EASTERN CAMDEN COUNTY REGIONAL SCHOOL DISTRICT
BOARD OF EDUCATION
Robert M. DeCicco, President
Mary T. Schmus, Vice-President
Robert L. Campbell Elena M. Chow Gail M. David
Dennis Deichert Hillary J. Garr Robert A. Paul
Dr. Richard A. Teichman
Harold Melleby, Jr., Ed. D., Superintendent
Fred D. Wright, Sch. Bus. Ad./Bd. Sec.
Ronald W. Sahli, Solicitor
Robert M. Schmus, Treasurer
REGULAR MEETING AGENDA
November 19, 2014
Eastern Learning Academy visit 6:30-7:00
The Regular School Board meeting of the Eastern Camden County Regional School District will be held
on 11/19/14 beginning at 7:30 pm in the Administrative Offices located at 1202 Laurel Oak Road, Suite
203, Voorhees, NJ for the general purposes of but not limited to the following:
1.
Chairman’s statement of “Open Public Meeting Law”
The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have
advanced notice of and to attend the meetings of public bodies at which any business affecting
their interests is discussed or acted upon. In accordance with the provisions of the Act, the
Eastern Camden County Regional School District has caused notice of this meeting to be
published by having the date, time and place thereof posted at the three Municipal buildings of the
constituent districts, in the Board Secretary’s office, and notification forwarded to The Courier
Post and Central Record Publications.
2.
Flag Salute
3.
Roll Call
4.
Approval of the following minutes:
Regular Session Minutes
5.
Communications
6.
New Business
10/15/14
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PURCHASES/INVESTMENTS/PAYMENTS
Vote for
Items 1-9
1.
Consider the request to ratify and affirm line item transfers as listed for
the months of October, 2014.
2.
Consider the request to ratify and affirm purchase orders for the months of:
October, 2014 in the total amount of $1,112,629.20
November, 2014 in the total amount of $121,274.30
3.
Consider the request to ratify and affirm the payment of bills as listed for the months of:
October, 2014 in the total amount of $2,249,171.10
November, 2014 in the total amount of $35,343.34
and further consider the request to approve the payment of bills as listed for the month of:
November, 2014 in the total amount of $602,457.23
4.
Consider the request to ratify and affirm/approve the payment of bills as listed from the
cafeteria account for the month of:
November, 2014 in the total amount of $62,923.68
5.
Consider the request to ratify and affirm over-time custodial employment for
the period of September 19, 2014 through October 23, 2014 at a total cost
of $10,558.91.
6.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Treasurer for the month of October, 2014.
7.
Consider the recommendation of the Chief School Administrator to accept the
Financial Report of the Secretary for the month of October, 2014.
8.
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c)3 I certify that as of October 31, 2014,
no budgetary line item account has obligations and payments (contractual orders) which in
total exceed the amount appropriated by the Eastern Camden County Regional School
District Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and
no budgetary line item account has been over-expended in violation of N.J.A.C.
6:23A-16.10 (a)1. Further, I certify in accordance with N.J.A.C. 6A:23A-16.10 (c) 2 that
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there are no significant changes in the anticipated revenue amounts or revenue resources.
/s/ Fred D. Wright
Business Admin. /Board Secretary
9.
Vote for
Items 1-12
November 13, 2014
Date
Consider a motion to accept the following certification:
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, Eastern Camden County Regional School
District Board of Education certifies that as of October 31, 2014 and after review of the
Secretary’s Monthly Financial Report (appropriations section) and upon consultation with
the appropriate district officials, that to the best of the Board’s knowledge, no major
account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (b), and
that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year. Personnel- Mr. DeCicco, Chairperson
1.
Consider the request to authorize the Superintendent to hire additional
staff, as necessary, for the 2014-2015 school year, to be ratified and
affirmed at the regular December meeting.
2.
Consider the request to approve emergency hiring of staff as noted in
the motions of the November, 2014 Board of Education meeting in
accordance with Criminal History Requirements.
3.
Consider the request to approve the following additions to the substitute
list for the 2014-2015 school year:
Certified Staff
Peter Mancini
NJ Sub Cert
(Employment of the above individual is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
4.
Consider the request to approve an intermittent unpaid leave of absence for
William Tapper, teacher, under the provisions of the Family Leave Act, not to
exceed 12 weeks.
5.
Consider the request to amend the previous approval of an unpaid leave
of absence for Tara Zuk with the new dates of approximately 3/9/14 through
5/30/14.
