GOVERNMENT OF JHARKHAND DEPT. OF AGRICULTURE & SUGARCANE DEVELOPMENT DIRECTORATE OF SOIL CONSERVATION, JHARKHAND RANCHI KRISHI BHAWAN CAMPUS, KANKE ROAD, RANCHI-834008 Short Re-tender are invited for Purchase of Post Harvest Management Related “Agriculture Machines/Implements” for Training & Demonstration Programmes For Central sponsored scheme of Post Harvest Management Scheme Under the Directorate of Soil Conservation, Department of Agriculture & Sugarcane Development Govt. of Jharkhand. Sale of Tender document : 20.02.2015 to 26.02.2015 Last date for submission of Tender document: 27.02.2015 up to 4:30 PM Opening of Tender (Technical) 02.03.2015 at 03:00 PM : 2 GOVERNMENT OF JHARKHAND DEPT. OF AGRICULTURE & SUGARCANE DEVELOPMENT DIRECTORATE OF SOIL CONSERVATION, JHARKHAND RANCHI KRISHI BHAWAN CAMPUS, KANKE ROAD, RANCHI-834008 DISCLAIMER 1:- Though adequate care has been taken while issuing this Short Re-Tender Document, the Bidder should satisfy himself that the document is complete in all respects. Intimation of any discrepancy shall be given to this office (as mentioned below) immediately. If no intimation is received by this office within 3 days from the date of issue of the Tender Documents, then this office shall consider that the Document received by the Bidder is complete in all respects and that the Bidder is satisfied that the Tender Document is complete in all respect. 2:- Director, Soil Conservation, Jharkhand, Ranchi reserves the right to change any or all of the provision of this Tender Documents before date of submission. Such changes would be intimated to all parties procuring this Tender Document before date of submission. 3:Director, Soil Conservation reserves the right to reject any or the entire Short Re-Tender without assigning any reason whatsoever. No correspondence will be entertained on this account. Signature of Purchaser 3 GOVERNMENT OF JHARKHAND DEPT. OF AGRICULTURE & SUGARCANE DEVELOPMENT DIRECTORATE OF SOIL CONSERVATION, JHARKHAND RANCHI KRISHI BHAWAN CAMPUS, KANKE ROAD, RANCHI-834008 Short Re-tender are invited for Purchase of Post Harvest Management Related “Agriculture Machines/Implements” for Training & Demonstration Programmes for Central Sponsored Scheme of Post Harvest Management under the Directorate of Soil Conservation, Department of Agriculture & Sugarcane Development Govt. of Jharkhand. 1. GENERAL INFORMATION During the year 2014-15 under Central Sector, Post Harvest Management Related Scheme, “Agriculture Machines/Implements” have to be purchase & demonstrated in the all 24 related districts of Jharkhand. The Government has decided to purchase the Post Harvest Management Related “Agriculture Machines/Implements” in Jharkhand for Training & Demonstration Purpose. Accordingly, Short Re-tender are invited only from reputed Manufacturers and Authorized dealers for supply of the Post Harvest Management Related “Agriculture Machines/Implements” having at least 5 (Five) years of experience in manufacturing/ marketing/ supply of Agriculture implements. “Agriculture Machines/Implements” to be supplied will be as per Annexure –I /approved programme or availability of fund. Brief description is in Annexure – II. 2. Tender Procedure 1. The Bidders should submit the proposals in two parts: (a) Technical Bid (b) Financial Bid 2. Technical part should contain all such details as mentioned in the Bid Document. 3. Financial part should contain the financial bid inclusive of all admissible taxes, duties and levies, freight charge, installation charges, registration and insurance charges (if any) etc. The details of the financial bid should also be included for better appreciation of the bid. 4. These two parts should be submitted in separate sealed and super scribed envelops. 5. Both the envelops should then be sealed in a third envelop marked as Short Re-Tender For Purchase of “Post Harvest Management related Agriculture Machines/ Implements”. The firm should also super scribe on the top 4 of the envelope the name of the implements/ machines to be supplied, date of opening of tender and details of earnest money deposited & PR No. otherwise such tender will not be consider. 6. A complete set of Bid Document may be purchased by interested eligible Bidders on the submission of a written application to the Director, Soil Conservation, Jharkhand, Ranchi upon payment of a non-refundable fee of Rs. 500/- (Rupees five Hundred only) in the form of Demand Draft in favour of “The Director, Soil Conservation, Jharkhand, Ranchi” payable at Ranchi. (It exempted/relaxed submit the related document). 