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Shaping the Future through Innovation and Collaboration
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
8th AATS/ASCVTS Postgraduate Course
11-14 May 2015 • Hong Kong
www.ascvts2015.org
SPONSORSHIP PROSPECTUS
Organisers
With the support of
With the participation of
Dear Industry Partners,
We would like to extend a warm invitation to you to participate in the 23th Annual Meeting of the Asian
Society for Cardiovascular and Thoracic Surgery (ASCVTS) to be held in Hong Kong ın 11-14 May 2015.
Being the largest cardiovascular and thoracic surgical conference in the region, this annual event may
convene over a thousand surgeons, physicians, allied health professionals as well as researchers in the
field of cardiovascular and thoracic surgery. In fact, the ASCVTS 2014 held in Turkey attracted over 1500
audiences from 56 countries / regions.
We will again collaborate with the American Association for Thoracic Surgery in organizing the
8th Postgraduate Course. Besides, we are delighted to welcome the participation of the Chest Wall
International Group and Roland Hetzer International Cardiothoracic and Vascular Surgery Society which
will organize its annual meeting in ASCVTS 2015. The overall conference theme will ensure all aspects of
cardiovascular and thoracic care are covered in plenary, symposium and sessions.
Hong Kong is strategically located at heart of Asia and on the doorstep of Mainland China. ASCVTS 2015
will be ideal springboard for our industry partners to reach the growing market of Asia, particularly that of
Mainland China. As a sponsor you will not only have the chance to broaden your reach, but also demonstrate
your active role and commitment to improving the quality of care for patients with cardiovascular and
thoracic disease.
The prospectus provides detailed information on strategic opportunities to gain valuable interaction with
your target audience, and at the same time, work together with us to achieve the breadth and depth of
collaboration and scientific exchange.
Our conference manager will be delighted to discuss your sponsorship arrangement. You may contact us at
your earliest convenience to obtain further information by emailing to [email protected]
Yours sincerely,
Tim WK Au
Co-chairman
Chan-chung Ma
Co-chairman
Malcolm J Underwood
Co-chairman
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Song Wan
Secretary General
WELCOME MESSAGE
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
GENERAL INFORMATON
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Date and Place
Monday, 11 May 2015 - Thursday, 14 May 2015 - Hong Kong Convention & Exhibition Centre
1 Expo Drive, Wanchai, Hong Kong
www.hkcec.com
Theme
Shaping the Future through Innovation and Collaboration
Organisers
The Asian Society for Cardiovascular and Thoracic Surgery
In association with
American Association for Thoracic Surgery
With the support of
Chinese Association of
Cardiovascular Surgeons
Chinese Society For Thoracic And
Cardiovascular Surgery
Wİth the participation of
Chest Wall International Group and Roland Hetzer International Cardiothoracic and
Vascular Surgery Society
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GENERAL INFORMATON
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Official Language
English
Website
www.ascvts2015.org
Contacts
Co-chairmen, ASCVTS 2015
Tim WK Au
E-mail: [email protected]
Chan-Chung Ma
E-mail: [email protected]
Malcolm J Underwood
E-mail: [email protected]
Secretary General, ASCVTS 2015
Song Wan
E-mail: [email protected]
Chairman, 16th Meeting of the Chest Wall International Group
Cheuk-Kin Lo
E-mail: [email protected]
Congress Secretariat
Address: Gayrettepe Mah. Yıldız Posta Cad. Akın Sitesi 1. Blok No:
6 Kat: 1 D: 3 34349
Besiktas - Istanbul / TURKEY
Phone : +90 212 347 63 00
Fax : +90 212 347 63 63
E-mail : [email protected]
Web : www.dekon.com.tr
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CONGRESS VENUE
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Accommodation Information
Renaissance Hong Kong Harbour View Hotel.
To benefit from discounted rates, please contact Official Congress Organizer DEKON Congress & Tourism.
Please visit the congress webpage www.ascvts2015.org for detailed accommodation information and
hotel booking.
For group reservations please contact congres secretariat via e-mail: [email protected]
Congress Venue
Hong Kong Convention & Exhibition Centre
1 Expo Drive, Wanchai, Hong Kong
www.hkcec.com
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EXHIBITION SCHEDULE
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Exhibition Schedule
Delivery of Goods to the Congress Venue:
• 11 May 2015, Monday / 17:00
Exhibitor Move-In and Setting Up:
• 11 May 2015, Monday / 17:00 - 22:00
Exhibition Hours:
• 12 May 2015, Tuesday / 08:00 -18:00
• 13 May 2015, Wednesday / 08:00 -18:00
• 14 May 2015, Thursday / 08:00 -18:00
Exhibitor Move-Out:
• 14 May 2015, Thursday / After 18:00
Please contact us for the updated floor plan via e-mail: [email protected]
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EXHIBITION
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Each exhibitor is, and will be, obliged to adhere to all of the rules and regulations outlined in the Exhibition
Manual which will be valid throughout the course of the exhibition and govern the ways and means of the
use of the Congress Venue, as well as all facilities and equipment related to the event. Each exhibitor is
responsible for making his/her representatives and employees familiar with the content of these conditions.
