Otolaryngologists dedicated to the quality care of patients with allergic and related respiratory disease 2015 Corporate Support Opportunities As an ACCME-‐accredited national specialty organization, the American Academy of Otolaryngic Allergy (AAOA) is committed to delivering quality medical education programs based on the AAOA’s Scope of Knowledge. With more than 2,500 members, we represent the allergy and respiratory disease interests of over 8,000 US-‐based otolaryngologists. Our overarching organizational mission is to deliver education intended to improve patient care. With that in mind, we recognize there are several levels of education that work in concert to optimize care. Many of these opportunities stem from the relationships we have with our corporate partners. Sponsorships, corporate support, and technical exhibits are vital extensions to our educational content, as they broaden our opportunities to inform our members of state-‐of-‐the-‐art research and help make them aware of commercially available products and services related to otolaryngology and medicine in general. With today’s economic climate, our goal is to broaden your opportunities to work with the AAOA educational programs to help us each meet our own internal goals. Due to the success of last year’s exhibiting opportunities, we are once again offering complimentary Annual and Advanced Course space to companies who commit to exhibiting at the AAOA Basic Course in Allergy and Immunology in 2015. In order to take advantage of this opportunity, we must receive your commitment prior to April 1, 2015. Our 2015 program schedule is as follows: 2015 Core Basic/MOC Review Course* February 6-‐8 Dallas, TX 2015 Basic Course in Allergy & Immunology July 16-‐18 Newport Beach, CA 2015 Annual Scientific Meeting September 25-‐27 Dallas, TX 2015 Advanced Course in Allergy & Immunology December, TBD Location TBD This Corporate Support Prospectus contains all the information necessary to make your participation in the AAOA’s 2015 CME programs a success. Please note that in addition to participating as an exhibitor during these events, we offer marketing and promotional opportunities, as well as satellite symposia. We are also open to considering unique opportunities to maximize the impact we can have together. Please feel free to contact either of us for more information about these specialized marketing opportunities. As we plan and develop our 2015 CME programs, we look forward to working with you in our overall educational efforts. Sincerely, Ivor Marina Ivor Emanuel, MD Marina Fassnacht Corporate Development Chair Director, Marketing and Communications *Exhibit opportunities and satellite symposia are not available at the CORE Basic/MOC Review Course; however, marketing and promotional opportunities are welcome. The mission of the American Academy of Otolaryngic Allergy PAST EXHIBITORS (AAOA) is to enhance the knowledge and skill of physicians and others in their care of the allergic patient. ALCON LABORATORIES ALK-‐‑ABELLO, INC. About AAOA ALLERGY TREATMENT SYSTEMS AAOA is one of the biggest national otolaryngology subspecialty ALLERGY LABORATORIES, INC. societies, representing approximately one-‐third of practicing ALLETESS MEDICAL otolaryngologists. These 2,000+ physician members include the LABORATORY, INC. broader management of allergy and related inflammatory diseases of ANTIGEN LABORATORIES, INC. the respiratory tract within their daily ENT practice. Additionally, FUEL MEDICAL GROUP our member-‐based demographic includes physician assistants, nurse GENENTECH practitioners, and allied health professionals who work alongside the GREENWAY MEDICAL TECHNOLOGIES physician in day-‐to-‐day patient care. This increases our targeted GREER LABORATORIES education outreach to a total member base of more than 2,500 active HILL DERMACEUTICALS, INC. members. HOLLISTER-‐‑STEIR LABORATORIES, INC. Why Participate? HYCOR BIOMEDICAL, INC. The AAOA CME mission underscores the organizational commitment LINCOLN DIAGNOSTICS, INC. of continued learning with a goal toward improved patient outcomes. MEDA PHARMACEUTICALS As a corporate partner, you can share our mission. In the realm of MERCK, INC. partnership, we invite you to participate in our 2015 AAOA CME NEILMED PHARMACEUTICALS events. QMEDRX ROSCH VISIONARY SYSTEMS At our events, we draw 200-‐350 attendees. Many, if not most, of the STALLERGENES attendees are new to incorporating the management of allergy and SOLUTIONREACH related respiratory diseases into their overall medical and surgical SUNOVION ENT practice. Most of the participants use these courses as a way to PHARMACEUTICALS familiarize themselves with both medical and product knowledge. TEVA RESPIRATORY These programs provide you a unique opportunity to focus on a well-‐
