows. If you use the lead slip approach instead of taking business cards,
then place the lead slip on a clipboard and require staff to approach prospects to
gather the information. Leaving the slips on the table expecting anyone to pick them
up and fill them out will leave you disappointed.
After you acquire a lead go one step further than your competitor probably will and
rank the lead. A simple ranking system will help evaluate and prioritize the leads.
Your ranking system can be as simple as ABC. On the back of the lead slip, survey
sheet or business card, mark a letter “A” for any prospect that has an immediate
need. “B” leads will be those that will probably buy within six to twelve months
warranting regular follow-up, while a C lead is not a good lead and probably just
wanted your promotional products.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
30
Capturing Quality Leads, cont.
Lead follow-up traditionally happens in the days following the close of a show,
although there are some exhibitors who actually fax or email leads back to the office
each day for immediate follow up. If you are not one of those companies, then you
may not be looking at those leads for several days, maybe even a week. You will
never remember the conversation you had with the prospect by the time you get
around to making the contact. The leads may also be distributed to other staff
members, office help or sales representatives in other departments for follow-up. If
you are gathering business cards or your lead slip doesn’t offer all the answers to
your important questions, just jot down a note on the back about the conversation
you had. What question did the customer want answered? What product or service
are they interested in?
What information do you need to get back to them with? Go one step further and
add a personal comment that will help to jog the person’s memory about what was
discussed. The note might say they were from your home-town, you talked about
the local sports team or she just had a baby. This reference, along with the sales
dialog, will make the call more personal even when you are not doing the follow-up
yourself.
Why not skip the follow-up call completely? When you can’t close the sale on the
spot you can increase your chances for a post-show sale by scheduling an
appointment for a future sales call, booking an in-home demonstration, an office
presentation, or consultation right there on the spot. Be ready to respond quickly by
having your appointment book and calendar handy. Don’t forget that it’s all about
the numbers. The more qualified leads you capture the more chances you have to
make a sale. Prepare for every event well in advance. Order show services and
schedule shipping early. Evaluate display properties for damage. Attention to details
will eliminate headaches and save you time and money
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
31
Creating Booth Graphics that Pop
Clients often ask me why they can’t use pictures from their website or photographs
from their personal camera to create the eight foot mural graphic on their tradeshow
display. They don’t understand why the images they used on their brochure can’t be
blown up on their banner stand. If you are not versed in the art of graphic design it
is difficult to figure out what artwork and images have the correct resolution to be
blown up large enough to look great on a 10 foot display. The other concept that is
difficult to grasp is the fact that having the properly formatted artwork is not
enough. When you work with an exhibit company to create graphics for your
tradeshow display it will require four steps before a designer can get the final,
finished display graphics delivered to you. First, you must provide the company logo,
pictures and text messages you want to use on the design. You can also request the
specific font styles and background colors you desire. The more information about
your concept or desires that you provide to the designer, the easier and faster it will
be to transfer those ideas from your head into a fabulous graphic. The designer
must then sit at the computer and create, size, format, crop, edit, composite, color
match, assemble, layout and finish all the elements of your artwork to make it look
professional and ready to print. Then a proof is sent to you by email for approval or
you can request a test strip. This is an actual slice of the printed graphic you can
color match and check for resolution quality. Lastly, the artwork must be produced
by enlarging, printing and mounting it. Production time usually requires 3-7 days
from your approval of a proof, but can be expedited for an additional fee.
The key to a fabulous result is realizing that your final artwork will be only as good
as the files and photos it was created from. In this age of the digital camera,
everyone assumes that the gorgeous photograph you took on vacation, that great
graphic you have on your website or those wonderful images on your brochure can
be magically enlarged for use as the eight foot background picture on your exhibit.
There is a huge learning curve associated with understanding how digital graphics
are designed and how artwork resolution impacts the appearance of the final image.
The simple truth is, unless you have pictures, logos, fonts or illustrations originally
created in a format that can be properly scanned or digitally manipulated, you will
not be able to turn a 3” x 4” picture from your brochure into a 6’ mural for your
tradeshow booth. There is something called DPI, (dots per inch), that determines
the resolution of an image. The closer the dots are the clearer the image. The
resolution determines whether your words and pictures will look crisp and beautiful
or a blurry, jagged mess. To ensure perfection your photos must be taken with a
high resolution camera and the images you select for use on your display should be
originally created for large format reproduction in design programs like Illustrator or
Photoshop by someone with graphic art and design knowledge who understands that
your goal is to enlarge them for use on your tradeshow display.
Remember that graphic artists charge by the hour and the clock starts ticking the
moment the designer sits down at the computer. Make a plan to brainstorm with
your sales and marketing teams about the graphic images and sales messaging you
want to convey at the booth. Request assistance from your exhibit consultant, as
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
32
Creating Booth Graphics that Pop, cont.
they have the expertise and insight on what will look the best and attract your target
audience. They will save you time and money by helping you conceptualize a
preliminary layout and marketing message before it goes to the designer.
Gather useable artwork from the printer who printed your business cards and
letterhead or have pictures scanned into the correct resolution. You can also
purchase large format stock photos on the internet. Whether you hire the designer
to create your display graphics or use the graphic design services provided by your
exhibit house, expect to pay from $80-$150- per hour for this service. This may
seem expensive, but a professional can do the work quickly and upon completion the
artwork will be yours to use on your website, flyers, brochures and advertising.
It is an unfortunate, but true, fact that tradeshows are places of extreme excess.
Multiple resources, hundreds of man-hours and millions of dollars are wasted on
show floors across the country every day. You are paying for plenty of it. Maybe it’s
the pressure of too many deadlines, shrinking budgets or an overworked staff that
causes exhibit marketing professionals to neglect or forget important processes and
procedures that are required for a show to run smoothly and stay on budget. There
certainly are an overwhelming number of tiny details to oversee before, during and
after the show. When multiple departments share in the planning and execution of
the program, there is ample room for error if good communication procedures are
not practiced. Below is a list of the most common budget busting habits that, if
immediately eliminated from your tradeshow program, will save you money and
reduce waste.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
33
Design a Dynamic Display
If you’ve ever attended a tradeshow, you know they are often an overwhelming
assault on your senses. The atmosphere is hectic, filled with an array of activities
and solicitations from every angle. As an exhibitor, you have the difficult task of
capturing the attention of a few qualified prospects from the hundreds that will stroll
past your booth. You must deal with enormous competition, not only from rival
companies, but from every other exhibitor around you. The most important thing to
remember is that your biggest competitor is time. You have only seconds to attract
a prospect. A well designed display in your booth is your key to getting noticed.
Your display is your traveling store, your portable office, your mobile showroom. At
a glance, attendees must quickly comprehend who you are, what you do and why
they should do business with you. There are three elements that compose your
display. They are the hardware, the merchandising method and the marketing
message. When selecting your display hardware, consider the needs of your sales
staff. Items such as counters with storage, podiums for computers, or
demonstration areas might be needed to facilitate a sale or presentation. Make the
purchase even more practical and cost effective by selecting a display you can use
beyond the tradeshow. An attractive exhibit looks great in the lobby of your office or
a conference room. Use it for recruiting or set it up at a seminar, fundraiser or sales
meeting.
The next consideration is the merchandising method. How should you showcase your
products or service? The common mistake many exhibitors make is filling the booth
with too much product. You can’t show it all or say it all so go with the theory of less
is more. Include an assortment of styles, colors, flavors, sizes and prices a prospect
can examine for quality and workmanship. Consider selecting a clever theme that
will coordinate all aspects of your exhibit together. Themes can come from your tag
line, marketing slogan or from current events like a blockbuster movie or holiday.
They can reinforce your sales statements and create a humorous or memorable way
to get your messages across. Add unusual props to enhance the theme and create
three-dimensional impact. Unique items can be used to elevate your products at
various heights or hold your company brochures. Coordinate all aspects of your
booth to reinforce your corporate colors and enhance your corporate branding and
important marketing messages.
The final and most critical element of your display is the marketing message.
Attendees pass by each exhibit so quickly, they have very little time to absorb what
you have to tell them. The graphics, which are your pictures and text messages,
must succinctly communicate your ideas and visually explain your intent. Remember,
the primary purpose of your display is to catch the prospect’s attention so they will
pause long enough for the sales staff to engage them. With this in mind, design
your artwork using large, eye-catching visuals and composite your messages within
them. Many exhibitors make the mistake of listing all the features and services they
provide instead of concentrating the message on customer benefits. You want to
touch an emotion that will prompt them to stop and inquire about what you do. Tell
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
34
Design a Dynamic Display, cont.
them how you will solve their problem, remove their pain, or reduce their fear. No
one will read your long, wordy text messages so concentrate on short statements
that declare how you can make them healthier, safer, happier, richer or save them
money or time. Show with pictures and tell them with words how different you are
from the competition.
Before the day of the show, set up your display and ask the staff to take a critical
look at it. Is the message you wish to convey immediately clear? Does everything
come together in a cohesive manner? Can attendees tell who you are and what you
do, at a glance? Is the display as professional as your company claims to be? You
will have succeeded in creating a dynamic display when every element exemplifies
your company image and offers value to attendees.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
35
Don’t Waste that Free Attendee List
Most exhibitors believe that it is the show organizers responsibility to attract
attendees to the venue with marketing and advertising to assure the event is packed
with potential customers. Any successful producer will have a game plan for doing
so. There is also an obligation on the part of every exhibitor to share in that
responsibility.
Exhibitors can contribute to their own successful show results by taking an active
part in driving target customers to their company’s booth. One of the easiest ways
to do that is by taking advantage of the complimentary list of attendees that show
producers often provide exhibitors. Funny thing is, many producers complain that
exhibitors don’t use the lists they so generously offer free of charge.
If you are given permission to use the contact information of thousands of prospects
that are already familiar with the event, know where it is located and have
experienced its offerings, you have a potential gold mine at your fingertips. Lists like
that can sell for hundreds of dollars, so don’t squander this valuable marketing
opportunity. Make a plan with your sales team and tradeshow departments to use
the list for pre-show marketing.
There are many ways you can invite or entice customers to visit your booth at the
show and having a list of people who already love to attend is a great place to start.
The most time-consuming option is also the quickest and most effective – making a
personal connection through a phone call. If you have the staff available to make
the calls, you will establish rapport and familiarity with the prospect before they even
get to the show. The most economical way to reach everyone on the list is by email.
You can also make a good impression and put something physical in their hand by
actually mailing something out.
Before you do anything, you have to create the offer. Encouraging attendees to stop
by your booth is the goal, but what you ask them to do when they get there will
determine the success of the program. Have a clear plan with objectives that are
understood by your entire booth staff.
If you are going to spend the time and
money to develop a pre-show marketing campaign, you want to make sure you get
the best results.
Start by determining what you want the visitors to do when they get to your booth.
Rewarding their participation with a gift or a chance to win a prize will increase the
possibility they will stop by. Here are a few ways to use that attendee list. Don’t
forget to add your own personal client list to the effort to generate even more traffic
to your booth.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
36
Don’t Waste that Free Attendee List, cont.
1. A PERSONAL INVITATION:
Send a personal letter inviting them to stop by your booth. A formal handaddressed letter in the mail gives a recipient a tactile reminder of the event.
You can create your own custom invitation through any one of a variety of
email marketing programs like Constant Contact, Vertical Response or ACT.
Write an enticing email. Let prospects know that you know they have
attended before and that you recognize they are loyal fans of the show. The
invitation can be clever and fun or more formal. The design should be
congruent with the theme, merchandising, and messaging used at your
booth.
With either option, be sure to include a call to action. Ask them to do
something.
Direct them to bring the letter to the booth to view a
demonstration, meet a celebrity or attend a seminar your company is
presenting.
2. POSTCARDS:
Postcards are a great way to get bodies in the booth. You have less space for
a message than with a letter, but the post card is attention-grabbing and easy
for attendees to save and bring to the show. Post cards are most effective
when they include a game or contest offering. Include the instructions to
bring the card to the booth to enter a contest or to register to win a great
prize.
3. COMPANION GIFT:
If you have a generous budget, then the companion gift campaign is proven
to provide a high rate of return. This involves sending out one item in
advance, with the promise of receiving a companion item when they visit the
booth. For example, you send out a coaster with your logo and website on
one side and the call to action along with your booth number on the other
side. They bring the coaster to the booth and receive a wine glass or coffee
mug as a reward. Both items have your contact information on it. Send out a
USB drive with a message and instructions, they get a wireless mouse. Send
a CD with a recorded message, bring it back for ear buds; glass cleaning
cloths get sunglasses; a recipe card gets a cook book; and so on.
4. CREATE A CONTEST:
Any ad specialty company can help you put together an effective contest. Two
very effective ideas involve a key or a puzzle piece. Send a postcard with a
key attached that could open a box of surprises at your booth. Mail a puzzle
piece they bring to see if it fits the puzzle at your booth. Yes wins a big prize,
no gets a small token of appreciation. Either way they are there for you to
engage.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
37
Don’t Waste that Free Attendee List, cont.
5. COMPARE THE COMPETITION:
This is one of the least expensive, most effective promotions I have
encountered. You already know your prospects will be comparing you to your
competition at the show. Why not encourage them to visit you last so you
can discuss their findings and bolster your benefits?
Create a simple
comparison matrix and print it on an 8.5” x 11” paper with your company
information and instructions on the reverse side. The matrix will include a list
of all the services and value you both offer down the left side with you and
your competitors across the top. Ask the prospect to check out all the
competitors first, then return to your booth with the form to get a gift. Of
course you will make sure you stack up as the best option and make your
company shine. Don’t forget to add a few competitors that won’t be at the
show (shame on them).
Take your pick from any one of these easy to execute ideas or think of a few of your
own. Craft a clever program to engage and entice traffic to your booth. The most
important thing to remember is not to waste a great opportunity to make a
connection with attendees before the show starts or after it is over.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
38
Exhibit Like An Expert:
Tradeshow Tactics That Guarantee More Profits & Prospects
Set Goals for Better Results
Get the most out of your exhibiting experience by starting with the right agenda.
Know what you want to accomplish. Tell the staff what’s expected of them.
Select your agenda from the following goals:
1.
2.
3.
4.
5.
Sell something.
Get leads.
Investigate the competition.
Network with other exhibitors.
Build your company image.
6. Gather market research.
7. Introduce important people.
8. Reinforce existing client relationships.
9. Feature something new.
10. Prepare to get publicity.
Sharpen Your Sales Strategy
80% of show attendees base their opinion of your company on the actions of your
employees at the booth. A well-trained staff is a critical requirement for success.
1.
2.
3.
4.
5.
Prepare a benefit list.
Anticipate objections.
Write a script using the 5 E’s formula: Engage-Excite-Educate-Encourage-Exit.
Use the presentation consistently.
Make lead collection a priority.
Create a Dynamic Display
In a tradeshow perception is everything. Your display is a reflection of your
company’s image and professionalism. Take care to craft an attractive, eyecatching, memorable showcase that draws in your audience.
1.
2.
3.
4.
5.
6.
Match your display to your image.
Select a clever theme.
Incorporate interesting props.
Dress-up the staff to promote the theme.
Merchandise your exhibit properly.
Create a message with impact.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
39
Exhibit Like An Expert, cont.
Increase Profits with Promotions
When your display is complete, add promotions to your plan that build excitement,
draw attention and increase traffic to your booth.
1.
2.
3.
4.
Use a pre-show program.
Hold a demonstration.
Feature a personality.
Get interactive.
5.
6.
7.
8.
Offer samples.
Hold a drawing.
Offer a give-a-way.
Customize a flyer for the show.
Plan an Effective Follow-Up System
When the show is over, your work is just beginning. 73% of companies collect leads,
but 80% of all leads are never followed up. Don’t wait too long to contact your
prospects.
1. Say thank you.
2. Make an announcement.
3. Take a survey.
4. Ask for referrals.
5. Share publicity.
6. Include a call to action.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
40
Five Money Saving Secrets
For Tradeshow Exhibitors
It is an unfortunate, but true, fact that tradeshows are places of extreme excess.
Multiple resources, hundreds of man-hours and millions of dollars are wasted on
show floors across the country every day. You are paying for plenty of it. Maybe it’s
the pressure of too many deadlines, shrinking budgets or an overworked staff that
causes exhibit marketing professionals to neglect or forget important processes and
procedures that are required for a show to run smoothly and stay on budget. There
certainly are an overwhelming number of tiny details to oversee before, during and
after the show. When multiple departments share in the planning and execution of
the program, there is ample room for error if good communication procedures are
not practiced. Below is a list of the most common budget busting habits that, if
immediately eliminated from your tradeshow program, will save you money and
reduce waste.
Secret # 1: Inventory exhibit properties before the show.
Believe me when I tell you, you don’t want to get to the show and find out that your
counter is missing one leg, three lights are burned out and there’s a huge wine stain
on your white carpet. Not setting up your exhibit before it ships to the show can
cause huge headaches and trigger extra expenses when surprises are discovered
during installation. Getting any help from the show decorator for last minute
emergencies will cost you dearly. Rushing around looking for a quick fix at the
closest hardware store will not be cheap. By taking a critical look at your display,
graphics and accessories a few months before the booth ships to the show, you will
have plenty of time to order what’s missing, fix what’s broken and clean what’s dirty.
Set up your display before the show. Take a critical look at your graphics. Are the
messages relevant and the current products you offer? Get up to speed on the timelines required by your suppliers for creating new graphics. Waiting until the last
minute to design and produce the new panels for your display or the banner for your
retractable stand can add expensive rush charges to the cost. It never fails that
rushing to meet a tight deadline usually results in mistakes that you are unable to
correct in time. Give your design team ample time to be creative and deliver quality
ideas. Don’t forget that you will need at least one extra day to review a proof by
email and maybe two days if you want a test strip delivered to you for color
matching. A good policy is to count backwards the number of days you need for
design, proofing, production and shipping, add two, then give those deadline dates
to your staff and service providers as a guide.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
41
Five Money Saving Secrets, page 2
When is the last time you updated your display structure? It might be time to
purchase a new exhibit. Enormous advances have been made in display design and
construction materials. Converting an aging structure to a more modern or
sustainable option can reduce exhibiting costs substantially. The latest styles use
aluminum extrusions, retractable panels and fabric graphics that will save you
money in a variety of ways.
New, innovative engineering allows for compact shipping. The lighter shipping weight
of the latest substrates, the collapsibility of the new designs and the small sized
shipping containers combine to reduce costly freight and drayage fees. In addition, it
takes less time to install and dismantle these new exhibits, so your labor expenses
could be cut in half.
Since we’re talking about cost cutting, have you ever considered reducing the size of
your booth space?
If you book a peninsula space instead of an island or take a
10x20 inline booth instead of a 10x30 you will save thousands of dollars. If you are
concerned that your image may be tarnished if you scale down, try it every other
show for half the savings. Put the money you save by reducing your booth size into
a high profile sponsorship at the show. If you aren’t concerned with saving money,
but would like to increase your visibility, consider spreading three 10x10 booths
around the floor with three different themes. That way you hit your targets three
times instead of one.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
42
Five Money Saving Secrets, page 3
Secret # 2: Order services early.
Nothing will drive costs up or wreck your budget like forgetting to order services or
shipping properties late. These common blunders can easily be eliminated by
assigning someone to open and read the exhibit kit as soon as it is received.
Convention decorators and show services charge a premium for ordering late. Here
are ways to avoid extra expenses.

Take advantage of all early-bird discounts and call to confirm fax orders were
received. This will save you up to 15%.

