1. education
2. alumni and reunions

ZETA PHI BETA
SORORITY, INC.
FLORIDA STATE LEADERSHIP
CONFERENCE
CONFERENCE GUIDE AND REGISTRATION
INFORMATION
May 1-2, 2015
Holiday Inn Tampa Westshore Airport
700 N. Westshore Boulevard, Tampa, FL 33609
Mary Breaux Wright, International President
Dr. Yvonne Barnes, SE Regional Director
Karen W. Blount, State Director, Florida/Bahamas
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Mrs. Mary Breaux Wright
International President
Mrs. Karen W. Blount, Florida State Director
[email protected]
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Dr. Yvonne Jefferson-Barnes
SE Regional Director
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CHAPTER PHOTO
CHALLENGE!
#Be Finer!
As chapters gather for Founders’ Day, Reclamation Activities, and Finer Womanhood
Celebrations, please take a moment to create a unique Chapter Picture to submit by April 3. 1. As a part of the #Be Finer! Campaign, we will showcase chapter pictures at the May
State Conference and recognize with awards for the best photos.
2. Rules are simple…Be creative!
ª  Photo should demonstrate the theme “Be Finer!”
ª  Chapters may determine attire for picture
ª  Chapters may determine pose for Sorors
ª  Photos should be unique and creative
4. Quality of picture should be 300 dpi and submitted in jpeg format. 5. Do not use cell phone; photos should be of professional quality
6. Picture should be emailed by April 3
7. Photos submitted for challenge should not be placed on social media before the end of the
May Conference
8. Amicae may also participate
Send photo to:
Soror Michelle Lanier
[email protected]
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FLORIDA STATE
LEADERSHIP CONFERENCE
PRELIMINARY CONFERENCE SCHEDULE
May 1-2, 2015
Thursday, April 30, 2015
1:00-5:00 pm
5:00-7:00 pm
7:00-10:00 pm
Friday, May 1, 2015
10:00 am-6:00 pm
8:00 am-11:00 pm
8:00 am-11:00 am
11:00-12:45 pm
1:00 pm-2:30 pm
2:45pm -4:00 pm
2:00 pm-4:30 pm
4:00-5:00 pm
4:30 pm-5:30 pm
7:30 pm-11:00 pm
Saturday, May 2, 2015
8:00 am-9:30 am
9:45 am-11:15 am
11:15 am-12:30 am
12:45 pm-2:00 pm
2:30 pm-4:30 pm
4:30 pm-5:30 pm
5:00 pm-7:30 pm
5:00 pm-7:30 pm
8:00 pm -11:00 pm
Conference Preparation
Financial Team Meeting
Florida Executive Board Meeting
Registration
Vendors/Exihibits
Florida Executive Board Meeting/Breakfast
Lunch on Your Own
Workshops 1 & 2
Workshops 3 & 4
MIP Certification (for New Certification or
Refresh)
Amicae Executive Board Meetng
"Zetas have Heart" Zumba/ Fitness
Awards Dinner/Dance
Amicae Prayer Breakfast
Zeta Business Session I/Amicae Business
Session I
Voting by Areas
Life Members Luncheon or Lunch your Own
Business Session II/Amicae Business Session II
Post Executive Board Meeting
Youth Advisors Certification
Amicae Advisors Certfication
Post Conference Activity (TBA)
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CONFERENCE
REGISTRATION
INFORMATION
Zeta and Guest Registra/on Link: h#ps://www.memberplanet.com/s/zpbincflorida/flzetas2015flc Amicae and Guest Registra/on Link: h#ps://www.memberplanet.com/s/zpbincflorida/amicae2015flc Vendor Registra/on Link: h#ps://www.memberplanet.com/s/zpbincflorida/vendorapplica=on2015 ELECTRONIC REGISTRATION ACCEPTED ONLY. There will be no paper registra/on forms. Graduate Sorors/Amicae: $155.00 + convenience fee Undergraduate Sorors: $125.00 + convenience fee Sigma/Male Network/Guests: $90.00 + convenience fee Early Registra/on: April 6, 2015 Increases $20.00 April 6nd – April 12th No Registra/on aRer April 12th • The convenience fee is non – refundable once your order is processed. • You are able to use a check (personal or chapter) to register. The funds will be deducted electronically (e-­‐check). As usual, credit and debit cards will also be accepted. • SUBMIT, PRINT AND SAVE YOUR RECEIPT. BUILDING ON THE PRINCIPLES OF ZETA
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Holiday Inn Tampa Westshore Airport
700 N. Westshore Boulevard, Tampa, FL 33609
www.tampahi.com
813-289-8200
HOTEL RESERVATION LINK:
hVp://www.holidayinn.com/redirect?
path=hd&brandCode=hi&localeCode=en&regionCode=1&hotelCode=TPACP&_PMID=998015
05&GPC=ZPB
FLORIDA STATE LEADERSHIP CONFERENCE
ZETA PHI BETA SORORITY, INC. WITH THE FLORIDA PEARLS, INC.