XTRACT SOLUTIONS defined, motivated, target demographic for new client development, WILEY as well as a chance to thank existing clients. See the dates/locations below to determine if your company is available to participate: Core Basic/MOC Review Course February 6-‐8 Dallas, TX Basic Course in Allergy & Immunology July 16-‐18 Newport Beach, CA Annual Scientific Meeting September 25-‐27 Dallas, TX Advanced Course in Allergy & Immunology December TBD City, State TBD EXHIBIT INFORMATION Recognizing that the AAOA meetings provide your company with a great opportunity to increase your market share and develop new clients, the AAOA is offering the following exhibit booth opportunities for 2015:  All three meetings — Basic Course, Annual Scientific Meeting, and Advanced Course: $12,000* (By opting to exhibit at the 2015 Basic Course, you have the option to exhibit at the Annual and Advanced Courses at no additional charge)  Basic Course Only — $12,000  Annual Scientific Meeting Only — $4,250  Advanced Course Only — $4,250 * Commit by April 1, 2015 to avoid price increase. At a minimum, exhibit space will include:  (1) 6’ or 8’ draped table  (2) Chairs  (1) Wastebasket  (2) Exhibitor Badges**  (1) ID sign or table tent Additional items, including power and Internet access, are available at the exhibitor’s expense. Details will be provided in the exhibitor information kit for each meeting. **If your company is sending more than two (2) representatives, a $50/badge fee will be applied. 2015 EXHIBIT APPLICATION (Please check) ☐ ☐ ☐ ☐ All three meetings (Advanced, Basic & Annual) $12,000 (before 4/1/15) 2015 Basic Course Only $12,000 2015 Annual Scientific Meeting Only $4,250 2015 Advanced Course Only $4,250 COMPANY NAME: CONTACT NAME / TITLE: ADDRESS: CITY: STATE: TELEPHONE: ZIP/POSTAL CODE: EMAIL: PRODUCT DESCRIPTION: TOTAL: Upon receipt of application and payment, pertinent logistical information will be forwarded to the contact listed above. The undersigned applicant hereby applies for exhibit space with the AAOA at the rate defined in this contract, and agrees to the Rules & Regulations governing the exhibits. The Exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend and hold harmless the American Academy of Otolaryngic Allergy, official service contractors, the hotel properties, and their employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines, and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or part thereof, excluding any liability caused by sole negligence of the hotel property, its employees and agents. In addition, the Exhibitor acknowledges that it is the sole responsibility of the Exhibitor to obtain business interruption and property insurance covering losses by the exhibitor. Authorized Signature: ________________________________________________ Title: ___________________________________ Date: _________________________ Approved by: __________________________________________________________ Title: ___________________________________ Date: _________________________ Fees Payable in U.S Funds to: American Academy of Otolaryngic Allergy (AAOA) Payment Type:  Check (Enclosed)  Visa  MasterCard  American Express Credit Card Number: ______________________________________________ Expiration Date: __________________________________________________________________ Name on Card: ______________________________________________________ Security Code/CVV: ______________________________________________________________ Signature: ____________________________________________________________________________________________________________________________________________________ Return the 2015 Exhibit Application and payment to: AAOA Marina Fassnacht, Director, Marketing & Communications 11130 Sunrise Valley Dr., Suite #100 Reston, VA 20191 ***APPLICATION WILL NOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED*** EXHIBITOR TERMS AND CONDITIONS 1. Eligibility to Exhibit 2. Exhibitor Representatives Companies involved in providing Each exhibiting company is granted two education, supplies, and services to the (2) badges as a part of their booth space medical profession: pharmaceutical, rental fee, provided that the exhibitor instrumentation, practice management, representatives are registered in publications, computer software, etc. advance. Additional and replacement badges are available at $50 each in All products must be directly related to advance and on-‐site. Only exhibitors the practice of surgery or medicine and with badges will be permitted to enter approved by AAOA in its sole and the exhibit area during hours of absolute discretion. Exhibitors shall not installation and dismantling. exhibit products or services other than those described in the application and 3. Failure to Occupy Space approved