Don’t miss the notification requirements if you are hiring an outside contractor
for I & D. Failing to file the necessary form 30 days prior to the set up date will
prevent your crew from working the show and require you to use the show labor
at a much higher cost.

Send a drawing of your electrical floor plan along with your electric order for
clarification. The electrical lines must be laid before the carpet can go down, so if
the electrical installation is delayed your labor will be standing around with
nothing to do.

Don’t forget to order the pad with the carpet.

Consider buying plants locally, bringing your own portable vacuum and cleaning
supplies, or buying carpet you can throw away after the show, because ordering
these from show services is ridiculously expensive.

Plan your shipping strategies well in advance to avoid last minute overnight rush
charges.

Ship all properties advance to the warehouse so your cases and crates will be in
the booth ready to install. That way you can pinpoint your labor start time for
maximum efficiency.

Confirm the weight of everything you ship. Without confirmation you have no
leverage to dispute overcharges on your shipping and drayage bill.

Don’t forget to budget for lift gates, forklifts, driver wait times and special deliver
extras.

Assign someone to file the bill of lading at the service desk before leaving the
show and wait for acknowledgement that it was received and correct. This
oversight can trigger huge expenses when your freight is forced. Errors here will
cause your shipper to be turned away and the decorators preferred freight
company will take your properties instead. You will be stuck paying for the
services of both shippers.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
43
Five Money Saving Secrets, page 4
Secret # 3: Assign someone to meet the installers at the booth
before they begin.
You probably have no idea how this one omission in your exhibit plan can add
thousands of dollars in extra fees to your labor bill. Here is a hypothetical scenario
that illustrates how this vicious money wasting cycle unfolds:
Your installers arrive on time and begin to unpack your crates. They cannot
find the set-up instructions. Every case is emptied, but no instructions,
pictures or drawings are found to tell them how you want the display
configured. There is no company representative in sight and no one answers
the cell phone number they were given. Four guys, each getting paid $75 an
hour, stand around for 30 minutes waiting for instructions. The electrical
lines are laid so they decide to install the carpet. No pad is listed on the work
order and your representative is not there to notice that mistake. They begin
erecting the display as best they can. They are not sure where the counters
should go so they take a guess. It’s too bad that your computer monitors will
not reach the electric outlets. There are multiple sets of graphics with no
indication as to which set should be used for this particular show. They try
the cell phone again. No luck. Four hours later, as the installers are putting
the finishing touches on the booth your representative finally arrives. She
proceeds to loudly complain that the display is set up wrong and the graphics
are not correct. She demands that the graphics be changed and the display
be taken apart and put up correctly. Too bad the empty crates were sent to
the warehouse and this crew has another booth to erect.
Here is a recap outlining how this one oversight could cost your company an
estimated $2,700.00 more than you budgeted for.











30 minutes of labor time lost when four guys waited around for instructions.
Representative locates a set of instructions and pays to have them faxed to
the show.
Labor must pull the carpet so the electrician can move the lines.
The electrician is busy. One hour later he moves the lines. Cha ching!
The carpet pad, which was never ordered, is now purchased at the day-ofshow pricing.
Labor installs pad and re-tapes carpet.
The display is disassembled, moved and reconfigured.
The counters are moved and the monitors relocated.
There will be another drayage fee to retrieve the crates containing the other
set of graphics that were already taken back to the warehouse.
Another 4 hour minimum is required for the labor crew to make the changes.
It is now 5:15 so overtime pay kicks in. You are now charged time and a half
times four.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
44
Five Money Saving Secrets, page 5
Reduce your stress and preserve your budget (and maybe your job) by assigning a
representative to meet the foreman at the booth before your hired installation labor
crew starts the job.
Here are a few other tips for saving time and money:

Send a copy of the assembly instructions and floor plan to the installers two
weeks ahead of the show.

Include photos showing the booth exactly as you wish it to be erected and
how the graphics should look when installed.

Put a duplicate copy of the assembly drawings and instructions in your crates.
Provide an additional copy to your representative to bring to the show.

Put all your graphic artwork files on a disc and bring it to the show in case
any graphics are lost or damaged so you can quickly get them reprinted.

