www.ani•aaa.com.au
Will be held at
Melbourne Roval Exhibition Building
9 Nicholson Street, CARLTON VIC 3053
The Animaga Expo- Animation , Mango, and Game Expo is a Japanese Pop-Culture convention . This
event will be held in the late Q3 of every year in Melbourne.
The Animaga Team consist of a team of Anime lovers and we aim to bring a world class display of
Anime and Mango to the public and at the same time present a range of fan-driven interactive
conventions in a convenient and central location.
This includes the hottest games, Japanese fashion and pop culture . Animaga Expo is not only a
convention . We aim at developing a Japanese anime culture in Australia . We encourage art
development and are able to create platforms for you to advertise and promote your business as well
as products in Australia.
We invite you to join us and contribute to the development of the Japanese Pop Culture in Australia.
Animaga Expo will be held in one of Australia's most
historic venues, The Royal Exhibition Building . This
venue is conveniently located just at the north of the
CBD, and it is next to the Melbourne Museum .
Ease of Access
Melbourne Museum and Carlton Gardens is well
served no matter how you intend to arrive.
A short walk from the Melbourne CBD makes it easy
for students while the Melbourne Museum
undercover car park engages families to the
Animaga Event.
Outdoor Cosplay Area
The immediate area surrounding Royal Exhibition
Building offers an excellent setting for Cosplay
Photography, with beautiful gardens and unique
architectures which create a dramatic backdrop for
professional cosplayers and photographers.
EXHIBITOR/SMAll TRADER/ARTIST
APPLICATION & CONTRACT
Animaga Expo offers a variety of Exhibitor packages
for different businesses and serves as a great platform
for you to effectively reach your target customers. The
Trader application can be apply from this link:
https:/ /www.cognitoforms.com/ Animaga/ _2015Exhib
it orArtist Application Form
Fan Artist Alley
• 1 x Trestle table
• 2 x 2m Booth with 2.4m height Walls (black, Velcro
compatible)
• 2 x Artist Passes with first table purchased .
Small Trader
• 1 x Trestle table
• 2 x 2m Booth with 2.4m height Walls (black, Velcro
compatible)
• 2 x Exhibitor passes ( 1 extra pass per extra table
purchased)
Standard Booth Package
• 3 x 3m Booth with 2.4m height Walls (black, Velcro
compatible)
• 3 x Exhibitor passes with first booth purchased (1
extra pass per extra booth purchased)
• 2 x Trestle tables
• Power included (please contact us, if you have any
special requirement)
Bare Space
• Minimum size for Bare Space stands is 36 sqm
• Bare Space sites must NOT build solid walls within 2m
of any aisle without permission of the Animaga
• Carpeting or solid flooring MUST be included in your
stand build . Please contact Animaga if you have
additional arrangements
CONVENTION DATES & HOURS
The event will be held on Saturday 5th September 2015 and Sunday 6th September 2015. For Exhibitors,
Small Traders and Artists, the event hall will be open and Animaga staff will be present to assist with moving
in :
EXHIBITOR MOVE IN:
Friday, 4th September 2015
Saturday, 5th September 2015
1:00 pm to 8:00 pm
8:00 am to 10:00 am
EXPO DATES :
Saturday, 5th September 2015
Sunday, 6th Semptember 2015
10:00 am to 6:00 pm
10:00 am to 6:00 pm
EXHIBITOR MOVE OUT:
Sunday, 6th Semptember 2015
6:00 pm to 9:00 pm
EXHIBITOR/SMAll TRADER/ARTIST
APPLICATION & CONTRACT
Chairs
(after 1st July)
Trader
Pass
$150
$230
2
2
6'
(180cm)
Table
1
2 Tables
$290
$400
3
4
2
1 Table
$320
$440
2
2
1
2 Tables
$620
$780
3
4
2
3x3m Booth
1 Booth
$1,100
$1,370
3
3
2
3x6m Booth
2 Booths
$1,980
$2,475
4
4
4
3x9m Booth
3 Booths
$2,940
$3,630
6
4
6
6x6m Booth
4 Booths
$3,740
$4,675
8
4
8
$66/spm
6
Trader Type
*
Fan Artist Alley
Table/Booth
Early Bird Rate
Full Rate
Qty
(prior 1st July)
1 Table
1\
Small Trader
Bare Space Only**
/\ fan Artists are traders who trade in self-created and/or self-designed items and artwork, no commercial sale
items. If any item found not self-credited, trader will have to pay the upgrade front
*Power is not included for Artists/Small Trader/Bare space area
** Minimum size for Bare Space is 36 spm, which is the same size with the four booths area
NO food are allowed to sold or given away by Small Trader/Fan Artist Alley on the day without prior consent
from Animaga. Traders may bring food into the even for their own consumption
Optional Item
Rate
3 amp Power Point
$75
10 amp Power point
$85
15 amp Power Point
$95
Table 6' (180cm)
$30
Testing & Tagging (per item)
$15
Carpet Mat (per sqm)
$25
Colin Chan
Exhibitors and Sponsorship Director
Email: [email protected]
EXHIBITOR/SMAll TRADER/ARTIST
TERMS & CONDITIONS
By applying for exhibitor/vendor/artist' alley space at Cancellation by Exhibitor
Animaga Expo 2015 events, you , your staff, your business or Exhibitors may cancel out of the convention at any given
organization must agree to abide by the Term and Conditions time upon written notification to Animaga. Exhibitors who
as specified below.