Single/Double: $99.00 + 12 % tax
Reserva/ons must be secured for one night’s room and tax at the /me of booking. (Will not charge card in advance) HOTEL DEADLINE FOR RESERVATIONS: April 16, 2015 CHECK-IN/CHECK-OUT
Check-in time: 3:00 PM
Check-out time: 12:00 PM
PARKING: COMPLIMENTARY FOR OVERNIGHT GUESTS
OVERVIEW AND
WORKSHOPS
Networking and Empowering Workshops
Participants at Conference this year will walk away with the necessary tools needed
to help manage your chapter, as well as brainstorm new ideas. The Workshops offered at this year’s Conference are as follows: •  Effective Leadership/Effective Membership--Zetas and Amicae
•  National Data Migration--for Zetas (for Chapter Financial Officers)
•  Chapter Roundtable, Best Practices •  Zetas Have Heart--Zumba/Fitness
•  MIP-Membership Intake Training for New Members and Refresher for
• 
Members
•  Amicae Sponsors' Certification (If attending, select during Registration process)
•  Youth Advisors' Certification (If attending select during Registration process)
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CONFERENCE
INFORMATION
CONFERENCE ATTIRE
Workshops and Business Sessions:
Business / Basic Royal Blue, Black, Navy or Gray Skirt Suit, Dress or Pants
NO jeans, athletic warm-up suits, beach wear, sandals, shorts, paraphernaliai.e. t-shirts, jackets, caps or any other non-business wear.
Amicae Workshops and Business Sessions:
Business / Amicae Colors
Awards Banquet:
After Five / Semi-Formal / Black or Zeta / Amicae Colors
Zeta Zumba – Zeta Exercise Wear
BADGE IDENTIFICATION
Please wear your badge at all times. Your badge is your official entry pass to the
business meetings, meal functions, social functions and the vendor’s area. Only
Sorors who are registered and have a badge may attend a plenary session.
DELEGATE SEATING
All delegates are required to be seated ten (10) minutes prior to the start of the
business meeting. Seating will be reserved for delegates, Zeta Doves, Life members
and the Florida Leadership Conference Executive Board. Alternate delegates will not
be permitted to sit in the area reserved for delegates.
* The dress code will be strictly adhered to and conference attendees not abiding by the
code will be asked to conform to the conference standards.
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FLORIDA STATE LEADERSHIP
CONFERENCE
Metropolitan Ministries Partnership School
102 E. Palm Avenue, Tampa, FL 33602
Adopt-A-School Project
Metropolitan Ministries Partnership School meets the educational needs of
homeless and at-risk students in the Tampa Bay area. We work in partnership with
Hillsborough County Public Schools to help students who have experienced trauma
achieve academic success as well as social and emotional growth.
School is in need of school supplies for students K-5 who may be homeless or in
transitional housing as well as traditional students who are enrolled in the school.
School Supplies needed: wide ruled notebook paper, pencils, dry erase markers,
journals –wide ruled composition books, glue sticks, 3-prong folders with pockets,
1 inch 3-ring binder (with pocket on cover), Kleenex, Cleaning Wipes, backpacks, crayons
* Minimum of 20 items required.
** Drop-off items during registration
Undergraduate/Youth
$25 = 35 Z-points
$50 = 50 Z-points
$75 = 100 Z-points
Graduate/Amicae
$50 = 50 Z-points
$75 = 75 Z-points
$100 = 100 Z-points
Z-HOPE Link:
https://www.memberplanet.com/s/zpbincflorida/zhope2015
Gift cards will also be accepted: $25-Undergraduate/Youth and $50-Graduate Chapters/
Amicae.
