Alumni Network Volunteer Leaders Handbook DRAFT UCLA Alumni Association James West Alumni Center Box 951397 Los Angeles, California 90095-1397 Email: [email protected] Website: alumni.ucla.edu Phone: 310-825-2586 Toll free: 800-825-2586 Fax: 310-825-8678 TABLE OF CONTENTS 1. Welcome a. Thanks for volunteering b. Importance of volunteering c. Alumni Affairs Mission Statement d. Alumni Association Overview 2. Network Operations a. Starting a new network i. Initial steps ii. Steps from emerging to established b. Governance i. Meetings ii. Bylaws iii. Officer descriptions iv. Elections v. Leadership and succession planning c. Event Planning and Programming i. Alumni Affairs annual events – D12, Sendoffs, College Fairs, Bruin Bash, … ii. Setting a calendar iii. Steps to a successful event d. Communication/Marketing i. Social media ii. Email blasts iii. Use of logo e. Finance i. Dues – Alumni Networks don’t charge dues ii. Reimbursement procedures iii. Bank Accounts iv. Contracts v. Event Payments vi. Cash Handling vii. Credit Card Handling f. Reporting i. Minutes ii. Annual compliance document iii. Insurance 3. 4. 5. 6. 7. 8. 9. iv. Calendar v. Board roster/contact info Alumni Scholarship Program (this will be a link, not a write-up) Alumni Affairs Overview a. Flowchart b. People – names, contact info c. Department overview Alumni Association Board of Directors Glossary of Terms Appendix 1: Trademark and Licensing Appendix 2: Affinity Groups Separate Procedures Appendix 3: Diversity Groups Separate Procedures