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TENDERFORM
Provider:
Name and Nature of service to be offered by the Service
Estimated cost of the Service: Rs.
1. Name of the Service
Provider:
2. Address of the Service Provider:
3. Whether service Provider is
4. Tender Notification No.
Individual or Registered Partnership Firm or company'
& Date:
5. Period for which the Service is being offered:
6. Amount on which the Service is being offered:
the service Provider
7. Number of Activities/services/Personnel offered by
for execution of the
Services:
8. Whether the service Provider is registered,
if yes, then give Regn' No' , Date & Name of
authority with whom it has been registered'
D.D. No.
Date
Amount
Drawn on
Name of Bank
Signature of Service Provider
Name of Service Provider as signed
With the Rubber Seal
UNDERTAKING:
have gone through and fully understood
along with the Tender Form and I hereby u
also undertake to abide by the instructions
I
time for due discharge of Service Agreement
of Service Agreement/Contract'
compliances, requireri-ents and payments etc. in discharge
Place:
Date:
Signature of Service Provider
Annexure-
TECHINICA! BID
Name of the Contractor/Agency/Ftrm
applying for providing outsourcing
services. (attach attested copy of
I
certifi cate of registration)
2.
Postal Address
a
J.
Telephone/FA)VMobile No. of the
C ontractor/A gencY/F i rm
4.
ffi
ntractor/Agency/F irm
Public Sector
Private
or
(Whether
ProPrietor or
Sole
or
Undertaking
Partnership or Cooperative Society etc.)?
The tenderer should attach a resolution
passed by the Executive Body authotizing
the specific OfficeriPartner for signing the
documents.
5.
Name and mobile number of the person to
be contacted.
6.
Whether
the
tenderer Possesses
requisite experiences? Give details
the
and
attach certificate.
7
[articulars of License obtained from
Labour Department Haryana and Security
License obtained from DGP office
Haryana. (attested copy of the document
to be attached).
8.
PANiTAN No. obtained
(attested copy of the document to be
Oetaits
of
attached).
9.
10.
The details of Service Ta:r No. allotted to
the agency/firm. (attested copy of the
document to be attached).
of
registration with Employees
Provident Fund Commissioner' (attested
copy of the document to be attached).
Details
I
ll
Fi"anciat resources, assets
in
terms of
tenderer's proPertY (movable
and
immovable) held on the date of submission
of tender. (Latest audited balance sheets
of previous three years 4re also to
be
attached)
t2.
Details of Earnest Money (fo
be attached
with
Tender Form)
No.
DD
Name of the Bank
Branch
:
:
:
Date
l3
Profile of the agencY/firm
(i)
Technical
Man power on roll
(ii) Financial
Annual turnover in Lacs.
(iii) Miscellaneous
ISO certification of the firm.
YesA.lo
l4
Declaration in the form of Affidavit, duly
attested by Executive MagistrateArlotary
Public, that the individuaVfirmlagency
including its partners and share-holders,
was not black listed/was not defaulter in
depositing the EPF,ST etc./prosecuted by
any
Departments/
StatutorY
Bodies/Institutes or by any Court of Law,
and fully under stood all the terms and
conditions contained herein and undertake
myself/ourselves abided by them is to be
attached.
Place:
Signature of Service Provider
Address
Date:
UNDERTAKING:
I have gone through and fully understood the terms and conditions supplies as
those
Annexure-I & II alJngwith the Tender Form and I hereby undertake to abide by all
the
by
issued
be
to
instructions
the
terms and conditions and also undertake to abide by
of
Service
Chaudhary Ranbir Singh University from time to time for due discharge
and
Agreement and I furthei undertake to comply all statutory compliances, requirements
payments etc. in discharge of Service Agreement/Contract'
Place:
Date:
Signature of Service Provider
Annexure-2
FINANCIAL BID
I
Narne of the Service Provider/Agency/Firm
applying for providing outsourcing services.
2.
Postal Address
3"
Na.neana mobile number of the person to be
contacted.
4.