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ADVISOR / SPONSOR
CERTIFICATION TRAINING
Certifications for Youth Advisors and Amicae Sponsors
Select while registering for conference
All advisors and sponsors:
Must be financial on all levels before registering for a certification workshop
Must meet the national requirements listed below
1. Amicae Sponsor requirements:
• No less than 2 must get certified (3 or more preferred) per chapter
• No newly inducted members
• 2 year consecutively in current chapter just prior to becoming an sponsor
• Attended at least one or more State conferences
• Willingness to attend Amicae conference activities with the Amicae (information will be
covered during training)
2. Youth Advisor requirements:
• Multi-step certification process. Certification is not awarded until all steps are completed.
o  National Center for Safety Initiatives Background check
o  CPR Certified
o  Certification training workshop
o  Chapter Basileus sign off and document submission
• Minimum of
o  2 per age group per chapter IF age group meetings are held at the same time
o  ~OR~ total of 2 certified advisors for the chapter as long as the age groups meet at
different times
• 1 year previous experience as a Zeta Youth advisor or 1 year internship with another
certified advisor (within your chapter or another chapter with a youth auxiliary)
3. Undergraduate Advisor requirements: (NOT OFFERED DURING THIS CONFERENCE) Minimum number cer=fied per chapter –2 advisors Minimum of 2 year consecu=vely in current chapter just prior to becoming an advisor A#ended at least one or more Boule ~OR~ Regional ~OR~ State conference within the last two years of start in that role MIP Cer=fied prior to a#ending the advisor training Advisor and all on the advisory commi#ee must be cer=fied BUILDING ON THE PRINCIPLES OF ZETA
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MIP CERTIFICATION
REGISTRATION
MIP certification-first time attendees must purchase manual
https://www.memberplanet.com/s/se_zphib/2014_15_mipmanual
MIP Review link (no need to purchase manual)
www.memberplanet.com/s/zpbincflorida/2014-15mipcertificationreview
Deadline: April 20
For MIP Review please bring your manuals and pre-­‐register. Cer=ficates will not be issued if your are not pre-­‐registered. BUILDING ON THE PRINCIPLES OF ZETA
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SOUVENIR JOURNAL
AD FORM
Ad Prices (Select your choice)
q  Full Page Black & White
q  1/2 Page Black & White
q  1/4 Page Black & White
$100.00
$75.00
$50.00
q  Photo $10.00 Additional
PLEASE NOTE THE FOLLOWING: Ø  All informa=on for the ad should be typed Ø  Please be sure all names and =tles are spelled correctly Ø  All ads must be sent in High Resolu=on PDF format at 300 dpi quality Ø  All photos submi#ed must be in JPEG format Ø  Funds for ads will be verified before prin=ng in journal Pay for ad online AND email ad to:
Soror Michelle Lanier
[email protected]
Deadline for ads: Friday, April 3, 2015.
https://www.memberplanet.com/s/ZPBIncFlorida/souvenirjournalad2015
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ZETA DOVES FORM
(New Doves only
since 2014 conference)
If this is your 50th year as a member please complete this form.
Current Doves please indicate your DOVE status when registering for the Conference
NAME
ADDRESS
CITY
STATE
ZIP CODE
TELEPHONE:
CHAPTER OF INDUCTION (NAME, LOCATION):
YEAR INDUCTED:
NUMBER OF YEARS AS A ZETA:
CURRENT CHAPTER:
CHAPTER ADDRESS:
CITY:
STATE:
ZIP CODE:
SIGNATURE OF BASILEUS:
NOTE:
You must wear uninterrupted white for the Awards Banquet on FRIDAY, MAY 1, 2015 at 7:30 p.m.
E-mail this form by FRIDAY, APRIL 3, 2015 to:
Soror Michelle Lanier
Florida State Zeta Doves/Legacies Coordinator
[email protected]
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TRIUMPHANT SORORS
FORM
Please list all Triumphant Sorors (since last conference) from your
chapter and include a photo or copy of Obituary program. NAME CHAPTER DATE PASSED Email this form, along with a picture or obituary,
by FRIDAY, APRIL 3, 2015 to:
Soror Joyce Kerce
Florida State Chaplin/Necrology Coordinator
[email protected]
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ELECTION AND VOTING
INFORMATION
Soror Kareesa Keys, Chair
[email protected]
Election Day:
•
•
Saturday May 2, 2015
Time: 11:15am-12:30pm
Nomina=on Forms are on website www.zphibfl.org 2015 Florida State Officer Vacancies:
•
•
•
•
Chairlady of the Executive Board
Antapokritis
Tamias
Historian
On-site Electronic Voting Process
The Nominations and Election committee has worked diligently to provide a successful and positive voting experience
during the Florida State Leadership conference. Voting during the 2015-2016 Florida State Leadership Conference
will be completely electronic and accessed through an electronic device. Sorors will be able to use their own
electronic device (smart phone, tablet, or laptop) to vote during the election. The device should have the ability to
connect to the internet. The host hotel will provide free wireless internet service for conference attendees. Each
voting delegate will be given a hyper link to access the Zeta Phi Beta Sorority, Inc., Florida State Leadership
Conference voting ballot created and secured by the Hillsborough County Supervisor of Elections Office. A secure
voting access code is required to vote and will be issued at election check in on Saturday, May 2nd.
