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TOWNSHIP OF ALLAMUCHY
WATER & SEWER DEPARTMENT
REQUEST FOR QUOTATION FOR
GENERATOR SERVICE
MAY 6, 2015
ALLAMUCHY TOWNSHIP MUNICIPAL BUILDING
P.O. Box A, 292 Alphano Road
Allamuchy, NJ 07820
The Allamuchy Township Water and Sewer, hereinafter referred to as the ATWS, at
the Allamuchy Town Hall at 292 Alphano Road, Allamuchy, New Jersey, is receiving
quotes for Annual Emergency Generator Service. These quotes should be submitted no
later than 2:00 PM on May 18, 2015.
The quote shall provide for the annual service and maintenance for the following
emergency generators:
Location
Sewage Treatment
Plant
Water Treatment
Plant
Sewage Pump Station
#2
Sewage Pump Station
#3
Well #2
Well #3
Manufacturer
Caterpillar
Model
SR4B
Katolight
D150FRJ4
Katolight
N100FRG4
Onan
150DGFAL
Onan
Onan
30EK-5DR8
30.OEK-15R
The ATWS reserves the right to reject any and all quotes, to waive any informality
in the quotes and to accept the quote which, in its judgment, best serves the public
interest.
Township of Allamuchy
Anne Marie Tracy
Township Clerk
SPECIFICATIONS
Allamuchy Township owns and operates various water and sewer facilities that
have emergency generators for backup power. The generators need to be serviced and
maintained on an annual basis. The service of the generators shall be during normal
operating hours, Monday through Friday 7:30 AM to 4:00 PM. The services required are
described herein.
SERVICE AND GENERATOR PREVENTIVE MAINTENANCE SHOULD CONSIST OF
THE FOLLOWING:
1. One oil change and filter per year.
2. Clean and check batteries and terminals
3. Check belts for wear and looseness
4. Check hoses, fuel lines and fittings and tighten if needed.
5. Check Day tank operation and adjust as required.
6. Check fuel for water contamination.
7. Check and clean air breather.
8. Check lube oil and top off if needed.
9. Check and adjust battery charging alternator and battery charger as necessary.
10. Check and adjust automatic voltage regulator.
11. Conduct safety shutdown and auto start controls test.
12. Check and Readjust generator frequency as necessary.
13. Check and adjust jacket water heater temperature and hoses.
14. Check and clean throttle solenoid and linkage.
15. Exercise generator and automatic transfer switch
16. Check “Automatic Transfer Switch for proper operation sequence
17. Routine tightening of all bolts on generator.
18. Thermo-Scan generator and ATS for hotspots and poor electrical connections.
19. Check exhaust system for leaks.
20. Check coolant for degrading in protection.
21. Extended priority 24 hour 365 day emergency service.
PAYMENT
Payment will be made based upon the actual hours and events in accordance with
the unit prices bid for each specific discipline necessary to perform the required task, and
will not include any response time, travel time or travel expenses.
The ATWS requires vendor's invoices be submitted to the ATWS within 60 days of
the date service was provided with a detailed description of the services rendered. If
invoices are not received within the 60-day period, the ATWS shall have no responsibility
to pay said invoice. A supply of vouchers shall be supplied to the successful bidder at time
of execution of the contract.
Standard office procedure of the ATWS, is to process invoices received for payment
on a monthly basis. The vendor shall note if a discount is given for timely payment.
CERTIFICATES OF INSURANCE
The successful Contractor shall maintain with insurers licensed to do business in
the State of New Jersey and which are satisfactory to the Township Attorney the following
insurance:
A. Comprehensive general public liability insurance against claims for bodily injury,
death and property damage occurring on, in or about the Project and the adjoining
streets, sidewalks and passageways, including contractual liability coverage to
combined limit amount of not less than $1,000,000.00;
B. Owner and Contractor Protective Liability Insurance in combined single limit
amount of not less than $1,000,000.00;
C. Workers' Compensation Insurance coverage of the full statutory liability of
Contractor.
D. Employer's Liability Insurance in the full statutory amount required by New Jersey
Law;
E. Products and Completed Operations Liability Insurance in the amount of
$100,000.00;
F. Comprehensive Automobile Liability Insurance against claims for bodily injury,
death or property damage in combined single limit amount of not less than
$500,000.00;
G. Pollution Liability Insurance in a single occurrence limit amount not less than
$1,000,000.00.
NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS
P.L. 2004, c. 57 (N.J.S.A. 52:32-44)
The contractor must submit proof of business registration as part of the quote
proposal submitted. Proof of business registration shall be a copy of a Business
Registration Certificate issued by the New Jersey Department of the Treasury, Division of
Revenue. Information on how a business can obtain a certificate can be obtained on the
Internet at www.nj.gov/njbgs or by phone at (609) 292-1730.
QUOTE PROPOSAL
TO:
DATED:
Township of Allamuchy
Allamuchy Township Municipal Building
P.O. Box A, 292 Alphano
Allamuchy, New Jersey 07820
Attn: Anne Marie Tracy, Municipal Clerk
The undersigned, same being the duly authorized representative of the bidder, by
signature below does herein and hereby affirm, that he has read and comprehends this
“Request for Quotation” and “Specifications” and if awarded this contract, the Contractor
agrees to furnish and provide the services heretofore described and detailed, at the unit
prices indicated below during the period commencing the date this contract is awarded
and concluding one (1) year later.
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Total Annual Price for the 6 Emergency Generators
Regular Hours Labor Rate/Hr for any additional work
Overtime Hours Labor Rate/Hr for any additional work
Cost per quart of Oil for any additional work
$__________
$__________
$__________
$__________
(Oil is included in normal Annual Service price. Cost per quart applies if oil
is necessary due to additional work)
Name of Firm ________________________________________
Street Address _______________________________________
City ____________________ State _______________ Zip Code _______________
Authorized Signature ____________________________________
Title or Position _________________________________________