S
ervicelnamini strative Char ges@
-%o
I/We certify that I/We have read over the tender document containing detailed terms
to ensure that
and conditions of the tender. l/We undertake that it is my/our responsibility
provide the
being the employer in relation to persons engaged/deployed by me/us to
of monthly
servtes/activities under this Service ugre.rn" tt as well as to make the payment
all not
ith all
of the
undertake
VWe
Tenderer.
the
be claimed by
Act, 1948'
Labour Laws as applicable viz. Payment of Wages Act, 1936, Minimum Wages
(Regulation
and
Labour
contract Labour (Regulation and Abolition) Act, 1948, Contract
or
Abolition) Act, 1948,-EPF Act, 1952 and ESI Act, 1970 as amended from time to time
any other rules framed thereunder from time to time by the Central or State Government.
Place:
Signature ofTenderer
Date:
Address
TERMS & CONDITIONS/AGREEMENT
1.
The Service Provider should be a Labour License and Security Services License Holder
duly registered from the Concerned Department having experience in the related field
and also having ESI/EPF/ST and PAN/TAN No. from the concerned Department of the
Government.
2"
The manpower to be provided by the Service Provider should observe the minimum
qualification prescribed for the relevant activity/service for direct recruitment.
3.
The Service Provider should have the necessary skills, knowledge, expertise, adequate
capital and competent personnel, system and procedures, infrastructure and capability to
perform its obligations in accordance with the terms & conditions of the contract agreement
and to the satisfaction of the Chaudhary Ranbir Singh University, Jind.
4
The Service provider should have complied with and obtained necessary permissions/ licenses/
authorizations under the State and local authorities and also should have obtained all required
permissions/licenses for carrying out requ ired services/activities.
5. The Service provider should possess at least "Satisfactory"
Work Performance
Certificate.
The Service Provider should have a valid Permanent Account Number and Tax ldentification
Number/Tax Assessment Number issued as per provisions of the Income Tax Act, 1961
7.
.
The Service provider should be a valid licence holder under the Contract Labour (Regulation
and Abolition) Act, 1970 and also have been allotted "Establishment Code No.'i by the
Commissioner, E.P.F. Organisation constituted under the.Employees' Provident Funds and
Itliscellaneous Provisions Act, 1952. He will submit an affidaviVundertaking duly attested by
the lst Class Magistrate that he is not a defaulter in depositing the EPF as well as Service
Tax etc alongwith Tender Form.
I
The Service provider must not be debarred during the last three years by any
University/lnstitute as well as the State Govt. of Haryana for doing business with it or
any Autonomous Bodies. An affidavit duly attested by the lst Class Magistrate should be
appended with the Tender Form.
9.
Financial bids shall be evaluated on the basis of administrative charges quoted by the
tenderer since all other charges are statutory in nature.
10 The Service Provider shall submit an undertaking on monthly basis that he has complied
with the provisions of all Labour Laws viz. Minimum Wages (DC rates), E.P.F., Service
Tax and Maternity Benefit etc.
11. The Service Provider shall re-appoint
the same manpower on priority basis in case of
redeploymenU extension of contract. The manpower to be actually deployed by the Service
Provider can be increased or decreased according to requirement.
12.
recurrence of any
The Service provider shall take corrective steps immediately to avoid
which are noticed by
incidents of negligence, carelessness while rendering the services
the Departments/ Institutes/ Branches/ Offices'
13
into service
The service Provider shall have full capacity, power and authority to enter
continue to have full
Agreement and during the continuance of said agreement, shall
and obligations as
capacity, power and authority to carry out and perform all its duties
to take all
contemplated therein and has already taken and shall and continue
the obtaining of
necessary and further actions (including but without limiting to
jurisdictions) to authorize to execution,
necessary approval/ consents in all applicable
delivery and performance of agreement'
Ranbir Singh
14. The Service provider shall operate and provide services to the Chauhary
University, Jind at its various offices/departments on 6 days a week.
between the
15. Fees and charges for the services to be rendered will be as agreed to
parties.
in favour of
service Provider shall give an undertaking by the 1Sth of each month
the Chaudhary Ranbir Singh University that he has complied with all his statutory
16. The
obligations.
17.
agreement
The regularity of the performance of the service will be essence of Service
shall take all
and shall form a central factor of Service agreement. The Service Provider
possible steps to ensure to maintain its performance as determined by the Chaudhary
Ranbir Singh University from time to time.
18. lf any of the personnel of the Service Provider indulges in theft, negligence or any
illegal/irregular activity, misconduct, the Service Provider shall take appropriate action
against each erring personnel and intimate accordingly to the Chaudhary Ranbir Singh
University or the University can take action in accordance with law.