The exhibitor will be liable for any damages resulting from the exhibitor‘s failure to acquaint his/her
representatives and employees with the rules. If any confusion concerning the application of these rules
arises, the Exhibition Management is entitled to make the final decision.
Insurance
Insurance is under the participating exhibitor’s responsibility.
Exhibitors’ Badges
Each booth is entitled to 2 free delegate registrations that include entry to the exhibition, social and
scientific sessions. 2 sets of meeting documentation will be provided to each exhibitor.
Set Up/Dismantling Passes
Throughout the set-up and dismantling periods of the exhibition, all suppliers and employees who will
not be taking part in the exhibition itself are requested to wear Set-up/Dismantling Passes. Without these
passes no one will be admitted into the exhibition area.
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Platinum Sponsorship USD 80.000
• 18 sqm free build / empty exhibition space
• 1 Satellite Symposium, to be held at the given hall within the schedule to be finalized by the Organizing Committee
• Company logo and URL will be placed in the conference website as Platinum Sponsor
• Acknowledgement as “Platinum Sponsor” (with official company logo) in the Printed Final Program
• Right to place one insert up to A4 size in the conference bags (inserts are to be supplied by the sponsor)
• 1 full page, colored sponsor advertisement on the Back Cover of Printed Final Program
• Right to place Company flags in the Welcome Reception area and table flags on service tables
(if Welcome Reception sponsorship is not sold out)
• Five (5) additional complimentary Exhibitor Badges
• Five (5) complimentary Congress Registrations
• Ten (10) invitations to the Congress Gala Dinner (one table)
Gold Sponsorship USD 60.000
• 9 sqm free build / empty exhibition space
• 1 Satellite Symposium, to be held at the given hall within the schedule to be finalized by the Organizing Committee
• Company logo and URL will be placed in the conference website as Gold Sponsor
• Acknowledgement as “Gold Sponsor” (with official company logo) in the Printed Final Program
• Right to place one insert up to A4 size in the conference bags (inserts will be supplied by the sponsor)
• Right to place Company flags in the coffee break area and table flags on service tables (1 day/2 coffee breaks, flags will be supplied by the sponsor)
• Two (2) additional complimentary Exhibitor Badges
• Three (3) complimentary Congress Registrations
• Four (4) invitations to the Congress Gala Dinner
Silver Sponsorship USD 40.000
• 9 sqm free build / empty exhibition space
• 1 Satellite Symposium, to be held at the given hall within the schedule to be finalized by the Organizing Committee
• Company logo and URL will be placed in the conference website as Silver Sponsor
• Acknowledgement as “Silver Sponsor” (with official company logo) in the Printed Final Program
• Right to place one insert up to A4 size in the conference bags (inserts will be supplied by the sponsor)
• Two (2) additional complimentary exhibitor badges
• Two (2) complimentary Congress Registrations
• Three (3) invitations to the Congress Gala Dinner
Bronze Sponsorship USD 20.000
• 9 sqm free build / empty exhibition space
• Company logo and URL will be placed in the conference website as Bronze Sponsor
• Acknowledgement as “Bronze Sponsor” (with official company logo) in the Printed Final Program
• Right to place one insert up to A4 size in the conference bags (inserts will be supplied by the sponsor)
• Two (2) additional complimentary exhibitor badges
• One (1) complimentary Congress Registrations
• One (1) invitation to the Congress Gala Dinner
Welcome Reception Sponsorship USD 40.000
• 9 sqm free build / empty exhibition space
• Placing the company banner on both sides facing the wine lodge entrance
• Placing the company logo on invitation cards
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SPONSORSHIP OPPORTUNITIES
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
SPONSORSHIP OPPORTUNITIES
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Exhibition Raw Space - USD 750 per sqm
• Minimum 9 sqm (3m X 3m)
Standard Shell Scheme Package for 9sqm - USD 350
• 4 x spot light(s)
• 2 x folding chair(s)
• 1 x system - built information counter
• 1 x 500w power socket
• 1 x fascia board with sticker lettering
• 1 x Rubbish bin
Hosting a Satellite Symposium
Hosting a satellite symposium during scientific sessions is strictly forbidden. In regard to speakers, the Sponsor
and the Organizing Committee will have to come to mutual agreement. All content must be approved by the
Organizing Committee. Satellite Symposia are to be scheduled on the available time slots in the congress
program and in the available convention halls.
