SPONSOR & EXHIBITOR PROSPECTUS 2015 Nurse Practitioner Spring Symposium March 29-April 1, 2015 Omni Grove Park Inn Asheville, North Carolina 2015 Nurse Practitioner Spring Symposium Join hundreds of Nurse Practitioners in Asheville, NC, for the 2015 Nurse Practitioner Spring Symposium. Nurse Practitioners provide quality, cost-effective, up-to-date health care to our citizens, which includes prescribing medications and other treatments. These NPs are eager to learn about new and effective products, services and opportunities, so NPSS is a perfect place to develop client relationships. Sponsors Platinum $4 00 0 Gold Silver $2 $1 -$ 50 0 60 Complimentary Exhibit Booth space in Live Hall Complimentary Virtual Expo Hall* Complimentary acknowledgement in Informational Slide Show** Prominent sponsorship recognition at Symposium 50 -$ 00 Sponsorship Opportunities 0 35 0 -$ 0 Sponsorship recognition at Symposium One-half page ad on participant flash drive Logo & Name/Link in APRN E-Newsletter (in April 2015)*** Name/Link in APRN E-Newsletter (in April 2015) *** ** Slide Show — Slide show broadcast during symposium with announcements/news. 00 Full page ad on participant flash drive * Virtual Expo Hall — Logo, link, and promotional copy on NCNA website. 20 *** APRN E-Newsletter — Electronic newsletter distributed to over 1,400 APRN members. • • • • • • • Audio-Visual Support — $6000 Key Card Sponsorship — $3500 Luncheon — $3500 each Breakfast Buffet — $2500 each Lanyard Sponsorship — $2500 Break — $2000 each General Symposium Support — $1500 to $6000 Key Card—Have your brand or logo prominently displayed at NPSS 2015. Sponsor custom hotel key cards that will be provided to all conference attendees staying at the Omni Grove Park Inn. Communicate your message each time the attendees enter their hotel room! You will have the option of custom-designing the key card within provided specifications. Time sensitive — reserve today! Lanyard—We will order lanyards with your brand or logo imprinted. Each NPSS attendee will be given this lanyard when they register. NCNA Sponsor/Exhibit Hall Assignment, Cancellation, Occupation Policy Eligibility/Assignment — NCNA reserves the right, in its sole discretion, to limit types of companies and products represented in its exhibit hall, to accept or reject applications, and assign booth space as NCNA deems appropriate. Sponsors of NCNA events and functions shall be given preference in allocation of exhibit space/assignment of exhibit locations. NCNA reserves the right to make and/or change all booth assignments as it deems appropriate. “ We have hired multiple practitioners from our contacts during this event over the past years. I find the time allotted is adequate and allows for ample one-on-one conversations with those interested in our practice. We will continue to exhibit at this conference and thank the association for providing such a great venue and opportunity for the Nurse Practitioners and vendors of North Carolina.” — Brandi Thomas, FNP-C, Physicians Eldercare Cancellation of Booth Space/Loss of Payment — In the event the Exhibitor cancels or otherwise notifies NCNA of its intent to repudiate this contract prior to February 28, 2015, NCNA shall retain 35% of the exhibit booth price paid as liquidated damages. If NCNA receives such notice on or after February 28, NCNA shall retain the full exhibit booth price as liquidated damages. The parties acknowledge and agree that the precise damages which will be suffered by NCNA as a result of an Exhibitor’s canceling or repudiating this contract are uncertain and not subject to precise calculations and that the liquidated damages set forth herein are a reasonable estimate of the damages likely to be incurred. Failure to Occupy Space — Any space not occupied by 9:45 am on March 30, 2015, shall be forfeited by the Exhibitor and space may be resold, reassigned, or used by the exhibit staff without refund, unless a written request for delayed occupancy has been received by the NCNA office by February 28, 2015 and written approval is received. NCNA reserves the right to reject future applications for exhibit booth space at NCNA trade shows and other functions in the event the Exhibitor does not staff its exhibit booth during all open show hours. Exhibitors How to Confirm Space Register early for NCNA’s 2015 NPSS to reserve space and lock in Early Bird rates of only $875 per booth. Send payment and information by January 15, 2015. Once payment and information are received, you will be sent confirmation of your reservation. Confirm your booth now to receive . . . • Face to face meetings with the best and brightest Nurse Practitioners in NC and in some surrounding states. • Draped table, two chairs, and 2 name badges. • Listing in NPSS attendee materials. • High profile drawing for door prize providers. • Uncontested time with 250 participants. • List of symposium attendees and email addresses. • Guest rooms at special discounted rates. NPSS Exhibit Hall Schedule The Exhibit Hall schedule is designed with YOU in mind, offering you premium and uncontested exposure to NPSS attendees. Upgrade Options Virtual Expo Hall NCNA offers an opportunity to purchase “booths” in the VIRTUAL Expo Hall in addition to the LIVE Exhibit Hall. You can add an online component to your traditional booth setup! The virtual hall displays a clickable link and description for participating exhibitors that will run in