19.
The Service Provider shall furnish a personal guarantee of Managing Director/Partner
/Prop./President of Cooperative Society, guaranteeing the due performance by the
Service Provider of its obligations under Service agreement.
20. The amount of Earnest Money deposited by the Service Provider shall be retained as
security deposit with the University and will be refunded after 30 days of completion of
service subject to indemnification claus€ of the agreement.
21" All payments made by
haudhary Ranbir Singh University shall be after deduction of tax
at source wherever applicable as per the provisions of the Income Tax Act. 1961
22.
.
The Service Provider, being the employer in relation to persons engaged/employed by it to provide the
services under service agreement shall alone be responsible and liable to pay wages/salaries to such
persons at the applicable DC rates which in any case shall not be less than the Minimum wages as
fixed or prescribed by the State Government under the Minimum Wages Act, 1948 (Act Xl of 1948) for
the category of workers employed by it from time to time or by the State Government and or any
authority constituted by or under any law. He will observe compliance of all the relevant labour laws.
23. The Service Provider shall ensure that the payment to the workmen deployed by him is
disbursed from his own sources in the presence of an authorized representative of the
Chaudhary Ranbir Singh University positively by the 7th of each month after getting their attendance
for the concerned month verified from the concerned Branch/Office. The Service Provide(s) shall
disburse the wages on DC rates as applicable from their own sources and thereafter submit the bills
for payment to the University. Thereafter the University shall make the payment of the bills at earliest.
These rates shall remain valid for the terms of agreement and no enhancement what so ever shall be
claimed by the Tenderer.
The Service Provider shall regularly maintained Attendance Register in
the
respective Branch/Office where the workman are deployed by hirn and ensure that the
workman mark their attendances regularly in the attendance register.
24. The Service Provider shall produce the register of wages OR the register of wages-cum-muster
roll/Attendance Register/EPF/Service Tax/GlSMelfare Fund (if any) receipts of
the preceding month along with his monthly claim for re-imbursement by the 1Sth of
respective rnonth after disbursement of wages to the workmen of the previous month.
Failing which the payment of bills will not be released and the entire responsibility for
such delay will lie with the Service Provider.
25. The service Provider shall pay minimum wages (DC rates) as prescribed in the
of default in this
agreement by way of account payee Cheque/bank draft and in case
shall have the
regard.or any other deficiency/default in providing services, the University
right to terminate the agreement by giving 15 days' notice'
style'
26. The Service provider shall issue identity cards, on its own name and handling/trading
to its personnel deputed for rendering the said services, which at the Chaudhary Ranbir
option, would be subject to verification at any time' Every
Singh University's
prescribed uniform and
worker/supervisor appointed by the Service Provider shall wear the
provided by the
badge bearing his name and designation while on duty. The same shall be
may refuse the
Service provider at his own cost. The Chaudhary Ranbir Singh University
identity
entry into its premises to any personnel of the Service Provider not bearing such
card or not being perfectly dressed.
18 years' The
27. The Service Provider shall not employ any person below the age of
be credible and
antecedents of the personnel deployed by the Service Provider should
healthy,
above board. All the persons engaged by the Service Provider should be
physically fit and free from communicable diseases'
close
2g. The services rendered by the Service Provider under service agreement will be under
University. The
supervision, co-ordination and guidance of the Chaudhary Ranbir Singh
as may be
Service provider shall frame appropriate procedure for taking immediate action
advised by the chaudhary Ranbir singh university from time to time'
29. lt is specifically made clear that the Service Provider alone shall be responsible to take
whatsoever
disciplinary action against any person(s) who raise any dispute and/or claim
against the Chaudhary Ranbir Singh University. Chaudhary Ranbir Singh University
shall under no circumstances be deemed or
Service
treated as the employer in respect of any person(s) engaged/employed by the
provider for any purpose, whatsoever nor would Chaudhary Ranbir Singh University be
liable for any claim(s) whatsoever, of any such person(s)'
30. The Service agreement will be on the principal to principal basis and does not create and shall not
Ranbir Singh University
deem to create any employer-employee relationship between the Chaudhary
provider. The Service Provider shall not by any acts, deeds or otherwise represent
and the Service
Ranbir Singh
any person inat tne Service Provider is representing or acting as agent of Chaudhary
Universi$, except to the extent and purpose permitted herein'
Ranbir singh University shall not be liable for any
obligations/responsibilities, legal or otherwise, towards the Service Provider's
31. Chaudhary
employees/agents directly and/or indirectly, in any manner whatsoever.