by AAOA. Any space not occupied by the time the Exhibit Hall opens on the first day of the A product that is an “investigational event may be forfeited by the exhibitor. device or drug” must be clearly marked The space may be reassigned or used by as such. Exhibitors must ensure that AAOA without refund, unless with respect to all such devices or drugs, arrangements for delayed occupancy only permissible pre-‐approved have been approved by AAOA. dissemination of scientific and educational information is provided at 4. Liability the exhibit and that appropriate In the event the exhibition is cancelled, disclosure and cautionary notices are postponed, or relocated on account of included with the devices or drugs. fire, strikes, government regulations, casualties, Acts of God, or other causes All products and services exhibited at beyond the control of AAOA, the AAOA shall comply with FDA rules and exhibitor waives any and all damages regulations. For additional information, and claim for damages and agrees that contact the FDA directly at the sole liability of AAOA shall be to 888-‐463-‐6332 or www.fda.gov. return the exhibitor’s rental payment. An exhibitor shall not in any manner 5. Special Restrictions directly or indirectly imply that an Giveaways are permitted only if AAOA endorsement or approval has approved in writing by AAOA prior to been given merely because AAOA the meeting. Any activity in the exhibit approved such product or service for a aisles is strictly prohibited. display as an exhibit. Fire hose cabinets and exits must be left Use of the AAOA logo on signs or accessible and in full view at all times. materials distributed is strictly Decorations and displays must either be prohibited without the written consent of non-‐flammable material or be treated of AAOA. The use of logos, seals of by an approved fire prevention method. approval, trademarks, or other similar All display material must be flame proof property rights that are in disuse may and is subject to inspection by the local not be used in connection with any Fire Department. No flammable fluids or product or service or advertising substances may be used or shown at material displayed or disseminated at exhibit booths. the exhibit. Displays may not be dismantled, nor can Applications deemed ineligible by AAOA any packing begin, prior to end of the will be returned with full payment. final exhibit hours on move-‐out day. 6. Security AAOA cannot guarantee or assume any liability against loss or damage of any kind and encourages exhibitors to secure their belongings. 7. Signs/Announcements No signs, posters, or brochures will be allowed anywhere in the hotel except within each exhibitor’s booth. No signs or other articles are to be fastened to walls or electrical fixtures. The use of thumbtacks, tape, nails, screws, bolts, or any tool or material that could mark the floor or wall is prohibited. 8. Exhibitor Events/Function Space Exhibiting companies may not conduct meetings or events that may take place during the AAOA program without prior written approval, including all symposia, lectures, focus groups, sessions and social events. 10. Sharing Exhibit Space Sharing an exhibit booth with one or more companies is strictly prohibited. Only employees and/or consultants of the company listed on the exhibit application are permitted to serve as representatives within an exhibit booth. 9. Enforcement of Rules and Regulations The Rules and Regulations of the AAOA Exhibition are intended to bring order and equality to all parties involved. In addition to being subject to restriction or termination of an exhibit, exhibitors who violate regulations could be prevented from exhibiting at future AAOA meetings. AAOA reserves the right to restrict or terminate an exhibit without notice if an exhibitor violates any of the Terms and Conditions contained herein. In the event of such restriction or eviction, AAOA is not liable for any refunds, rentals or other exhibit expense. 2015 MARKETING & PROMOTIONAL OPPORTUNITIES OPPORTUNITY PRICING Hotel Room Key Cards $6,000* Hotel Room Door Drop $2,000* WiFi in Meeting Area starts at $10,000 Charging Stations in Meeting Area starts at $10,000 Branded Printing Station in Exhibit Hall starts at $10,000 Napkins for Meals/Receptions starts at $5,000 Corporate Suites starts at $3,000 Mailing List starts at $800 Custom Promotional Opportunities See Below Hotel Room Key Cards $6,000* Looking for a way to reach all attendees? Hotel Room Key Cards allow you to print your message on the hotel room keys of all event attendees. Every time they open the door to their room, they will think of your company or product. Card design is subject to AAOA approval. Hotel Room Door Drop $2,000/day* Get your targeted message to the right attendees