EASTERN CAMDEN COUNTY REGIONAL SCHOOL DISTRICT
BOARD OF EDUCATION
Robert M. DeCicco, President
Mary T. Schmus, Vice-President
Robert L. Campbell Elena M. Chow Gail M. David
Dennis Deichert Hillary J. Garr Robert A. Paul
Dr. Richard A. Teichman
Harold Melleby, Jr., Ed. D., Superintendent
Fred D. Wright, Sch. Bus. Ad./Bd. Sec.
Ronald W. Sahli, Solicitor
Robert M. Schmus, Treasurer
REGULAR MEETING AGENDA
February 18, 2015
THE FIELD HOCKEY TEAM WILL BE HONORED AT 7:00 P.M.
The Regular School Board meeting of the Eastern Camden County Regional School District will be held
on 2/18/15 beginning at 7:30 pm in the Administrative Offices located at 1202 Laurel Oak Road, Suite
203, Voorhees, NJ for the general purposes of but not limited to the following:
1.
Chairman’s statement of “Open Public Meeting Law”
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have
advanced notice of and to attend the meetings of public bodies at which any business affecting
their interests is discussed or acted upon. In accordance with the provisions of the Act, the
Eastern Camden County Regional School District has caused notice of this meeting to be
published by having the date, time and place thereof posted at the three Municipal buildings of the
constituent districts, in the Board Secretary’s office, and notification forwarded to The Courier
Post and Philadelphia Inquirer.
2.
Flag Salute
3.
Roll Call
4.
Approval of the following minutes:
Regular Session Minutes
Executive Session Minutes
5.
Communications
6.
New Business
1/21/15
1/21/15
1
PURCHASES/INVESTMENTS/PAYMENTS
Vote for
Items 1-9
1.
Consider the request to ratify and affirm line item transfers as listed for
the months of January 2015.
2.
Consider the request to ratify and affirm purchase orders for the months of:
January, 2015 in the total amount of $80,162.70
February, 2015 in the total amount of $145,798.98
3.
Consider the request to ratify and affirm the payment of bills as listed for the months of:
January, 2015 in the total amount of $2,116,588.26
February, 2015 in the total amount of $55,731.78
and further consider the request to approve the payment of bills as listed for the month of:
February, 2015 in the total amount of $341,858.71
4.
Consider the request to ratify and affirm/approve the payment of bills as listed from the
cafeteria account for the month of:
February, 2015 in the total amount of $106,949.08
5.
Consider the request to ratify and affirm over-time custodial employment for
the period of December 17, 2014 through January 23, 2015 at a total cost
of $9,259.50.
6.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Treasurer for the month of January, 2015.
7.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Secretary for the month of January, 2015.
8.
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c)3 I certify that as of January 31, 2015,
no budgetary line item account has obligations and payments (contractual orders) which in
total exceed the amount appropriated by the Eastern Camden County Regional School
District Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and
2
no budgetary line item account has been over-expended in violation of N.J.A.C.
6:23A-16.10 (a)1. Further, I certify in accordance with N.J.A.C. 6A:23A-16.10 (c) 2 that
there are no significant changes in the anticipated revenue amounts or revenue resources.
_/s/ Fred D. Wright
Business Admin. /Board Secretary
9.
Vote for
Items 1-11
February 12, 2015
Date
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, Eastern Camden County Regional School
District Board of Education certifies that as of January 31, 2015 and after review of the
Secretary’s Monthly Financial Report (appropriations section) and upon consultation with
the appropriate district officials, that to the best of the Board’s knowledge, no major
account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (b), and
that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year. Personnel- Mr. DeCicco, Chairperson
1.
Consider the request to authorize the Superintendent to hire additional
staff, as necessary, for the 2014-2015 school year, to be ratified and
affirmed at the regular March meeting.
2.
Consider the request to approve emergency hiring of staff as noted in
the motions of the February, 2015 Board of Education meeting in
accordance with Criminal History Requirements.
3.
Consider the request to approve the following additions to the substitute
list for the 2014-2015 school year:
Certified
Alec Sherman
NJ Sub Cert
Tyler Knoblauch
NJ Sub Cert
(Employment of the above individuals is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
4.
Consider the request to approve Dr. Mary Montgomery to work on a per
diem basis, as needed, from 3/2/15-4/30/15, at her daily rate of $589.17.
3
5.
Consider the request to ratify and affirm the following Guidance Counselors
to work additional hours as needed during the approved absence of a Counselor,
to be paid at their hourly rate:
Dan Anderson
Susan Bunnell-Jackson
6.
Consider the request to ratify and affirm/approve the following resignations:
a)
b)
Kate Schmid, Teacher, effective 6/30/15, due to retirement
Marguerite Hodges, effective 2/13/15
7.