32. Service provider shall obtain all representation(s)/permission(s)/license(s) etc. which
arel may be required under any labour or other legislation(s) for providing the services
under service agreement.
33.
lt shall be the Service Provider's responsibility to ensure compliance of allthe Central
Govt., State Govt. and Chaudhary Ranbir Singh University Rules and Regulations with
regard to the provisions of the services under service agreement. The Service Provider
indemnifies and shall always keep Chaudhary Ranbir Singh University indemnified
against all losses, damages, claims, actions taken against Chaudhary Ranbir Singh
University by any authority/office in this regard.
34. The Service Provider undertakes to comply with the applicable provisions of all welfare
legislations and more particularly with the Contract Labour (Regulation and Abolition) Act, 1970,
if applicable, for carrying out the purpose of service agreement. The Service Provider
shall
further observe and comply with all Govt. laws concerning employment of staff employed by the
Service Provider and shall duly pay all sums of money to such statf as may be required to be
paid under such laws. lt is expressly understood that the Service Provider is fully responsible to
ascertain and understand the applicability of various Acts and take necessary action to comply
with the requirements of law.
35. The Service Provider shall maintain accurate accounts and records, statements of all its
operations and expenses in connection with its functions under service agreement in the
manner specified by the Chaudhary Ranbir Singh University.
36. The Service Provider shall forthwith upon being required by the Chaudhary Ranbir Singh
University, allow its authorized representatives
to inspect, audit or take copies of
any
records maintained by the Service Provider. The Service Provider shall also cooperate in
good faith with the Chaudhary Ranbir Singh University to correct any practices which are
found to be deficient as a result of any such audit within a reasonable time after receipt of
the report from the Chaudhary Ranbir Singh University. However, upon discovery of any
discrepancies
or under payment, the Service Provider shall immediately reimburse the
Chaudhary Ranbir Singh University for such discrepancies or overcharge.
37. The Service Provider shall at its own expenses make good any loss or damage suffered
by the Chaudhary Ranbir Singh University as a result of the acts of commission or
omission, negligently or othenrvise of its personnel which providing the said services at
any time of the premises of the Chaudhary Ranbir Singh University or othenruise.
38. The Service Provider shall at all times
Indemnify and keep indemnified that Chaudhary Ranbir
Singh University against any claim on account of disability/death of any of its personnel caused while
providing the services within/outside the site or other premises of the Chaudhary Ranbir Singh
or any other
University which may be made under the Workmen's Compensation Act, 1923
claim for
or any other Statutory notifications hereof or otherwise for or in respect of any
Acts
sustained by the
damage or compensation payable in consequence of any accident or injury
or
working or the personnel of the Service Provider or in respect of any claim, damage
Person
compensation under labour laws or other laws or rules made there under by any
provides the
whether in the employment of the Service Provider or not who provided or
shall be
service at the site or any other premises of the Chaudhary Ranbir Singh University
as provided hereinbefore.
Ranbir
39. The Service provider shall at ail times indemnify and keep indemnified the Chaudhary
singh University against any claim by any third.party for any injury, damage to the property or
person of the third party or for any other claims whatsoever for any acts of commission or
at the
omission of its employees or personnel during the hours of providing the services
Chaudhary Ranbir Singh University's premises or before and after that'
40. lf the Chaudhary Ranbir Singh
University is made liable in any manner whatsoever by any
whatsoever in
order, direction or otherwise of any Court authority or tribunal, to pay any amounts
party in any
respect of or to any; of present or ex-personnel of the Service Provider or any third
University all
event, the service provider shall immediately pay to the Chaudhary Ranbir Singh
Ranbir
such amounts and costs also. In such cases/events the decision of the Chaudhary
Singh University shall be final and binding upon the Service Provider. The Chaudhary Ranbir
Singh University shall be entitled to deduct any such amounts as aforesaid, from the security
deposit and/or from any pending bills of the service Provider.