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6.
Consider the request to approve an unpaid leave of absence under the provisions of
the Family Medical Leave Act, Monique Goldthorp to begin approximately
5/1/14, not to exceed 12 weeks.
7.
Consider the request to approve the following resignations:
*
8.
a)
b)
c)
Yulia Cunningham, Math Teacher, effective 1/3/15
Janet Confer, English Teacher, effective 12/31/14, due to retirement
Dr. Mary Montgomery, Director of Special Services, effective
3/1/15
Consider the request to ratify and affirm the following unpaid leaves of absence:
a)
James Moxford for an unpaid personal leave of absence on
10/23/14 and 10/24/14.
b)
Robert Crudo for an unpaid personal leave of absence on 11/13/14
and 11/14/14
9.
Consider the request to approve the updated job description for the Principal,
as attached.
*
10.
Consider the request to approve Walter Vranich as a long-term replacement
teacher during the approved absence of a certified staff member, to be paid
at 1/200th BA, Step 1, beginning with one day prior to the teacher’s leave on
11/25/14. His long term replacement will be effective 12/8/14-1/5/15.
*
11.
Consider the request to approve an unpaid leave of absence under the provisions of
the Family Medical Leave Act Klaus, math teacher, effective 12/1/14-1/5/15.
12.
Consider the recommendation to adopt a resolution recognizing the selection of
Sarah Mandi as Scholar of the Month for November, 2014. Sarah Mandi
is so recognized for her academic achievement, commitment to athletics, and
extracurricular programs, and good school citizenship.
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Report of the Student Representatives to the Board of Education
Shannon Vo
John Salicandro
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Vote for
Items 1-7
Athletics- Mr. Deichert, Chairperson
1.
Consider the request to approve the following unpaid community
volunteers for the 2014-2015 school year:
*
*
*
*
*
*
a)
b)
c)
d)
e)
f)
g)
Carrie Nelson, volunteer diving
Kristen Przybylski, volunteer girls basketball
Joseph Strippoli, volunteer bowling
Daniel Jones, volunteer winter track
Gary Worthington, volunteer wrestling
Megan Bry, volunteer girls basketball
Cameron Bibbs, volunteer wrestling
(Appointment of the above individuals is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
*
2.
Consider the request to ratify and affirm the resignation of Matthew Cantinella as
Winter and Spring Track Coach, effective 10/21/14.
3.
Consider the request to approve the following coaches to be trained in
CPR and AED and further approve the payment of $74 per person to
Greg Sipp for certifying the coaches at a cost of $55.00 per coach and $19.00
per certification card.
4.
Consider the request to approve Lauren Edelman, a 2007 Eastern graduate,
to observe Mr. Christy at various athletic events.
5.
Consider the request to approve the following new coaches:
a)
b)
*
6.
Consider the request to approve the following Rowan Athletic Trainer Interns
effective 1/15/15-5/15/15:
a)
b)
*
7.
Alyssa Pflug, head cheerleading basketball coach
Michael Cummings, assistant girls basketball coach, level 1, step 1
Katy Young
Taylor Holland
Consider the request to approve the Winter 2014-2015 Athletic and Student
Activities schedule, as attached.
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Vote for
Items 1-6
*
Student Activities-Mrs. David, Chairperson
1.
Consider the request to ratify and affirm Noah DiBease as a student sound and
lighting tech.
2.
Consider the request to approve the Rho Kappa History Honor Society on a trial
basis, with Mr. Colton and Mr. McSweeney to serve as unpaid advisors.
3.
Consider the request to ratify and affirm Daniel Jones as a morning supervisor
for the 2014-2015 school year.
4.
Consider the request to approve the following Student Activity personnel:
a)
b)
Kayla Pinnix, Indoor Color Guard, Stipend B
Monica Glisson, Indoor Color Guard, Stipend D
(Employment of the above individuals is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
*
5.
Consider the request to approve the following unpaid volunteer:
a)
Edward Downs, volunteer indoor color guard
(Appointment of the above individual is provisional pending satisfactory
fingerprint and background checks as required by P.L. 1986, C116.,and
further pending the satisfactory completion of all required paperwork.)
*
6.
Consider the request to approve the following Spring Musical Crew
positions, and to further approve the splitting of the stipend equally:
a)
b)
Vote for
Items 1-9
David Isshak
Lynn Molotsky
Finance- Mrs. Chow, Chairperson
1.
Consider the request to ratify and affirm the state contract purchases for the month
of October, 2014, as attached.