Double check all booth service orders for errors a week before the show.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
45
Five Money Saving Secrets, page 6
Secret # 4: Establish rules of conduct for the booth staff.
What would you do if your top salesperson arrived at the booth one hour after the
show opened? Would you be upset if that person was drunk? Would it matter to you
if the entire staff left the booth before the show closed even though customers were
still on the floor? Unfortunately these scenarios can be witnesses every day at shows
all across the country. These unacceptable behaviors inconvenience customers,
frustrate prospects and tarnish your company image.
When you send your staff off to an exciting city to work a show for three days, the
night life is tempting, the boutiques are beckoning and the lure of the golf course is
strong. It would be a good idea to outline some company policies for your team that
cover behavior both during work hours and on personal time. They are, after all,
getting paid and representing you the entire time they are at the show, so reinforce
their purpose by dictating specific work hours, adding a curfew and reminding them
that their actions both day and night, reflect back on the company.
A little bit of sales training wouldn’t hurt either. Give your staff a clear purpose for
being there by establishing a list of goals to accomplish at the show. Inject a little
competition into their duties and offer incentives for exceptional performance.
Develop a concise sales presentation for each person to use. By scripting your
marketing message and selling propositions you will guarantee that every attendee
who enters your booth will leave with consistent information about your company,
products and services. Make lead generation a priority.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
46
Five Money Saving Secrets, page 7
Secret # 5: Limit your give-aways and literature.
It is difficult to calculate how many brochures, flyers, sales slicks and give-a-ways
you should bring to the show. Most exhibitors have a tendency to over-estimate the
number needed. When it comes to collateral it makes sense to create an inexpensive
marketing flyer that includes a show special on one-side and company contact
information on the other. You can cheaply print up hundreds of these and save your
expensive full color brochures for high quality prospects. Packing two hundred
pieces for every one thousand attendees is a good rule of thumb. You can increase
that number if your sales staff has been trained to include the distribution of
collateral to every prospect they engage on the show floor, otherwise expect them to
set on the table until someone happens to pick one up.
In addition, boxes of literature take up a lot of space in the booth and are often
stacked unattractively in view of attendees. Be aware that it is not uncommon for
booth staff to conveniently forget boxes full of color catalogs and company brochures
at the show. When they neglect to pass them out they don’t want to ship home the
tell-tale evidence. Using a cheap-to-print flyer gets the word out and allows you to
toss away the leftovers without guilt instead of shipping them back.
There are similar issues when dealing with give-a-ways. They require more boxes to
contend with. You could rent an accessible storage space which allows you to
retrieve your boxes when you need them, but this will cost you $150-$200 per day.
The sheer volume of T-shirts, pens, calculators, bags or post it notes exhibitors ship
to the show is usually excessive. The other problem is that the distribution methods
are faulty and wasteful. If you’ve ever seen enthusiastic salespeople mindlessly
handing out trinkets at the edge of their booth without even one qualifying question
asked, then you’ve experienced this phenomenon. Companies seem to have
forgotten that the purpose of a premium gift is to reward the prospect for giving you
something you want. When attendees give you a lead, watch a video, participate in
a demonstration or take a survey the give-away serves as a small token of thanks.
Use them; don’t waste them.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
47
The Exhibit Experts Guide
to Professional Booth Etiquette
I bet nobody told you there are rules of etiquette that govern the show floor.
Sometimes we have to go back to the basics and take inventory of our presentation
and attitude when we exhibit. Adhering to these simple dos and don’ts will result in
a better impression of your exhibit staff by the attendees. Statistics show that 80%
of attendees base their opinion of your company on the actions of your employees at
the booth.
Upon reviewing this list of suggestions, they may seem like common sense
considerations everyone should be familiar with.
Unfortunately, you will find
numerous infractions at every event. Think about how many times you have
witnessed them, or worse yet, committed these blunders. The overall image of your
company and staff will benefit greatly if you avoid these infractions at your next
tradeshow, consumer show or event.
Share these suggestions with your booth staff and use them as a guide for making
the best possible impression.
Don’t sit down. Be approachable, alert and ready to greet every prospect. Take
the chairs out of the booth altogether. Plan your staff schedule to allow for
occasional breaks away from the booth.
Don’t leave the booth unattended. If you must leave on a break and you are
alone at the exhibit, put a note on the table stating the exact time you will return.
Don’t talk excessively to colleagues. A prospect is not likely to interrupt your
conversation to ask for information. Stop talking to your booth mates when
prospects are in view.
Don’t eat or drink at the booth. Glasses of soda and plates of food on the front
counter look tacky and unprofessional. Munching on food, chewing gum or drinking
in the booth is worse. Step away for a few minutes to enjoy your snack and hide
drinks from customers.
Don’t get caught on your cell phone. Cell phones are a business necessity, but
talking on them while in the booth is a guaranteed turn-off to customers. Move out
of the booth to make or answer calls.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
48
Professional Booth Etiquette, page 2
Don’t knock the competition. Refrain from making negative comments about
other companies in the show. Always sell your product or service on its own merits.
Today’s savvy consumers resent negative attacks on competition and want you to
sell them on your benefits.
Don’t speak negatively about the show. When a show is going poorly we look
for something to blame. Negative comments and grumpy attitudes are always
unproductive. Evaluate the possible reasons your products or services are not selling,
then make changes where you can. Take some responsibility for your own success.
Don’t monopolize your neighbor. Sharing ideas and meeting new people is part
of the fun of exhibiting, but the first priority is to sell your business. Remember to
excuse yourself from conversations with your booth neighbor when a client
approaches.
Do set up early. Give yourself plenty of time to prepare to meet the public. Check
your booth supplies and presentation. Arriving early gives you the opportunity to
check out the other exhibits before the show opens. If you hired the installation
crew meet them at the booth before they begin. Confirming they have clear
instructions for erecting and positioning your display and graphics will prevent costly
mistakes.
Do dress the part. Your appearance has an impact on an attendee’s perception of
you and your company. Dress to enhance your booth theme. Dress to stand out from
the audience. Wear what you sell.
Do wear comfortable shoes. Prevent hours of pain on your feet and back. Wear
flats.
Do inventory nightly. Save yourself the panic of running out of important items.
At the end of each day make a list of what products, selling supplies, hand-outs and
give-a-ways you will need to restock for the next day. Never run out of business
cards and important selling tools.
Do train your staff. Set goals for your sales team. Train them on how to collect
leads and close sales. Prepare them with superior product knowledge, updated
pricing information and competitive intelligence. Give them the tools they need to
succeed.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
49
Professional Booth Etiquette, page 3
Do keep the display neat. Throughout the day empty the garbage, straighten
your inventory, clean the counters and carpet. Keep excess stock, boxes, purses
and briefcases out of site.
Do smile a lot. Greet everyone warmly. Make eye contact and be approachable.
Have some fun, while you’re at it.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
50
Sales Script Worksheet
ENGAGE
Your first goal is to get someone to stop and talk to you. Be pro-active. Don’t wait
for someone to ask a question. Smile, make eye contact, grab their attention and
draw them over by speaking to them first.
Write down several simple statements or questions that will compel a customer to
stop and talk to you.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
EXCITE
After you’ve captured their interest and they are listening, you must excite them
about the benefits you offer. Benefits are what they get from using what you’ve got.
The pitch should be about them and their needs. Benefits touch a nerve, feed an
emotion, reduce fear, remove pain or solve a problem.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
EDUCATE
Educate them about the features you offer. How it works, what it does, why it’s
great. Tell them why your company is the best choice. Ask some qualifying
questions during the conversation.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
51
Sales Script Worksheet, cont.
ENCOURAGE
If they are interested and qualified now is the time to ask for action. What is your
objective? Sell them something, sign them up for a free check up, ask them to watch
a demonstration, a video, fill out a survey card, schedule an appointment, whatever
it may be. Do not let them leave without getting their contact information.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
EXIT
Remember that selling is a numbers game. If you’re not selling, you need a lead.
You must talk to a lot of people. Those not interested must be released. Avoid
unproductive chitchat. While you spend ten minutes talking shop to a customer you
are not going to close, ten hot prospects have walked past your booth. You could be
missing the most valuable lead of the day. Have an escape plan. Thank the person
for their time, shake hands, give them a brochure, say goodbye, disengage move to
the next prospect.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
52
Top Ten Tips for a Terrific Show
Plan Ahead
Prepare for every event well in advance. Order show services and schedule shipping
early. Evaluate display properties for damage. Attention to details will eliminate
headaches and save you time and money
Set Objectives
Know what you want to accomplish at the show. Create a list of goals with the staff.
Make expectations clear. Reward exceptional productivity.
Design a Dynamic Display
Image is everything. You have only seconds to attract attention. Increase visibility
by coordinating every display element around a clever theme.
Go for the “Wow” Factor
Create a marketing message with impact. Incorporate large, eye-catching pictures
and vibrant colors. Keep wording succinct. Sell benefits.
Project a Positive Image
First impressions are critical. Every display element must reflect your company
professionalism, personality, integrity and style.
Train your Staff
80% of attendees base their opinion of your company on the actions of the
employees at your booth. Prepare your people.
Develop a Sales Strategy
Script a presentation that engages the prospect, qualifies their interest, explains how
you will help them and why you are the best choice. Make sure it accomplishes your
goal. Write your strategy down and require the staff to memorize and use it
consistently.
Follow Up Effectively
Contact all leads within one week. Phone, fax, email or mail information that solicits
a sale, appointment or interview. Include a deadline or call to action.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
53
Top Ten Tips, cont.
Exude Enthusiasm
Nothing makes a more memorable impression than happy, smiling employees eager
to assist inquisitive prospects.
Factor in Fun
Loosen up. Don’t be too conservative. Show attendees want to be entertained as well
as informed. Successful exhibitors combine the two.
Susan Ratliff is The Exhibit Expert. An author, professional speaker, event producer
and founder of an award-winning portable display company, Susan shares thirty-five
years of experience providing seminars and products guaranteed to turn any exhibit
booth into a powerful profit center. Contact Susan for exhibiting services or to speak
to your group: [email protected] or visit www.susanratliffpresents.com.
Copyright 2011 Susan Ratliff Presents LLC. All Rights Reserved.
1531 Carroll Dr NW
Office: (404) 720-8600
Atlanta, GA 30318
Fax: (404) 720-8757
54
SHOW INFORMATION
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Georgia World Congress Center - Atlanta, Georgia
Customer Service Fax:
(404) 720-8755
Event Code: G110380415
Customer Service Email:
[email protected]
BOOTH PACKAGE
Items provided in your booth, per exhibitor:
8' High backwall drape, 3' High sidewall drape
7" x 44" Cardstock Identification Sign
Show drape color(s):
Aisle carpet color:
Black, White, Gold
Black
EXHIBIT SHOW SCHEDULE
General Exhibitor Move-in:
Saturday, April 18, 2015
Sunday, April 19, 2015
1:00 PM - 5:00 PM
8:00 AM - 3:00 PM
Exhibit Hours:
Sunday, April 19, 2015
Monday, April 20, 2015
Tuesday, April 21, 2015
5:00 PM - 8:00 PM
11:30 AM - 7:00 PM
12:00 PM - 7:00 PM
Exhibitor Move-out:
Tuesday, April 21, 2015
Wednesday, April 22, 2015
7:00 PM - 10:00 PM
8:00 AM - 10:00 AM
Freight Re-route Time:
Wednesday, April 22, 2015
10:00 AM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline:
Friday, March 20, 2015
Discount price deadline for standard Shepard orders:
Friday, March 27, 2015
First day for warehouse deliveries without a surcharge: Friday, March 20, 2015
Last day for warehouse deliveries without a surcharge: Friday, April 10, 2015
Saturday, April 18, 2015
First day freight can arrive at show facility:
at
8:00 AM
SHIPPING ADDRESSES
Advance Shipments Address
[Exhibiting Co. Name & Booth Number]
Direct Shipments Address
c/o Shepard Exposition Services
PaperCon
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
[Exhibiting Co. Name & Booth Number]
PaperCon
Georgia World Congress Center
285 Andrew Young International Blvd
Atlanta, GA 30313
ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY
AND/OR ANCILLARY FORMS TO SHEPARD.
55
ONLINE ORDERING INSTRUCTIONS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Georgia World Congress Center - Atlanta, Georgia
Customer Service Fax:
(404) 720-8755
Event Code: G110380415
Customer Service Email:
[email protected]
***ATTENTION EXHIBITORS***
ORDER NOW! Follow these simple steps to order Shepard Services Online:
1. GO TO: www.shepardes.com/intro.asp
2. Click on PaperCon
3. LOG IN from the Show Information page.
4. ENTER your email address and password then click
a. NEW users : User name = Your Email Address (provided by Show Management)
Password = PaperCon15
b. Previous users :
User name = Your Email Address
Password = Your pre-existing password
5. Don't remember your password? Click the link "Forgot your password?"
and follow the prompts to have your password sent to the registered email address.
6. Once logged in, you will be prompted to review your profile information.
a. If your information is correct, click
OR
b. If your information is not correct, please click "here" as indicated, update your profile and
submit changes.
7. Welcome to Shepard Online Ordering!
Some helpful tips:
Use the
or
buttons to scroll through all your options.
Use the
button to add an item to your cart, BEFORE proceeding to the next screen.
To NAVIGATE to a specific page, use the menu headers at the top of the page.
To VIEW your shopping CART, click on
To DELETE an item from your shopping cart, click
next to the item you wish to remove.
QUESTIONS? Do not hesitate to contact us for assistance!
Shepard Customer Service
(404) 720-8600
[email protected]
56
PAYMENT AUTHORIZATION
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
Please complete the information requested below and return this form with your orders. You may choose to pay by credit card,
check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on
file before we process your order(s) for service. We will use this authorization to charge your credit card account for any
additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for
shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be
issued at show site only.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of
the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign
banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending
Exhibiting company name
Booth number
Account Name:
-
Shepard Exposition Services, Inc.
Routing Number:
041000124
SWIFT CODE (US):
PNCCUS33
PaperCon
Bank Name:
Account Number:
PNC Bank N.A., Pittsburgh, PA 15219 USA
42-6061-9772
SWIFT CODE (INTL): PNCCUS33
If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit
card indicated in the next section.
** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire
transfer, ACH payment, or check.
EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
CREDIT CARD INFORMATION
Type of Card:
Pay by Check*
Credit Card #:
Pay by Wire*
Expiration Date:
Month
Billing Address:
Year
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
*Please note: You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
57
SHEPARD TERMS & CONDITIONS
PaperCon
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply
to all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to
them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay
your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover
your expected charges.
Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard
Exposition Services while endeavoring to collect this account.
Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.
International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign
banks.
U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card
portion of the form must still be completed before your order will be processed.
Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard
equipment used by the customer.
Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
Default Colors: If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES
The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any
subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it
directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under
Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials.
Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the
following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents,
representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents,
invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of
Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show
Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior
to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the
day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard
more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor
relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the
alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY
If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and
quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing.
Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.
During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have
been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for
loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials
before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and
notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation
after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for
any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to
route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
PACKAGING, CRATES, AND EMPTY CONTAINERS
Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially
assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be
removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in
containers labeled “empty.”
58
THIRD PARTY PAYMENT AUTHORIZATION
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
The following information must be completed and the form returned to Shepard by the deadline date.
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following
payment is agreed upon and all signatures are properly completed.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.
In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.
The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
SERVICES TO BE COVERED BY THIRD PARTY
All services
Rental Furniture
Exhibit Display Rentals
Overhead Rigging/Labor
Carpet
Cleaning
Installation/Dismantling Labor
Logistics/Transportation
Other (please specify):
Material Handling *Please complete the Material Handling Authorization Form
Notes:
THIRD PARTY INFORMATION
COMPANY NAME:
CONTACT NAME:
COMPANY ADDRESS:
PHONE:
FAX:
CITY, ST, ZIP:
EMAIL:
AUTHORIZED SIGNATURE:
EXHIBITING COMPANY INFORMATION
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
AUTHORIZED SIGNATURE:
THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
Year
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
[email protected]
59
EXHIBITOR APPOINTED CONTRACTOR
PaperCon
Shepard Exposition Services
1531 Carroll Drive, NW Atlanta, GA 30318
April 19 - 21, 2015
(404) 720-8600
Georgia World Congress Center - Atlanta, Georgia
Customer Service Fax:
(404) 720-8755
Event Code: G110380415
Customer Service Email:
[email protected]
Customer Service Phone:
Deadline Date: March 20, 2015
Please read the following information entirely prior to signing form and returning to Shepard.
Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging,
material handling, cleaning, and furniture rental.
As the official show contractor, Shepard will provide all standard trade show services, including installation/dismantling labor, but exhibitors may appoint a
non-official contractor to provide installation/dismantling labor provided all the following conditions are met:
~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by
deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to
supervise the official contractor provided labor.
~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of
$500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per
occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).
~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations.
~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized
contractor representatives when all requirements have been met.
~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and
returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.
~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.
~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be
located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.
~ The non-official contractor may not solicit business on the exhibit floor.
~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management
before beginning work, and shall provide Show Management with evidence of compliance.
~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor
agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work
stoppages, strikes or labor disputes.
~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to
authorized representatives, when all requirements have been met.
The following information must be completed and the form returned to Shepard by the deadline date.
Name of Non-official Contractor:
Services to be performed:
Contact Name:
Contact Phone:
Fax:
Contact Address:
Exhibitor's Signature:
Exhibiting Company Name:
Date:
Booth #
60
CARPETING & CLEANING
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
EXPO CARPET - 16 OZ.
Choose Color:
Red (01)
Blue (05)
Tuxedo (50)
Qty.
Black (06)
Teal (13)
Burgundy (07)
50255
Item
Discount
Regular
10' x 10'
175.80
228.55
50256
10' x 20'
334.65
435.05
50257
10' x 30'
499.20
648.95
Amount
50258
10' x 40'
663.65
862.75
Variation in dye lot may occur when ordering more than one cut of carpet
unless ordered as Special Cut Carpet.
SPECIAL CUT EXPO CARPET
50006
Per Square Foot
3.50
4.55
Rental includes installation and removal of carpet and visqueen.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may
become dirty. Please order cleaning service at least once before show opening.
PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING
Choose Color:
Red (01)
Silver Cloud (18)
Deep Navy (22)
Item
Discount
Regular
46001
Rental/sq.ft
5.50
7.15
46003
Rental 1000+/sq.ft
4.75
6.20
46002
Purchase/sq.ft.
13.15
17.10
Qty.
Charcoal (17)
Black (06)
Cobalt (21)
Amount
Minimum 100 sq. ft. is required. No refunds on cancellations.
Rental includes installation and removal of carpet and visqueen.
Purchase carpet: please fill out Labor Order Form (carpet installation
section) to have carpet installed.
BOOTH DIMENSIONS
PADDING & VISQUEEN
Item
Discount
Regular
50009
1/2" Padding
0.85
1.10
50008
1" Padding
1.95
2.55
50010
Visqueen
0.30
0.40
Qty.
Amount
What is your booth size (ft.)?
X
BOOTH CLEANING - Minimum 80 sq.ft.
Qty.
Booth cleaning rates are per square foot.
Discount
Regular
Item
47001
Vacuum Once
0.35
0.45
47002
Daily Vacuum
1.05
1.35
=
sq. ft.
PERIODIC PORTER SERVICE
Amount
Carpet is delivered clean, but may become dirty during setup. We
suggest that you order vacuuming at least once before show opening.
Qty.
Porter Service Rates are per square foot
Discount
Regular
Item
47030
Porter Svc Once
0.40
0.50
47031
Daily Porter Svc
1.20
1.55
Amount
Porter Service includes emptying wastebaskets within the booth every
two hours during the show. It may be ordered once for only the first day
of the show or daily.
Please note: booth cleaning and porter service are non-taxable for this show.
Total Carpeting & Cleaning $
8.00%
Tax*: $
Amount Due:
$
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
61
EXPO FURNISHINGS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
Georgia World Congress Center - Atlanta, Georgia
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
TABLES - ALL DISPLAY TABLES ARE 24" WIDE
Code
Choose drape color (place color code next to order):
Red (01)
Green (02)
White (03)
Code
Qty.
Gold (04)
Blue (05)
Black (06)
Burgundy (07)
Grey (10)
Teal (13)
SKIRTED TABLES
Discount
Size
Color
Regular
50042
4'L X 30"H
103.90
50046
6'L X 30"H
127.65
165.95
50050
8'L X 30"H
161.75
210.30
STANDARD SEATING
Qty.
50020
Item
Discount
Regular
Side Chair
66.15
86.00
50021
Arm Chair
92.00
119.60
50024
Stool w/back
107.80
140.15
Amount
STANDARD ACCESSORIES
Amount
135.05
50043
4'L X 42"H
126.25
164.15
50047
6'L x 42"H
161.70
210.20
50051
8'L x 42"H
190.15
247.20
50052
4th Side 30"
63.15
82.10
Code
50171
4th Side 42"
63.15
82.10
50091
Qty.
Item
Discount
Regular
Wastebasket
18.95
24.65
Tables are skirted 3-sided, must order 4th side for all
50094
Floor Easel
37.35
48.55
sides to be draped on 6' and 8' tables.
50245
Literature Rack
143.50
186.55
Item
Discount
Regular
Bag Rack
182.55
237.30
Amount
UNSKIRTED TABLES
Size
Discount
Regular
50040
4'L X 30"H
74.00
96.20
50044
6'L X 30"H
88.30
114.80
50048
8'L X 30"H
104.15
135.40
50041
4'L X 42"H
83.35
108.35
50045
6'L x 42"H
104.15
135.40
50049
8'L x 42"H
116.15
151.00
Code
Qty.
Amount
Code
Qty.
50175
RISERS - WOODEN PLANKING, 8" WIDE
50092
Coat Rack
64.80
84.25
DRAPED RISERS
50093
Garment Rack
182.55
237.30
Discount
Regular
50082
4'L X 6"H
41.90
54.45
50084
6'L X 6"H
54.05
70.25
50086
8'L X 6"H
72.40
94.10
50083
4'L X 12"H
90.70
117.90
50085
6'L x 12"H
112.90
146.75
Code
Item
Discount
Regular
50087
8'L x 12"H
125.80
163.55
50427
Tensabarrier Stanchion
77.00
100.10
50095
Sign Holder, 22x28
85.05
110.55
Code
Qty.
Size
Color
Amount
Amount
Qty.
Amount
UNDRAPED RISERS
SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.
Discount
Regular
50076
4'L X 6"H
21.55
28.00
50058
50078
6'L X 6"H
30.30
39.40
Please select sateen color from below:
Red (01)
Gold (04)
Green (02)
Blue (05)
White (03)
Black (06)
Code
Qty.
Size
50080
8'L X 6"H
39.20
50.95
50077
4'L X 12"H
41.80
54.35
50079
6'L x 12"H
59.70
77.60
50081
8'L x 12"H
72.90
94.75
Amount
Sateen Skirting
14.25
18.55
Burgundy (07)
Grey (10)
Teal (13)
Total Expo Furnishings: $
Please complete the following:
8.000%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
62
SPECIALTY FURNISHINGS/ACCESSORIES
PaperCon
Shepard Exposition Services
Customer Service Phone:
(404) 720-8600
April 19 - 21, 2015
Georgia World Congress Center - Atlanta, Georgia
Customer Service Fax:
(404) 720-8755
Event Code: G110380415
Customer Service Email:
[email protected]
1531 Carroll Drive, NW Atlanta, GA 30318
Discount Deadline: March 27, 2015
SPECIALTY CHAIRS AND TABLES
36" Diameter
42" or 30" H
Discount
Item
Qty.
51086
Director's Chair
51090
Director's Stool
51089
Ped. Table,42"
50032
Ped. Table,30"
50030
50031
Rnd Side Table
Sq. Side Table
69.00
SHOWCASES
Full View
24" W x 18" H
Regular
Item
Discount
Regular
Full View 4'
688.00
894.40
50068
Full View 6'
758.85
986.50
50069
Quarter View 4'
688.00
894.40
Amount
Qty.
89.70
50067
123.45
160.50
190.20
247.25
181.40
235.80
50070
87.75
87.75
114.10
114.10
GRID AND GRID ACCESSORIES
Size
Discount
Regular
50236
2'x8' w/legs, each
164.50
213.85
Qty.
Qty.
Item
Regular
Amount
50185
Drawing Bowl
40.25
52.35
50237
2'x8' w/o legs, each
123.30
160.30
50088
8' Upright
24.15
31.40
50242
7-Ball Waterfall
11.30
14.70
50089
8' Crossbar
16.05
20.85
VELCRO TACK BOARD
50061
SPECIAL DRAPERY BACKGROUNDS - Per linear foot
Must be approved by show management.
Item
Discount
Regular
50073
8' High
17.50
22.75
50074
3' High
12.95
16.85
Lin. Ft.
Choose Color:
Red (01)
White (03)
Amount
Other accessories available, please call customer service for more
information.
8' High
backwall drape
3' High sidewall
drape
Amount
986.50
Quarter View 6'
758.85
Standard Showcases are a gray finish.
MISCELLANEOUS ITEMS
Discount
Quarter View
50060
Item
Discount
Regular
50060
4' X 8' Horz.
222.75
289.60
50061
4' x 8' Vert.
222.75
289.60
Amount
Qty.
Amount
Minimum 4' panel rental required.
Blue (05)
Black (06)
Grey (10)
Burgundy (07)
Total Specialty Furnishings/Accessories: $
8.000%
Please complete the following:
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
63
EXECUTIVE FURNITURE
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
COMFORT SEATING/OTTOMANS
Qty.
Item
Discount
Regular
Amount
SOM
LSM
OCB
SOC
LSC
CHC
MPS
MPC
Key West - Black
631.80
821.35
SOM
LSM
560.15
728.20
OCB
459.30
597.10
Lisbon - Charcoal Leather
SOC
830.60
1079.80
LSC
749.10
973.85
CHC
550.45
715.60
Memphis
MPS
594.40
772.70
MPC
421.80
Roma
376.55
576.80
Newport
1615.50
548.35
2100.15
LSD
721.45
937.90
CHD
397.35
516.55
CHR003
SFA003
SED
CHR003
SFA003
489.50
749.85
CHD
SED
LSD
Miscellaneous Seating
SO1
716.50
931.45
OCU
441.35
573.75
BCW
863.15
1122.10
OCH
798.05
1037.45
SO1
OCU
BCW
OCH
OTS
Ottomans
OTS
256.00
332.80
OTP
408.80
531.45
OTQ
352.30
458.00
OTL
412.55
536.30
536.30
OTK
412.55
OTM
426.65
554.65
OTN
394.50
512.85
OTH
130.25
169.35
VIB02
98.30
127.80
OTP
OTL
OTN
OTK
OTQ
OTM
OTH
VIB02
COCKTAIL, END TABLES & LAMPS
Qty.
Item
Discount
Regular
C1E
C1F
C1C
E1E
E1F
E1C
COLI
Amount
Cocktail Tables
C1E
302.85
393.70
C1F
276.85
359.90
C1C
284.95
370.45
COLI
181.00
235.30
EOLI
End Tables
E1E
284.95
370.45
E1F
258.90
336.55
E1C
267.10
347.25
EOLI
169.95
220.95
LA15
Lamps
LA15
160.35
208.45
LA14
108.60
141.20
TRW
307.05
399.15
LA14
TRW
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.000% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
64
EXECUTIVE FURNITURE
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CONFERENCE TABLES
Qty.
Discount
Item
Regular
Amount
CF2
CE2
CE1
CF1
Geo Tables - 29" High
CE2 (60"L)
462.55
CF2 (60"L)
446.20
601.30
580.05
CE1 (42"L)
319.20
414.95
CF1 (42"L)
302.85
393.70
Graphite Nebula - 29" High
CB2 (6'L)
492.35
640.05
CB3 (8'L)
604.20
785.45
CB1 (42"RND)
408.75
531.40
CB1
CB2 6'L
CB3 8'L
Mahogany - 29" High
CC6 (6'L)
CC7 (8'L)
462.55
569.95
601.30
740.95
CC8 (10'L)
907.05
1179.15
CC5 (42"RND)
406.50
528.45
CG1
CC6 6'L
CC7 8'L
CC8 10'L
Miscellaneous Conf. Table - 29" High
CG1 (42"RND)
328.95
427.65
CONFERENCE CHAIRS & OCCASSIONAL CHAIRS
Qty.
Item
Discount
Regular
Amount
OTO
SC9
OCA
Panton
OTO
488.55
635.10
SC9
214.95
279.45
XC1
XC2
Luxor - Black Leather
XC3
400.65
520.85
XC2
434.80
565.25
462.55
601.30
XC1
XC3
Altura - Black Crepe
XC6
356.70
463.70
XC5
392.50
510.25
426.65
554.65
XC4
XC6
XC5
XC4
SC2
Brewer
SC3
190.55
247.70
SC2
190.55
247.70
SC3
Miscellaneous Chairs
SC8
177.45
230.70
SC1
203.55
264.60
SC4
203.55
264.60
SCE
128.70
167.30
OCA
295.15
383.70
SC8
SC1
SC4
SCE
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
Company Name:
Booth #:
8.000%
Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
65
EXECUTIVE FURNITURE
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Georgia World Congress Center - Atlanta, Georgia
Customer Service Fax:
(404) 720-8755
Event Code: G110380415
Customer Service Email:
[email protected]
Discount Deadline: March 27, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
BAR TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 42" High
VTN
VTM
268.80
349.45
268.80
349.45
VTN
VTM
VTK
VTJ
VTF
VTC
WTJ
WTF
30" Round x 42" High
VTK
259.30
337.10
VTJ
259.30
337.10
382.25
VTF
294.05
VTC
259.30
337.10
WTJ
328.80
427.45
WTF
362.10
470.75
BARS
Qty.
Item
Discount
Regular
Amount
BR1
BRC
Martini Bars - 47" High
BR1
1506.75
1958.80
BRC
4336.90
5637.95
BAR STOOLS
Qty.
Item
Discount
Regular
Amount
BSL
BSC
Banana - Chrome, 30" High
BST
265.70
345.40
BSS
265.65
345.35
Oslo - 30" High
BSD
276.70
359.70
BSC
276.70
359.70
BSS
BST
BSD
Miscellaneous
BSL (29"H)
210.25
273.35
BSN (29"H)
298.80
388.45
BCE (32"H)
245.05
318.55
BS003
316.75
411.80
BS003
BCE
BSN
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
8.000%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
66
EXECUTIVE FURNITURE
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CAFÉ TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 29" High
ZTP
249.80
324.75
ZTN
249.80
324.75
ZTM
249.80
324.75
XTP
336.75
437.80
XTN
336.75
437.80
336.75
437.80
XTM
ZTP - 36"
ZTK - 30"
ZTN - 36"
ZTJ - 30"
ZTM - 36"
XTP - 36"
XTK - 30"
XTN - 36"
XTJ - 30"
XTM - 36"
30" Round x 29" High
ZTK
224.55
291.90
ZTJ
XTK
XTJ
224.55
309.90
309.90
291.90
402.85
402.85
XTF
341.45
443.90
Item
Discount
Regular
XTF - 30"
STACKING & UTILITY SEATING
Qty.
Amount
Stacking Chair, 37" High
CS8
120.15
156.20
CS9
120.15
156.20
CS8
SY1
CS9
DF1
Altura - Black Crepe
SY1
216.60
281.60
DF1
320.95
417.25
PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE
Qty.
Item
Discount
Regular
Product Display
PDL
509.70
662.60
BC6
369.90
480.85
BC7
362.10
470.75
ET1
369.90
480.85
369.90
480.85
ET2
Amount
PEDESTALS
COLOR
SIZE
PDL
Black
24"LX24"DX42"H
PDL
BC6
BC7
ET1
ET2
CP5
PO3
PO1
WD2
L27
R1Q
Training Room
CP5
433.20
563.15
PO3
518.60
674.20
427.45
PO1
328.80
WD2
381.05
495.35
JD6
623.75
810.90
Lateral Files
L26
458.55
596.10
L27
433.20
563.15
Refrigerator
R1Q
302.00
JD6
L26
392.60
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
8.000%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
67
INLINE BOOTH RENTALS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 20, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Eddie
Qty.
The Jonathon
Qty.
Description
Discount
Regular
Description
Discount
Regular
Description
Discount
Regular
10' x 10'
2650.20
3445.25
10' x 10'
1848.85
2403.50
10' x 10'
2293.30
2981.30
10' x 20'
4315.70
5610.40
10' x 20'
3236.25
4207.15
10' x 20'
4354.35
5660.65
Subtotal
(66474, 66475)
(66470, 66471)
The Madison
(66477, 66478)
The Grant
Qty.
Discount
Description
Discount
Regular
10' x 10'
2781.00
3615.30
10' x 10'
2935.50
10' x 20'
3296.00
4284.80
10' x 20'
4068.50
Description
The Harrison
Regular
Description
Discount
Regular
3816.15
10' x 10'
2698.60
3508.20
5289.05
10' x 20'
3965.50
5155.15
Qty.
Subtotal
Subtotal
(66484, 66485)
Qty.
Subtotal
Subtotal
Qty.
The Pierce
(66486, 66487)
Subtotal
(66492, 66493)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted
are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions
Department with any questions you may have at 404-720-8652.
**Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.000%
Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
68
INLINE BOOTH RENTALS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Georgia World Congress Center - Atlanta, Georgia
Exhibit Solutions Sales Fax:
404-720-8757
Event Code: G110380415
Exhibit Solutions Email:
[email protected]
Discount Deadline: March 20, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Jackson
Qty.
The Lincoln
Description
Discount
Regular
10' x 10'
2878.85
10' x 20'
4351.75
Qty.
Description
Discount
Regular
3742.50
10' x 10'
2729.50
5657.30
10' x 20'
3759.50
Subtotal
Description
Discount
Regular
3548.35
10' x 10'
2858.25
3715.75
4887.35
10' x 20'
4532.00
5891.60
Qty.
Subtotal
(66490, 66491)
Subtotal
(66482, 66483)
The Lucy
Qty.
The Roosevelt
(66488, 66489)
The Dale
Description
Discount
Regular
10' x 10'
1699.50
2209.35
Qty.
Subtotal
Description
Discount
Regular
10' x 10'
2966.40
3856.30
Subtotal
(66473)
(66481)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready
graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may
have at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.000%
Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
69
ISLAND BOOTH RENTALS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 20, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Monroe
Qty.
Description
Discount
Regular
20' x 20'
6746.50
8770.45
Description
Discount
Regular
20' x 20'
10042.50
13055.25
Description
Discount
Regular
20' x 20'
9434.80
12265.25
Description
Discount
Regular
20' x 20'
9682.00
12586.60
Subtotal
(66494)
The Jefferson
Qty.
Subtotal
(66498)
The Taylor
Qty.
Subtotal
(66480)
The Washington
Qty.
Subtotal
(66368)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.000% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
70
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 20, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Adams
Qty.
Description
Discount
Regular
20' x 20'
9785.00
12720.50
Description
Discount
Regular
20' x 20'
7204.85
9366.30
Description
Discount
Regular
20' x 20'
7055.50
9172.15
Description
Discount
Regular
20' x 20'
10506.00
13657.80
Subtotal
(66497)
The Tyler
Qty.
Subtotal
(66495)
The Garfield
Qty.
Subtotal
(66496)
The Cleveland
Qty.
Subtotal
(66499)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
8.000% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
71
EXHIBIT RENTAL ACCESSORIES
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
Georgia World Congress Center - Atlanta, Georgia
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone: 404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 20, 2015
SHOWCASES AND LOCKING CABINETS
Quarterview Showcase
Square Showcase
LC3
4' 6" W X 1' 9" D x 3' 3" H
1' 9" W x 1'' 9" D x 7' H
3' 9" W x 2' 3" D x 3' 6" H
Showcases
Code
Qty.
66270
Description
Discount
Regular
Quarterview
879.10
1142.85
Please choose metal color:
66272
Please choose metal color:
Code
□
Black (06)
Qty.
66282
□
Black (06)
Please choose metal color:
□
Silver (15)
□
Silver (15)
LC1 - 1 meter wide
1233.45
□
White (03)
651.55
□
Black (06)
Please choose metal color:
□
Black (06)
Please choose panel color:
□
□
White (03)
Black (06)
Amount
□
Silver (15)
□
Silver (15)
LC2 - 1.5 meters wide
1027.90
□
White (03)
480.65
LC3
3' 6" W x 1' 9" D x 3' 6" H
847.00
790.70
LC2
66284
White (03)
Locking Cabinets
Description
Discount
Regular
LC1
66283
□
948.80
Square