7. The Bid Document may be purchased personally during office hours on all working days from 20.02.2015 to 26.02.2015. It may also be downloaded from www.jharkhandsoil.gov.in in that case, the fee in the form of demand draft should be enclosed with the bid document at the time of submission. 8. The last date for submission of bid is up to 27.02.2015 at 4:30 hrs. 9. All Short Re-tender should be addressed to the Director, Soil Conservation, Jharkhand, Ranchi and sent to the following address: Director Soil Conservation, Jharkhand, Ranchi Krishi Bhawan Campus, Kanke Road, Ranchi-834008, Jharkhand 10. The technical bid shall be opened on 02.03.2015 at 03:00 hrs. before the purchase committee notified for the Directorate of Soil Conservation, Jharkhand. The bidder or his only one authorized representative may remain present during the opening of such bid. 11. Tender can be submitted either by hand or by speed post only. If the tender is sent by post, the department will not be responsible for delay in postal transit. 12. On the date of opening, only Part-I (Technical Bid) will be opened. Part-II (Financial Bid) shall be opened subsequently only of those tender, whose Technical Bid qualifies as per the laid norms of this tender. 13. Tender received after due date and time will be rejected. Director, Soil Conservation, Jharkhand, Ranchi 5 GOVERNMENT OF JHARKHAND DEPT. OF AGRICULTURE & SUGARCANE DEVELOPMENT DIRECTORATE OF SOIL CONSERVATION, JHARKHAND RANCHI KRISHI BHAWAN CAMPUS, KANKE ROAD, RANCHI-834008 GENERAL TERMS AND CONDITIONS 1.0 GENERAL INFORMATION 1.1. All Short Re-tender should be addressed to Director, Soil Conservation, Jharkhand, Ranchi and sent to the following address: Director, Soil Conservation, Krishi Bhawan Campus, Kanke Road, Ranchi-834008, Jharkhand. Short Re-Tender are invited only from reputed manufacturers/ authorized dealers having at least 5 (Five) years experience as per the tender document. The specifications of the implement/machinery mentioned in the tender document are illustrative and not specific. 2.0 SCOPE OF WORK The scope of work shall be complete supply and installation of the Post Harvest Management Related “Agriculture Machines/Implements” as mentioned in this document. The Machines/Implements will be purchased by the officers in the respective districts at the rate & quality decided by the government of Jharkhand through this tendering process. 3.0 DEPOSIT OF EARNEST MONEY (EM) 3.1 Tender must be accompanied with an Earnest Money Rs. 0.50 lakh (Fifty thousand Rupees only), failing which the tender will be rejected and Technical Bid will not be opened. 3.2 The Earnest Money should be deposited and attach with technical bid by way of account payee bank draft in favour of Director Soil Conservation, Jharkhand, Ranchi payable at Ranchi. 3.3 Cheque/Bank Guarantee/fixed deposit receipt/ money orders/Cash etc. are not acceptable towards deposit of earnest money. 3.4 In no case Earnest Money will be accepted after opening of tender. 3.5 Details of Earnest Money i.e. draft number and date should be indicated on the cover of the big envelope otherwise the tender will not be received or opened and returned to the party. 6 4.0 4.1 GUIDELINES FOR SUBMISSION Interested agencies with requisite experience, may submit required documents in two packets (Technical & Financial Bids) as detailed below:4.2 Technical Bid -Packet – 1 (check slip) i) Profile & Track Record of the company Form T1, ii) Affidavit from Notary/ Ist class magistrate Form T2, iii) Certificate as to corporate principal Form T3 iv) Abstract of centre(s) list & Document in support for Availability of Sale & Service center(s) in all district of Jharkhand. v) Agreeability for one year onsite warranty, Training & Demonstration to Farmers in field. vi) Agreeability for additional 2 years warranty/ Annual maintenance contract. (Clearly mentioning the charges/yr. in percent (%) with respect to quoted price). vii) Document in support for Number of years in Agriculture Implement Manufacturing/ supply. viii) Document in support of Number of single orders worth Rs. 10 lakh and above. ix) Bank Solvency Certificate addressed to Director Soil Conservation, Jharkhand, Ranchi, issued after the date of publication of this tender. x) Balance Sheet for last 3 financial years (2011-12, 2012-13 & 2013-14. Annual Turnover, which will be average of last three years on the basis of balance sheet. xi) Photo copy of PAN No. issued by Income – Tax