To expedite time, it is strongly recommended that EVERY Soror bring and use her own electronic
device to vote on Election Day. Please bring you device with you to the voting area.
There will electronic devices available only for those who DO NOT have an electronic device. Several Nomination
and Election Committee members will be tasked to provide assistance to Sorors who may require additional
assistance during the voting process.
Voting Registration/Check-in
All voting delegates must present a photo ID AND conference badge at voting check-in. Once checked in, each
voting delegate will be issued a voting access code that is to be entered on the site to access the ballot and to begin
the voting process. Secure voting access codes will be issued by the Hillsborough County Supervisors of Election
office. Once the voting access code is issued, the voting delegate will be directed to a voting station to vote privately
using her electronic device. The voting access codes can only be used one time. Once the code is used, it is
inactive.
Back-up
A paper ballot method will be used in the event there is difficulty accessing the voting ballot webpage only. A paper
ballot will NOT be issued if a Soror has trouble with her electronic device. She will be directed to a committee
member tasked with troubleshooting.
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VOTING DELEGATE FORM
All financial chapters are entitled to seat
delegates at the Conference.
ZETAS: Determination of the number of voting delegates to which your
chapter is entitled should be made according to chapter size:
MEMBERSHIP Up to 4 Members 5 to 25 Members 26 to 50 Members 51 or more Members DELEGATES One (1) Delegate Two (2) Delegates Four (4) Delegates Six (6) Delegates Below, list the names of your Chapter Members that will serve as voting delegates. Your delegates MUST BE
REGISTERED for the conference. This will be cross-referenced with your chapter’s registration forms.
CHAPTER NAME __________________________________
DELEGATE NAMES (PLEASE PRINT) 1. 2. 3 4. 5. 6. ALTERNATE DELEGATE NAMES (PLEASE PRINT) 1. 2. CHAPTER/AUXILIARY BASILEUS (PRINT NAME)
_________________________________________Phone Number ___________________________
CHAPTER/AUXILIARY BASILEUS SIGNATURE
____________________________________________
This form must be received by FRIDAY, APRIL 18, 2015. Submit this form to:
Soror Paula Kay
Florida Financial Secretary
2623 E. 28th Avenue
[email protected]
There will be NO nominations from the floor. Ballots will be pre-printed.
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REGISTRATION LINKS /
DEADLINE REMINDER
Ads for Souvenir Journal
https://www.memberplanet.com/s/ZPBIncFlorida/souvenirjournalad2015
Deadline: April 3, 2015
Zeta & Guest Registration Link:
https://www.memberplanet.com/s/zpbincflorida/flzetas2015flc
Deadline: April 6, 2015—Early Registration
Amicae & Guest Link:
https://www.memberplanet.com/s/zpbincflorida/amicae2015flc
Deadline: April 6, 2015-Early Registration
Vendor Registration Link:
https://www.memberplanet.com/s/zpbincflorida/vendorapplication2015
Deadline: April 10, 2015
MIP Certification Link:
https://www.memberplanet.com/s/se_zphib/2014_15_mipmanual
https://www.memberplanet.com/s/zpbincflorida/2014-15mipcertificationreview
Deadline: April 20, 2015
Z-HOPE Link:
https://www.memberplanet.com/s/zpbincflorida/zhope2015
Youth Advisor Certification: (If attendiing select during registration)
Amicae Sponsor Certification Link: (if attending select during registration)
Hotel Registration:
hVp://www.holidayinn.com/redirect?
path=hd&brandCode=hi&localeCode=en&regionCode=1&hotelCode=TPACP&_PMID=99
801505&GPC=ZPB
Deadline: April 16, 2015
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