Consider the request to approve an unpaid leave of absence under the provisions of
the Family Medical Leave Act, for Karen Emery, effective 9/1/15, not to exceed
12 weeks.
8.
Consider the request to approve the following unpaid leave of absence:
a)
Alexis Llewellyn, .5 day on 3/18/15 and two unpaid days on
3/19/15 and 3/20/15
9.
Consider the request to approve Paula Saillard as a long term replacement
during the approved absence of a certified staff member, 3/24/15-6/9/15,
to be paid at a daily rate of 1/200th BA, Step 1.
10.
Consider the request to ratify and affirm the following staff to receive overloads,
due to the resignation of a certified staff member, effective 2/17/15:
Barbara Lowery
Jason Humes
Maryann Walker
*
Lionel Bolen
Kevin Crawford
David Dawson
Audry Pappas
11.
Consider the request to approve the appointment of Philip Rodriguez as
Supervisor of Special Services, effective 4/16/15-6/30/15, at an annual salary
of $120,000 , to be prorated.
12.
Consider the recommendation to adopt a resolution recognizing the selection of
Evan Hansen as Scholar of the Month for January, 2015. Evan Hansen
is so recognized for his academic achievement, commitment to athletics, and
extracurricular programs, and good school citizenship.
13.
Consider the recommendation to adopt a resolution recognizing the selection of
Julia Costa as Scholar of the Month for February, 2015. Julia Costa
is so recognized for her academic achievement, commitment to athletics, and
extracurricular programs, and good school citizenship.
4
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Report of the Student Representatives to the Board of Education
Christopher Rathje
Vote for
Items 1-3
Allyson Schmus
Athletics- Dr. Teichman Chairperson
1.
Consider the request to approve the following unpaid community volunteers
for the 2014-2015 school year:
*
a)
b)
c)
d)
e)
Michael Behan, girls volleyball
Dave Dawson, softball
Ryan Deasy, baseball
Matt Emmons, girls lacrosse
Shane Flannery, boys lacrosse
(Appointment of the above individuals is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
2.
Consider the request to approve the following new coaches for the
2014-2015 school year:
a)
b)
c)
d)
e)
f)
3.
Vote for
Items 1-2
Megan Bry, assistant girl lacrosse coach, Level II, Step 1
Craig Speechley, co-assistant baseball coach, Level II, Step 1
Michael Tangeman, assistant girls track and field coach,
Level II, Step 1
Dan Jones, assistant girls track and field coach, Level II, Step 1
Justin Elliot, assistant boys track and field coach, Level II, Step 4
Don Olsen, assistant softball coach, Level II, Step 4
Consider the request to approve girls lacrosse to use Nexxt Level Sports
facility for indoor practice during days of inclement weather.
Student Activities1.
Consider the request to approve/acknowledge the following Booster Clubs:
Baseball
Football
Band Aides
Wrestling
5
*
Vote for
Items 1-8
2.
Consider the request to ratify and affirm the appointment of Jason
Humes as the assistant DECA advisor effective 2/18/15-6/30/15.
Finance- Mrs. David, Chairperson
1.
Consider the request to ratify and affirm the state contract purchases for the month
of January, 2015, as attached.
2.
Consider the request to approve the following workshop:
a)
Kim Sherlock to the Facing the Future 23 workshop on
3/20/15 at the Hyatt Regency in New Brunswick, NJ; registration
fee of $175.00
NOTE: Mileage reimbursement may be submitted which is in accordance with
Board policies and New Jersey travel regulations.
3.
Consider the request to approve the 2015-2016 school calendar, as attached.
4.
Consider the request to approve a certified staff member’s child to attend
Eastern Regional High School for the 2015-2016 school year.
5.
Consider the request to approve the Camden County Educational Services
Commission to provide services for the 2015-2016 school year on an as
needed basis.
6.
Quotes for the performance of an Asset Inventory were received and opened
on Friday, January 23, 2015 at 4:00 p.m. The results were as follows:
(A complete analysis of the quote is in the Business Administrator/Board
Secretary’s office).
Base
Inventory
American Appraisal Assoc. $8,400.00
Asset Control Solutions
7,500.00
Industrial Appraisal Co.
8,320.00
Maintenance Fee
Year 1
$900.00
659.40
860.00
Year 2
$940.00
659.40
860.00
Year 3
$980.00
659.49
860.00
Recommend award of quote for Asset Inventory Services to Asset Control
Solutions, Inc. in the total amount of $7,500.00, and further that the annual
maintenance fee for each of the following three years be awarded at $659.40
per year.
I certify that there are sufficient funds in the 2014-2015 budget to pay for
these services.
6
Fred D. Wright
*
7.
Consider the request to revise the 2014-2015 school calendar to reflect
March 2, 2015 as an early dismissal for students, and a half day inservice
staff training for PARCC.