Department. xii) Photo copy of Service Tax/sale tax/VAT Registration etc. (If not applicable submit the relevant document). xiii) Non refundable tender Document Fee of Rs. 500/- in the form of Demand Draft from any Bank drawn in favour of the Director, Soil Conservation, Jharkhand, Ranchi payable at Ranchi. (If exempted/relaxed submit the relevant document in support of claim). xiv) Refundable Earnest Money Deposit (EMD) of Rs.0.50 lakh (Fifty thousand Rupees only) in the Form of Demand Draft from any Bank, drawn in favour of the Director, Soil Conservation, Jharkhand, Ranchi payable at Ranchi. (If exempted/relaxed submit the relevant document in support of claim) There will be not return interest in EMD. 4.3 On the basis of all above document submitted (Para. 4.2) the technical bids submitted will be evaluated on the basis of the following criteria: 7 Sl. Criteria 1 Availability of Sale & Service centers in Jharkhand Agreeability for one year onsite warranty, Training & Demonstration. 2 3 4 5 6 7 4.4 Marking scale 1 Marks for each center. Maximum Marks 20 Marks 5 Marks for onsite one 10 Marks year warranty 2.5 Marks for each demonstration and training. Agreeability for additional 5 Marks for each year. 10 Marks warranty/ Annual maintenance contract. (Clearly mentioning the charges in percent with respect to quoted price). Number of years in 2 marks for each 10 marks Manufacturing/Marketing in additional year after 5 machines & equipment’s. years. (Registration certificate & any supply certificate from date of registration of the firm). Number of single orders worth 5 marks for each such 20 marks Rs. 10 lakh and above order. Bank Solvency Certificate 2 marks for each Rs. 10 10 marks lakh Annual Turnover, which will 4 Marks for each slab 20 marks. Up to Rs. 25 lakh-5 be average of last three years Marks on the basis of balance sheet. Rs.25-50 lakh-10 Marks Rs.50-75 lakh-15 Marks Rs.75-100 lakh-20 Marks Relevant documents in support of the above criteria should be submitted along with proof, so as to enable appropriate marking. The document should be spirally bonded together as single booklet inserting page no. on each paper and must submitted sequencely according 4.2&4.3, No loose paper will be accepted as part of document and other wise such a bid will be rejected. 8 Other relevant technical document/Test Report in favour/claim/Support of implement/machines should be submitted as additional Technical Booklet in the same envelop,(all pages spirally bonded together) & inserting page no on each paper, with content, the person or persons signing should be signatory with stamp in all pages of the bid otherwise such bid will be reject. 5.0 5.1 5.2 5.3 PACKET – 2 (FINANCIAL BID) The cost of each item/equipment should be distinctly quoted in figures as well as in words in the prescribed form attached. The rate/price quoted should be inclusive of Excise Duty, if any, and all taxes (CST, VAT), Freight, Insurance, Installation etc. Destination of Supply of Item will be District Headquarter of the State. The detailed financial cost as form-F1 should be put in an envelope sealed and super scribed as “Financial Bid for Post Harvest Management Related Agriculture Machines/Implements” and the envelope should carry the due date for submission along with the name, address, telephone number, e-mail address of the manufacturer/authorized dealers. The covers containing both the technical and financial bids (sealed) should be put in a big cover, sealed and super scribed as Short Re-Tender for Purchase of Post Harvest Management Related Agriculture Machineries/ Implements”. The big cover should be addressed Director, Soil Conservation, Jharkhand, Krishi Bhawan Campus, Kanke Road, Ranchi-834008 and should be submitted on or before 27.02.2015 at 04:30 5.4 6.0 hrs. The firm should also super scribe on the top of the envelope the name of the firm, tender notice number, name of the implements to be supplied, date of opening and details of earnest money deposited SELECTION PROCESS A nominated Committee will evaluate the technical bids received. Technical assessment will be based on technical evaluation criteria as mentioned in paragraph 4.2 & 4.3. On the basis of technical assessment, top competitive manufacturer/ authorized dealers scoring more than 60% in technical assessment will be selected and the financial packet of these agencies only will be opened. 