Amount
5' W x 1' 9" D x 3' 6" H
624.85
□
White (03)
RECEPTION COUNTERS AND COMPUTER STANDS
RC1
RC2
RC3*
7' 9" W x 3' 5" D x 3' 9" H
4' 9"W x 2' 3"D x 3' 3"H
5' 3"W x 3' 3"D x 3' 6"H
Reception Counters and Computer Stands
Code
66274
Qty
Description
RC1
□
Please choose metal color:
66275
CS1*
CS2*
CS1 - 3' W x 1' 9" D x 6' 3" H
CS2 - 2' 3" W x 1' 6" D x 6' 3" H
Discount
1813.15
□ Wood (W)
Chrome (CH)
670.05
871.05
RC2
Please choose metal color:
□
Amount
Regular
2357.10
Black (06)
□
White (03)
66276
RC3*
1453.50
1889.55
66285
CS1*
845.30
1098.90
66286
CS2*
492.65
640.45
□
Silver (15)
*Item includes graphics. A Shepard Representative will contact you with art requirements.
PRODUCT DISPLAY AND TRAFFIC BUILDERS
Product Display
Code
Qty
66277
Description
Gondola
Please choose metal color:
□
Discount
456.55
Regular
593.50
□
White (03)
Black (06)
66278
GL1*
822.25
1068.95
66279
GL2*
778.00
1011.40
Amount
□
Silver (15)
Gondola
3' 6" W x 1' 9" D x 5' H
*Item includes graphics. A Shepard Representative will contact you with art requirements.
Phone Charging Station
Code
66430
Qty
Description
Phone Station*
Discount
1493.50
Regular
1941.55
Amount
GL1*
GL2*
GL1 - 5' 4" W x 1' 3" D x 8' H
GL2 - 4' 3" W x 1' 3" D x 7' H
Please fax completed form to the Exhibit Solutions Department at 404-720-8757.
Please note that electrical
services must be ordered
separately .You may find the
forms in the Utilities section of
the service manual.
Please complete the following:
Company Name:
Booth #:
Subtotal $
8.000% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
72
SIGN ORDER FORM
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
SIGNS, BANNERS AND ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Standard Foamcore Signs, Single-sided
Description
Discount
Regular
Vinyl Banners with Digital Printing
70009
Vertical, 22" x 28"
139.30
181.10
70065
grommets, per sq.
ft.-Vertical
70010
Horz., 22" x 28"
139.30
181.10
70071
grommets, per sq.
ft. - Horizontal
17.65
22.95
70011
Vertical, 28" x 44"
212.30
276.00
70066
Pockets, per sq.
ft. - Vertical
19.00
24.70
70012
Horz., 28" x 44"
212.30
276.00
70072
Pockets, per sq.
ft.- Horizontal
19.00
24.70
70025
Meterboard, 39" x
90.75"
429.60
558.50
70017
70021
17.65
22.95
Replacement ID Sign - Cardstock
Accessories
Blank Foamcore,
4'x 8'
Velcro, per ft, min.
5 ft.
Amount
37.85
49.20
2.45
3.20
70004
7" x 44" Horz.
41.65
54.15
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Please complete the following:
Subtotal $
Company Name:
Booth #:
8.000% Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
There are no exchanges or refunds once sign has been ordered and processed.
* All tax rates are subject to change.
SIGN SUBMISSION INFORMATION
Please follow these requests, so Shepard can provide the highest of quality signs for your show.
File Submission Media
Artwork Dimensions & Color Specifications
~ CD-ROM
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices.)
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design serivces
(70067)
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
(70052)
~ Vector-based artwork preferred with fonts converted to outline
~ Special artwork mounting
(70069)
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
73
Attention Getting ● High Visibility ● Great Branding
Easy ● Cost Effec ve Rental ● Durable Dye Sublima on Graphics
CIRCLE DESIGN
Code
Size
Discount*
Regular
69140
10' x 48"
4248.75
5948.25
69142
16' x 48"
6752.70
9453.80
All Kits Include:
◦ Dye sublimation printed fabric pillow case
SQUARE DESIGN
◦ Rental frame
Code
Size
Discount*
Regular
69143
10' x 48"
5166.50
7233.10
◦ Blockout liner
◦ Carrying case
◦ Basic harness
TRIANGULAR DESIGN
◦ Delivery to showsite
Code
Size
Discount*
Regular
69144
10' x 48"
4180.75
5853.05
◦ Weighs under 75 pounds
◦ Rigging not included
WAVE DESIGN
Code
Size
Discount*
Regular
69145
10' x 48" Single
1841.15
2577.60
69146 10' x 48" Double
2523.50
3532.90
Call today to order! 404‐720‐8652
◦ Additional shapes and sizes available
◦ Artwork requirements available Discount deadline: Friday, March 20, 2015
*Artwork, hanging sign order and payment authorization form must be received by the Discount Deadline to receive discount pricing.
PaperCon
Exhibit Solutions Phone:
404 ‐ 720 ‐ 8652
Exhibit Solutions Fax:
404 ‐ 720 ‐ 8757
Customer Service Email:
[email protected]
Event Code:
G110380415
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
April 19 - 21, 2015
Georgia World Congress Center Atlanta, Georgia
Subtotal $
8.000%
Tax*: $
Amount Due: $
Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order.
Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted
once graphic artwork has been submitted and approved for production.
74
HANGING SIGNS 101
PaperCon
GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES
Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.
Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment
Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including:
*Overhead Truss
* Attachment and removal of light fixtures for truss or signs
* Assembly of hanging sign frame and graphics
* Additional installation required for chain motors, span sets and other packages.
Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown
overhead.
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the
Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance
warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee
the hanging of your sign and additional fees will apply.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services
must be ordered through the Electrical Service Provider (form included in manual).
CHECKLIST FOR ORDERING HANGING SIGNS
Submit Payment Authorization Form
(OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company)
Order Assembly Labor to have your sign built by Shepard Certified Riggers
(Fill out top section of the Hanging Sign Overhead Rigging Form)
Order Install and Dismantle for all Hanging Signs, Truss and Motors
Order any necessary Chain Motors, Rotating Motors and Truss
(Remember to place separate electrical order to power any motors!)
Submit Diagrams with orientation, dimensions and placement for ALL materials
that will be flown overhead.
Package Hanging Sign(s) in a separate container from exhibit materials
Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual
Ship Hanging Sign(s) to the Advanace Warehouse by:
Friday, April 10, 2015
75
HANGING SIGN 0VERHEAD RIGGING
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code:
G110380415
Discount Deadline: March 27, 2015
SIGN ASSEMBLY/DISMASSEMBLY LABOR
I will need Shepard Supervised Labor for (please check one):
□ Installation
□ Dismantling
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
□ Installation
SIGN ASSEMBLY LABOR
Code
Est Hours
69150
69151
69152
Regular
Item
Discount
ST
OT
DT
89.38
116.20
134.06
174.30
178.75
232.40
Amount
$
$
$
Code
Est Hours
69153
69154
69155
**Supervisory fee is 30% of total cost or $60, whichever is greater.
ST - Straight time:
OT - Overtime:
DT - Doubletime:
□ Dismantling
□ Both Install/Dismantle
SIGN DISASSEMBLY LABOR
Item
Discount
ST
OT
DT
89.38
116.20
134.06
174.30
178.75
232.40
Regular
Amount
$
$
$
Sup install: 68069 Sup dismantle: 68073
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
All other hours and holidays
Total Estimated Assembly/Dismantle: $
N/A Tax*: $
Estimated Amount Due: $
Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity.
Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee.
OVERHEAD RIGGING CREW
RIGGING INSTALLATION
Code
Est Hours
69001
69002
69005
ST - Straight time:
OT - Overtime:
DT - Doubletime:
RIGGING REMOVAL
Regular
Item
Discount
ST
OT
DT
458.00
595.40
529.50
688.35
601.00
781.30
Amount
$
$
$
Code
Est Hours
69003
69004
69006
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
All other hours and holidays
Item
Discount
Regular
ST
OT
DT
458.00
595.40
529.50
688.35
601.00
781.30
Amount
$
$
$
Total Estimated Install/Removal: $
N/A Tax*: $
Estimated Amount Due: $
Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.
Straight time cannot be guaranteed.
Must order by discount deadline date to receive advance pricing.
Other charges will apply for additional supplies required to ensure structural integrity of overhead sign.
REQUESTED DATE, TIME & SUPERVISION
Please indicate below who will be present to supervise sign assembly and installation:
Shepard Supervision
Exhibitor Supervision
Display House (EAC)
If Non-Shepard Supervision is required, please request date and time:
Assembly:
Date: ______________ Time: ___________
Install:
Date: ______________ Time: ___________
Dismantle:
Date: ______________ Time: ___________
Please note: Shepard will commence rigging per requested time. Should hanging sign or supervision not be present at requested time a
1 Hour Crew Minimum charge will be assessed.
Please complete the following:
Subtotal: $
Company Name:
Booth #:
N/A Tax*: $
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
76
0VERHEAD RIGGING EQUIPMENT
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive NW, Atlanta GA 30318
Georgia World Congress Center - Atlanta, Georgia
Exhibit Solutions Phone:
404-720-8652
Exhibit Solutions Fax:
404-720-8757
Exhibit Solutions Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
RIGGING GUIDELINES
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
All overhead rigging/hanging must be assembed, installed, and removed by Shepard Exposition Services certified riggers.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this
manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee
the hanging of your sign.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service
Provider (form included in manual).
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance. Please submit with form or via email.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
MISCELLANEOUS EQUIPMENT
Item
Discount
Regular
Item
Discount
Regular
69017
One Ton Hoist/Chain Motor
437.75
656.65
6909415
12" Silver Box Truss (Per FT)
20.60
30.90
69016
Half Ton Hoist/Chain Motor
386.25
579.40
6909406
12" Black Box Truss (Per FT)
20.60
30.90
69101
1/4 Ton Hoist/Chain Motor
231.75
347.65
69019
Rotating Motor 500 LB Limit
412.00
618.00
69020
Rotating Motor 200 LB Limit
231.75
347.65
12" Silver Corner Block
12" Black Corner Block
Design Fee (Hourly)
77.25
103.00
115.90
154.50
128.75
167.40
Code
QTY
Rotate Clockwise
Rotate Counterclockwise
Amount
Code
QTY
Amount
Truss Details
(QTY/Size)
6903815
903806
70067
Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign.
For further information, to request a design/scaled plot, or to place additional orders please contact Shepard's Exhibit Solutions Sales Department at:
[email protected]
PLACEMENT DIAGRAM
SIGN DESCRIPTION, SIZE & WEIGHT
Please use the diagram below to illustrate the placement of your hanging
sign(s), motors and/or truss.
Type:
______ feet in from back aisle/booth # ______
_______ feet in from right aisle/booth # _____
_______ feet in from left aisle/booth # ______
For all hanging signs (excluding banners), please provide detailed drawing (DWG or
PDF if available) so hanging anchor points can be determined.
Cloth
Shape:
Size:
Square
Height:
Wood
Triangle
Length:
Metal
Rectangle
Width:
Truss
Other
Weight:
Other
Additional Notes/Description:
_______ feet in from front aisle/booth # ______
Please complete the following:
Subtotal: $
8.000% Tax*: $
Company Name:
Booth #:
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
77
LABOR JURISDICTIONS
GEORGIA
LABOR
Georgia is a “right-to-work” state. Exhibitor personnel may set up their own exhibits if so desired using their own tools and
company personnel. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor,
freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order
forms.
EXHIBIT LABOR JURISDICTION
Exhibit labor claims jurisdiction for the installation, dismantling, and first cleaning of prefabricated exhibits and displays
when this work is done by Shepard personnel. They may be employed by completion of labor forms enclosed in this
manual.
Union Labor is not required to put your products on display, to open cartons containing your products, nor to perform
testing, maintenance or repairs on your products.
MATERIAL/FREIGHT HANDLING JURISDICTION
Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that
comes in via over the road carriers. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth
and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do
not handle.
Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.
The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made
with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in this
service manual for the handling of empties, disposal of skids, etc.
GRATUITIES /BREAKS
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration
for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15
minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be
reported immediately to Shepard Exposition Services.
IN GENERAL
Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work
jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY
Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental
furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services
cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in
assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders
and tools will be provided.
78
LABOR ORDER FORM
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone: (404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
Discount Deadline: March 27, 2015
INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Please complete the following:
How many laborers will you require?
_______ Installation
_______ Dismantling
Date of installation: _____________________________
Requested start time: ________________
Est. Hours ______
Date of dismantling: ____________________________
Requested start time: ________________
Est. Hours ______
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
Qty.
□ Dismantling
Item
Discount
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Regular
Sup. Fee
□ Installation
Amount
Code
Qty.
Shepard Supervised Labor (Exhibitor not present)
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
Amount
Exhibitor Supervised Labor
68066
ST
71.50
92.95
30% **
68060
ST
71.50
92.95
68067
OT
107.25
139.45
30% **
68061
OT
107.25
139.45
68068
DT
143.00
185.90
30% **
68062
DT
143.00
185.90
**Supervisory fee is 30% of total cost or $60, whichever is greater.
Dismantle: 68063/68064/68065
Sup install: 68069 Sup dismantle: 68073
* Please note - when ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through
Shepard at the close of the event may not be available until one hour after show close.
Labor Hours
ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
OT - Overtime:
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
DT - Double time:
All other hours and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
68080
SQ. FT.
1.00
1.30
68079
MINIMUM
143.00
185.90
Please note:
ft. =
ft. x
Booth size:
Carpet install date/time: _________________________
Subtotal $
- Hours are based on estimates, you will be invoiced for actual time incurred.
N/A
- Requested times are not guaranteed and are based on availability.
- Minimum one hour will be charged. Additional time will be billed in in half-hour increments.
Tax*: $
Amount Due: $
SHEPARD SUPERVISION INFORMATION
Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name:
# of pieces:
Weight of Shipment:
Is shipment? □ Crated
□ Uncrated
Tracking/Pro #:
Estimated arrival date:
Shipment to arrive at:
□ Warehouse
□ Show site
Carrier Company Name:
Deliver Shipment To:
Address:
City, ST, Zip:
Type of Service (air, van line, ground, etc.):
If for any reason your shipment is not picked up by your carrier,
please choose one of the following options:
Set-up Information for Installation
Force freight through preferred carrier:
Send shipment back to Shepard warehouse:
Please check all that apply and provide information where requested.
Booth Size:
x
Forklift required?
□ Yes
□ No
Carpet is?
□ owned
□ rented from Shepard
Carpet padding?
□ Yes
□ No
Drawings are?
□ Faxed to Shepard □ Shipped w/exhibit crates
On-site Exhibitor Contact Information
Name:
Hotel:
Arrival date/time:
Departure date/time:
Phone #:
Services You Have Ordered
($400 min. fee)
(please check all that apply)
□ Electrical
□ Furniture □ A/V Equipment
□ Booth Cleaning
□ Telephone/Internet
Electrical Information:
□ Electrical should go under the carpet (diagram is attached)
□ Electrical drawings are attached
□ Electrical drawings are with exhibit in crate number
□ Electrical drawings were sent to the official contractor
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
79
GROUND RIGGING/FORKLIFT RENTAL
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Georgia World Congress Center - Atlanta, Georgia
Event Code: G110380415
Discount Deadline: March 27, 2015
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
Please complete the following:
# of pieces to be spotted
Requested date/time:
Heaviest piece to be spotted
(times are not guaranteed)
Description of work to be performed:
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
35028
Straight-time Hourly Rental
219.40
285.25
35039
Overtime Hourly Rental
264.05
343.25
35067
Double-time Hourly Rental
308.75
401.50
Item Description
Discount
Regular
Code
Qty.
Rate structure includes forklift and (1)
operator only.
Minimum crews are based on scope of
work and area jurisdiction.
Amount
Additional labor and groundmen will be
billed at the hourly rate.
FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY
35029
Straight-time Hourly Rental
438.75
570.50
35049
Overtime Hourly Rental
528.15
686.50
35069
Double-time Hourly Rental
617.50
802.75
Item Description
Discount
Regular
Code
Qty.
Amount
FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY
35035
Straight-time Hourly Rental
658.15
855.50
35066
Overtime Hourly Rental
792.20
1029.75
35070
Double-time Hourly Rental
926.25
1204.25
OT - Overtime:
DT - Double time:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
CRANE RENTAL AVAILABLE UPON REQUEST
ST - Straight time:
PLEASE NOTE:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday/Sunday, 8:00 AM - 5:00 PM
All other hours and holidays
RIGGING LABOR RATES
Code
Qty.
Item Description
Discount
Regular
Amount
35085
Straight-time Hourly Rate
89.38
116.20
35086
Overtime Hourly Rate
134.06
174.30
35099
Double-time Hourly Rate
178.75
232.40
Item Description
Discount
Regular
Code
Qty.
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
35087
Straight-time Hourly Rate
71.50
92.95
35100
Overtime Hourly Rate
107.25
139.45
35101
Double-time Hourly Rate
143.00
185.90
PLEASE NOTE:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
RIGGING FOREMAN LABOR PER MAN HOUR
Amount
Orders cancelled without 24-hour written
notice will be charged a one (1) hour
cancellation fee.
Subtotal $
Please complete the following:
N/A
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
80
SHEPARD LOGISTICS SERVICES
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Shepard Logistics Phone:
888-568-8858
Shepard Logistics Fax:
404-720-8733
Shepard Logistics Email:
[email protected]
Georgia World Congress Center - Atlanta, Georgia
Event Code: G110380415
COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES
EXHIBIT MATERIALS TRANSPORTATION
INBOUND PICK UP LOCATION INFORMATION
SHIPPING INFORMATION
▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped
Number of Pieces
included on your show services invoice.
Est. Weight
Requested Pick Up Date:
Crates
Hours of Operation:
Cartons (cardboard)
Cases/Trunks (fiber) (color)
Company
Skids/Pallets
Address
Carpet (color)
Other
Total Pieces
(City)
(State)
Total Wt.
(Zip)
L
Size of largest piece:
SHIP TO
□
□
Loading Dock
W
□
Yes
No
Residential
Inside Pick up
Special Instructions:
I will be shipping to the WAREHOUSE
H
Lift Gate __________
Inside Delivery _______
(Company Name, Booth #)
PaperCon
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
▪ Please note: All Shepard Logistics quotes include transportation cost
only. Additional material handling fees may apply on show site
OUTBOUND SHIPPING INFORMATION
April 10, 2015
Warehouse Deadline
Date
□ I will be shipping to SHOW SITE
c/o Shepard Exposition Services
I would like to schedule Outbound Transportation. Please provide me with a
□ Material
Handling Agreement at show site for my shipping instructions and
signature. So we may deliver your Outbound Material Handling Agreement
and labels, please complete the following information.
Ship to Address:
(Company Name, Booth#)
PaperCon
Georgia World Congress Center
285 Andrew Young International Blvd
Atlanta, GA 30313
Contact Name:
Phone:
Deliver By Date:
Number of labels:
April 18, 2015
Delivery date:
Special Instructions:
TRANSPORTATION CHARGES
TYPE OF SERVICE - Choose One
Next Day Air
Charges for transportation and material handling services provided by
Shepard shall be billed to the Credit Card on file.
2nd Day Air
Type Card
Service via Air Transportation is charged based on Dimensional weight or
Actual weight whichever is greater.
Logistics/Material Handling ONLY
Authorize ALL charges
Credit Card #:
Expiration Date:
Security Code:
Billing Address:
Standard Ground
Other (Truck Load, Specialized)
City, ST, Zip:
Name on Card:
Authorized Signature:
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.
Please complete the following:
Exhibiting Co. Name:
Contact Name:
Email:
Authorized Signature:
Booth #:
Phone #:
Fax #:
Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
FAX COMPLETED FORM TO 404-720-8733
81
Shepard Logistics
Complete Transportation Services
Advantages of Shepard Logistics
‐ 10% material handling discount for round trip SLS customer shipments
‐ Volume discounting for larger shipments
‐ Guaranteed price quotes online with online booking and scheduled pick‐up
‐ Preferred and confirmed target times inbound
‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound
‐ Free 30‐day pre‐event storage charges
‐ Ship direct to show site and avoid warehouse charges when facility permits
‐ Automated tracking and delivery status reports via email
‐ No driver waiting time charges inbound or outbound
‐ No additional trade show fees
‐ Priority Empty Return Labels to all inbound Logistics Customers
‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return
‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free
Benefits of Shepard Logistics
‐
‐
‐
‐
Security; immediate outbound loading reduces risk of pilferage or misloading
Convenience; less paperwork and less tracking
Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound
Cost Saving; discounting of material handling charge
To take full advantage of the Shepard Advantage, contact
888.568.8858
[email protected]
82
SHIPPING LABELS
PaperCon
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
Delivery Hours: M-F, 8-4:30 PM
For:
PaperCon
First day freight can arrive w/o a surcharge:
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
Delivery Hours: M-F, 8-4:30 PM
For:
PaperCon
First day freight can arrive w/o a surcharge:
March 20, 2015
March 20, 2015
Last day freight can arrive w/o a surcharge:
Last day freight can arrive w/o a surcharge:
April 10, 2015
April 10, 2015
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Georgia World Congress Center
285 Andrew Young International Blvd
Atlanta, GA 30313
For:
PaperCon
MUST NOT BE DELIVERED PRIOR TO:
April 18, 2015
@
8:00 AM
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Georgia World Congress Center
285 Andrew Young International Blvd
Atlanta, GA 30313
For:
PaperCon
MUST NOT BE DELIVERED PRIOR TO:
April 18, 2015
@
8:00 AM
83
HANGING SIGN SHIPPING LABELS
PaperCon
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the
advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first,
before the show floor becomes encumbered by freight.
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
Delivery Hours: M-F, 8-4:30 PM
For:
PaperCon
First day freight can arrive w/o a surcharge:
March 20, 2015
Last day freight can arrive w/o a surcharge:
April 10, 2015
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o Shepard Exposition Services
1531 Carroll Dr, NW
Atlanta, GA 30318
Delivery Hours: M-F, 8-4:30 PM
For:
PaperCon
First day freight can arrive w/o a surcharge:
March 20, 2015
Last day freight can arrive w/o a surcharge:
April 10, 2015
84
MATERIAL HANDLING AUTHORIZATION
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Georgia World Congress Center - Atlanta, Georgia
Event Code: G110380415
SHIPMENT INFORMATION
Please complete the following information:
We plan to ship to:
□ Advance Warehouse
We plan to ship on (date):
Our materials should arrive on (date):
Carrier Name:
Pro #:
Origin of Shipment (city, state):
Please indicate number of pieces and the estimated weight:
Weight
Description
□ Direct to Show Site
# of Pieces
Crates
Cartons
Cases
Carpet
Please provide a contact name and number for any questions Shepard may have
Miscellaneous
in regards to this shipment:
Total Weight
Name:
Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.
To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in
this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000
lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .
COMPUTATION OF MATERIAL HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. =
300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Signature Series Material Handling
Standard Material Handling
Description
Direct Shipments to Showsite
Weight
$95.00
$142.50
$123.50
Crated
Uncrated
Special Handling
35030 / 35033
35043
35038
Price
Total
Description
Price
Direct Shipments to Showsite
Weight
$85.50
$128.25
$111.25
Crated
Uncrated
Special Handling
35390 / 35395
Advance Shipments to Warehouse
35394 / 35402
Advance Shipments to Warehouse
$96.25
$125.25
Special Handling
Crated
Special Handling
35036
35393 / 35397
35392 / 35401
$107.05
$139.25
Crated
35010 / 35013
Overtime
Small Packages (FedEx/UPS/DHL under 30 lbs.)
Pieces
35391/ 35399
$53.50
$107.00
Each carton
Min. per shipment
Total
Overtime: 30% fee for every overtime
application
30%
35048
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
35045
For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at
Subtotal $
show site and are subject to change pending move-in/move-out schedule.
N/A Tax*: $
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh
Amount Due: $
ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be
made at show site.
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or
blanket-wrapped shipments should be shipped directly to the show site.
If you have any questions about material handling, please contact Shepard Customer Service department.
Please complete the following:
Company Name:
Contact Name:
Authorized Signature:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have
read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information
form included in this manual.
* All tax rates are subject to change.
85
STORAGE AUTHORIZATION FORM
PaperCon
Shepard Exposition Services
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone: (404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
April 19 - 21, 2015
Georgia World Congress Center - Atlanta, Georgia
Event Code: G110380415
STORAGE AUTHORIZATION
Please fill out the information below:
Company Name:
Booth #:
Contact Name:
Phone #:
● For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard
storage services.
● All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per
package or container , whichever is less. No uncrated material will be accepted at the warehouse.
SHOWSITE STORAGE
Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The
materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show
rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the
show. Secured storage rates are eighty (80) cents per square foot per day ($20.00 Minimum).
(35400)
Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. When Shepard
personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is
moved. ($100.00 Minimum)
There will be no charge to return material to the booth at the close of the show. Accessible storage is not considered secure and is
stored at the sole risk of the Exhibitor.
(35166)
POST SHOW TRANSPORTATION AND HANDLING
Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please
take note of the important information below.
All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite
Material Handling Fees do not include transportation or handling to and from the warehouse.
Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the
following charge: $20.00 per cwt. ($400.00 min.) (35005)
Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be
charged for shipments that are returned to Warehouse and stored in excess of three (3) business days.
(Monthly storage is charged the current year.) (35006)
Special instructions or remarks:
Where will your shipments be going AFTER they have been stored?
Shipped to another destination as arranged via Shepard Logistics Services
Transport to another SES show:
Delivery Date:
Pick-up arranged with another carrier
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
86
MATERIAL HANDLING INFORMATION
Shepard Exposition Services
PaperCon
1531 Carroll Drive, NW Atlanta, GA 30318
Customer Service Phone:
(404) 720-8600
Customer Service Email:
[email protected]
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment
without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading),
tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight
elevator, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific
order/orientation or requires freight on the truck to be moved to unload actual delivery.
30%
35301
Surcharge:
OVERTIME
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site
during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control
may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending movein/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading
ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
WAREHOUSE OVERTIME
Warehouse Material Handling rates may be subject to inbound overtime fees should the move-in schedule dictate overtime is required to deliver all warehouse
freight prior to the beginning of exhibitor move-in. This would also be true if freight was received after hours at the warehouse trapping facility.
25%
35003
EARLY/LATE SHIPMENTS TO WAREHOUSE
Surcharge:
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on
show site after show opening.
Rate as shown on Material Handling Authorization Form
UNCRATED SHIPMENTS
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be
charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and
move-out of the show, and is based on the weight of the shipment handled.
35004
15%
OFF-TARGET DELIVERIES
Surcharge:
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked
in) during assigned target date/time.
35250
$30 per Shipment
Surcharge:
MARSHALING YARD
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility,
Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.
$25.00 per forklift load
35282
REWEIGH OF SHIPMENTS
Surcharge:
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an
incorrect or understated weight on a delivery document.
$10.00 per piece, Minimum $40.00
35105
Surcharge:
EMPTY CRATE STORAGE
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore
not subject to material handling charges.
SMALL PACKAGE CONSOLIDATION
Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and
charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.
$10.50 per envelope
ENVELOPE DELIVERIES
Surcharge:
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
35007
35106
$150.00 round trip
MOBILE SPOTTING FEE
Surcharge:
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally
feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be
charged. All local fire marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact Shepard Customer Service department.
87
MATERIAL HANDLING 101
PaperCon
MATERIAL HANDLING Q&A
What is material handling (also referred to as drayage)?
Material handling is the process of unloading your freight from your shipping
carrier, either at the warehouse or show site, delivering it to your booth, storing
your empty containers (empties) if required, returning of your empties at the close
of show, and then reloading your freight back onto your shipping carrier.
What is the definition of "freight"?
What is the difference between material handling and shipping?
Shipping is the process of carrying your shipment from your location, pickup area to it's destination and also the process of returning your shipment
back to your location after the close of the show. Material handling begins
at the time your shipment arrives to the docks (please refer to "What is
material handling?" for the full definition.)
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
What is a "certified weight ticket"?
A printed weight ticket from a scale certified or inspected by a government
authority such as the Dept. of Agriculture, indicating the date weighed, the weight
of the shipment and the vehicle ID of the unit being weighed.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
What are advance shipments?
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What does CWT mean?
CWT is an acronym for Century Weight, therefore it means per 100 lbs.
All shipments that are addressed to the advance warehouse address (please
refer to "Advance Warehouse" shipping labels included in this manual).
Shepard will begin accepting your shipments 30 days prior to first show open day
(date may vary depending on show schedule).
The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late
surcharge. (Please refer to the "Show Information" page included with this
manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the
warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated
shipments and/or machinery to warehouse. You must ship those items direct to
show site.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer
to "Direct to Show" shipping labels included in this manual).
Shipments must arrive during published exhibitor move-in times only. Do not
ship direct to show site in advance. If delivery cannot be guaranteed to
arrive during exhibitor move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
Crates weighing over 5,000 lbs. or loose/uncrated shipments must be
shipped direct to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be
accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
SIGNATURE SERIES SHIPPING
How can I make shipping my show materials easier?
Charges are based off the weight from your inbound weight ticket included with
your shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 lbs.
EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum
charge, whichever is greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all
applicable fees.
SMALL PACKAGES
What are small package carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service, DHL small package service, and other carriers in
this category and do not have a certified weight ticket included with shipment.
This applies to packages weighing under 30 lbs.
How do I calculate my small package carrier shipment?
Charges for small package carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that may apply)
Please be advised that your whole shipment may not arrive to its destination at
one time. Therefore you may be charged per each delivery, and minimum
charges may apply.
CRATED~UNCRATED~SPECIAL HANDLING
Signature Series Shipping will make it easier with the following
benefits:
~
~
~
~
~
~
Receive a 10% discount off of material handling rates (restrictions apply).
Worry-free shipping to and from your show.
Priority Empty Service - priority of empty return at the close of show
Volume discounted shipping rates
Charges will be billed to your show invoice-one less invoice/bill to keep track of.
No driver wait fees.
LIABILITY INSURANCE
What is and why would I need liability insurance?
Accidents happen, therefore, most show organizers and facilities require
liability insurance. Please refer to your booth contract for exact minimums
required.
Please make sure your materials are covered from the moment they leave
your company location to the time they return after the close of the show.
If applicable, included in your manual is information and an application for
liability insurance and booth coverage can also be purchased to protect your
valuable exhibit materials.
OUTBOUND SHIPMENTS
You must complete a Shepard Material Handling Agreement (MHA) for all
outbound shipments. A MHA will be distributed at show site if all services
have been paid in full, or you can request one at the customer service desk.
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be
unloaded/reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without proper
lifting bars and/or hooks.
Upon completion of packing and labeling of your materials, complete the bill
of lading with all required information, and return to customer service. If you
have questions on how to complete your bill of lading, please ask a Shepard
customer service representative located at the customer service desk.
What is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking
containers on a truck, tarping or untarping freight or containers, or rigging
pieces for loading or unloading on a truck or from the ground, or other
circumstances requiring the rehandling of materials. Cannot be completed
solely with one forklift and operator.
If you are NOT using the designated shipping carrier, you must call your
carrier with pick-up information. If your carrier fails to pick up your shipment,
Shepard will either reroute your freight through the carrier of our choice or
return to the local warehouse (whichever is indicated on your MHA).
88
OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST
PaperCon
Shepard Exposition Services
April 19 - 21, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Georgia World Congress Center - Atlanta, Georgia
Customer Service Phone:
(404) 720-8600
Customer Service Fax:
(404) 720-8755
Customer Service Email:
[email protected]
Event Code: G110380415
PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS
All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of
these items. To take advantage of this service, please complete this request and submit by the deadline date above.
Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.
*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.
SHIP TO ADDRESS:
COMPANY NAME
DELIVERY ADDRESS
CITY
STATE
CONTACT NAME
ZIP
BOOTH
Number of Pieces:
Number of Labels Requested:
Crate
Skid
Cases
Carton
Total Weight
CARRIER SELECTION
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS
OTHER:
**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.
** If using FedEx or UPS you must have and apply their shipping labels
Type of Service:
Ground
In the event your designated carrier fails to pickup:
Overnight
2nd Day
Reroute via show carrier
Return to Warehouse
Shipping Options:
Inside Delivery
Residential
Lift Gate
No Loading Docks
OUTBOUND SHIPMENT REQUIREMENTS:
1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.
2. Exhibtors must properly package and label all materials.
3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.
4. Please see the SES service desk if you do not receive a BOL
**Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels
TRANSPORTATION CHARGES BILLING ADDRESS:
SAME AS SHIP TO ADDRESS
Company Name
Address
City
State
Zip
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
89
International Freight Forwarding & Customs
“You Travel the world with your Business. We make sure your Exhibit does too.” Georgia World Congress Center
Atlanta, GA
[email protected]
www.rerogers.com
ROGERS WORLDWIDE can provide customs brokerage and international freight forwarding services for
PaperCon 2015. We will supervise the entire shipping process, to include pick up of cargo at its origin,
U.S. Customs clearance and re-export formalities after the show.
Quick Links:

Get a Quote

Find Shipping Instructions

Download a Commercial Invoice/Packing List Form

Read FAQ About Shipping to Tradeshows in the U.S.
CONTACT US
Rogers Worldwide Offices & Partners list
Rogers Worldwide has offices and service partners throughout the world available to assist you. Click the
above link to find contact information for your country.
Rogers Worldwide USA Main Office
Tel: 1-702-272-1596
Fax: 1-702-648-6968
[email protected]
www.rerogers.com
CARGO ARRIVAL DEADLINES
Advance Ocean Freight is to arrive by: March 28, 2015 at the Atlanta CFS
Advance Air freight is to arrive by: April 4, 2015 at the Atlanta Hartsfield International (ATL)
Deadline for Ocean Freight arrival at show site is April 4, 2015
Deadline for Air freight arrival at Show Site is April 12, 2015
90
Your shipment should be consigned to:
Georgia World Congress Center
285 Andrew Young International Blvd NW
Atlanta, GA 30303
Show Name: PaperCon 2015
Exhibitor name:_________ Booth#:________
Notify on arrival: Rogers Worldwide - Tel (702) 272-1596 • Fax (702) 648 6968
DOCUMENTATION
For all shipments, we require three (3) copies of a Commercial Invoice/Packing List in ENGLISH.
Special requirements

Specify the Harmonized tariff code for each item listed on your invoice. A complete list of these
codes can be found at http://www.usitc.gov/tata/hts/bychapter/index.htm on the U.S. International
Trade Commission website.

All solid wood packing material MUST comply with current U.S. Department of
Agriculture/APHIS rules to enter the USA.
Please review these requirements at
http://www.aphis.usda.gov/import_export/plants/plant_imports/wood_packaging_materials.shtml.
WPM not in compliance will be returned to origin and fines may be assessed to the exhibitor.