*
8.
Consider the request to approve the summer schedule for administrative
and non-represented staff, as attached.
INFORMATION:
A)
Vote for
Item 1
1.
The Student Activities Statement for the month of January 2015, is included.
Property- Mr. Campbell, Chairperson
Consider the request to ratify and affirm/approve the following use of facilities:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
*
Vote for
Items 1-7
1.
l)
SPEAK of Voorhees, use of McAleer Stadium, 4/25/15, for a 5k Autism
walk
All American AIM, use of McAleer Stadium, soccer field, softball field
and soccer concession stand 9/15/15-10/16/15 for fall soccer league
VBA, use of gyms 1 and 2 on 3/8/15-3/10/15 for basketball tournament
United States Coast Guard Aux, use of learning center 3/5/15-6/25/15,
for meetings and training
United States Coast Guard Aux, use of learning center 3/4/15-6/24/15,
for a boating safety course
Gibbsboro Voorhees A.A., use of recital hall for a coaches clinic on 2/28/15
Eastern Theater Booster, Inc., use of cafeteria on 3/28/15 for a cast party
GVAA, use of Hartmann Field for spring dates to be determined, for games
Camden County Department of Events, use of softball field for high school
All Star Softball game 6/10/15-6/11/15
Camden County Department of Events, use of Hartmann Field
6/7/15-6/8/15, for an All Star Baseball game
Al Carino Basketball Club use of gym 4 on 3/14/15 and 3/21/15
for try outs
Joseph Murphy use of gym 1 on 6/29/15-7/3/15 and 7/6/15-7/10/15
for a basketball camp
Education- Mrs. Chow, Chairperson
Consider the request to ratify and affirm/approve the following field trips for the
2014-2015 school year:
7
a)
b)
c)
d)
*
*
e)
*
f)
Mr. Bowne and 1 student to Rutgers University, Camden, on 2/5/15;
no transportation requested
Mrs. Schmid and 25 students to the Carmike Theater and Sal Vito’s
pizza on 3/9/15; no transportation requested
Mrs. Wojdon-Smith, Ms. DeCoursey and 100 students to the Jefferson
University Sidney Kimmel College on 4/16/15; use of district bus
requested
Mr. Ulmer and 9 students to Widener University on 2/26/15;
use of district bus requested
Mr. Miller, Mr. Bradley and 30 students to Chestnut Hill Academy
3/12/15-3/14/15; use of district bus requested
Mr. Miller, Mr. Bradley and 30 students to Seneca High School
3/20/15-3/22/15; use of district bus requested
2.
Consider the request to ratify and affirm the Special Education Out of District list,
as attached.
3.
Consider the request to ratify and affirm homebound instruction for two (2) students.
4.
Consider the request to approve Arielle Wolinsky, a former Eastern student,
to complete her Master’s Thesis Data Collection at Eastern High School.
5.
Consider the request to approve the following new text books for the 2015-2016
school year:
Que Chevere! Level 1 textbook
Que Chevere! Level 1 workbook student edition
Que Chevere! Level 1 teacher account
Que Chevere! Level 2 textbook
Que Chevere! Level 2 workbook student edition
Que Chevere! Level 3 textbook
Que Chevere! Level 3 workbook student edition
6.
Consider the request to approve the January, 2015 Guidance Report, as attached.
7.
Consider the request to approve the January, 2015 Superintendent’s report,
as attached.
PRESENTATION: Mr. Cloutier- PARCC
PRESENTATION: Mr. Harris- District Technology Committee Report/Update
8
PRESENTATION: Mr. Westerby- Mid-Year Violence, Vandalism and HIB Report
PRESENTATION: Dr. Melleby- Mid-Year Status Report on 2014-2015 School District Goals
INFORMATION:
Fire and Security Drill Report for Eastern Regional High School
Fire Drill
Security Drill- Lock Down
1/20/15
1/28/15
9:15 am
8:00 am
Fire and Security Drill Report for Eastern Learning Academy
Fire Drill
Security Drill- Lock Down
1/20/15
1/28/15
9:20 am
8:15 am
Monthly HIB Report
Executive Planning Committee- Mrs. Schmus, Chairperson
Technology- Mrs. Garr, Chairperson
Camden County School Boards Association- Mr. Paul
New Jersey School Boards- Mrs. David
Municipal Alliance- Mrs. Chow
Educational Services Commission- Dr. Teichman
Marie Fleche Library- Mrs. David
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Executive Session
1.
2.
Anticipated litigation, litigation and student matters
Personnel and Contract Matters (2)
Next Meeting- The next meeting of the Board of Education will be the Regular Board meeting on 3/18/15
at 7:30 pm
9
Adjournment
10