9 The financial proposal for supply of agriculture implement/ machinery for testing and demonstration of firm mechanization in Jharkhand shall be considered separately on the basis of the financial bid submitted. The job of supplying Agriculture Implements/Machinery for promoting Agriculture Mechanization in Jharkhand will be awarded to the manufacturer/authorized dealer who quotes the minimum price for the equipment as specified in the tender document. 7.0 SELECTION OF MANUFACTURER/AUTHORISED DEALER The manufacturer/authorised dealer quoting the lowest rate for any agriculture implement/machinery would be selected, who have to ensure installation/ supply of implements/machinery through their authorised dealers in various districts of the state. Preference will be given DGS & D supply rate contract. 8.0 BLACKLISTING DEBARMENT The Bidder shall furnish an affidavit from a Notary in the Performa given in form T2 that neither the agency nor any of its directors has ever been blacklisted by any Govt. agency/Department/Ministry nor convicted for any criminal offence by any court of law. 9.0 CONTENTS OF ENVELOPES The Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder to the Contract. A Written power-of-attorney accompanying the bid should support the latter of authorization. The person or persons signing should be signatory with stamp in all pages of the bid otherwise such bid will be reject. 10.0 PREPARATION OF BIDS 10.1 Language of Bid The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Departmental Tender Committee shall be in English only. 10.2 Bid Currency Prices shall be quoted in Indian Rupees only. 10 11.0 DOCUMENTS COMPRISING THE BIDS 11.1 Bid Form The Bidder shall complete the Bid Form T1. 11.2 Bid Prices The Performa of the Financial Bid Price Form F1. 11.3 The Bidder shall furnish an affidavit that neither the agency nor any of its Directors has ever been blacklisted by any Govt. agency/ Department/ Ministry nor convicted for any criminal offence by any court of law. Performa given in Form T2. 11.4 Certificate as to corporate principal Form T3. 12.0 TIME SCHEDULE The work is valid for the financial year 2014-15 only. 13.0 TERMS OF PAYMENT Payment will be made after certification of successful procurement/ supply of the equipment after physical verification & specification. 14.0 VALIDITY PERIOD Tenderers should specify the validity period of their offer which should be for a period of financial year of 2014-15 from the date of opening of financial bid of tender. 15.0 OTHER IMPORTANT INFORMATION 15.1 The firm must be capable of providing operational support to the users and must provide free of cost training to at least twenty farmers from the State to operate all these Agriculture Implement/ Machinery. 15.2 All other necessary accessories should be provided for ensuring smooth operation, the cost of which should be included in overall cost of the Implement / machinery. 15.3 The Competent Authority is not bound to accept the lowest or any tender or to assign any reason for non-acceptance. The Competent Authority reserves its right to accept the tender either in full or in part. Conditional Bids will be rejected outright. 11 15.4 The Competent Authority reserves the right to summarily reject an offer received from any agency on national security considerations, without any intimation to the bidder. 15.5 The Competent Authority reserves the right to place an order for the full or part quantities under any items of work indicated above. 16.0 PENALTY CLAUSE Any discrepancies from 15.2 invite a penalty of Rs. 500/- per day after the date of receiving the implements/machinery. 17.0 QUANTITY The requirement mentioned in the tender document is tentative and subject to increase or decrease at the time of finalization of tender/work/supply. 18.0 TEST CERTIFICATE Test certificates, where applicable should be furnished in duplicate. 19.0 GUARANTEE 19.1 The tender shall give the following guarantee, in respect of the agriculture implement/ machinery supplied/work executed by them. 19.1.1 For a period of twelve (12) calendar months of reliable regular working of the implement/ system supplied. The tenderer shall be liable to replace any parts that may fail or show signs of defects in case of his own supplies/services under the condition provided for by the contract and under proper use arising from faulty designs, materials or workmanship or from any act of omission of the tenderer. 19.1.2 All such replacements of defective parts mentioned above shall be made free of cost at site by the tenderer and taking the return of the defective parts of the tenderer’s works shall be tenderer’s responsibility and shall be made at his own expense. 