2.
Consider the request to approve the following workshops:
a)
b)
Mrs. Sherlock to the All Kids Can Succeed workshop on 2/19/15
at the Hotel ML in Mt. Laurel, NJ; registration fee of $195.00.
Ms. Helm to the Autism, Sensory and ADHD workshop on 12/12/14
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c)
*
d)
at the Hotel ML in Mt. Laurel, NJ; registration fee of $199.00
Mr. Westerby and Mr. Smart to the Hazing, Bullying and Athletics
Legal One Workshop in Robbinsville, NJ on 12/16/14; registration
fee of $150.00 each
Mr. Young and Mrs. Holloway-Taluy to the Fundamentals of Searches
and Seizures Involving Students Workshop on 12/8/14 in Monroe
Township, NJ; registration fee of $150.00 each
NOTE: Mileage reimbursement may be submitted which is in accordance with
Board policies and New Jersey travel regulations.
3.
Consider the request to approve a staff member’s child to attend Eastern for
the 2014-2015 school year.
4.
Consider the request to approve the New Jersey Specialized Child Study Team
to perform evaluations for a student, as attached.
5.
Consider the request to accept the Comprehensive Annual Financial Report
and the Auditor’s Management Report on Administrative Findings- Financial
Compliance and Performance for the fiscal year ending 6/30/14. There were
no recommendations in the report, and consequently, there is no corrective
action plan.
6.
Consider a motion to ratify and affirm the attached Interconnection Application
and Agreement with PSE&G as it relates to the solar panel project.
*
7.
Consider a motion to ratify and affirm change order number 1 for the Re-Surfacing
of the Rear Parking Lot project in the total amount of $350.00, as attached.
*
8.
Consider a motion to ratify and affirm an extension beyond the statutory 21-day
period to sign the Power Purchase Agreement resulting from the Solar Photovoltaic
System bid, with Marina Energy, LLC, to a time to be determined.
*
9.
Consider a motion to accept an award from the New Jersey Customized
Employment Initiative, which will be funded by the New Jersey Council on
Developmental Disabilities in an amount not to exceed $4,000.00.
INFORMATION:
A)
The Student Activities Statement for the month of October 2014, is included.
B)
The official results of the November 4, 2014, Annual School Board Election
are as follows:
Berlin Borough (vote for one)
7
Gail David
Write In
1,121
13
Vote for
Item 1
1.
Elena M. Chow
Robert A. Paul
Write In
4,474
4,244
39
Borough of Gibbsboro (vote for one)
Write In
88
(no candidate certified)
Property- Dr. Teichman, Chairperson
Consider the request to ratify and affirm/approve the following use of facilities:
a)
b)
c)
Vote for
Items 1-6
1.
Voorhees (vote for two)
*
d)
*
e)
Eastern Jr. Vikings Football, use of McAleer Stadium 11/15/14-12/6/14
for a football tournament
Rizzieri Aveda School, use of Performing Arts Center on 10/27/14
for graduation
Dancers, Inc., use of Performing Arts Center 2/20/15-2/23/15
for a dance competition
NJSIAA, use of McAleer Stadium on 11/19/14 for an interscholastic
boys and girls soccer game
South Jersey Baseball Coaches Association use of media center on
12/4/14 for a meeting
Education-Mrs. Garr, Chairperson
Consider the request to approve the following field trips for the 2014-2015 school year:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Mrs. Schmid and 30 students to the Carmike Theater and Sal Vito’s pizza
on 12/1/14; no transportation requested
Mrs. Posey, Mrs. Akinskas and 60 students to the sending district schools
on 1/14/15; use of district bus requested
Mrs. Posey and 39 students to the Eastern Center for Performing Arts
on 1/13/15; no transportation requested
Mrs. Posey, Mr. Stanz, Ms. Mitchell, Mrs. Akinskas and 150 students
to Dorney Park, Allentown, Pa on 5/29/15; use of district bus requested
Mrs. Posey, Ms. Mitchell and 30 students to The Kimmel Center on
3/20/15; use of district bus requested
Mr. Stanz and 55 students to the Battleship, NJ on 12/5/14; use of
district bus requested
Mrs. Akinskas and 18 students to Virtua Hospital on 12/15/14; use of
district bus requested
Mrs. Posey and 39 students to Virtua Hospital on 12/17/14; use of
district bus requested
Mrs. Posey and 15 students to Yardley Commons Senior Center on
12/15/14; use of district bus requested
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j)
k)
l)
m)
n)
*
*
o)
*
p)
*
q)
*
r)
Mr. Stanz and 55 students to the Performing Arts Center on 1/21/15;
no transportation requested
Mr. Stanz, Mr. Trinkner and 65 students to the Voorhees Middle School
on 11/21/14; use of district bus requested
Mrs. Akinskas and 19 students to the Mansion on 12/17/14; use of
district bus requested
Ms. Heyers and 43 students to New York City on 12/11/14; use of
district bus requested
Mrs. DiMeglio and 36 students to Emeritus Assisted Living Center
on 12/18/14; no transportation requested
Mrs. Sherlock, Mr. Thomson and 20 students to the Cherry Hill Mall
on 12/12/14; use of district bus requested
Mrs. Palmer and 45 students to various high schools on various dates
for the GT program; use of district bus requested
Mrs. Palmer and 31 students to the Model UN Conference at
Rutgers, New Brunswick; use of charter bus requested
Ms. Mitchell and 30 students to the Gibbsboro Tree Lighting on
12/2/14; use of district bus requested
2.
