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ZETA PHI BETA SORORITY, INC.
Undergraduate Academy
and Youth Conference
in partnership with The Florida Pearls, Inc.
CONFERENCE GUIDE AND REGISTRATION INFORMATION
February 6-8, 2015
Holiday Inn Tampa Westshore Airport
700 N. Westshore Boulevard, Tampa, FL 33609
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
CONFERENCE REGISTRATION INFORMATION
Youth Registration Link: Up to 5 youth attendees can be registered on one form.
https://www.memberplanet.com/s/zpbincflorida/2015youthregistration
Youth Participation form:
https://www.memberplanet.com/s/zpbincflorida/2015particpationform
ELECTRONIC REGISTRATION ACCEPTED ONLY. There will be no paper
registration forms.
Youth Registration: $80.00 + convenience fee
Youth Advisor: $100.00 + convenience fee
Deadline: January 20, 2015
• The convenience fee is non – refundable once your order is processed.
• You are able to use a check (personal or chapter) to register. The funds will be deducted electronically (e-check). As usual, credit and debit cards will also be
accepted.
• PRINT AND SAVE YOUR RECEIPT.
• For each youth attendee, the participation form must also be completed.
• The participation form includes parental permission as well as medical conditions.
• Youth Advisors must use this link to register for the conference.
• T-Shirts are only for YOUTH, please indicate YOUTH or ADULT size.
NOTE: Whatever size you select is what will be ordered and what you will
receive so please be certain to choose the correct size!
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
CONFERENCE REGISTRATION INFORMATION
Undergraduate Academy Registration Link:
https://www.memberplanet.com/s/zpbincflorida/2015undergradacademy
ELECTRONIC REGISTRATION ACCEPTED ONLY. There will be no paper
registration forms.
Undergraduate Sorors: $95.00 + convenience fee
Graduate Sorors: $100.00 + convenience fee
Deadline: January 20, 2015
• All Sorors other than Youth Advisors must register under the Undergraduate
Academy. You will be able to select your status.
• The convenience fee is non – refundable once your order is processed.
• You are able to use a check (personal or chapter) to register. The funds will be deducted electronically (e-check). As usual, credit and debit cards will also be
accepted.
• PRINT AND SAVE YOUR RECEIPT. • T-SHIRTS ARE ONLY FOR UNDERGRADUATE SORORS!
NOTE: Whatever size you select is what will be ordered and what you will
receive so please be certain to choose the correct size!
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
Holiday Inn Tampa Westshore Airport
700 N. Westshore Boulevard, Tampa, FL 33609
www.tampahi.com
813-289-8200
HOTEL RESERVATION LINK:
http://www.holidayinn.com/redirect?path=hd&brandCode=hi&localeCode=e
n&regionCode=1&hotelCode=TPACP&_PMID=99801505&GPC=ZPB
FLORIDA STATE LEADERSHIP CONFERENCE
ZETA PHI BETA SORORITY, INC. WITH THE FLORIDA PEARLS, INC.
Single/Double: $119.00 + tax
Reservations must be secured for one night’s room and tax at the time of booking. (Will not charge card in advance)
HOTEL DEADLINE FOR RESERVATIONS:
January 20, 2015
CHECK-IN/CHECK-OUT
Check-in time: 3:00 PM
Check-out time: 12:00 PM
PARKING: COMPLIMENTARY FOR OVERNIGHT GUESTS
UNDERGRADUATE ACADEMY
SCHEDULE
FRIDAY, FEBRUARY 6, 2015
6:00 PM - 9:00 PM
Registration
6:00 PM – 10:00 PM
Vendors
7:30 PM - 9:30 PM
Miss Pearlette Pageant – Undergraduates to assist
participants
10:00 PM - 12:00 AM
Sisterly Bonding & Networking
“Zeta Resume”
SATURDAY, FEBRUARY 7, 2015
7:00 AM - 8:00 AM
Registration
8:00 AM – 7:00 PM
Vendors
8:00 AM - 9:30 AM
Joint Opening Session/Breakfast Program
9:45 AM - 10:45 AM
UGC Elections
10:00 AM – 12:00 PM
Undergraduate Advisor Certification
11:00 AM - 12:00 PM
Project Scholarship
12:15 PM - 1:00 PM
Z-HOPE Jeopardy
1:00 PM - 2:45 PM
Awards Luncheon
3:00 PM - 5:00 PM
MIP Certification (Registered Undergrads ONLY)
5:15 PM - 6:00 PM
Visual Identity
6:00 PM - 6:45 PM
Undercover Zeta
7:00 PM - 8:00 PM
Dinner on Your Own
8:00 PM - 11:00 PM
Stepping in Fashion/Stroll
(Chapter Shirt Competition)
SUNDAY, FEBRUARY 8, 2015
9:00 AM - 10:00 AM
Fellowship Service – Soror Joyce G. Kerce
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
UNDERGRADUATE ACADEMY
OVERVIEW AND WORKSHOPS
•
Zeta Resume and Networking:
Bring Zeta Resume and Business Cards.
