What is this Justification Booklet?
This 340B Coalition Conference Attendance Justification Booklet is for an employee of an entity, vendor, or
other stakeholder looking to justify the benefits of attending the 340B Coalition Conference. The conference is
the premier venue on developments and implementation of the federal 340B drug discount program.
By attending the 340B Conference, you will gain valuable face-to-face experiences and bring back the latest on
the 340B program to your organization.
This booklet includes:
o
Sample Request Letter to Supervisor
o
Cost/Benefit of Attending Worksheet
Why should my employer send me to the 340B Coalition Conference?
An essential element of justifying attendance at any meeting is outlining the benefit of the meeting both to
yourself and your employer. It is important to consider how you plan on getting the most out of the meeting before
you attend.
The 340B Coalition Conference offers you a selection of over 30 different sessions, which can amount to more
than 11 hours of continuing pharmacy education (CPE). Review the available agendas online and determine the
sessions you would like to attend. It will be helpful to show your supervisor which sessions you plan on attending
and explain how they will most benefit your organization.
Face-to-Face Networking
Approximately one thousand colleagues will gather to share their knowledge and experience, and allow you to
meet people that you can rely on for support and information. There’s nothing like professional relationships to
motivate and enhance your impact on your own organization.
See the Latest!
The meeting also brings together numerous pharmacy service companies, law and consulting firms in one place
at the exhibition hall. This is an extremely valuable opportunity to see the latest technology and innovations as
well as discuss matters on an one on one basis.
Cost/Benefit Worksheet
To help you calculate your meeting expenses, complete the attached Cost/Benefit Worksheet.
When determining fees, be sure to look at your options. Do you qualify for any registration discounts? Will you
register in time to take advantage of early bird discounts? Early bird rates expire June 1, 2015! Review the
registration information to ensure you are taking advantage of the best rates available. You will find that these
prices reflect a very cost effective use of resources.
Sample Justification Letter for Your Supervisor
Use this sample letter as a starting point for putting together your request for attendance. We hope that you will
find this Justification Booklet useful, and that you will obtain the necessary support to attend the meeting.
We look forward to seeing you in Washington!
Sample Letter to Supervisor
Justification for Attendance at 340B Coalition Conference
Date
Dear (Supervisors Name)
,
I would like to request approval to attend the 19th Annual 340B Coalition Summer Conference from July 13-15,
in Washington, DC.
My participation at the conference will allow me the opportunity to expand my knowledge and give me the tools
and resources to enhance my performance at (workplace) _________________. In order to maintain my
pharmacist license I need to receive (number) _____ of continuing education hours per year, and I can receive
up to 11 at this meeting.
I have reviewed the education offerings in detail, and have attached a listing of sessions I feel are rich in
substance and would provide the most value to my growth at (workplace) ________________. In addition, I
plan to share the knowledge gained from these sessions with my colleagues.
The support of my attendance would include the registration fees, travel expenses and living expenses while at
the conference. I have calculated a sample breakdown of the anticipated expenses, which are attached on the
Cost/Benefit Worksheet. I anticipate total support to be approximately (dollar value) $_______. The cost for my
registration is (maximum cost of your registration category) $_________; but I can save (dollar amount saved)
$_______ if I register prior to the early bird deadline of June 1, 2015
The opportunity for me to gain expertise and training tools, and to establish a networking base to enhance my
area of expertise makes my attendance at the 340B Coalition Meeting a very wise investment, and a benefit for
not only me personally, but also for (workplace) ___________________ .
Thank you for considering support of my attendance at the 340B Conference.
Sincerely,
_________________
Cost/Benefit Worksheet
Use this sample worksheet to calculate your major meeting expenses.
Registration Fee (include any
additional fees associated
with pre-conference
workshops or events you wish
to attend).
Roundtrip Airfare
The registration fee includes
1.
2.
3.
Are mileage points available
to offset airfare?
$________________
$________________
Transportation Fees
Meals
Taxi/Car Rental/Airport
Shuttle
Some food is included with
events, check program
$________________
Hotel rate per night plus taxes
Number of nights x rate.
$________________
$________________
Parking reimbursement
At Airport or Hotel
$________________
Misc. reimbursable expenses,
i.e. tips, internet fees, etc.
Subtotal
Check your expense
reimbursement policies.
$________________
$________________
# of Employees Attending
Total
$________________