Health-Nutrition — To-Do Lists (Deliverables)
MARCH 2015
Due Date
 In March
(and ongoing)
What
Document USDA meals on
Attendance forms
Tips
Indicate which meals are being served during class time at
the top of each Attendance Form (breakfast/lunch,
lunch/pm snack, etc.)
Documents
Menus/Recordkeeping section of ELPM
HS: Write this in the space at the top
ECEAP: Enter on “USDA Meals” line
 By March 31
(or 6 months
from prior
screening)
Complete Spring Growth
Screening
ECEAP: Enter height and weight data into ELMS; enter
growth data into EPI-Info; print growth charts and share
for all children with each family and complete to Fall’s
screening results.
Nutrition & Growth section of ELPM
HS: Use customized Growth Assessment Data
Worksheets; share growth charts for all children with
each family and compare to Fall’s screening results.
ONGOING
Due Date
 Ongoing
What
Complete all Annual Online
Trainings
Tips
Returning & New Staff (All Programs) – USDA Early
Learning Training, Medication Administration, Universal
Precautions
Documents
Classes.EarlyLearningWA.org
Returning & New Staff (ECEAP/HS) – USDA/Nutrition for
Preschoolers
Returning & New Staff (EHS) – USDA/Nutrition for
Infants and Toddlers
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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Health-Nutrition — To-Do Lists (Deliverables)
ONGOING – Continued
Due Date
What
Tips
Documents
 Ongoing
Health Treatment Tracking
Follow up with families on needed treatment indicated on
Dental and Well Child Exams.
Dental Intervention Procedure
 Ongoing
First Aid Inspection
Refer to First Aid Inspection Checklist and the Health and
Safety Checklist for list of all required items.
Classroom Safety Practices – First Aid
section of ELPM
 Ongoing
Classroom Health Routines and
Classroom Safety
Be familiar with all procedures and routines
Classroom Health Routines section of
ELPM
Classroom Safety section of ELPM
 Daily
Daily Classroom Safety Checklist
Check the environment of the classroom daily for any
safety hazards. Use the checklist as a reminder and
evidence of completion.
Classroom Safety Practices section of
ELPM
 By Monday for
records from
previous week
Attendance and Meal Count
ECEAP: Send directly to Sue or Colette, or FAX to:
Pierce County (253) 778-7898
King County (425) 917-7898
Menus/Recordkeeping section of ELPM
HS: Send to Tiffany Matthews, or FAX to:
Pierce County (253) 778-7766
King County (425) 917-7766
 By the 5th of
each month
Monthly Menus, Special Diets
List/Menu Cover Sheet
Complete the Special Diets List/Menu Cover Sheet to
include info about all children with special dietary needs.
Update as needed. Note: Food Alert has been replaced by
Special Diets List/Menu Cover Sheet. Share with food
service manager and staff to ensure communication
about special dietary needs. Send to the ESD. ***
USDA section of ELPM
Menus/Recordkeeping section of ELPM
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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Health-Nutrition — To-Do Lists (Deliverables)
ONGOING – Continued
Due Date
What
Tips
Documents
 Monthly
Health and Safety Checklist
Teachers must update and initial the Health and Safety
Checklist posted in the classroom by the end of each
month. The top of the form must be updated if a new
staff member is hired after the beginning of the school
year.
Health and Safety Checklist
 Full Day and Family Child Care
 Part Day
 Monthly at a
minimum
Health/Nutrition/Safety Activity
with children
Must include in lesson plans monthly at a minimum.
Document clearly in lesson plans.
TS GOLD website
 Within 45 days
of the child’s
first day of
class
Height & Weight Screening,
Growth Assessment
ECEAP: Enter height and weight data into ELMS, enter
growth data into EPI-Info (Instructions), print growth charts
for all children to share with each family.
Nutrition and Growth section of ELPM
 Within 45 days
of the child’s
first day of
class
Sensory Screening
HS: Use customized Growth Assessment Data Worksheets
for each child (Height & Weight Screening – Preschool)*;
Share growth charts for all children with each family.
ECEAP: Enter hearing and vision data in ELMS
HS: Hearing and Vision Data worksheets (Hearing and
Vision Screening – Preschool) can be obtained from
PSESD.
Vision and Hearing Screening section of
ELPM
EHS: Complete the Vision and Hearing Screening
Summary (0-3)-Part 3 of 3*
 Within 90 days
of the child’s
first day of
class
Well Child Exam
Obtain a current well-child exam for each child.
Document follow-up as needed.
Health Enrollment-Well Child section of
ELPM
ECEAP: Document in ELMS and child’s file
HS: Send to ESD*
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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Health-Nutrition — To-Do Lists (Deliverables)
ONGOING – Continued
Due Date
What
Tips
Documents
 Within 90 days
of the child’s
first day of
class
Dental Exam
Obtain a current dental exam and/or screening.
Document treatment needed and follow-up.
Health Enrollment-Well Child section of
ELPM
 Within third
trimester and
within 6 weeks
postpartum
Maternal Depression Screening
(EHS only)
Conduct screening
Postpartum and Pregnancy section of
ELPM
 Within 2 weeks
of delivery
Postpartum Visit (EHS only)
Notify PSESD Nurse
Postpartum and Pregnancy section of
ELPM
FOR ALL NEW ENROLLMENTS (Current Year)
Due Date