by sliding your message under their hotel room door. As they enjoy their morning coffee, they can also drink in information about your company. WiFi in Meeting Area $10,000 and up Your company can sponsor WiFi access for attendees. A branded flyer can be distributed to attendees with access instructions. Flyer design is subject to AAOA approval. Charging Stations in Meeting Area $10,000 and up Your company can sponsor charging stations for attendees to power up their mobile devices during the meeting. Branded Printing Station $10,000 and up Your company can provide a branded printing station for attendees to print schedules, course materials, and boarding passes. Napkins for Meals/Receptions $5,000* and up Your company can provide branded napkins for meal functions. With each drink served, attendees will be reminded of your company or product. Corporate Suites $3,000 and up Your company can secure meeting space in order to schedule one-‐on-‐one time with physicians. Prices start at $3,000. Mailing List $800 and up Reach out to AAOA members with marking and promotional messaging by purchasing an attendee or membership mailing list. Custom Promotional Opportunity Do you have a unique promotional idea that is not listed above? Contact Marina Fassnacht at [email protected] or (202) 955-‐5010 x106 for approval and pricing. *All production costs and/or distribution fees are the responsibility of the exhibiting company. Discounted pricing is available if you commit to all three (3) events for any combination of the above options by March 1, 2015. 2015 MARKETING & PROMOTIONAL APPLICATION COMPANY NAME: CONTACT NAME / TITLE: ADDRESS: CITY: STATE: TELEPHONE: ZIP/POSTAL CODE: EMAIL: MARKETING & PROMOTION OPPORTUNITIES AMOUNT DUE Hotel Room Key Cards  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Hotel Room Door Drop  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic WiFi in Meeting Area  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Charging Stations in Meeting Area  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Branded Printing Station  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Napkins for Meals/Receptions  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Corporate Suites  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Mailing List  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic  Membership Custom Promotional Opportunity ______________________________________________________________________  Basic Course  Annual Scientific Meeting  Advanced Course  Core Basic Fees Payable in U.S Funds to: American Academy of Otolaryngic Allergy (AAOA) Payment Type:  Check (Enclosed)  Visa  MasterCard  American Express Credit Card Number: ______________________________________________ Expiration Date: __________________________________________________________________ Cardholder: ________________________________________________________ Security Code/CVV: ______________________________________________________________ Signature: _____________________________________________________________________________________________________________________________________________________ Materials for AAOA Approval: All materials must be submitted to the AAOA for approval Authorized Signature: ________________________________________________ Title: ___________________________________ Approved by: __________________________________________________________ Title: ___________________________________ Date: _________________________ Date: _________________________ Return the 2015 Marketing & Promotional Application with payment to: AAOA Marina Fassnacht , Director of Marketing & Communications 11130 Sunrise Valley Dr., Suite #100 Reston, VA 20191 ***APPLICATION WILL NOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED*** 2015 SATELLITE SYMPOSIUM APPLICATION The American Academy of Otolaryngic Allergy (AAOA) is offering the opportunity to hold satellite events during the 2015 AAOA Meetings. Each event comes with an advance registration list for event promotion for a one-‐time mailing (subject to AAOA approval). Companies must share their attendee disclosure process related to the Sunshine Act with the AAOA in advance of the meeting. The chart below indicates sample timeslots and fees for satellite symposia during the 2015 AAOA events. Please contact Marina Fassnacht at [email protected] or (202) 955-‐5010 x106 for specific timeslots available for each meeting. Approved time slots will not compete with any other AAOA programming. AAOA Meeting Timeslot Fee 2015 Basic Course Breakfast, Lunch, Dinner, or Reception $40,000 each 2015 Annual Scientific Meeting 2015 Advanced Course Breakfast, Lunch, Dinner, or Reception $50,000 each Breakfast, Lunch, Dinner, or Reception $40,000 each GENERAL INFORMATION a.
b.
d.
