VACANCY NOTICE NO. WRO/VN/2015/12 Issue Date: 23 March 2015 Title Post No. Grade Duty Station Organizational Location Duration Closing Date: 13 April 2015 : : : : : : Executive Associate (Finance) 152555 G.7 New Delhi, India WHO India Country Office Two years MAIN DUTIES TO BE PERFORMED Under the overall guidance of the WHO Representative (WR) and direct supervision of NPO (Administration), the incumbent will assist in effective and efficient implementation of workplan activities in the area of Finance by performing the following duties: 1. Verifies the calculations concerning settlement of claims, payments of APWs, statement of accounts etc. done by the Accounts Clerk and other temporary staff under EB projects; 2. Receives obligation documents for Regular/Extra Budgetary funds, checks for validity and ensures their timely submission to BUD/SEARO; 3. Monitors Implementation, follow-ups on accounts, liaisons/interacts with institutes/Government of India and review of past and current year obligations; various 4. Undertakes responsibility for the implementation and up-to-date financial sections and checks/verifies entries by other staff. Responsible for preparation of programme delivery reports when required by WR. Liaises with SEARO and GSC on all matters in respect to Budget, Finance and also ICT; 5. Checks detailed breakdown of estimated budgetary requirements submitted by the Government against local cost subsidies, their accuracy in computation and as per applicable guidelines between the Government and WHO; arranges release of subsidy funds to the respective Government Department. 6. Visits the institutes/projects improvements; to audit/monitor their accounts/working and suggests 7. Assists WR, NPO(Administration) and other professional officers in all aspects of accounts maintenance and budget control by providing reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems. Acts as a key person in responding to budget/finance queries from BFO/SEARO, FIN/ACT/HQ and Govt. of India. 8. Maintenance of financial and accounting records for classification and recording of financial transactions and for the reconciliation of accounts and preparation of recurring or special reports. 9. Assist WR/NPO (Administration)/NPOs in the conduct of periodical Programme Review Meetings including preparation of financial data for budget estimates and financial planning. 10. Provides briefing on financial matters to various National Consultants (SSA Holders) and NPOs. 11. Assists/Supervises staff members providing accounting clerical assistance; Page 2 of 2 12. Perform other duties as assigned by the supervisor. EDUCATIONAL QUALIFICATIONS, EXPERIENCE, ETC. Competencies Knowledge & Skills Qualifications Required - Communicating in a credible and effective way - Fostering integration and teamwork - Setting an example - Producing results - Knowing and managing yourself - Thorough knowledge of WHO Financial Rules, Regulations, and Procedures and GSM usage in Financial Accounting Modules. - Good knowledge of computer applications and softwares including MS Office applications (specifically excel, word and ppt). - Ability to draft reports/correspondence concisely and clearly, etc. - Ability to maintain good working relationships. Essential: Completion of secondary education preferably supplemented by training in accounting, budgeting and finance. Desirable: Relevant university degree in Finance/Commerce would be an asset. Experience Essential: Extensive (minimum 7 years) and progressively responsible experience in accounting, budgeting and finance functions. Desirable: Relevant experience in UN organization, an asset. Languages Excellent knowledge of written and spoken English and working knowledge of local language. LATE APPLICATIONS WILL NOT BE ACCEPTED Notes: For wider competition, internal candidates upto two grades below (ND5) may apply for this vacancy if they meet the relevant qualifications and experience. 2. Applications addressed to Human Resources, World Health Organization, Country Office for India, should be submitted through e-mail to [email protected]. The subject line of the e-mail should contain “Vacancy Notice No. WRO/VN/2015/12” only. a. Staff member applicants, including temporary staff, should attach one copy each of WHO 824E and WHO Personal History Form (PHF) (signed and duly completed in all respects); b. External applicants should attach a brief resume giving details of relevant work experience and qualifications; c. Applicants from the United Nations or Specialized Agencies should apply through their Personnel Officers, and should attach completed personal history forms; 3. Separate applications are required for more than one vacancy; 4. A written test, using computer, will be held for the short-listed applicants. Their performance in written test will decide applicant’s eligibility to appear in the interview; 5. External candidates will be contacted only if under serious consideration; 6. WHO is committed to workforce diversity; 7. WHO does not recruit smokers or other tobacco users; 8. Please contact the Human Resources, World Health Organization, Country Office for India, New Delhi for any further details. 1. WHO has a smoke-free environment