Upon
application to
the program
What
Medical/dental home and
coverage
Tips
ECEAP: Document medical/dental home and
medical/dental coverage as part of application process in
ELMS.
Documents
Health Enrollment section of ELPM
Head Start/EHS/ECEAP: Document medical/dental home
and medical/dental coverage on pre-enrollment form.

Before child’s
first day of
class
Immunizations
Obtain and review each child’s Certificate of Immunization
Status Form. Each form must be completed and signed by
parent/guardian to be valid.
Immunization documents in the Health
Enrollment section of ELPM
ECEAP: Document immunization status in ELMS
HS: *
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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Health-Nutrition — To-Do Lists (Deliverables)
FOR ALL NEW ENROLLMENTS (Current Year) – Continued
Due Date

Prior to child’s
first day of
class
What
Non-Potentially Life Threatening
Child Health Plans (CHP)
Tips
Complete the necessary CHP Plan and documents and
consult with the appropriate health professional.
Documents
Child Health Plan section of ELPM
ECEAP: Consult with Nurse Consultant
HS: Consult with Health Coordinator

Prior to child’s
first day of
class
Potentially Life Threatening
Child Health Plans (CHP)
ECEAP: Begin to develop necessary CHP in consultation
with parent/guardian and ECEAP Nurse Consultant. Send
CHP to child’s medical provider for completion/sign.
Follow-up with ECEAP Nurse Consultant for review/sign.
Child Health Plan section of ELPM
HS/EHS: Inform parent/guardian that the PSESD nurse will
contact them to complete the CHP.
 Within 5 days
of the child’s
first day of
class
USDA Enrollment Form (EF)
For PSESD USDA Classes: complete EF and submit a copy
to PSESD. Include child’s full name, date of birth, hours the
child is in class, meals served, parent/guardian signature,
date signed.
USDA Section of ELPM
ECEAP: Send directly to Sue or Colette, or FAX to:
Pierce County (253) 778-7898
King County (425) 917-7898
HS: Send to Tiffany Matthews, or FAX to:
Pierce County (253) 778-7766
King County (425) 917-7766
 Within 30
days of
enrollment,
send to PSESD
Pregnancy Health History
Complete at enrollment
EHS *
Postpartum and Pregnancy Section of
ELPM
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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Health-Nutrition — To-Do Lists (Deliverables)
FOR ALL NEW ENROLLMENTS (Current Year) – Continued
Due Date

Within 30
days of
enrollment,
send to
PSESD
What
Health & Developmental History
(0-12 months)
Health & Developmental History
(1 – 5 years)
Tips
Complete at enrollment
ECEAP: Have Nurse Consultant review
Documents
Health Enrollment—General Section of
ELPM
HS: *
*Health Information Line: Fax - 888-979-5897, scan/email [email protected]
** ECEAP: Please work toward the goal of completing screenings in 45 days. 90 days is the requirement.
*** Menu Submission Line: Fax-888-311-1842, scan/email [email protected]
HEALTH-NUTRITION –MARCH 2015
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