19.2. Tender which is not submitted in prescribed Performa shall be rejected. Any additional particulars can be furnished in the accompanied letter of statement. 12 19.3. Tender which does not contain full details regarding technical particulars, test certificates, delivery period, etc. will not be considered. 19.4. The undersigned reserves the rights to reject whole or part of any or all of the Short Re-tender without assigning any reason. 20.0 CANCELLATION OF ORDER The authority issuing the order reserves the right to cancel whole or part of the supply orders of those suppliers, who are found to be defaulter for delayed supply of the job or the supply of non-standard quality of materials. 21.0 TERMINATION BY DEFAULT The Authority reserves the right to terminate the contract of any agency/agencies in case of changes in the Government procedures or unsatisfactory services. 22.0 FORCE MAJEURE Neither party will be liable in respect of failure to fulfill its obligations, if the said failure is entirely due to Acts of Good, Governmental restrictions or instructions, natural calamities or catastrophe, epidemics or disturbances in the country. The party affected by an event of Force Majeure will immediately notify the other party of such an event and will also notify the unaffected party on cessation of disability resulting from such Force Majeure act. 23.0 DISPUTE RESOLUTION In case of dispute between the Organization and the Directorate of Soil Conservation, Jharkhand the matter shall be referred to The Secretary, Department of Agriculture & Sugarcane Development, Jharkhand, Ranchi, whose decision shall be final and binding upon both the parties. Director, Soil Conservation, Jharkhand, Ranchi 13 TECHNICAL BID Profile & Track Record of the company. FORM – T 1 1. Name of Firm : 2. Nature of the Firm (Proprietorship/Partnership/Pvt. Ltd. Company/Any other firm/Govt. org.) : 3. Address with Telephone no./ Fax no. : Mobile No. & E-mail id : 4. Details of registration / Certification with FMTTI, CIAE, SAU etc : 5. Status of financial position (Solvency Certificates from concerned Banks Should be enclosed) : 6. Income Tax/Sales Tax/ VAT payee , Clearance Certificate of I.T. & S.T. Regn. furnished. : 7. Income Tax Permanent A/c. No. : 8. Sales Tax/VAT No./Tin No. : I do hereby enclose the Bank Draft/Pay Order as Earnest Money for Rs........... (Rupees........................................) only vide Bank Draft/ Pay Order No............................dated ................ payable on Ranchi Bank endorsed in favour of Director, Soil Conservation, Jharkhand, Ranchi. I also hereby enclose the “Technical Bid” spirally bonded together & other relevant details and documents to support my work details given above. Documents related to the rates in the form of “Financial Bid” in separate sealed covers mentioning all taxes etc. /validity period (one year.) I do hereby declare that the above particulars furnished by me are true to my knowledge and belief. I do hereby undertake to abide by all terms and conditions of Tender. I enclose the following documents and certificates: i. Copy of PAN Card & Latest I.T. Return. ii. Copy of sale tax /VAT Registration etc. Certificate. iii. Bank solvency certificate addressed to Director Soil Conservation, Jharkhand, Ranchi, issued after the date of publication of this tender. iv. Affidavit on non judicial stamp paper/e-stamp paper (Rs. 50.00) from Notary/ Ist class magistrate of after date of publication of this tender. v. All relevant document in support for technical evaluation marking. vi. Others (Please specify) Terms and conditions duly accepted and signed are also enclosed. Dated:_____ (Signature of the Tenderer with Designation and Official Seal) 14 FORM – T- 2 AFFIDAVIT ( To be executed only on Non judicial stamp paper/e-stamp paper of Rs.50.00 or above) I, --------------------------- S/o -----------------------------------------Director/ Proprietor of M/s................................................. having its Registered Office at ............................... do hereby solemnly affirm and declare as follows: 1. That I have been authorized to execute this affidavit on behalf of this Company/Firm/organization by the Board of Directors vide its Resolution passed on ................ 2. That the Director, Soil Conservation, Jharkhand, Ranchi vide Advertisement No……………. published in ........................... had invited offers for supply of equipments for promoting Agriculture Mechanization in Jharkhand. 