If not available, bring working resume or a list of positions/experiences.
•
#projectscholarship:
Covers the use of the hashtag and the academic standards and procedures, how
each correlates to recruitment, retention, and changes at Boule.
•
Visual Identity/Undercover Zeta:
Touches on the aspect of sisterly correction, proper advertising on social media
and physical attractions, and candid talk with comments, concerns, and
questions.
•
Recruitment Showcase:
How effective is your chapters image and pitch?
Supplies: anything chapters need to effectively table as though they were
attracting interests on campus
•
Stroll Competition and Step Show:
Best moves and a chapter t-shirt with a creative design that best represents
your chapters!!
Entry form must be completed and emailed by deadline.
Youth entries email to Karen Britt; Undergraduate email to Amber Boram.
See form for details.
•
Membership Intake Process (MIP)
MIP is mandatory for all registered Undergraduate Sorors.
If you are already certified, please bring your manual.
Manuals on-site will only be for first-time registrants that purchased the
manual for this training.
LINKS FOR MIP CERTIFICATION:
New MIP Certification:
https://www.memberplanet.com/s/se_zphib/2014_15_mipmanual
MIP Review Link (manual not needed)
www.memberplanet.com/s/zpbincflorida/2014-15mipcertificationreview
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
YOUTH CONFERENCE AT-A-GLANCE
FRIDAY, FEBRUARY 6, 2015
6:00 PM - 9:00 PM
Registration
6:00 PM – 10:00 PM
Vendors
8:00 PM - 10:30 PM
Miss Pearlette Pageant/Drama Competition
10:00 PM – 11:00 PM
Scavenger Hunt Begins
SATURDAY, FEBRUARY 7, 2015
7:00 AM - 8:00 AM
Registration
8:00 AM – 7:00 PM
Vendors
8:00 AM - 9:30 AM
Breakfast Program
9:40 AM - 10:40 AM
Registration
9:45 AM – 12:45 PM
Youth
9:45 AM - 10:45 AM
11:00 AM - 11:55 AM
12:00 PM - 12:45 PM
Pearlettes Spelling Bee
Amicettes
Archonettes Oratorical
Archonettes
Black Women Jeopardy
Leadership Workshop
Deliver Scrapbook Items
Eating with the Pearlettes
Amicettes Spelling Bee
Workshop Pearlettes
1:00 PM - 2:45 PM
Awards Luncheon
3:00 PM - 5:00 PM
Youth Activity
8:00 PM - 11:00 PM
Stepping in Fashion/Stroll (Chapter Shirt Competition)
SUNDAY, FEBRUARY 8, 2015
9:00 AM - 10:00 AM
Fellowship Service – Soror Joyce G. Kerce
Step and Stroll-off Competition
Participants:
Participants can include all Pearlettes, Amicettes, Archonettes, and Undergraduates.
Youth and Undergraduates will be judged separately.
Rules:
1.
Each participant must be registered members of the conference.
2. Routine will be no longer than 5 minutes.
3. You must bring your own music on CD.
4. All music must be clean and edited.
Judging Criteria:
The judging Criteria to determine winners will be as follows:
Category
Enthusiasm
Uniformity
Crowd Participation
Originality
Difficulty
Precision
Points
10
5
5
10
10
10
Registering for Competition:
Please send attached registration form to Amber Boram, [email protected]
and Karen Britt, [email protected], no later than January 30, 2015.
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
Step and Stroll-off Registration Form
(Undergraduate Chapters)
Chapter__________________________________________________________
College/University_________________________________________________
Address__________________________________________________________
City______________________ State_________________ Zip _______________
President_________________________________________________________
Phone Number_________________________ Email_______________________
Sponsoring Chapter_________________________________________________
Advisor___________________________________________________________
Phone Number__________________________ Email______________________
Approximate Number of Participants___________________________________
Step and Stroll-off Registration Form
(Youth)
Chapter____________________________________________________________
Address____________________________________________________________
City________________________ State_________________ Zip_______________
Youth Advisor_______________________________________________________
Phone Number_________________________ Email________________________
Approximate Number of Participants_____________________________________
Check type(s) of youth participating:
Archonettes
Amicettes
Pearlettes
Scrapbook Criteria
The following information has been complied to ensure that every chapter understands the guidelines
and criteria for scrapbook competition. In the true spirit of scrapbook designing, creativity is
important and depicted in a point system.
1. Each chapter/auxiliary that submits a scrapbook for competition must be financial on the state,
regional and national level.
2. Scrapbooks must be submitted at the Florida State Undergraduate and Youth Academy in the
designated area on Saturday, February 7, 2015 by 11:00 AM.
3. Youth groups/auxiliaries will compete against other auxiliaries of the same size. There will be a
first and second place in each category.
a.
b.
c.
d.
Small: 0-4 members
Medium: 5-24 members
Large: 25-50 members
Larger: 51 or more members
4. Each section of the scrapbook will be assessed in two areas: content and creativity.
5. The judging panel with comprise of one representative from each area or Sorors whose chapters
are not competing.