cancel exhibit space prior to 1st July 2015 will receive 50%
of monies paid , less $20.00 for handling. If notification is
received after 1st July 2015 but before 1st August 2015.
General information
1. Animaga reserves the right to final approval of every exhibitor will receive 25% of monies paid , less $20 for
display, and the ability to take any course of action it deems handling . If notification is received after 1st August 2015
necessary to rectify a situation that may impact upon the 100% of the contracted amount is due days of
convention negatively, including expulsion of any Exhibitor cancellation. The appropriate payment must be
from the Animaga, who does not comply with the stated received within 15 days of cancellation. In the event of
requests. No compensation for loss of monies will be either full or partial cancellation by Exhibitor, organizer
accepted for failing to obey instructions resulting in expulsion reserves the right to resell or otherwise reassign canceled
exhibit space. Animaga shall be entitled to retain all
from Animaga and its representatives.
2. Any Exhibitor that fails to occupy their space for whatever payments due under the cancellation policy set forth
reason will forfeit their money. There are no refunds or transfers above regardless of whether Ani mag a resells or otherwise
available once Animaga has received payment and the reassigns the canceled exhibit space.
signed registration form.
3. To be entitled to the early-bird discount offered with the
Exhibitor's package, payment needs to be received in full by
1st July 2015. Payment is to be received in full by close of
business on 4th September 2015
4. All payments are to be by:
5. Cheque to : Animaga Entertainment Pty Ltd . - to be
provided a minimum of 3 working days prior to the due date
to allow clearance of funds;
Or EFT Transfer into Animaga's bank account as supplied with
your invoice
6. All display or sale items must stay within the confines of the
space allocated , must not impede or block walkways and
exits.
7. All tables must have tablecloth covers , and it is the
exhibitor's responsibility to prepare extra sheets to cover your
stock on occasions where overnight storage is required.
8.Sale or sampling of any food or beverage items- whether
packaged or fresh -is not allowed without written permission
from the Event Organiser and Venue. This includes but is not
limited to candy or sweets, canned drinks, hot or baked
goods. Animaga reserves the right to confiscate any
consumable items not removed by exhibitors. All food
Exhibitor must apply the food license from the Streatrader
(https:/ /streatrader.health .vic .gov .au/public_siteand )
and
send the license back to Animaga before 1st August 2015.
9. There is no access for vehicles drive into the venue to
unload or pack your items. Please arrange your own trolley or
pallet trolleys to move your stock into the venue. You must
make arrangements with Animaga
management team
before the event for the movement of larger items. crates
and pallets.
10. Any damage caused by an Exhibitor or their Staff, or by
items affixed to the venue doors, glass, floors etc will create a
removal. cleaning and/or resurfacing cost charged to the
exhibitor.
11. Neither Animaga , nor the Royal Exhibition Building (REB)
will accept responsibility for the safety or wellbeing of any
display or product item delivered to the site. It is very
important that all items are clearly marked with your
company name and booth number(s). Neither Animaga nor
the venue will take delivery of such items on behalf of an
Exhibitor. unless prior arrangements have been made as per
the Royal Exhibition Building's terms and conditions . Please
note that all goods/property must be removed from the
premises Sunday evening.
Cancellation by Organiser
If vendor fails to make a payment required by this
contract in a timely manner. Animaga may terminate this
contact immediately without further notice and without
obligation to refund monies previously paid . Animaga
reserves the right at its discretion to refuse Exhibitor
permission tp move in and set up an exhibit of Exhibitor is
in arrears of any payment due to Animaga. Animaga is
expressly authorized to occupy or dispose of any space
vacated or made available by reason of action taken
under this paragraph in such manner as it may deem
best, and without releasing Exhibitor from any liability
hereunder. Animaga may also terminate this contact
effective upon written notice of termination if Exhibitor
breaches any of its obligations under the contract
without any obligations, expressed or implied, on
Animaga's part to refund any payments previously made
and without releasing Exhibitor removes or restricts an
exhibit which Animaga considers to be objectionable or
inappropriate, no refund will be due Exhibitor.