Devices that emit radio frequency and/or radiation emissions (such as televisions, personal
computers, laser printers, monitors, CD & DVD players) require clearance through the Federal
Communications Commission (FCC) and/or the U.S. Food & Drug Administration (FDA). For
further information & to download the required forms, see the following websites:
http://www.fda.gov/cdrh/radhlth/eprc_imports_and_exports.html and http://www.fcc.gov/.
CASE MARKING
Each case/crate must be clearly marked as follows:
Exhibitor Name: ___________________________
c/o PaperCon 2015
Hall ________, Stand # _____
Atlanta, GA USA
Case # ___ of ___ (example: 1 of 10, 2 of 10, etc.)
Made in __________ (country of origin)
TERMS & CONDITIONS
Rogers Worldwide offers our services subject to our terms, conditions and limits of liability as indicated in
our shipping instructions and written statement of terms and conditions which are available upon request.
We hope your participation in this event is a great success and we look forward to being of service
to you.
91
Georgia World Congress Center
Atlanta, GA
FAQ - Shipping to U.S. Tradeshows
Q: Should I ship to the U.S. via air freight or ocean freight?
A: Shipping via ocean freight is generally less expensive than shipping via airfreight. However, the transit time is much longer.
Shipments from most foreign points of origin outside North America require 30-45 days of transit time via ocean freight. Foreign
shipments to the U.S. via air freight require 1-7 days of transit time. Some shipments, such as large machinery, can only be sent
via ocean freight.
Q: How long does it take to clear U.S. Customs and Border Protection?
A: Currently it takes from 1-3 business days to clear air freight shipments and 3-5 days to clear ocean freight shipments through
U.S. Customs and Border Protection. If the shipments are chosen for intensive exam, the goods must be transported to an
examination station and an additional 5-10 days will be added to the clearance time.
Q: What is a Trade Fair Entry?
A: Applies to tradeshows certified under the Trade Fair Act of 1959. A trade fair entry allows shipments to be entered into the U.S.
on a temporary basis without penalty if the goods are not re-exported. In lieu of duty, Rogers Worldwide will post a bond on the
exhibitor’s behalf. Goods may only remain in the U.S. as temporary imports for ninety days from the commencement date of the
show. However, this is often ample time for the exhibitors and their buyers to work out payment and delivery arrangements.
In the absence of the duty exempt status, exhibitors have only three other options. They may import goods on a temporary basis
(without the use of a trade fair entry), however, the ability to change this entry to a permanent entry is at the discretion of local
Customs authorities and is often accompanied by a penalty in addition to the duty. Some Customs ports do not allow this change in
status under any circumstances. Another option for the exhibitors is permanent entry and the payment of duties immediately upon
importation. The duty is not refundable even if the goods are re-exported. A third option would be use of an ATA Carnet, which
requires mandatory re-exportation to the country of origin.
Some items are excluded from use of the trade fair entry such as explosives, fireworks and other materials, which might be
dangerous, injurious or unhealthy. Exhibitors with low value items may find it less expensive to pay duties and file a consumption
entry instead of a trade fair entry. The trade fair entry may also be inappropriate for other items such as livestock, foodstuffs, plants
or beverages.
Q: What happens if I miss the deadline for arrival in the U.S.?
A: Adhering to the posted deadlines for arrival (as given in the shipping instructions) is extremely important. Deadlines often take
into consideration congestion in the ports and other situations that are being temporarily experienced. Goods arriving after the
deadline date may incur additional costs for overtime clearances, special delivery or shipment directly to show site and run the risk
of not arriving to the exhibition on time.
92
Q: What documents are required to clear shipments through U.S. Customs and Border Protection?
A: Include five (5) copies of a proforma invoice/packing list in ENGLISH. The invoices must show the name and address of the
shipper, the name of the show, the name of the exhibitor, the correct booth or stand number, identifying marks, quantity and
description for each item, harmonized tariff number of each item, weights/dimensions of each package, the country of origin and
the F.O.B. value of each item in U.S. dollars.
Q: How should goods be packed for international transport?
A: Pack giveaway items in cardboard boxes sturdy enough to withstand a high degree of handling. If boxes are exposed to
weather, pack contents using waterproof lining. Items that are imported for temporary import and likely to be re-exported, should
be crated using a waterproof lining and attached to a skid or pallet for easy lifting. Use wing nuts instead of nails to facilitate recrating. Make sure that all boxes are individually labeled and, if appropriate, ensure that any special instructions (“this side up,”
“fragile,” “hazardous materials”) are indelibly marked on the outside of the crates.
Q: How has 9/11 changed international exhibition logistics?
A: International exhibition logistics has changed in a number of ways over the past few years. Most prominently are the post 9/11
regulations that have increased the degree of difficulty and decreased the speed with which shipments can be cleared through
Customs and Border Protection. One of the most significant changes involves restrictions on foreign shippers. In compliance with
TSA (Transportation Security Administration) regulations, all foreign exhibitor cargo coming out of US events is considered
“unknown shipper” cargo. Unknown shipper cargo is limited to transport on cargo-only aircraft or ocean freighters.
To address these changes, Rogers has added licensed customhouse brokers to the staff as well as additional personnel
knowledgeable of the bio-terrorism and Homeland Security regulations and operational procedures.
Q: How do the U.S. regulations regarding Wood Packaging Materials (WPM) affect shipments to the U.S.?
A: All Wood packaging material (including wood used for dunnage, i.e. pallets or lumber) MUST be with fumigated or treated if
entering the U.S. after September 15, 2005. All WPM must have an insignia marked on each crate/pallet evidencing proper
fumigation. Fumigation certificates only will not be accepted. Plywood and any wood product less than 6mm in thickness are
exempt as are imports from Canada. Once a wood product is fumigated and properly marked, it never needs to be treated again.
Any freight not complying will immediately be sent back to its origin and the forwarder and/or exhibitor will be assessed a fine.
For further details about this regulation, please visit the U.S. Department of Agriculture/APHIS website:
http://www.aphis.usda.gov/ppq/wpm/import.html.
Q: How will the CBP’s ISF (Importer Security Filing) requirement or 10+2 Initiative affect the importation of international
exhibition shipments to U.S. shows?
A: Customs has initiated an “Importer Security Filing and Additional Carrier Requirements” rule, also known as the 10+2 Initiative to require
that importers provide ten data elements (see below) and the carrier provide two data elements; vessel stow plan and container status
message before clearance in the U.S. The information is required before or immediately after (within 24 hours) the shipment’s departure via
ocean freight from the port of exportation.
Ten data elements are required from importer:
1. Manufacturer (or seller) name and address
2. Seller name and address
3. Buyer name and address
4. Ship-to name and address
5. Container stuffing location
6. Consolidator (stuffer) name/address
7. Importer identification number
8. Consignee identification number
93
9. Country of origin
10. U.S. harmonized tariff number
There are a number of implications for international exhibitors. Some of the information being requested is new. Even if exhibitors imported
the same merchandise for the exhibition last year, new requirements are now in place. The 10+2 requirements make it extremely difficult to
clear shipments that arrive past the shipping deadline dates unless the importer of record is notified in advance. Beginning in January of
2010, penalties will be assessed to importers that do not comply with the ISF (Importer Security Filing) or 10+2 regulations.
First time exhibitors and those that have not established buyer networks in the U.S. are at a disadvantage because they have no official
importer of record to designate unless their customs broker will act in this capacity (as Rogers Worldwide does). The importer is liable for all
duties (secured by a surety bond) and compliance with all statutory and regulatory requirements resulting from importation of the goods for
the show. It is necessary for these companies to designate a U.S. representative or a licensed customs broker for this purpose.
Rogers Worldwide, in its capacity as the importer, represents the interests of the exhibitor and takes responsibility for meeting all customs
requirements.
Q: How does the Lacey Act affect international show importations?
A: In the Food, Conservation and Energy Act of 2008, amendments to the hundred-year-old Lacey Act became law, making it unlawful to
import, export, transport or possess any goods in violation of plant protection laws of the U.S., Indian Tribes or any foreign country. In order
to enforce the law, importers are required to document the scientific name of the plant (genus and species), quantity of the plant and name
of the country from which the plant was harvested. Under the amended Lacey Act, “plant” is defined as “any wild member of the plant
kingdom including roots, seeds, parts or product thereof, and including trees from either natural or planted forest stands.”
While there are some exemptions to the reporting requirements such as packaging (when included with the product), “common cultivars
and common food crops,” scientific specimens for lab testing and plants that are to remain planted or to be planted or replanted, nearly
every category of product (85 of the 97 chapters of the U.S. Harmonized Tariff Schedule) is affected. This includes anything containing
a plant product from a wood button on a sweater to pharmaceuticals, cars, textiles, food products, furniture and paper. It also
includes products that are accompanied by instruction manuals (including electronics and appliances) or that have paper or
fabric hangtags or content labels.
Imported display properties are subject to compliance and it is possible that last minute shipments from unknown or unverifiable suppliers
will be unable to clear customs. Violations of the Lacey Act provisions can result in civil and/or criminal penalties for importers such as fines
and imprisonment as well as forfeiture of the merchandise. Legal experts have estimated potential fines from $20,000 to $250,000 and
prison terms from one to five years per violation.
As a licensed customs broker, Rogers Worldwide facilitates exhibitor compliance with regulations and streamlines clearance procedures.
Rogers Worldwide
Customs Brokerage/International Freight Forwarding
1-702-272-1596 or [email protected]
www.rerogers.com
94
PaperCon
April 19 - 21, 2015
Georgia World Congress Center - Atlanta, Georgia
INSURANCE 4 EXHIBITORS
EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM
$1,000,000 Per Occurrence / $2,000,000 Aggregate
Premium Rates and Benefits - Please check all plan numbers that apply.
1 Day - $89.00
Six Months - $500.00
2-5 Days - $109.00
Annual - $950.00
6-30 Days - $400.00
Additional 5% of total premium to increase general aggregate to $2,000,000
Why wait? Visit our website www.insurance4exhibitors.com/shepard to complete the online application and register
in 3 minutes or less or fill out this form and submit via fax. We accept: VISA, MasterCard or American Express.
NAME:
CONTACT:
PHONE:
EMAIL:
ADDRESS:
Dates of Event:
Time(s):
Location of Event:
Address:
Description of Event:
Has any prior coverage been cancelled or non-renewed:
Yes
No
If yes, please describe and provide loss history:
Name, Address and Relationship of all additional insured to be added to the policy:
1.)
2.)
3.)
No coverage is bound until you receive a certificate of insurance and payment is made. Insurance4Exhibitors reserves the right to return
your payment and not bind coverage. Coverage and a certificate of insurance will be bound within 1 business day.
This summary of coverage and exclusions is no substitute for reading the entire policy. To receive an entire policy, contact the program
adminstrator.
Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on
an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties. I certify that the above
information is true and coverage is not applicable until notified by broker.
Please bill by VISA / MasterCard / AmEx Card #
Exp. Date
Authorized Amount
CID / CIV Code
Cardholder Address:
Authorized Signature
Date
Insurance4Exhibitors, 30285 Bruce Industrial Parkway, Suite B, Solon, OH 44139
Phone: 440-349-6650, Fax: 440-815-2154, www.insurance4exhibitors.com
© 2010 Insurance4Exhibitors.com
95
Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens. 96
ELECTRICAL SERVICE ORDER FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
Engineering Dept.:Phone: (404) 223-4800 Fax: (404) 223-4813
STANDARD RATES WILL APPLY AFTER THIS DATE
ORDER ON LINE TODAY www.gwcc.com
EMAIL: [email protected]
Booth No. _______________
Company Name ______________________________________________________
Telephone No. (____)_______________________
Email: _____________________________________________
Fax No. (____) ___________________
Address _______________________________________________________
City ________________________
Contact Name __________________________________________________
State _________________
ELECTRICAL
120 Volt 1 Phase
(single outlet)
5 AMPS
Discounted
Rate
$116
Standard Rate
SPECIAL SERVICES
Overhead
add 50%
24 Hour
Service add
50%
Total
$157
10 AMPS
$154
$208
15 AMPS
$176
$238
20 AMPS
$204
$275
208 Volt 1 Phase
Discounted
Rate
(single outlet)
Qty
Standard Rate
Item Name
Stanchion
Description
2 flood lights attached to a pole
with weighted base
Overhead
add 50%
24 Hour
Service add
50%
Total
Quad Extension
4 Outlet receptacle box
20 AMPS
$276
$331
Multi-outlet
Receptacle adapter
30 AMPS
$358
$430
Distribution Panel
100A-200A Panel
40 AMPS
$441
$529
Transformers
50 AMPS
$551
$661
60 AMPS
80 AMPS
$689
$855
$827
$1,026
100 AMPS
$1,075
$1,290
150 AMPS
$1,654
$1,985
200 AMPS
$2,205
$2,646
Discounted
Rate
Standard Rate
20 AMPS
$468
$562
30 AMPS
$634
$761
40 AMPS
$799
$959
50 AMPS
$909
$1,091
60 AMPS
$1,103
$1,324
80 AMPS
$1,489
$1,787
100 AMPS
$1,820
$2,184
150 AMPS
$2,867
$3,440
200 AMPS
$3,528
$4,234
300 AMPS
$5,063
$6,076
400 AMPS
$6,201
$7,441
480 Volt 3 Phase
(No Receptacle:
Direct tie-in)
Discounted
Rate
Standard Rate
20 AMPS
$938
$1,126
30 AMPS
$1,323
$1,588
40 AMPS
$1,654
$1,985
50 AMPS
$1,930
$2,316
60 AMPS
$2,227
$2,672
80 AMPS
$3,308
$3,970
100 AMPS
$3,675
$4,410
150 AMPS
$5,760
$6,912
200 AMPS
$7,166
$8,599
300 AMPS
$11,025
$13,230
400 AMPS
$14,884
$17,861
208 Volt 3 Phase
(No Receptacles;
Direct tie-in)
Rate
Light attached to flexible neck (cStem Lights
clamp)
1000 watt can light installed in
Par 64
the ceiling
25-50 ft single receptacle
Single Extension Cord
extension cord
Qty
Zip Code _______________
Signature ________________________________________
Qty
$114 ea
$72 ea
$316 ea
$19 ea
$24 ea
$10 ea
$250
ea
Call for Quote
**Additional on-site labor charges may apply.
ELECTRICAL LABOR
Sunday-Saturday (including holidays)
Qty. of Hours
Hourly Rate
Total Labor
$75.00
Qty
Overhead
add 50%
24 Hour
Service add
50%
Total
NOTES:
* All 208v service or higher require a minimum of 1hr of labor.
A minimum of 1hr labor will be applied
for all services routed beyond the back of the booth.
*Please see pg. 2 for "Important Conditions & Regulations".
TOTAL for THIS ORDER=
Qty
Overhead
add 50%
24 Hour
Service
POWER WILL BE PLACED IN THE
REAR OF THE BOOTH, UNLESS
OTHERWISE DESIGNATED.
Total
SUBMIT DIAGRAM FORM
INCLUDING BOOTH ORIENTATION
For Congress Center Use Only
Adjusted Total:
Paid in Advance:
Paid on Show Site:
Balance/Credit:
$
$
$
$
(Payment Received by)
Notes or Special Instructions:
_________________________________________________________________________________________________________________________________________________
97
Total
PAYMENT AUTHORIZATION FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
Engineering Department
Telephone: (404) 223-4800 Fax: (404) 223-4813
ORDER ON LINE TODAY www.gwcc.com
EMAIL: [email protected]
STANDARD RATES WILL APPLY AFTER THIS DATE
Please complete the information requested below and return this form with your orders. You may choose to pay by check
(payable to the Georgia World Congress Center), credit card, or bank wire transfer.
We require your credit card authorization to be on file before we process your order(s) for service. We reserve the right to use this
authorization to charge your credit card account for any unpaid balance due or for any additional amounts incurred as a result of show
site orders placed by your representative.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with
a copy of the wire receipt to the fax number printed on the header of this page.
NOTE: A service charge may be added for processing U. S./International wire transfers
by your banking institution
The following information must be included on the bank copy of the wire transfer confirmation:
 Banking Institution Information:

Name of Event You Are Attending

Exhibiting Company Name
Bank Name: Wachovia Bank
Address:
191 Peachtree Street
Atlanta, GA 30303
Please call for the following information:

Booth Number
Routing #
Account #
Account Type Swift Code
CREDIT CARD INFORMATION
Type of Card:
AmEx
M/C
VISA
Credit Card #:
Discover Card
Diners Club
EXPIRATION DATE:
Billing Address:
City, ST, Zip:
Name as it appears on
card:
Authorized Signature:
EXHIBITING COMPANY INFORMATION
Please complete the following information:
COMPANY NAME:
BOOTH NUMBER:
COMPANY ADDRESS:
(
) _____-_________
CITY/STATE/ZIP
(
) _____-_________
CONTACT NAME:
EMAIL:
98
ELECTRICAL SERVICE ORDER FORM
SPECIAL REQUIREMENTS
POWER REQUIREMENTS ABOVE 400-AMPS, SPECIAL VOLTAGE and TRANSFORMERS ARE AVAILABLE - PRICES UPON REQUEST
IMPORTANT CONDITIONS AND REGULATIONS
1.
TO QUALIFY FOR DISCOUNTED RATES-Orders with payment must be received 21 calendar days prior to the
FIRST OPEN SHOW DATE.
2.
Notification of cancellations must be received in writing a minimum of fourteen (14) calendar days prior to scheduled
show opening date.
3.
4.
PAYMENT IN FULL is due at time services are ordered.
Credit will not be given for electrical service installed and not used.
5.
Any complaint or claim must be brought to the Service Desk prior to the end of the event. The exhibitor shall maintain
insurance as necessary to protect against loss or damage to equipment and property in accordance with
Georgia World Congress Center license agreement.
6.
All material and equipment furnished by Georgia World Congress Center for this service order shall remain the property of
the Congress Center and shall be removed ONLY by house technicians at the close of show.
7.
Unless otherwise directed, Georgia World Congress Center electricians are authorized to cut floor coverings to permit
installation of services.
8.
All equipment to be connected by Georgia World Congress Center must comply with NEC, federal, state and local codes.
9.
Prices are based upon current wage rates and are subject to change without notice.
10.
Under no circumstances shall anyone other than a "house electrician" make electrical connections. However;
company engineers and technicians who are required to assemble, diagnose, wire and service equipment may be
allowed to execute work subject to approval of Georgia World Congress Center Engineering Department.
11.
Wall outlets, columns and permanent building outlets are not to be obstructed at any time.
12.
All electrical cords and appurtenances must be supplied by the Georgia World Congress Center Engineering
Department.
13.
Rates quoted cover routing of service to the rear of the booth in the most convenient manner. Special routing, connection
of equipment and all other work will be charged on a time and material basis in addition to service rate.
14.
All equipment shall be properly tagged and wired with complete information as to type of current, voltage, phase, cycle,
horsepower, etc.
15.
Electrical power for lights and displays will be turned on daily 1-hour prior to show opening time and off at show closing
time. 24 hour power may be ordered for services that require continuous electrical service (ex. Refrigerators,
Programmable Machinery, etc.).
Questions regarding service should be directed to:
Georgia World Congress Center
Engineering Department
285 Andrew Young International Boulevard, NW
Atlanta, GA 30313-1591 USA
Telephone: 404.223.4800
Fax: 404.223.4813
99
Georgia World Congress Center
285 Andrew Young International Blvd.
Atlanta, GA. 30313
Engineering Department:
(404) 223-4800 Fax: (404) 223-4813
Submit orders online at www.gwcc.com
10 x 10 Booth Layout
Indicate Adjacent Booth or Aisle Number:_____________
Indicate Adjacent Booth or Aisle Number:_____________
Back of Booth:________________________
Front of Booth:________________________
Show Name:___________________________
Booth #:__________Company_______________________
Contact Name:____________________Phone #____________
100
COMPRESSED AIR-WATER-DRAIN-NATURAL GAS SERVICE ORDER FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
Engineering Dept.-Telephone: (404) 223-4800 Fax: (404) 223-4813
STANDARD RATES WILL APPLY AFTER THIS DATE
ORDER ON LINE TODAY www.gwcc.com
EMAIL: [email protected]
Booth No. _______________
Company Name ______________________________________________________
Telephone No. (___)____________________
E-MAIL:__________________________________________
Fax No. (___) ___________________________
Address _______________________________________________________
City ________________________
Contact Name __________________________________________________
Service
Compressed Air
(90-100 lbs. PSI)
Discount Standard
QTY
Rate
Rate
up to 50 CFM Units
$275
$330
Additional Units of
50 CFM
$220
$264
$341
Zip Code _______________
Signature ________________________________________
Sinks (includes cold/hot water and drain)
Total
Discount Rate
(Each)
Standard
Rate (Each)
$560
$672
Total
Qty
Drainage
Water
(Average Pressure - 55 PSI)
Discount Standard
Service
Qty
Rate
Rate
$264
Cold Water
$220
Hot Water
State _________________
Discountd Rate
(Each)
Standard
Rate (Each)
$138
$166
Total
Qty
Total
**Additional on-site labor charges may apply.
$409
LABOR ( Labor is charged at a 1hr minimum per service)
Sunday-Saturday (including holidays)
Service
150 Gallon Unit
Additional Units of
150 Gallon
One-Time Water
Fill and Drain
Discount Standard
Rate
Rate
$232
$193
$138
Qty. of Hours
Qty
Hourly Rate
Total Labor
$75
Total
$166
TOTAL for THIS ORDER =
Natural Gas
Service
45,000 BTU Unit
Additional Units of
45,000 BTU
Discount
Rate
Standard
Rate
$440
$528
$352
$422
SPECIAL SERVICES
Discount Standard
Rate
Rate
$60
Pressure Regulator
$50
Item Name
PVC Piping
Qty
Total
POWER WILL BE PLACED IN THE
REAR OF THE BOOTH, UNLESS
OTHERWISE DESIGNATED.
Qty
SUBMIT DIAGRAM FORM
INCLUDING BOOTH ORIENTATION
Total
Call for Quote
For Congress Center Use Only
Adjusted Total: $
NOTES:
Paid in Advance: $
*GWCC does not guarantee minimum /maximum pressure.
*Please see pg. 2 for "Important Conditions & Regulations".
Paid on Show Site: $
Balance/Credit: $
(Payment Received by)
Notes or Special Instructions:
101
PAYMENT AUTHORIZATION FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
Engineering Department
Telephone: (404) 223-4800 Fax: (404) 223-4813
ORDER ON LINE TODAY www.gwcc.com
EMAIL: [email protected]
STANDARD RATES WILL APPLY AFTER THIS DATE
Please complete the information requested below and return this form with your orders. You may choose to pay by check
(payable to the Georgia World Congress Center), credit card, or bank wire transfer.
We require your credit card authorization to be on file before we process your order(s) for service. We reserve the right to use this
authorization to charge your credit card account for any unpaid balance due or for any additional amounts incurred as a result of show
site orders placed by your representative.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with
a copy of the wire receipt to the fax number printed on the header of this page.
NOTE: A service charge may be added for processing U. S./International wire transfers
by your banking institution
The following information must be included on the bank copy of the wire transfer confirmation:
 Banking Institution Information:

Name of Event You Are Attending

Exhibiting Company Name
Bank Name: Wachovia Bank
Address:
191 Peachtree Street
Atlanta, GA 30303
Please call for the following information:

Booth Number
Routing #
Account #
Account Type Swift Code
CREDIT CARD INFORMATION
Type of Card:
AmEx
M/C
VISA
Credit Card #:
Discover Card
Diners Club
EXPIRATION DATE:
Billing Address:
City, ST, Zip:
Name as it appears on
card:
Authorized Signature:
EXHIBITING COMPANY INFORMATION
Please complete the following information:
COMPANY NAME:
BOOTH NUMBER:
COMPANY ADDRESS:
(
) _____-_________
CITY/STATE/ZIP
(
) _____-_________
CONTACT NAME:
EMAIL:
102
COMPRESSED AIR-WATER-DRAIN-NATURAL GAS SERVICE ORDER FORM
IMPORTANT CONDITIONS & REGULATIONS
1.
TO QUALIFY FOR DISCOUNTED RATES-Orders with payment must be received 21 calendar days prior to the
FIRST OPEN SHOW DATE.
2.
Notification of cancellations must be received in writing a minimum of fourteen (14) calendar days prior to
scheduled show opening date.
3.
Do not duplicate orders placed using forms in the Package Plan section.
4.
Credit will not be given for plumbing service installed and not used.
5.
Any complaint or claim must be brought to the Service Desk prior to the end of the event. The exhibitor shall maintain
insurance as necessary to protect against loss or damage to equipment and property in accordance with
Georgia World Congress Center license agreement.
6.
All material and equipment furnished by Georgia World Congress Center for this service order shall remain the
property of the Congress Center and shall be removed ONLY by house technicians at the close of show.
7.
Unless otherwise directed, Georgia World Congress Center plumbers are authorized to cut floor coverings to permit
installation of services.
8.
All equipment to be connected by Georgia World Congress Center must comply with NEC, federal, state and local
codes.
9.
Prices are based upon current wage rates and are subject to change without notice.
10.
Under no circumstances shall anyone other than a "house plumber" make plumbing connections. However,
company engineers and technicians who are required to assemble, diagnose, wire and service are equipment may
allowed to execute work subject to approval of Georgia World Congress Center Engineering Department.
11.
Wall outlets, columns and permanent building outlets are not to be obstructed at any time.
12.
Georgia World Congress Center recommends that exhibitors provide a filter-separator for all equipment requiring air
connections. Congress Center will not be responsible for moisture or water in air lines.
13.
If air, water, and natural gas pressure are critical, Georgia World Congress Center recommends that exhibitors
arrange to have a pressure regulator valve installed. No guarantee can be made of minimum and maximum
pressure.
14.
All equipment using water must have the inlet and outlet properly tagged.
15.
The service fee will be based on the combined rated capacity of connected equipment.
Questions regarding service should be directed to:
Georgia World Congress Center
Engineering Department
285 Andrew Young International Boulevard, NW
Atlanta, GA 30313-1591 USA
Telephone: 404-223-4800
Fax: 404-223-4813
email:[email protected]
103
Georgia World Congress Center
285 Andrew Young International Blvd.
Atlanta, GA. 30313
Engineering Department:
(404) 223-4800 Fax: (404) 223-4813
Submit orders online at www.gwcc.com
10 x 10 Booth Layout
Indicate Adjacent Booth or Aisle Number:_____________
Indicate Adjacent Booth or Aisle Number:_____________
Back of Booth:________________________
Front of Booth:________________________
Show Name:___________________________
Booth #:__________Company_______________________
Contact Name:____________________Phone #____________
104
CABLE SERVICE ORDER FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
ORDER ON LINE TODAY www.gwcc.com
STANDARD RATES WILL APPLY AFTER THIS DATE
Engineering Dept.:Phone: (404) 223-4800 Fax: (404) 223-4813
EMAIL: [email protected]
Booth No. _______________
Company Name ______________________________________________________
Telephone No. (___)____________________
E-MAIL:__________________________________________
Fax No. (___) ___________________________
Address _______________________________________________________
City ________________________
State _________________Zip Code _______________
Contact Name __________________________________________________
Signature ________________________________________
Basic Service Rates and Conditions
Basic cable television service with signal provided by Comcast is offered by the Georgia World Congress Center.
This service provides the latest news, weather, financial information and in-season sports spectaculars.
Electrical service must be ordered separately to power all television sets.
Cable Services
Number of
Advanced Rate
Services
Service
Floor Rate
Cable TV
$275
$330
Closed Circuit Channels
$400
$480
Closed Circuit Channels with TV and Cart
$600
$720
Amount
$
$
$
**Additional on-site labor charges may apply.
Qty. of Hours
LABOR
Sunday-Saturday (including holidays)
Hourly Rate
$75
Total Labor
TOTAL CHARGES:
POWER WILL BE PLACED IN THE REAR OF
THE BOOTH, UNLESS OTHERWISE
DESIGNATED.
NOTES:
*Please see pg.2 for "Important Conditions & Regulations".
*All TV sets must be CABLE READY or have multi-channel converters.
SUBMIT DIAGRAM FORM
INCLUDING BOOTH ORIENTATION
For Congress Center Use Only
Adjusted Total: $
Paid in Advance: $
Paid on Show Site: $
Balance/Credit: $
(Payment Received by)
105
PAYMENT AUTHORIZATION FORM
Georgia World Congress Center
PaperCon
285 Andrew Young International Blvd.
Atlanta, GA 30313
DISCOUNT PRICING AVAILABLE UNTIL March 29, 2015
Engineering Department
Telephone: (404) 223-4800 Fax: (404) 223-4813
ORDER ON LINE TODAY www.gwcc.com
EMAIL: [email protected]
STANDARD RATES WILL APPLY AFTER THIS DATE
Please complete the information requested below and return this form with your orders. You may choose to pay by check
(payable to the Georgia World Congress Center), credit card, or bank wire transfer.
We require your credit card authorization to be on file before we process your order(s) for service. We reserve the right to use this
authorization to charge your credit card account for any unpaid balance due or for any additional amounts incurred as a result of show
site orders placed by your representative.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with
a copy of the wire receipt to the fax number printed on the header of this page.
NOTE: A service charge may be added for processing U. S./International wire transfers
by your banking institution
The following information must be included on the bank copy of the wire transfer confirmation:
 Banking Institution Information:

Name of Event You Are Attending

Exhibiting Company Name
Bank Name: Wachovia Bank
Address:
191 Peachtree Street
Atlanta, GA 30303
Please call for the following information:

Booth Number
Routing #
Account #
Account Type Swift Code
CREDIT CARD INFORMATION
Type of Card:
AmEx
M/C
VISA
Credit Card #:
Discover Card
Diners Club
EXPIRATION DATE:
Billing Address:
City, ST, Zip:
Name as it appears on
card:
Authorized Signature:
EXHIBITING COMPANY INFORMATION
Please complete the following information:
COMPANY NAME:
BOOTH NUMBER:
COMPANY ADDRESS:
(
) _____-_________
CITY/STATE/ZIP
(
) _____-_________
CONTACT NAME:
EMAIL:
106
CABLE SERVICE ORDER FORM
IMPORTANT CONDITIONS & REGULATIONS
1.
TO QUALIFY FOR DISCOUNTED RATES-Orders with payment must be received 21 calendar days prior to the
FIRST OPEN SHOW DATE.
2.
Notification of cancellations must be received in writing a minimum of fourteen (14) calendar days prior to
3.
PAYMENT IN FULL is due at time services are ordered.
4.
Credit will not be given for electrical service installed and not used.
5.
Any complaint or claim must be brought to the Service Desk prior to the end of the event. The exhibitor shall
maintain insurance as necessary to protect against loss or damage to equipment and property in accordance with
Georgia World Congress Center license agreement.
6.
All material and equipment furnished by Georgia World Congress Center for this service order shall remain the
property of the Congress Center and shall be removed ONLY by house technicians at the close of show.
7.
Unless otherwise directed, Georgia World Congress Center electricians are authorized to cut floor coverings to
permit installation of services.
8.
All equipment to be connected by Georgia World Congress Center must comply with NEC, federal, state and local
codes.
Prices are based upon current wage rates and are subject to change without notice.
9.
10.
Under no circumstances shall anyone other than a "house electrician" make electrical connections. However;
company engineers and technicians who are required to assemble, diagnose, wire and service equipment may be
allowed to execute work subject to approval of Georgia World Congress Center Engineering Department.
11.
Wall outlets, columns and permanent building outlets are not to be obstructed at any time.
12.
All electrical cords and appurtenances must be supplied by the Georgia World Congress Center Engineering
Department.
13.
Signal is provided by Comcast.
14.
Electrical Services at the prevailing Rates must be ordered separately.
Questions regarding service should be directed to:
Georgia World Congress Center
Engineering Department
285 Andrew Young International Boulevard, NW
Atlanta, GA 30313-1591 USA
Telephone: 404.223.4800
Fax: 404.223.4813
107
Georgia World Congress Center
285 Andrew Young International Blvd.
Atlanta, GA. 30313
Engineering Department:
(404) 223-4800 Fax: (404) 223-4813
Submit orders online at www.gwcc.com
10 x 10 Booth Layout
Indicate Adjacent Booth or Aisle Number:_____________
Indicate Adjacent Booth or Aisle Number:_____________
Back of Booth:________________________
Front of Booth:________________________
Show Name:___________________________
Booth #:__________Company_______________________
Contact Name:____________________Phone #____________
108
285 Andrew Young International Blvd., NW
Atlanta, GA 30313
Phone: 404-222-5500
Fax: 404-222-5514
http://www.ccld.net
[email protected]
Telecommunications & Network Services Order
Georgia World Congress Center
Georgia Dome
Centennial Olympic Park
Event Name: __________________________________________________
Booth #/Location: ________________________
Company Name: __________________________________________
Event Date(s): ______________________________
Street Address: _______________________________________
Contact Name: _____________________________
PAYMENT MUST ACCOMPANY ORDER
Check Enclosed
City: ____________________________ State: _____ Postal Code: ___________
Telephone #: ________________________ Email Address: _____________________________
(Please make checks payable to CCLD. Note: We cannot accept checks from foreign banks nor can we accept cash.)
Money Order Enclosed
Visa
Mastercard
Credit Card Number: _________________________________________________
American Express
Expiration Date: ______________
Security Code: ______________________
I HAVE READ AND AGREE TO ALL TERMS AND CONDITIONS OF THIS ORDER. PLEASE SEE BACK PAGE FOR COMPLETE TERMS & CONDITIONS.
Signature: __________________________________________ Date: _______________
Name as it appears on credit card: ________________________________________
Incentive Rates Apply to Orders Received (with payment) 21 Calendar Days PRIOR to First Open Show Date.
ORDERS PLACED ON-SITE ARE SUBJECT TO 20% EXPEDITE FEE.
TELECOMMUNICATIONS SERVICES
INCENTIVE RATES
BASE RATES
Switched Telephone Line (Must dial 9 for an outside line)
$
265
$
305
Dedicated Telephone Line (Telco Line, no dial 9)
$
475
$
475
Multi-Line Handset Rental (12-button)
$
250
$
300
Voicemail Box
$
50
$
65
Extensions
$
50
$
65
Polycom Conference Phone
$
250
$
300
Plain Paper Fax Machine Rental
$
175
$
200
ISDN (CCLD Circuit, Customer Provided ISP)
$
875
$
875
Dry Pair
$
225
$
225
DEPOSIT
QUANTITY
TOTAL
$ 300
$ 300
Please choose level of phone service below. Note: LOCAL Dialing will be provided unless specified.
Please total services
at the bottom of this
order form.
LOCAL Dialing: Allows ONLY Local, Credit Card (0+) dialing, and Toll Free Calls (COS 6)
LONG DISTANCE Dialing: Allows Local, Direct Dial Long Distance (1+area code), Credit Card (0+) dialing and Toll Free Calls (COS 1)
INTERNATIONAL Dialing: Includes Standard Dialing options plus International (011+) Dialing (COS 20)
A credit card must be supplied with this order for long distance service to be provided. A $0.75 surcharge per call will be charged on all Toll Free (1-800),
Directory Assisted and Credit Card Calls. Long Distance charges will be billed within 30 days of move-out and charged to your credit card.
Incentive Rates Apply to Orders Received (with payment) 21 Calendar Days PRIOR to First Open Show Date.
ORDERS PLACED ON-SITE ARE SUBJECT TO 20% EXPEDITE FEE.
INTERNET & NETWORK SERVICES
INCENTIVE RATES
BASE RATES
High-Speed Internet Connection with 1 IP Address
$ 1195
$ 1445
Additional Hardwired Device/IP Address
$
145
$
190
16-Port Hub Rental (10/100 Base-T)
$
150
$
175
8-Port Firewall Rental (Includes Configuration)
$
495
$
525
25-Foot CAT-5 Patch Cables
$
65
$
65
50-Foot CAT-5 Patch Cables
$
90
$
90
100-Foot CAT-5 Patch Cables
$
150
$
150
Floor Labor Rate, Booth Cabling, etc. (per hour)
$
65
$
65
Network Engineering Rate (per hour)
$
125
$
125
DEPOSIT
QUANTITY
TOTAL
$ 300
Dedicated bandwidth options are available for high bandwidth applications such as webcasting, streaming media, etc.
Please call 404-222-5500 for pricing and to discuss your requirements.
Subtotal (Telecommunications + Internet Services):
Please note: Each device connected to the CCLD Show Network must have an
approved CCLD IP Address. The use of any DHCP, NAT, or PAT technologies
must have prior approval of the CCLD Network Services Department. Any
unapproved proxy servers, firewalls, wireless access points or routers will be
subject to service disconnection. If you have special networking needs, please
contact a customer service representative at 404-222-5500.
CCLD will provide 10/100 Base-T switched Ethernet connections with an RJ-45
connector. Any computers to be used on the CCLD Show Network must be
equipped with a Network Interface Card (NIC) and the appropriate drivers.
Add 20% Expedite Fee for On-Site Orders:
8% Sales Tax:
Total:
Exhibit Floor Internet Connections originate overhead. Please attach a
scaled drawing showing service locations with reference to adjacent aisle
numbers or booths. If not received, CCLD will place services in the center
of the booth. Requests to change location of services will be subject to a
$300.00 Relocation Charge.
109
TERMS AND CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Lease of Equipment. CCLD agrees to lease and provide to Customer, and Customer agrees to lease and obtain from CCLD, the equipment and service described
herein or on attached supplement(s), for the rental payment set forth herein, or on such attached supplement (plus all sales, use, and all other taxes due to federal,
state, or local taxing authorities, if any, on the lease of equipment and provision of service here under). Payment For Which Must Accompany Service Orders.
Term. The equipment and services will be provided during the dates of the relevant show set forth on the CCLD Service Order Form, subject to the other
provisions of this agreement. Prices are subject to change without notice.
Use of PBX Switch and Related Services. Customer’s rental of the equipment shall include the usage of (but not physical access to) the common
telecommunication equipment (collectively, the “Switch”) serving the Customer at the convention facility identified on the CCLD Service Order Form (the
“Building”).
Local Exchange Telephone Services. Local exchange telephone services will be provided by the local telephone company’s exchange services and facilities.
Long Distance. Long distance (interchange) services are provided by CCLD under license agreements with center management (1+ dialing) or arrangements
directly between Customer and such other parties (0+ dialing). CCLD or other such parties may process billing for such service. Billing or other questions relating
to long distance services should be directed initially to CCLD at the number shown on the CCLD Service Order Form. A $0.75 surcharge per call will be charged
on all Directory Assistance, Toll Free Numbers and Credit Card Calls.
Request for Service; Payment.
(a) Request for special arrangements must be received by CCLD no less than thirty (30) days prior to initial move in date. Custom/ Fiber orders must be received
at least 60 days prior to move in date.
(b) Personal checks will be accepted with Advance Rate requests only.
(c) There will be $50.00 service charge for all returned checks.
Equipment Management. Customer will be responsible for returning all telephone sets, hubs, or other equipment and related materials to the CCLD Service Desk
within 2 hours of the close of show.
Cancellations. The equipment and services are being provided by CCLD under a license agreement with the building owner or manager. CCLD may cancel this
Agreement and its obligations by notice to customer in the event such license agreement expires or is terminated, in which event CCLD’s only obligation shall be
to refund any advanced payments made by Customer.
Customer’s Duties.
(a) Customer will use the equipment in a careful and proper manner. Customer shall not make any alterations, attachments, or additions to the equipment without
CCLD’s written consent. Only CCLD employees or approved personnel are authorized to modify system wiring.
(b) Customer shall be liable for any loss or damage to the equipment arising from Customer’s negligence, intentional act, unauthorized maintenance other cause
within the reasonable control of Customer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which
Customer is liable, Customer shall reimburse CCLD for the reasonable cost of the repair or replacement. You will be charged upon non-return of the
equipment. Standard Telephone Sets, $75.00 each; Multi-line Sets, $300.00 each; Speaker Phone Sets, $75.00 each; Fax Machines, $500.00 each; Polycom
Sets, $300.00 each; Pagers, $150.00 each; Cellular Phones, $500.00 each; Hubs, $300.00 each. Any additional equipment rented by CCLD will have an
agreed upon non-return charge amount at time of rental. All charges are subject to a 8% sales tax.
(c) The equipment shall remain the sole and exclusive property of CCLD or its assignee, and nothing contained herein shall give or convey to Customer any
right, title or interest whatever in the equipment which shall, at all times, be and remain personal property notwithstanding that it may be or become attached
to or embedded in the realty. Customer should pick up equipment and/or instructions at the CCLD Service Desk.
Events of Customer Default. Customer shall be in default hereunder if Customer fails to pay when due any rental payment or service charge or any other
indebtedness to CCLD, or Customer fails to return equipment to CCLD when required to do so hereunder fails to perform or observe any other obligation or
covenant to be performed or observed by Customer hereunder. No credit will be given for equipment or service cancelled after installation date. Installation
date is same as Show Move in date. A $55.00 process charge per service will be applied to any orders cancelled prior to move in date.
Remedies of CCLD. At any time after a default by the Customer, CCLD may terminate this Agreement, by notice to Customer, and repossess the equipment,
whereupon customers’ right to use the equipment shall cease but Customer shall remain liable for all unpaid charges, and CCLD may apply and retain all or such
portion of customers deposit as may be necessary to compensate CCLD for any unpaid charges or damages and expenses incurred on account of such default, or
CCLD may exercise any other rights accruing to a lessor under any applicable law upon a default by a lessee.
Limitation of Liability.
(a) CCLD’s obligations under this Agreement are subject to, and CCLD shall not be liable for delays, failure to perform or damage or destruction or malfunction
of the equipment or services or any consequence of any of the above, caused, occasioned or due to fire, flood, water, the elements, labor disputes or shortages,
utility curtailments, power failure, explosions, civil disturbances, government regulatory requirements, acts of God or public enemy, war, military or
government requisition, shortages of equipment or supplies, unavailability of transportation, acts or omissions of anyone other than CCLD, its representatives,
agents or employees, or any other cause beyond CCLD’s reasonable control.
(b) In all situations involving performance or non-performance of equipment or related programs of services furnished under this Agreement, the Customer’s sole
and exclusive remedy and CCLD’s sole and exclusive liability will be (i) the adjustment or repair of the equipment or replacement of the its parts by CCLD or
at CCLD’s option, replacement of the equipment, or correction of programming errors or (ii) if, after reasonable and repeated efforts, CCLD is unable to
install the equipment or replacement equipment in good working order, or to restore the same to good working order, or to make programming operate, the
Customer shall be entitled to terminate this Agreement and receive a refund equal to the excess (if any) of (1) the total amount theretofore paid by Customer
to CCLD for equipment and services under this Agreement, or (2) the reasonable value of Customer’s use of the equipment and services.
(c) In no event shall CCLD be liable to the Customer or to any other party for special collateral, exemplary, indirect, incidental, or consequential
damages, whether such damages occur either prior or subsequent to, or are alleged as a result of, fortuitous conduct, failure of the equipment or
services of CCLD or breach of any of the provisions of this Agreement, regardless of the form of action, whether in contract or in tort, including
strict liability and negligence, even if CCLD has been advised of the possibility of such damages, or for any damages caused by the Customer’s
failure to perform the Customer’s responsibilities. Such excluded damages include, but are not limited to, loss of profits, loss of use or interruption
of business, or other consequential of indirect economic loss.
(d) Customer acknowledges and agrees that neither the owner of the building nor the prime licensee of other party responsible for the event in which the
Customer is participating is responsible for the provision of the equipment or the services, and that neither such party shall be liable to Consumer for any
failure or defect in such equipment or services.
(e) Claims will not be considered unless filed in writing with CCLD by Customer prior to the close of the event identified on the order form submitted.
Indemnification. Customer hereby assumes liability for and agrees to indemnify, protect and hold wholly harmless CCLD and its agents, employees, officers,
directors, and any and all successors and assigns, from and against any and all liabilities, obligations, losses, damages, injuries, claims, demands, penalties, actions,
costs, and expenses, including reasonable attorney’s fees, in contract, in tort or otherwise, which result from and arise out of the negligent or wrongful use of the
equipment or the services, or from the acts or omissions of the Customer or its representatives, agents, employees, or invitees.
Assignment. CCLD shall have the right to assign its interest under the Agreement to any other party subsequently providing equipment and services to the
building.
Entire Agreement; Amendment. This Agreement and any attached supplement(s) constitute the entire agreement between the parties hereto and supercedes all
prior oral or written discussions or agreements. This Agreement may be amended only by a written agreement executed between both parties.
Governing Law. This Agreement shall be construed under the laws of the state in which the building is located.
Cellular Air Time (Usage). Cellular services are billed by license agreements with CCLD. Billing for such services will be billed separately by CCLD.
Wireless Applications. Users of wireless hardware (e.g. 802.11) and/or applications must contact CCLD to coordinate frequency usage.
Exclusivity. CCLD is the exclusive voice/data communications provider for the GWCCA. As such all outside proxy servers, routers, or any machine used to
propagate a single I.P. address to multiply devices are forbidden. Each device, which has the ability to see the internet, must have an I.P. address purchased for that
device.
110
SUBMIT ORDERS TO:
PRG, LLC
[email protected]
1053 Willingham Drive
Atlanta, Ga 30344
Phone: (404) 214-4800
Toll Free: (888) 844-4225
TO ORDER
Order Online: https://orders.prg.com
Online Order Code: PC150403
Company: _________________________________________ Booth Number: ____________
ADVANCED
RATE
QTY DESCRIPTION
WƌŝĐĞƐůŝƐƚĞĚĂƌĞ
ĨŽƌƚŚĞĚƵƌĂƚŝŽŶ
ŽĨƚŚĞƐŚŽǁ͊
TOTAL
DISPLAY PACKAGES
40" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf
Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC)
40" LCD Monitor + Laptop + Floor Stand w/ Shelf
Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007)
46" LCD Monitor + Blu-Ray/DVD Player + Floor Stand w/ Shelf
Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Blu-Ray/DVD Player w/ HDMI output (NTSC)
46" LCD Monitor + Laptop + Floor Stand w/ Shelf
Includes: Monitor (16:9, 1920 x 1080 resolution), Floor stand, and Laptop (Windows XP / Office 2007)
$945.00
$1125.00
$1095.00
$1269.00
FLATSCREEN DISPLAYS
TOUCHSCREENS, VIDEO WALLS, & OTHER SIZED MONITORS ARE AVAILABLE. CALL FOR A CUSTOM QUOTE!
NOTE: Displays do NOT include floor stands. Floor stands must be ordered separately. See under "Video".
19" LCD Monitor (4:3 / 1280x1024 Resolution / Computer input only)
What is your visual source? Computer only - No Audio
How will you mount this display? Table top
Wall
$195.00
Other/Specify ____________________________
24" HD LCD Monitor (16:9 / 1900x1200 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
DVD
Wall
Other/Specify _____________________________
Other/Specify _____________________________
Other/Specify ____________________________
$375.00
32" HD LCD Monitor (16:9 / 1920 x 1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
$576.00
37" HD LCD Monitor (16:9 / 1920x1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
$699.00
40" HD LCD Monitor (16:9 / 1920x1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
$801.00
46" HD LCD Monitor (16:9 / 1920x1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
$975.00
55" HD LCD Monitor (16:9 / 1920x1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
$1266.00
65" HD LED-LCD Monitor (16:9 / 1920x1080 Resolution)
What is your visual source? Computer
What is your audio source? Computer
How will you mount this display? Table top
DVD
Other/Specify _____________________________
DVD
Other/Specify _____________________________
Wall**
Other/Specify ___________________________
Advanced Rate Deadline is April 3, 2015
Orders received after the Advanced Rate Deadline
are subject to an additional 20% charge on equipment.
$1800.00
Page 1 Equipment Subtotal
111
Company: _________________________________________________ Booth Number: ____________
ADVANCED
RATE
QTY DESCRIPTION
TOTAL
VIDEO
$195.00
Monitor Floor Stand w/ Shelf (Select if you are ordering a display from PRG)
Monitor Floor Stand w/ Shelf (Select if you are providing your own monitor)
$288.00
NOTE: You MUST SUPPLY a PRG approved wall mount. Please call to get mount approved.
$114.00
$300.00
$81.00
Blu-Ray / DVD Player (Consumer grade w/ HDMI output - NTSC, Format USA)
Multi-Regional DVD Player (Formats Include - NTSC / PAL / SECAM)
Video DA (used to send a DVD player source to multiple displays)
COMPUTER PACKAGES
Laptop PC / 19" LCD Monitor (4:3 / 1280x1024 resolution)
$426.00
Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 19" Monitor, Keyboard, and Mouse
Laptop PC / 24" LCD Monitor (16:9 / 1900x1200 resolution)
$501.00
Includes: Laptop PC (with Windows XP and Microsoft Office 2007), 24" Monitor, Keyboard, and Mouse
Mac Mini Computer / 24" LCD Monitor (16:9 / 1900x1200 resolution)
$501.00
Includes: Mac Mini Computer (with OS 10.0), 24" Monitor, Keyboard, and Mouse
LAPTOPS AND COMPUTER ACCESSORIES
$324.00
$525.00
$249.00
$36.00
$66.00
$45.00
$66.00
$81.00
PC Laptop (with Windows XP / Microsoft Office 2007
Apple Laptop (MacBook Pro w/ OS 10.0)
Laser Printer (Black & White)
USB Keyboard & Mouse
Wireless Keyboard & Mouse
Computer Speakers
8-Port Ethernet Hub
Computer DA (used to send one computer signal to multiple displays)
PRESENTATION EQUIPMENT
Tripod Screen (w/ Black Skirt) - Select one: 4' Width
3,000 Lumen LCD Projector (1024 x 768 Resolution)
AV Cart (w/ Black Skirt) - Select one:
34" Height
6' Width
8' Width
54" Height
$66.00
$576.00
$45.00
AUDIO EQUIPMENT
350 Watt Sound System (Includes 2 Speakers with stands, and a mixing console)
Wireless Microphone - Select one: Handheld
Headset
Lavalier
Wired Microphone - Select one: Handheld
Headset
Lavalier
6-Channel Audio Mixing Console
$351.00
$300.00
$66.00
$174.00
Page 2 Equipment Subtotal
Page 1 Equipment Subtotal
Add the Page 1 and Page 2 Equipment Subtotals
Equipment Total
30% of Equipment Total, or $125 minimum, whichever is greater
Required Labor Service Charge
*May be required for mounting monitors 32" and larger. (Please contact PRG)
Decline Waiver
10% of Equipment total, see next page for details
8%
of Equipment Total
Advanced Rate Deadline is April 3, 2015
Orders received after the Advanced Rate Deadline
are subject to an additional 20% charge on equipment.
*Additional Labor Requirements
Optional Damage Waiver
8% Required Sales Tax
Grand Total
KRATL3D09022014
112
Company: _________________________________________________ Booth Number: ____________
AGREEMENT INFORMATION
PAYMENT INFORMATION
Credit Card:
Expiration Date:
Cardholder's
Name:
Cardholder's
Signature:
Cardholder's Address:_____________________________________________________________
Print Form
City:___________________________________ State: ________ Zip Code: __________________
COMPANY INFORMATION
DELIVERY INFORMATION
PaperCon 2015
Georgia World Congress Center
TOLL FREE: 888-844-4225
- EMAIL: [email protected]
NOTE: Your request will be processed and a CONFIRMATION will be returned within two (2) business days. Questions, concerns or for
additional requirements or information, feel free to contact PRG TOLL FREE at 888-844-4225, or email at [email protected].
We look forward to serving you, your staff and company at the event. Visit us online at www.prg.com
113
Submit Form To PRG
Card Number:
exhibitor services order form and service agreement
company (include booth name if different)
Main contact
Billing address
city
state, country
zip code
phone number
fax number
e-mail
event/tradeshow
room/booth number
facility/hall
on site authorized contact/contact number
# of expected guests
requested delivery
time/end time
(Contact must be present)
day/ date
item description
quantity
price
(Please use additional sheet if needed)
INSTRUCTIONS:
1. PLEASE contact our office if you do not receive your catering agreement, banquet orders, and balance due within 14 days of placing your order; receipt of
these forms CONFIRMS your order has been placed.
2. Full payment must be received 14 business days prior to the start of services (checks and/or wire transfers must be received 14 days prior); all replenishment
orders during the show must be guaranteed by credit card; any balance of charges due will be billed to this credit card.
3. Additions/Increases for the next day must be requested by 3 pm the previous day. Cancellations require a 5 business day notice or full charges will be
incurred; special order items may be reduced; however you will still incur all charges.
4. Actual service delivery time may range from one hour prior to thirty minutes after your requested delivery time.
5. 21% Service Charge, 8% Sales Tax, and 3% City Liquor Tax (where applicable) will be added to total.
6. If food/beverage order is less than $50.00 per delivery, a $50.00 delivery fee will be charged.
7. If purchasing alcoholic beverages, the undersigned agrees to comply with all applicable laws regarding the use, sale, serving or other disposition of such
alcoholic beverages. Accordingly, the undersigned agrees to indemnify and forever hold harmless Levy Restaurants and the GWCCA from all liabilities,
damages, losses, costs or expenses resulting directly or indirectly from the undersigned use, sale, serving or other disposition of such alcoholic beverages.
Please let this letter serve as my formal written authorization and approval for you to charge the below described credit card for any and all charges and costs
related to food services at the Georgia World Congress Center. This letter shall constitute my express written permission for you to charge, to the extent not
previously paid for, the credit card for the initial deposit, the balance due before the event and any additional charges incurred during the event.
Credit Card Information
Card Type: q
Visa q MC q
Amex q
Discover Other Payment Options: q Check q Wire Transfer (must be received 10 business days before first show day)
Name as appears on card: Credit card number: Expiration date: Security Code: Signature of cardholder: mail, fax, or scan to: levy restaurants 285 Andrew Young International Blvd., NW, Atlanta, GA 30313-1591
Ph: 404-223-4500 Fax: 404-2234511 E-mail: food [email protected]
Impress in the Heart of Atlanta
E3
114
All prices are subject to 21% service charge and 8% sales tax.
Service fees and menu prices are subject to change.
(770) 507-6777
FAX (770) 474-4676
[email protected]
www.tlc-florist.com
N•A•T•I•O•N•A•L
convention • plant • services
Exhibitor Name: ___________________________________ Booth Representative: ______________________________
Firm, Billing Name: _________________________________ Purchase Order or Reference Number: ________________
Booth Number: ____________________________________ Credit Card #: ____________________________________
Billing Address: ____________________________________ Expiration Date: __________________ (MC, VISA, AM. EXP)
City :__________________State: ________ Zip: _________
Name of Credit Card Holder as shown on card
Show Decorator:_________________________________
____________________________________________________
Phone: ______________________ Fax: ________________ Authorized Signature: __________________________________
Cell: _____________________________________________ Email Address: _______________________________________
Please return completed form with payment to: P.O. Box 538, Rex, GA 30273 (770) 507-6777 (770) 474-4676 FAX
Please return overnight shipment with payments to: 121 Pine Dr. , Stockbridge, GA 30281
For Design Help, Have A TLC Designer Visit Our Booth On The Following Date: ___________ Time: ______
From simple and elegant to wild and colorful!
Let a TLC designer create the perfect look just for you!
If you would like to specify color, size, type flowers, please
do so below—prices start at $60.00.
Qty ____ tropical flowers—Price $ __________ each
Qty ____ Spring flowers—Price $ ___________ each
Color ____________________________________________
Width _________________ Height ___________________






Additional Request: ________________________________
Don’t know what you want? Just want a splash of color?
Let TLC designers choose your fresh seasonal flowers!
Qty ____ TLC pick my colors, size, type flowers $50.00 ea
Visit www.tlc-florist.com for additional sample pictures.
For free design assistance, please call 770-507-6777 or
email [email protected] with any questions.
Colorful pots of vibrant flowers!
TLC Designers can
provide the following:
Water Features
Fountains
Ponds
Water falls
Swamps
Garden Areas
Tropical :
(beach scenes;
rain forests)
Seasonal:
(Spring, Fall, Holiday)
Formal :
(serenity garden,
English garden)

Border Areas:
Hedges
(control flow)
Lawn or Golf
(promotional)
Trees
(privacy)
Special services are
Available for hospitality
Suites, award banquets,
And VIP room deliveries.
Mums—12”-18”H
$20.00 each
Qty ____
White ____
Yellow ____
Bronze ____
Lavender ____
Azaleas—12”H
Bromeliads—12”-18”H
$35.00 each
$35.00 each
Qty ____
Qty ____
White ____
Purple ____ Red ____
Pink ____
Yellow ____ Orange ____
See next
page for
green plants.
Red ____
115
Small Fern
Large Fern
Ivy
Pothos
770) 507-6777
[email protected]
www.tlc-florist.com
Small Fern—12”H x 12”W
Large Fern—24”H x 24”W
Ivy—10”H x 10”W
Pothos—12”H x 12”W
$25.00 each
$35.00 each
$35.00 each
$35.00 each
Qty ____
Qty ____
Qty ____
Qty ____
3’ Green Plants
2’ Green Plants
$29.95 each
Qty ____
$39.95 each
7’ H & Taller plants & Planters
are available
Call 770-507-6777 for price/
availability
Standard 4’ to 6’
Green Plants
Qty ____
Top-dressed with azalea (pictured)
Also available with mum
Choose flower color for flower choice.
5’ @ $59.95 each Qty ___
For Top-dressing with fern & azalea
6’ @ $69.95 each Qty ___
4’ @ $49.95 each Qty ___
__ white, __ pink, __ red
For Top-dressing with fern & mum
__white, __yellow, __bronze, __lavender
Seasonal Flowering Plants
Call for Price & Availability
Tulip
4’ @ $125.00 each, Qty ___
5’ @ $135.00 each, Qty ___
Caladium
6 ’ @ $145.00 each, Qty ___
Gerbera
Hyacinth
Planters are 2 1/2’ long.
Rental price includes: Decorative container, top
dressing, professional maintenance, installation and
pick up. There is a one-time $10.00 charge for daily
floral delivery. ALL ORDERS MUST BE PAID – IN –
FULL PRIOR TO SHOW CLOSING. We accept cash,
company check, VISA, MASTERCARD, AMERICAN
EXPRESS. Adjustments cannot be made after the
close of the show. All rental items remain property of
TLC Atlanta Convention Plant Services, Inc. There is
a restocking fee for orders cancelled less than 2
weeks prior to show opening.
There is a 1.5% energy surcharge added to each
order.
Orders placed after the open of an event may be
subject to a delivery fee.
Kalanchoe
Order Cost Summary
Select Container (Included in rental cost)
___Black ___White ___Wicker
Chrome, Brass, Terra Cotta, & Other
Containers are available. Please call
770-507-6777 for pricing.
Subtotal _________
8% Sales Tax _________
1.5% esc _________
Total _________
116
specializing in event and exhibit photography and videography
_________ 8x10 Custom Print @ $120 per view
________ Reprints @ $25 each
_________ 11x14 Custom Print @ $130 per view
________ Reprints @ $45 each
_________ Digital File on CD @ $150 per view
________ Release image negatives @ $90 (additional)
_________ Product Release Video @ $1000 per finished minute
_________ In-booth Interview Video@ $1000 per finished minute
_________ Custom Video Creation @ $1000 per finished minute
Orders must be received by April 1, 2015.
Please add $9.00 for shipping and insurance within the continental United States. $20 for international shipping.
PAYMENT MUST BE INCLUDED WITH ORDER - Business checks, personal checks or money orders only, cash not
accepted.
PLEASE PRINT:
Please take photo of booth: _______________ no people _______________ with staff _______________candid
Special Instructions: __________________________________________________________________________
___________________________________________________________________________________________
Name of Firm: ______________________________________________ Booth #: _________________________
Address: ___________________________________________________________________________________
City: ___________________________________ State: _____________ Zip Code: ________________________
Phone: ____________________________________ Email: __________________________________________
Representative in charge of booth: _____________________________________________________________
Authorized Signature: ________________________________________________________________________
Please mail the order and payment to: Access Video Productions, PO Box 801491, Acworth, GA 30101
P 678.361.6151 / www.accessvidpro.com
117