Breakfast Symposium - USD 15.000
Dates
Symposium Slots
13 May 2015
2
14 May 2015
2
Length
45 Minutes
45 Minutes
Luncheon Symposium - USD 25.000
Dates
12 May 2015
13 May 2015
Symposium Slots
4
4
Length
60 Minutes
60 Minutes
*Costs for speakers are not included (travel, accommodation and registration fees).
*All allocations will be made on “first come- first served” basis.
*Luncheon Sponsorship does not include food & beverage costs, which are to be paid by the sponsor
Enhancements:
Session hall with the standard A/V equipment
- 1 basic sound system [Max. 4 microphones, 2 loudspeakers]
- 1 Standard [2000 ans] data projector
- 1 tripod screen (180 cm x 250 cm)
Information Boards and Signages - USD 5.000
Company logo to be displayed at the entrance and the signages within the congress venue
Registration Desk - USD 10.000
Company logo to be displayed at the registration area
Conference Website and Electronic Newsletter - USD 5.000
Company logo to be displayed at conference website and electronic newsletter
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Advertising on Final Program / Abstract Book
Full Page Inside Front Cover USD 4.000
USD 4.000
Full Page Inside Back Cover
Full Page Back Cover
USD 6.000
Full Inside Page
USD 2.500
Bookmarks - USD 4.000
*for 1000 copies
Including: Distribution with abstract book on site
The Sponsor logo and name will be printed on the front of the bookmark, and the conference logo at the
back. The above indicated price is for 1000 copies of bookmarks, standard measure and shape (20 cm x 5 cm).
For custom shape and measures, please contact the conference secretariat.
Branded Congress Bag, Notepad & Pen - USD 20.000
Sponsorship does not include production costs, which are to be paid by the sponsor.
Promotional Inserts - USD 1.200 per item
Right to place one insert up to A4 size in the conference bags. Insert must be relevant to the conference and
approved by the conference organizers.
(Inserts will be provided by the sponsor)
Internet Corner - USD 7.500
Company logo to be displayed on the wallpaper of all computers at the internet corner.
Advertising at Poster Display Panels - USD 7.500
Company logo to be displayed on the poster display panels of poster presentation.
Name Badges & Lanyards - USD 5.000
The color of the lanyards and logo placement will be proposed by the conference organizers, and approved
by the sponsor.
(Sponsorship does not include production costs, which are to be paid by the sponsor.)
Special Requests
For companies, want to organize special events, receptions and private dinners for the selected participants.
Please contact congress secretariat at [email protected] for details.
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SPONSORSHIP OPPORTUNITIES
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
RDER
ORDER
FORM
ORDER FORM
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
ORDER FORM
Please fill out the form and return it to Dekon Congress and Tourism
via e-mail or fax.
e-mail: [email protected]
Fax: + 90 212 347 63 63
Company Details
Name of the Company:
Address:
Contact Name / Surname:
Phone:
E-mail:
Fax:
Mobile:
Sponsorship Levels
UNIT PRICE
1. Platinum Sponsorship
USD 80.000
2. Gold Sponsorship
USD 60.000
3. Silver Sponsorship
USD 40.000
4. Bronze Sponsorship
USD 20.000
5. Exhibition Raw Space - per sqm
USD 750
6. Standard Shell Scheme Package for 9sqm
USD 350
7. Breakfast Symposium
USD 15.000
8. Lunch Symposium
USD 25.000
9. Information Boards and Signages
USD 5.000
10. Registration Desk
USD 10.000
11. Conference Website and Electronic Newsletter
USD 5.000
12. Advertising on Final Program / Abstract Book
12.1 Full Page Inside Front Cover
USD 4.000
12.2 Full Page Inside Back Cover
USD 4.000
12.3 Full Page Back Cover
USD 6.000
12.4 Full Inside Page
USD 2.500
13. Bookmarks
USD 4.000
14. Branded Conference Bag, Notepads & Pens
USD 20.000
15. Promotional Inserts - per item
USD 1.200
16. Internet Corner
USD 7.500
17. Advertising at Poster Display Panels
USD 7.500
18. Name Badges & Lanyards
USD 5.000
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UNIT(S)
TOTAL
ORDER FORM
23rd Annual Meeting of the Asian Society for
Cardiovascular and Thoracic Surgery
11-14 May 2015 • Hong Kong
Payment Form
By bank transfer (Please use the bank account details given below for payment)
Bank Name
: T.Garanti Bankası A.S.
: Esentepe Branch (347) Istanbul
Branch Name
Acc.Holder
: Dekon Kongre ve Turizm Hiz.A.S.
IBAN number (USD) : TR81 0006 2000 3470 0009 0938 00
Swift Code
: TGBATRISXXX
By Credit Card
I hereby authorized DEKON Congress & Tourism to debit this credit card account for the total amount
due
USD.
Name of Cardholder :
Card Number (16 digits):
/
/
Expiry Date :
CVC Number :
Signature
(Last 3 digits on signature panel)
:
14
Date:
www.ascvts2015.org