Occupational health & safety
1. Stallholders are responsible in providing a safe working
environment in and around their space not only during
setup times , but also during event operating times in
accordance with the Occupational Health & Safety Act.
2. All entries to the venue must have high visibility during
bump-in and bump-out time, under the OH&S
requirement of Royal Exhibition Building .
3. Closed-toed footwear must be worn throughout the
whole event include the bump-in and bump-out time.
Electricity and power
1. All electronic appliances, lighting or equipment with
power connection that is I will be used on Animaga must
be tested and tagged by qualified electrician. in
accordance with state Workplace Health and Safety
Regulations and Australian Standard 3760-2000.
It is advisable that all electrical items and leads are tested
and tagged by your nominated electrician prior to the
event. Animaga cannot guarantee that Test & Tag
services will be available on site. If any electrical
equipment found to be untagged , the Animaga
management reserves the rights to ask for test and tag or
remove untagged items from the venue .
EXHIBITOR/SMAll TRADER/ARTIST
TERMS & CONDITIONS
Public liability insurance
Sale of Weapons
1. All exhibitors and traders are required to provide proof of
public liability and property insurance. This applies to damage
or injury to any person or properties cause by any accident.
Traders or exhibitors MUST send their copies o f certifica tes o f
cu rren cy for insurance policies , with a minimum cover o f
$1 Omillion to Ani mag a at least one week prior to the event or
w ith your application form. It is advisable that a copy is held by
the exhibitor throughout the duration of the show. including
bump in and bum o ut times.
1. Any weapon classified as a 'Sc hedule 1 Prohibited
Weapon' (under the Weapons Prohibition Act 1998) is not
allowed to be so ld , displayed or brought in to the event or
in and around the event venue.
2. The sale o f any of th e follow in g must include instructions
(labels on packaging supported by verba l instruction) to
the purchaser that they are not to open from packaging
until home :
A. Live blades or knives
B. Firearms
C. BB or 'Air Guns' (even w ith out caps).
D. Dangerous or concea led spikes or studs
E. Martial arts weapons
F. Replica weapons
3.Animaga attendees are under no c ircumstan ce
permitted to possess any actual weapons, unless sealed
Damages and additional costs
1.Any and all damages caused to th e Venue, Equipment,
Furniture whether intentional or unintentionally inflicted by the
Trad ers or Exhibitors, sha ll be passed on themselves. Th ose
traders or exhibitors will be billed accordingly.
Animaga w ill advise the extent of the damage after
consu ltation w ith the Royal Exh ibition Building management
team. Animaga reserves the rights to in cur cost of damages to Failure to comply w ith these restrictions and guidelines
the traders or exhibitors. The traders or exhibitors w ill be billed may result in being banned from this event and loca l
after consultation w ith the rele van t parties on any additional enforcement g roups con tacted.
costs; no correspondences will be entered once cos ts have
been finalized.
Restricted Material
1.Animaga is a famil y friendl y event. Adult material can be so ld
but not allowed for display, as long as appropriate cloaking
device is in place to prevent access by underaged eyes. Any
form of illegal pornography is absolutely prohibited and w ill be
dealt with severely. All sales must be accompanied by request
for proof of age.
2. Playing/displaying adult-themed animation or live film at the
event is strictly prohibited. Failure to comply with warn in gs wi ll
result in removal from the Exhibitor' s Area , revocation o f
Exh ibitor status and forfeiture of Exh ibitor Fees.
Bootleg or Unlicensed Materials are not allowed to sa le
throughou t the event. If any restricted , illegal or contraband
materials are found, will be ask to remo ve these materials from
the event. This may include the cessation of your trading and
expulsion from Animaga .
Weapon Policy
For the general well being and sa fety of all Animaga patrons
and workers. weapons, imitation weapons (replicas ) and props
must be displayed and so ld under the follow ing Rules. In
addition. all Animaga attendees must comply w ith all Federal .
State and loca l laws and Regulations regarding weapons.
imitation weapons and props, as we ll as their usage.
It is mandatory for all exhibitors who sell, display or demonstrate
weapons of any kind to show this policy in a clearly visible
loca tion w ithin their exhibition space. Display of Weapons
1. There must be no protrusion or sharp or pointed edges or
points that can bring harm. or crea te a hazard , to workers or
genera l public .
2. All weapons and large props or replicas, including wooden,
metal and Cosplay swords are to be displayed in cabinets or
ra cks wh ich must be generally inaccessible to public.
3. 1tems must not be able to be removed from the sa le or display
area w ithout the express knowledge and interven tion of the
exhibitor.
Please see Safety Officer on site if you are unsure of your display
comp lies w ith the Even t and State Police Service Rules.
Sa le of Weapons