Consider the request to ratify and affirm the Special Education Out of District list,
as attached.
3.
Consider the request to ratify and affirm homebound instruction for eight (8)
students.
4.
Consider the request to approve Nicholas Lombardelli and Michael Rilli of the
University of the Arts to visit on 11/24/14 and 1/16/15 to observe music
classes, as attached.
5.
Consider the request to approve the October, 2014 Guidance Report, as attached.
6.
Consider the request to approve the October 2014 Superintendent’s report,
as attached.
Vote for
Policy-Mrs. Garr, Chairperson
Items 1-2
1.
Consider a motion to approve the second reading and adoption of the following new and
revised policies and regulations:
P2412
P2417
P2481
P5200
P5610
Home Instruction Due to Health Condition
Student Intervention and Referral Services
Home or Out of School Instruction for a General Education Student for
Reasons Other Than a Temporary Chronic Health Condition
Attendance
Suspension
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P5611
P5612
P5613
P5620
P8462
P5306
P5308
P5310
P5339
P5530
P5600
P8505
P9150
P6510
P2630
2.
Removal of Students for Firearms Offenses
Assaults on District Board of Education Members or Employees
Removal of Students for Assaults with Weapons Offenses
Expulsion
Reporting Potentially Missing or Abused Children
Health Services to Non Public Schools
Student Health Records
Health Services
Screening for Dyslexia
Substance Abuse
Student Discipline/Code of Conduct
Wellness Policy/Nutrient Standards for Meals and Other Foods
School Visitors
Payroll Authorization
Technology
Consider a motion to approve the reading and adoption of the following new and
revised regulations:
R2412
R2417
R2481
R5200
R5610
R5611
R5612
R5613
R8462
R5306
R5308
R5310
R5330
R5600
Home Instruction Due to Health Condition
Student Intervention and Referral Services
Home or Out of School Instruction for a General Education Student
Attendance
Suspension
Removal of Students for Firearms Offense
Assaults on District Board of Education Members or Employees
Removal of Students for Assaults with Weapons Offenses
Reporting Potentially Missing or Abused Children
Health Services to Non Public Schools
Student Health Records
Health Services
Substance Abuse
Student Discipline/Code of Conduct
PRESENTATION: Mr. Harris will give a presentation on technology and PARCC updates.
INFORMATION:
Fire and Security Drill Report for Eastern Regional High School
10/28/14 8:15 am
10/23/14 8:00 pm
Fire Drill
Security Drill- Lock Down
Fire and Security Drill Report for Eastern Learning Academy
10
9/18/14 8:00 am
9/22/14 1:35 pm
10/28/14 8:15 am
10/23/14 8:00 am
Fire Drill
Security Drill- Lock Down
Fire Drill
Security Drill- Lockdown
Monthly HIB Report
Executive Planning Committee- Mrs. Schmus, Chairperson
Technology- Mr. Campbell, Chairperson
Camden County School Boards Association- Mr. Paul
New Jersey School Boards- Mrs. Garr
Municipal Alliance- Mrs. Chow
Educational Services Commission- Dr. Teichman
Marie Fleche Library- Mr. Campbell
Executive Session
1.
2.
Personnel and Contract Matters
Litigation
THE MEETING WILL NOW BE OPENED TO THE PUBLIC
Next Meeting- The next meeting of the Board of Education will be held 12/17/14 at 7:30 p.m.
Adjournment
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