Official dates of the 2015 AAOA events are as follows: •
Basic Course: July 16-‐18 •
Annual Scientific Meeting: September 25-‐27 •
Advanced Course: December, TBD Within this period, neither exhibitors nor their agents may conduct, participate in, or sponsor any educational or marketing activities directed toward AAOA registrants, other than as part of an approved exhibit or as part of an approved satellite symposium. After space is assigned, AAOA accepts no responsibility for the planned function. e.
f.
a.
a.
b.
CONFIRMATION OF SPACE Once AAOA approves the event, a nonrefundable application fee is required from satellite symposia organizers. This fee is indicated in the grid above. This fee is an application fee only and provides you with the right to conduct a satellite symposium. Actual meeting expenses/costs related to the promotion and/or coordination are additional and the responsibility of the event organizer. No additional fees are charged by AAOA other than for those services requested, such as a hotel room door drop. A rental fee for function space at the hotel may be assessed subject to space, time, setup, and amount of food and beverage ordered. b.
c.
a.
b.
c.
Event Organizers are responsible for arranging payment directly with the hotel for all event-‐related charges. Any liability regarding guest room usage (allocated sub-‐
blocks as it pertains to attrition and cancellation penalties) will be the responsibility of the satellite symposium organizer. In the event the function is canceled after the meeting space is confirmed, the satellite symposium organizer will be liable to pay any cancellation charges levied by the venue. RESPONSIBILITY OF ORGANIZER All audio-‐visual costs are the responsibility of the event organizer, including audio-‐visual labor that is required. Please note that although AAOA has arranged for function space for your symposium, it does not endorse your function and does not consider it to be a part of the official program. A final guarantee must be given directly to the venue for all major food functions at least 3 business days in advance of the function. The satellite symposium organizer is also responsible for obtaining appropriate licenses for any copyrighted music used in connection with the function(s). a.
b.
EVENT PROMOTION Use of the AAOA name or logo, or any implication that the satellite symposium is a function endorsed or co-‐
sponsored by AAOA, is expressly prohibited. All invitations, satellite symposia registration brochures and promotional materials must include the following verbiage: "This commercially supported satellite symposium is independent of the American Academy of Otolaryngic Allergy (AAOA) educational activities and is not accredited by AAOA." All invitations, satellite symposia registration brochures and promotional materials must be submitted to AAOA for review and approval prior to printing. AAOA does not offer CME credit for satellite symposia. If CME credit is to be given, the CME provider must be clearly stated on the program materials. Distribution of handbills and other literature is only permitted in the exhibit booth or at a designated take-‐one table. Any other promotional or printed materials must be approved by the AAOA. SIGNAGE Signage at the room entrance just prior to your function is allowed, provided it is within the size allocation indicated below and coordinated with the meeting venue and AAOA staff. Organizers must remove any signs and handouts from their assigned rooms at the conclusion of the event. Signs may not exceed 22” x 28”; any signs exceeding this size will be removed. No other promotional signs are permitted in the hotel.
2015 SATELLITE SYMPOSIA APPLICATION COMPANY NAME: CONTACT NAME / TITLE: ADDRESS: CITY: STATE: TELEPHONE: EMAIL: Select AAOA Meeting 2015 Basic Course 2015 Annual Scientific Meeting 2015 Advanced Course Timeslot Number of Events: ZIP/POSTAL CODE: Fee $40,000 each $50,000 each $40,000 each Amount Due: Fees Payable in U.S Funds to: American Academy of Otolaryngic Allergy (AAOA) Payment Type:  Check (Enclosed)  Visa  MasterCard  American Express Credit Card Number: ______________________________________________ Expiration Date: __________________________________________________________________ Cardholder: ________________________________________________________ Security Code/CVV: ______________________________________________________________ Signature: _____________________________________________________________________________________________________________________________________________________ Materials for AAOA Approval: All materials must be submitted to the AAOA for approval Authorized Signature: ________________________________________________ Title: ___________________________________ Approved by: __________________________________________________________ Title: ___________________________________ Date: _________________________ Date: _________________________ Return the 2015 Satellite Symposia Application and payment to: AAOA Marina Fassnacht, Director of Marketing & Communications 11130 Sunrise Valley Dr., Suite #100 Reston, VA 20191 ***APPLICATION WILL NOT BE PROCESSED UNTIL FULL PAYMENT IS RECEIVED***