3. That in response to the said Advertisement as stated in paragraph (2) above, our Company/Firm/organization is submitting its Technical & Financial proposals to the Director, Soil Conservation, Jharkhand, Ranchi on............ 4. That Technical proposal of our Company/Firm/organization M/s............................................... Containing necessary information and particulars furnished as per given Performa, detailing therein: a) Company/Firm/organization general experience and achievements in the field of supplying agriculture implements for promoting farm mechanization in Jharkhand. b) The Qualification and Competency of the Company/Firm/organization for the Assignment. 5. That the statements made in paragraphs 1 to 4 of the foregoing Affidavit as above are true to my knowledge and belief and if anything is found contrary, I stand liable to be prosecuted under appropriate Act/Laws in force. 6. That neither the agency nor any of its directors has ever been blacklisted by any Govt. agency/Department/Ministry nor convicted for any criminal offence by any court of law. 7. That in the financial proposal of our Company/Firm/organization the quoted rate of item/items is/are less than the MRP in the market. Solemnly affirmed by the said ……............ at ..................... on this the ..........day of ..........2015. Deponent: Identified by me: 15 FORM T- 3 CERTIFICATE AS TO CORPORATE PRINCIPAL I, ………………………… certify that I am the Secretary/In-charge of the Company/Organization/Corporation organized under the laws of………………….. and that………………….. who signed the above tender as authorized to bind the Company/Organization/ Corporation by authority of its Governing Body. Secretary Date & Seal 16 ANNEXURE-I Sl No. Details of Item 1. Mine Rice Mill (Mobile) 2. Tractor PTO operated Multi Crop thresher 3. Power Maize Sheeler/Thresher 4. Power Chaff Cutter Make &Model No. Power required (HP) Performances (Kg/hr.) Cost (Rs.) Remarks 17 ANNEXURE-II BRIEF TECHNICAL SPECIFICATION OF MACHINE 1- MINI RICE MILL (MOBILE) - With Prime - With Tractor PTO drive (without Tractor) Technical Requirements (1) Mini Rice Mill should have minimum of four functions – Dehusking, Polishing, Grading if available, separation of bran and Husk essential. (2) Easy to Transport from field to field by means of Rubber/Solid Transport Wheels. (3) Power Requirements - Up to 5 HP - Up to 7.5 HP Max 10 HP Common to all agencies are to be considered favorable - DGS&D Central Institute of Post Harvest Technology ICAR- Ludhiana (Punjab) - (Designed, developed and tested) Food technology Research Institute Govt. of India, Mysore (Karnataka), - Designed Development and tested. Central Institute of Pulses, Varanasi, Kanpur (ICAR)- (Designed, development - and tested) Any State Agriculture University (SAUs/Govt. Deptt.) 2- Tractor PTO operated Multi crop Thresher - Upto 35 HP Upto 45 Hp - Above 45 HP Technical Requirements (1) Threshing should have facilities of separating, cleaning and grading of different crops. (2) Easy to Transport from field to field by means of Rubber/Solid Transport Wheels. (3) Feeding chute (Feeding trought) should be of ISI tested by any approved wheels. (4) Machine should registered under DMRA in the state. (5) Thresher should have minimum of three threshing crops facilities. (6) Thresher should have safety and marking requirement as per Indian standard. 18 Other Requirements. 1. Complete printing literature about the m/cs. 2. Test Report certificate released by above mentioned 3. Installation & FOR at site. 4. Free demo of Machine. 5. Training to farmers group. 3- Power Maize Sheller/Thresher - 2 HP Electric Motor Ranges. - Up to 5 HP Electric Motor Range - Tractor PTO Operated (30-35 HP range without Tractor) Technical Requirements (1) Maize Sheller/Thresher should have facilities to separate Maize form complete Crop i.e. (with cover) if available. (2) Machine should registered under DMRA in the state. (3) Thresher should have safety and marking requirement as per Indian standard. 4- Power Chaff Cutter - Domestic Model (Fly Wheel type) with suitable Electric Motor or diesel with complete safety requirements. - Industrial Model (Belt Converge type suitable by tractor PTO operated without tractor. Technical Requirements (1) The M/c should cover under DMRA in the state. (2) Machine should registered under DMRA in the state. (3) Thresher should have safety and marking requirement as per Indian standard.
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