6. Sorors who serve as judges must be registered for the conference.
7. Secure decorative items with the appropriate adhesive. The judges will not be responsible for
making repairs to scrapbooks or keeping up with loose pieces.
8. The scrapbook with the highest number of points in each size category WINS!
Content
The content should include supporting documentation for the activities displayed. Supporting
documentation is defined as newspaper articles, pictures, programs, tickets, fliers, etc. The number of
supporting documents for each section will vary between one and two pieces. The requirements are
listed in the scrapbook guidelines section. There should be a divider for each of the following sections:
Programs and Z-Hope Projects
Youth Group Activities
Blue and White Social Activities
Organizational Affiliations
Creativity
Each section will be highly judged on creativity. Chapter/Auxiliaries can show creativity in original and
exciting ways through design, material, layout, etc. The design should not render the scrapbook or its
pages difficult to read or understand.
Scrapbook Guidelines
I.
Cover
The cover should include the following information: Sorority Name, Chapter Name, University
Name (if applicable), City, State, National/Regional Theme, and Depiction of the National Theme:
Building on the Principles of Zeta While Blazing New Paths.
II.
Scrapbook Introduction
Title Page
Sorority Name, Chapter Name, City, State, Grand Basileus name, Regional Director’s Name, State Director’s Name, Chapter President’s Name, Range of Years for Scrapbook (2013-14).
Table of Content and Dividers
The table of Contents should include the section name and page number. Each section of the
scrapbook should have a divider. The first section requiring a divider is Programs and Projects.
History
Local Chapter/Auxiliary History from charting date/with local officers listed.
III. Programs and Projects: One piece of documentation required. Content points will be
awarded for each Z-Hope and Non-Z-Hope projects should be clearly labeled.
• Z-Hope(accompanied by an introductory explanation of the Z-Hope Program to include the
category Mind, Body, and/or Spirit
• March of Dimes
• Elder Care
• Adopt-a-School
• Other Projects
IV. Chapter/Auxiliary Activities: Two pieces of documentation is required for all the
categories listed except awards and recognition. Content points will be given for each
activity under each category.
•
•
•
•
•
V.
Membership
Fundraising Activities
Scholarship Activities
Awards and Recognition
Conferences (State)
Blue and White Social Activities: One piece of do documentation is required.
•
•
•
•
Social Activities with chapter/Auxiliary Members or with Other Chapters or Auxiliaries
Graduate (for undergraduate chapters)
Phi Beta Sigma
Undergraduate (for graduate chapters)
VI. Organizational Affiliations and Partnerships: One piece of documentation is required.
Content points will be given per activity for each affiliation or partnership.
• National Pan-Hellenic Council
• National Association for the Advancement of Colored People
• National Council of Negro Women
FLORIDA STATE LEADERSHIP CONFERENCE
SCRAPBOOK ENTRY FORM
February 6-7, 2015
Chapter/Auxiliary Name
Chapter/Auxiliary President___________________________________________
Auxiliary Sponsor
Address
_____
City -
Zip -
Phone Number
Sponsor E-mail
Traditional Entry_______________
Deadline: February 7, 2015
Judging will begin at 11 AM promptly. No Late entries.
BUILDING ON THE PRINCIPLES OF ZETA WHILE Blazing New
Paths
Meeting the Basic Needs of the Spiritually Challenged
Department of Veteran Affairs
Medical Foster Home
“Where Heroes Meet Angels”
The Department of Veteran Affairs, Medical Foster Home program is a unique program that
serves as an alternative to nursing home placement for America’s elderly veteran population.
Medical foster homes are private homes in which a trained caregiver provides services to
Veterans who are unable to take care of themselves. These caregivers have opened up their
homes and have made it their life’s mission to take care of American heroes who have served
and protected this country.
Each Medical Foster Home has a trained caregiver on duty 24 hours a day, 7 days a week and
assists each Veteran to carry out activities of daily living like bathing, dressing and toileting. VA
ensures that the caregiver is well trained to provide VA planned care.
There are 15 caregivers who have opened up their private homes to elderly veterans throughout
Hillsborough County. There are approx. 30 veterans residing in these homes. These caregivers
are definitely Angels to America’s Heroes.
Chapters and Auxiliaries of Zeta Phi Beta Sorority, Florida can participate by donating according
to the donation list below.
Category: Meeting the Basic Needs; Population: Women or Men; Component: Spirit
1.
Toiletries: Soap, shampoo, lotion, hairbrushes, combs, travel size sundries.
2. Clothing Items: Socks
3. Shopping: Gift Cards- (2) $19 gift cards, undergraduates and youth auxiliaries, (3)
$19 gift cards, graduate chapters. (Walmart, Publix, Spa, etc.). Points will be
awarded based on point per dollar amount.
4. Handcrafted greeting cards-Youth auxiliaries only.
A minimum of 20 items must be submitted at the Conference to receive points. A space will be
available near the vendor area at the host hotel to bring items upon arrival. Z-Hope points= 25
points for 20 items plus 25 bonus points.
Deadline: February 7, 2015 @ 5:00 P.M. for bonus points.