Equinox 2015 Application Equinox is the premier boutique event for the architecture and design community across Australia. 2015 sees more options available to participate in Equinox with 3 free-style size areas available to select from. However, we allocate a certain number of each size to each event depending on the venue. This means that we may sell-out of some sizes as the bookings are received. Should your preferred option be unavailable we will let you know immediately so that you may consider an alternative option. 2015 Schedule of Events Exhibit Space 2.0 x 2.0 L/M City Exhibit Space 4.0 x 2.0 L/M 21 May Brisbane $4,650 $3,650 $2,850 18 June Townsville $3,950 $3,450 $2,350 16 July Darwin $3,950 $3,450 $2,350 10 September Perth $4,650 $3,650 $2,850 24 September Melbourne $4,650 $3,650 $2,850 15 October Sydney $4,650 $3,650 $2,850 29 October Brisbane $4,650 $3,650 $2,850 12 November Canberra $3,950 $3,250 $2,150 19 November Hobart $3,950 $3,250 $2,150 to select *Dates are subject to confirmation due to venue availability. Last updated: 09/04/2015 Exhibit Space 3.0 x 2.0 L/M Date* to select to select All prices are exclusive of GST Page 1 of 3 www.aisaustralia.com www.equinoxevents.com.au Equinox Terms & Conditions SPACE You will be allocated an area as requested in which to set up your display. You may utilise this area in any manner you choose but you must not set up outside of this area. The price does not include the provision of lighting, monitors, tables or tablecloths. We recommend you bring adequate lighting, electrical leads and power boards as additional fees will apply if you need AIS to provide these. Tables and tablecloths must be hired from AIS - an ‘Equinox Display Requirements’ form will be sent to you on confirmation of booking acceptance. DOOR PRIZES If you choose to, you may offer a door prize so that you can collect business cards. Due to time constraints only prizes valued over $250 will be drawn and announced as part of the evening. EVENT PAYMENT PROCESS Deposit Invoices – 50% of Total Event Cost Upon acceptance of your approved Booking Request, a 50% deposit invoice will be issued between approval date but within 90 days of the event (payable under our standard 14 day trading terms). Bookings are not guaranteed until your deposit payment has been received by AIS. Balance Invoices – 50% Balance of Event Cost The balance invoice for each event will be issued within 45-60 days of the event, and is due and payable 30 days prior to the event date. CANCELLATION POLICY Cancellations must be submitted in writing and the following cancellation fees apply: Cancellation Period (Days prior to the event) Cancellation Fee Applicable More than 120 days Payment fully refundable. 120 - 90 days 50% of event fee Less than 90 days 100% of event fee GENERAL You may have up to 3 representatives attend included in the price. Additional representatives will incur a fee of $60 per person. Receipt of your Booking Request by AIS does not constitute a confirmed booking. If your Booking Request is accepted, a confirmation will be issued shortly after receipt. Please feel free to invite your architectural clients to the event but ensure that all are architects, designers, project managers, builders etc. As Equinox is strictly for industry professionals, representatives or staff of your clients such as retailers or suppliers/manufacturers will not be permitted at the event. Last updated: 09/04/2015 Page 2 of 3 www.aisaustralia.com www.equinoxevents.com.au Equinox 2015 Application CONTACT AND AUTHORISATION By completing the following section, I am confirming that I have read and agreed to the EQUINOX BOOKING TERMS AND CONDITIONS. Company Name: Authorised Contact Name: Phone: Email: I agree to the Terms & Conditions as stated in this document Signature: Date: / _/ Accounts Contact: Name: Phone: Email: Postal Address: Please send your completed form to: Email: [email protected] Fax: 1300 788 009 (within Australia) +61 7 3112 4076 (outside Australia) For more information please contact us on 1300 765 428 or email [email protected] Or visit the Equinox website www.equinoxevents.com.au Last updated: 09/04/2015 Page 3 of 3 www.aisaustralia.com www.equinoxevents.com.au
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