41. ln the event of failure of the Service Provider to provide the services or part thereof as
mentioned for any reasons whatsoever, the Chaudhary Ranbir Singh University shall be
entiled to procure services from other sources and the Service Provider shall be liable
to pay forthwith to the Chaudhary Ranbir Singh University the difference of paynnents
made to such other sources, besides damages at double the rate of payment and the
security of Service Provider shall remain forfeited.
42. The Service provider shall not claim any damages, costs, charges expenses, liabilities
arising out of performance/non-performance of services, which it may suffer or
judgment
otherwise incur by reason of any acUomission, negligence, default or error in
on part of itself and/or its personnel in rendering or non-rendering the services under
service agreement.
43.
Service agreement shall be effective for a period from
and can be extended further for such period and on such terms and conditions as may
be'deemed fit and proper by the Chaudhary Ranbir Singh University.
44.The Chaudhary Ranbir Singh University shall have the right to immediately terminate
service agreement if the Service Provider becomes insolvent, ceases its operations,
dissolves, files for bankruptcy or bankruptcy protection, appoints receivers, or enters
into an arrangement for the benefit of creditors.
45. The Service Provider shall furnish to the Chaudhary Ranbir Singh University all the
relevant papers regarding its constitution, names and addresses of the management
and other key personnel of the Service Provider and proof of its registration with the
concerned Govt. authorities required for running such a business of Service Provider
prior to entering into service agreement.
46. The Service Frovider shall always inform the Chaudhary Ranbir Singh University in
writing about the change
in its address or the names and
addresses
of its key
personnel. Further, the Service Provider shall not change its ownership without prior
approval of the Chaudhary Ranbir Singh University.
47. Any notice or other communication required or permitted to be given between the parties
under service agreement shall be given in writing at the following address or such other
addresses as may be intimated from time to time in writing:
Chaudhary Ranbir Singh University
Service Provider
48. lt is understood between the parties hereto that during the course of business relationship, the
Service Provider may have access to confidential information of Chaudhary Ranbir Singh
University and it undertakes that it shall not, without Chaudhary Ranbir Singh University's prior
written consent, disclose, provide or make available any confidential information in any form to
any person or entity to make use of such information. This clause shall survive for a period of 5
years from the date of expiry of service agreement.
purposes. In
4g. Service agreement shall be deemed to have been made/executed at Jind for all
the event of any dispute related to the interpretation or rights or liabilities arising out of
service.agreements, the same shall, at first instance, be amicably settled between the
parties. lf any dispute is not setiled amicably, the same shall be referred to the sole arbitrator
to be appointed by the Vice-Chancellor, Chaudhary Ranbir Singh University. The award
given by the arbitrator shall be final and binding on the parties. The venue of arbitration shall
jurisdiction only.
be at Jind and all related disputes shall be subject to Jind Courts
50. The University reserves its right to reject any or all the Tenders without assigning any
reason.
51. Canvassing in any form is strictly prohibited. The tender(s) submitted by the Service
Provider who resort to canvassing shall be liable to rejection.
52. The CRSU reserves the right of accepting the whole or any part of the tender and the
tenderer shall be bound to perform the same on the rates quoted'
53. Submission of tender by a Service Provider shall imply that the Service Provider shall be
bound by all terms & conditions of tender.
List of Annexure:
A.
B.
C.
Detail of services sought to be provided.
Fee, Charges & Terms of PaYment.
Undertaking.
Signature of Service Provider
WITNESSES:
1.
ANINEXURE.A
Details of services/activities to be provided:
Signature of Service Provider
(with seal)
ANNEXURE.B
Fee, Charges & Term of PaYment:
1.
Total amount for which service is being offered by the Service Provider and accepted
by the Chaudhary Ranbir Singh University, Jind is Rs.
(Rupees
2"
Mode of payment will be on monthly basis on submission of bills.
Signature of Service Provider
(with seal)
ANNEXURE-C
UNDERTAKING
S/o
Sh.
R/o
Di recto r/Pa rtne r/P ro P. of.
(Name
of
Service Provider), do hereby execute this undertaking on
month of
year
AgencY/societY of
day of
that I have complied with all my statutory
obligations arising out of and in performance of my service agreement with the
University for the month of
Place:
Date:
Signature of Service Provider
(with seal)