EXHIBITOR PROSPECTUS The ATC-SEI 2nd Conference on Improving the Seismic Performance of Existing Buildings and Other Structures is a state-of-the-industry forum for the presentation and exchange of new information on the seismic evaluation and seismic rehabilitation of existing buildings, including case studies, new discoveries, innovative use of new technologies and materials, implementation issues, needed improvements to existing standards and methods, and socioeconomic issues. This Conference will be a great venue to exhibit tools, techniques, and innovations available to assist the attendees in meeting the challenges of seismic evaluation and rehabilitation. Organized by the Applied Technology Council (ATC) and the Structural Engineering Institute (SEI) of the American Society of Civil Engineers (ASCE) RESERVE YOUR SPACE NOW! To exhibit, please complete the enclosed Exhibit Space Application and Contract. For up-to-date information, visit the Conference website: www.ATC-SEI.org & 2015 EXHIBITORS GAIN EXHIBIT HALL SCHEDULE EXHIBITORS RECEIVE Thursday, December 10, 2015 Exhibit Move In: 7:00 a.m. - 10:00 a.m. Exhibit Show Hours: 10:00 a.m. - 1:30 p.m., 3:00 p.m. - 7:30 p.m. Friday, December 11, 2015 Exhibit Show Hours: 7:30 a.m. - 10:30 a.m., 12:00 p.m. - 3:30 p.m. Exhibit Move Out: 3:30 p.m. - 6:00 p.m. EXHIBIT LOCATION AND LAYOUT Access to an important niche market and face time with qualified buyers Maximum exposure during coffee and networking breaks, and a reception and lunch in the Exhibit Hall Recognition in the Conference program A post-Conference attendees’ mailing list A heightened profile in the structural earthquake engineering community Exhibition space One draped and skirted table (6 feet long by 2 feet wide by 3.5 feet high), two chairs, one wastepaper basket, and one identification sign One full registration, that includes access to all Conference sessions and functions One Exhibit Hall-only registration, with access to the Exhibit Hall and its functions exclusively Food and beverage served during breaks Pacific Concourse Room ASSIGNMENT OF EXHIBIT SPACE Space is assigned to organizations in good standing and upon receipt of full payment. Contracts will be dated and exhibit space will be assigned in the order they are received. If your desired exhibit space selection is not available, the closest space to your original selection will be assigned. No guarantees are made with respect to exhibit space location. EXHIBIT SPACE SIZE AND RATES Exhibit spaces are 8 feet by 10 feet. Rates for exhibit spaces are $2,500 before September 9, 2015 and $3,000 after September 9, 2015. OVERNIGHT ACCOMODATIONS Hyatt Regency San Francisco 5 Embarcadero Center San Francisco, California 94111 United States of America Conference Rate: $229 + tax per night Please reserve your room as soon as possible to ensure availability and not later than the cut-off date of Tuesday, November 17, 2015. Reservations are now available. ADDITIONAL EXHIBIT SPACE AND FURNISHINGS Additional exhibit space furnishings are available for rental. Additional furnishings and optional electrical hook ups and telephone lines are not included in this agreement. APPLICATION FOR SPACE Submit a completed Exhibit Space Application and Contract to Sean Scully, along with a minimum deposit of 50% of the total exhibit space rental. All contracts received after September 9, 2015 must be accompanied by full payment in order to receive an exhibit space assignment, if space is still available. For more information, contact Sean Scully at 703-295-6154 or [email protected]. HAVE QUESTIONS ABOUT EXHIBITING? Contact Sean Scully at [email protected] or 703-295-6154 & 2015 E X H I B I T SPACE APPLICATION A N D C O N T R A C T Please Print or Type Exhibit Rate and Payment Schedule Organization ___________________________________ Contact Name __________________________________ Exhibitor Name (Full Registration): ______________________________________________ Exhibitor Name (Exhibit Hall-Only Registration): ______________________________________________ Street Address _________________________________ P.O. Box ______________________________________ City, State, Zip __________________________________ Country _______________________________________ Phone ________________________________________ Fax___________________________________________ Mobile Phone __________________________________ E-mail ________________________________________ Website _______________________________________ Rates for an exhibit space are $2,500 prior to or on September 9, 2015, and $3,000 after September 9, 2015 with the initial 50% of the total exhibit fee due with the contract (100% may be made with the contract) and final 50% exhibit fee, due no later than September 9, 2015. Contracts executed after September 9, 2015 require 100% of the total exhibit fee. Return signed Exhibit Space Application and Contract, along with payment, to Credit Card. Sean Scully 1801 Alexander Bell Drive Reston, VA 20191 Phone: 703-295-6154 Fax: 703-295-6276 E-mail: [email protected] Exhibit Space Selection Exhibit Space Selection Choice 1. ________ 2. _______ 3. _______ 4. ________ Please assign near, if possible: ____________________ ______________________________________________ Do not assign near, if possible: ____________________ ______________________________________________ Special Requirements (e.g., carpet aisles, hanging banners, archways) ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Payment Payment may be made by check, money order, wire transfer, credit card, or PayPal. Check or Money Order enclosed, made payable to Applied Technology Council in U.S. Funds. Wire Transfer. [Wire transfer instructions will be sent by ATC & SEI.] PayPal. An invoice will be sent via PayPal by ATC & SEI to the e-mail address provided. Credit Card Number: Expiration Date ____________ Security Code Use this credit card to pay for: 50% Deposit Amount immediately $ 50% Remaining Balance on or before September 9: $ 100% Amount immediately $ Authorized Signature Cardholder’s Name (print or type) HAVE QUESTIONS ABOUT EXHIBITING? Contact Sean Scully at [email protected] or 703-295-6154 & 2015 E X H I B I T O R RULES AND R E G U L A T I O N S Exhibitor Rules and Regulations Exhibitors will abide by all provisions of these Rules and Regulations. Exhibitors will also abide by all fire regulations, all other safety regulations, and all relevant regulations of governmental agencies. Included In Exhibit Space Exhibit space includes: • Exhibition space • One