conjunction with the live hall. It will be prominently featured on the NCNA website for four weeks in April 2015. The NCNA Virtual Expo Hall will offer sponsors and exhibitors an additional opportunity to reach out to Nurse Practitioners attending NPSS, as well as those who may not be able to participate in person. Or, if you are unable to participate as an exhibitor or sponsor this year, you can still have a presence in the Virtual Expo Hall by purchasing a Virtual Expo Only presence. Informational Slide Show You can also generate additional interest in your booth by purchasing a spot in the informational slide show that will be running in meeting rooms during breaks. Send us one pre-designed slide to insert and use in our PowerPoint presentation. Monday, March 30, 2015 7:30-9:30 am: Exhibit Hall setup Take Advantage of Early Bird Rates 9:45 am: All exhibits must be ready to open by 9:45 am on Monday, March 30. 10:20-11:20 am: Exhibits open—all participants free 2:40-3:40 pm: Exhibits open—all participants free Exhibit Hall closes for the day at 3:40 pm. Tuesday, March 31, 2015 9:10-10:10 am: Exhibits open—all participants free Exhibit Hall ends at 10:10 pm. Breakdown must be complete by 12:00 pm. works hard to give us the best “ NCNA experience with attendees at this event. East Carolina University College of Nursing is well pleased with our time to share and communicate with Nurse Practitioners from all over the state.” — June Brown, ECU CON Clinical Coordinator Early Bird!! by 1/15/15 After 1/15/15 General Live Booth Exhibit Hall Booth........................$875........ $1100 Exhibit Hall Upgrades Electricity.......................................... $35............ $35 Internet Access............................. {$55}........ {$55} {Free using GPI room access code} Virtual Expo Hall........................... $150.........$200 Informational Slide Show............ $75..........$100 Virtual Expo Only No Physical Booth.......................$325.........$400 Required NCNA Sponsor and Exhibitor Registration Actual Exhibit Dates: Mon, 3/30 & Tue, 3/31 2015 NPSS — Asheville, NC — March 29, 2015 - April 1, 2015 SEND TO NCNA: By Email: [email protected] Company Name By Mail: PO Box 12025, Raleigh, NC 27605 Important Note: Print/Type clearly exactly as the name should be used for sponsor/exhibitor signs and media. Contact Name Address Provide Contact Person’s Address, Email, Phone (which may or may not be company’s information) This contact will be the person that will communicate with NCNA re: this event. Street, Box, etc. City State Email By Fax: 919.829.5807 ZIP Questions? 800.626.2153 [email protected] Day Phone Please list below the full name(s) of all person(s) that will be present at the exhibit booth (for nametags): _____________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________ — Sponsor Information — We will SPONSOR (Please select level and state $ amount.) Platinum ($4000-$6000) $________ Interested in Audio Visual ($6000) Gold ($2500-$3500) $________ Interested in Key Card ($3500) Silver ($1500-$2000) $________ Interested in Breakfast ($2500) Interested in Lanyard ($2500) We decline our complimentary booth space. Sponsor Live Exhibit DO reserve us a booth at Live Exhibit Hall; we will Sponsor and Exhibit. A. B. C. D. E. Yes Yes Yes Yes Yes No No No No No Interested in Break ($2000) - We DO need internet access (if Yes, free with room or add $55 fee). - We DO need electrical outlet (if Yes, add $35 fee). - We will contribute a door prize, will bring to NCNA registration desk. - We will be part of the complimentary slide show and will send a slide. - We will be part of the complimentary Virtual Hall, will send logo/description. LIST AND TOTAL AMOUNTS: SPONSOR Sponsor Level Amt ............... Electrical Outlet..................... Internet Access...................... EXHIBITOR Live Exhibit Booth . ............... We will EXHIBIT (Please reserve our booth for March 30 and 31.) — Exhibitor Information — Early Bird Fee (if received by 1/15/15) Upgrade: Slide Show............. Regular Fee (after 1/15/15) Upgrade: Virtual Hall ............ Internet Access...................... Live Exhibit Hall Booth, $875 Live Exhibit Hall Booth, $1100 Electrical Outlet..................... Upgrade: Info Slide, $75/slide Upgrade: Info Slide, $100/slide Upgrade: Virtual Exhibit Hall, $150 Upgrade: Virtual Exhibit Hall, $200 VIRTUAL HALL ONLY................ Yes No - We DO need internet access (if Yes, free with room or add $55 fee). Yes No - We DO need electrical outlet (if Yes, add $35 fee). Yes No - We will contribute a door prize and will bring it to the onsite NCNA’s registration desk. Early Bird Fee (if received by 1/15/15) Virtual Exhibit Hall, $325 CARD NUMBER: Business Check Personal Check VISA M/C Business Card Personal Card Virtual Exhibit Hall, $400 By completing and submitting this form I agree to terms and conditions of NCNA’s Exhibit Assignment, Cancellation and Occupation Policy (see page 2). Initials of Contact Person:_______________ Make checks payable to: North Carolina Nurses Association PAYMENT - CHARGE Regular Fee (after 1/15/15) $ (Total enclosed or total to be charged.) PAYMENT - CHECK # VIRTUAL EXHIBIT HALL ONLY Total Date:_____________ (Typing of initials above will be considered the same as a signature.) CARD EXP DATE: BILLING ZIP CODE: TYPE NAME AS IT APPEARS ON CARD CARDHOLDER’S TYPED NAME WILL SERVE AS SIGNATURE
© Copyright 2024