draped and skirted table (6 feet long by 2 feet wide by 3.5 feet high), two chairs, one wastepaper basket, and one identification sign • One full registration and one Exhibit Hall-only registration per exhibiting organization. Additional furnishings and options are not included in this agreement. All other furnishings, equipment, facilities, etc., will be provided by Exhibitor at its own expense and responsibility. Payment Policy Contracts must be accompanied by a non-refundable deposit equal to 50% of the total rent for each exhibit space requested. Full payment for all exhibit spaces is required by September 9, 2015. If full payment is not received by September 9, 2015, ATC & SEI shall have the right to retain the deposit as liquidated damages and cancel the exhibit space reservation. Contracts received after September 9, 2015 must be accompanied by full payment. Cancellation The Exhibitor specifically recognizes and agrees that ATC & SEI will sustain losses in the event the Exhibitor fails to provide timely written notice of cancellation. In keeping with industry practice, the existence of such practice being hereby acknowledged by the Exhibitor, and because such losses cannot be precisely measured but include the costs associated with the inability to replace those canceling, advertising, credibility, redesigning of floor space, and the like, the Exhibitor agrees upon the following late cancellation assessment schedule as being in the nature of liquidated damages, which schedule is specifically designed to compensate ATC & SEI for its losses and not constitute a penalty, should the Exhibitor fail to provide timely written notice, of cancellation of all or any part of its assigned exhibit space. CANCELLATION: On or before July 1, 2015 ........50% of Exhibitor fee After July 1, 2015 .....................100% of Exhibitor fee Exhibit Hours Exhibit hours, subject to change by ATC & SEI, are published in the Exhibitor Prospectus and the Preliminary Program which will be available online at www.ATC-SEI.org or upon request by contacting Sean Scully of ASCE (phone: 703-295-6154, e-mail: [email protected]). Arrangement of Exhibits Display materials may be placed up to a height not exceeding eight feet from the building floor. In any portion of the exhibit space beyond mid-point from the rear background of the exhibit space, all parts of the exhibit shall be placed not to exceed the height of four feet. Exhibits not conforming to these specifications or which in design, operation, or otherwise, are objectionable in the opinion of ATC & SEI will be prohibited. All demonstrations and exhibits must be confined to the exhibit areas. No Exhibitor shall assign, sublet, or share the whole or any part of the exhibit space allotted. Exhibit Space Assignments Exhibit space will be assigned in the order they are received. The date the Exhibit Space Application and Contract and minimum of 50% payment is received will be used for assignment purposes. ATC & SEI will consider each organization’s preferred exhibit space locations and any additional specifications outlined on the application in assigning exhibit space. ATC & SEI will make every effort to accommodate the needs of the Exhibitor. General Restrictions 1) Exhibitors are prohibited from using amplifying equipment. 2) Exhibitors must confine their activities to their contracted space. 3) Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own exhibit area(s) unless otherwise negotiated. 4) Exhibitors are prohibited from serving alcoholic beverages or any other food and beverages without prior written approval from ATC & SEI. 5) Exhibitors must comply with all safety provisions and other rules and regulations as noted and as required by the Hyatt Regency San Francisco and fire marshal. 6) The laws of California shall govern the construction, interpretation, and enforcement of this agreement. Liabilities The Exhibitor agrees that ATC & SEI, its agents, and employees, and the facility or ATC & SEI employees: a) will not be responsible for any damage to or for the loss or destruction of the Exhibitor’s property or injuries to the Exhibitor, it’s representatives, agents or employees, all claim for any such loss, damage, destruction, or injury being expressly waived by the Exhibitor. b) will be exempted from or indemnified for any claims for injury to any of the Exhibitor’s representatives, agents, or employees. Exhibitor shall also indemnify and save and hold harmless ATC & SEI and facility from and against any cost, expense, liability, or damage which may be incident to, arise out of, or be caused by an act, omission, negligence or misconduct on the part of Exhibitor or its agents, servants, employees, contractors, guests, licenses or invitees, provided such damage or injury has not occurred due to the gross negligence of ATC & SEI or facility. Such indemnification shall not be limited to insurance required herein. ATC & SEI, its agents and employees and ATC & SEI will not be liable for failure to hold exhibits as scheduled. Insurance Exhibitors shall insure their own exhibits and display materials. Exhibitors shall carry Public Liability Insurance with a $1,000,000.00 combined single limit or bodily injury, accident, and property damage. Exhibitor shall obtain a waiver of subrogation, releasing the carrier’s subrogation rights, from any insurance carrier that carries fire, explosion or any other risk coverage insuring their property. ATC & SEI provide security guard service for this Conference; however, ATC & SEI is not responsible for loss or theft of any kind. Personal Registration and Badges For every exhibit space, Exhibitors will receive one (1) full registration and one (1) Exhibit Hall-only registration (if applicable) per exhibiting organization. ATC & SEI reserves the right to restrict or to limit the number of exhibit space personnel. All other employees of the exhibiting organization must register as member or nonmember registrants, or with your complimentary allotment at your sponsorship level. Each individual must register separately. The official badge must be worn in the ATC & SEI Conference Exhibit Hall at all times, and exhibit spaces must be manned during all open ATC & SEI Conference hours. Each individual Exhibitor and/or exhibit representative will be responsible for procuring his/her badge at the ATC & SEI Conference registration counter. HAVE QUESTIONS ABOUT EXHIBITING? Contact Sean Scully at [email protected] or 703-295-6154
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