EXHIBITOR PROSPECTUS
FOR NONPROFIT ORGANIZATIONS
The ATC-SEI 2nd Conference on Improving the Seismic Performance of Existing Buildings
and Other Structures is a state-of-the-industry forum for the presentation and exchange of new
information on the seismic evaluation and seismic rehabilitation of existing buildings,
including case studies, new discoveries, innovative use of new technologies and materials,
implementation issues, needed improvements to existing standards and methods, and socioeconomic issues.
This Conference will be a great venue to exhibit tools, techniques, and innovations available
to assist the attendees in meeting the challenges of seismic evaluation and rehabilitation.
Organized by Applied Technology Council (ATC) and Structural Engineering Institute (SEI) of the American Society of Civil Engineers (ASCE) RESERVE YOUR SPACE NOW!
To exhibit, please complete the enclosed Exhibit Space Application and Contract. For up‐to‐date information, visit the Conference website: www.ATC‐SEI.org ATC & SEI 2015
EXHIBITORS GAIN
EXHIBIT HALL SCHEDULE
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Thursday, December 10, 2015
Exhibit Move In:
7:00 a.m. - 10:00 a.m.
Exhibit Show Hours:
10:00 a.m. - 1:30 p.m., 3:00 p.m. - 7:30 p.m.
Friday, December 11, 2015
Exhibit Show Hours:
- 10:30 a.m., 12:00 p.m. - 3:30 p.m.
7:30 a.m.
Exhibit Move Out:
- 6:00 p.m.
3:30 p.m.
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Access to an important niche market and face time with
qualified buyers
Maximum exposure during coffee and networking breaks,
and a reception and lunch in the Exhibit Hall
Recognition in the Conference program
A post-Conference attendees’ mailing list
A heightened profile in the structural earthquake
engineering community
EXHIBITORS RECEIVE
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Exhibition space
One draped and skirted table (6 feet long by 2 feet wide by
3.5 feet high), two chairs, one wastepaper basket, and one
identification sign
One full registration, that includes access to all Conference
sessions and functions
One Exhibit Hall-only registration, with access to the Exhibit
Hall and its functions exclusively
Food and beverage served during breaks
EXHIBIT LOCATION AND LAYOUT
Pacific Concourse Room
ASSIGNMENT OF EXHIBIT SPACE
Space is assigned to organizations in good standing and upon
receipt of full payment. Contracts will be dated and exhibit
space will be assigned in the order they are received. If your
desired exhibit space selection is not available, the closest
space to your original selection will be assigned. No guarantees
are made with respect to exhibit space location.
EXHIBIT SPACE SIZE AND NONPROFIT RATES
Exhibit spaces are 8 feet by 10 feet.
The nonprofit rate for an exhibit space is $1,500 before
September 9, 2015 and $1,750 after September 9, 2015. There
are a limited number of spaces available, at the nonprofit rate
so please apply early to guarantee a space.
ADDITIONAL
EXHIBIT SPACE AND FURNISHINGS
Additional exhibit space furnishings are available for rental.
Additional furnishings and optional electrical hook ups and
telephone lines are not included in this agreement.
OVERNIGHT ACCOMODATIONS
APPLICATION
FOR SPACE
Hyatt Regency San Francisco
5 Embarcadero Center
San Francisco, California 94111
United States of America
Submit a completed Nonprofit Exhibit Space Application and
to Sean Scully, along with a minimum deposit of 50% of
Contract
the total exhibit space rental. All contracts received after
September 9, 2015 must be accompanied by full payment in order
to receive an exhibit space assignment, if space is still available.
For more information, contact Sean Scully at 703-295-6154 or
[email protected].
Conference Rate: $229 + tax per night
Please reserve your room as soon as possible to ensure
availability and not later than the cut-off date of Tuesday,
November 17, 2015. Reservations are now available.
HAVE QUESTIONS ABOUT EXHIBITING?
Contact Sean Scully at [email protected] or 703-295-6154
ATC & SEI 2015
NONPROFIT EXHIBIT SPACE APPLICATION AND CONTRACT Please Print or Type
Exhibit Rate and Payment Schedule
Organization _________________________________
Contact Name ________________________________
Exhibitor Name (Full Registration):
____________________________________________
Exhibitor Name (Exhibit Hall-Only Registration):
____________________________________________
Street Address _______________________________
P.O. Box ____________________________________
City, State, Zip ________________________________
Country _____________________________________
Phone ______________________________________
Fax _________________________________________
Mobile Phone _________________________________
E-mail_______________________________________
Website _____________________________________
Rates for a nonprofit exhibit space are $1,500 prior to or
on September 9, 2015, and $1,750 after September 9,
2015 with the initial 50% of the total exhibit fee due with
the contract (100% may be made with the contract) and
final 50% exhibit fee, due no later than September 9,
2015. Contracts executed after September 9, 2015
require 100% of the total exhibit fee. Note that there are
a limited number of spaces available, so please apply
early to guarantee a space.
Return signed Exhibit Space Application and
Contract, along with payment, to
Sean Scully
1801 Alexander Bell Drive
Reston, VA 20191
Phone: 703-295-6154
Fax: 703-295-6276
E-mail: [email protected]
Payment
Payment may be made by check, money order, wire
transfer, credit card, or PayPal.
 Check or Money Order enclosed, made payable to
Applied Technology Council in U.S. Funds.
 Wire Transfer. [Wire transfer instructions will be
sent by ATC & SEI.]
 PayPal. An invoice will be sent via PayPal by ATC &
SEI to the e-mail address provided.
 Credit Card.
Credit Card Number:
Expiration Date ____________ Security Code
Exhibit Space Selection
Use this credit card to pay for:
Please choose your preferred exhibit space number:
Choice 1. ________ 2. _______ 3. _______ 4. ________
Please assign near, if possible: __________________
____________________________________________
Do not assign near, if possible: ___________________
____________________________________________
Special Requirements (e.g., carpet aisles, hanging
banners, archways)
____________________________________________
____________________________________________
____________________________________________
____________________________________________
 50% Deposit Amount immediately $
 50% Remaining Balance
on or before September 9: $
 100% Amount immediately $
Authorized Signature
Cardholder’s Name (print or type)
HAVE QUESTIONS ABOUT EXHIBITING?
Contact Sean Scully at [email protected] or 703-295-6154
ATC
& SEI 2015
E X H I B I T O R RULES AND R E G U L A T I O N S
Exhibitor Rules and Regulations
Exhibitors will abide by all provisions of these Rules and Regulations. Exhibitors will also abide by all fire regulations, all other safety regulations, and all relevant regulations
of governmental agencies.
Included In Exhibit Space
Exhibit space includes:
• Exhibition space
• One draped and skirted table (6 feet long by 2 feet wide by 3.5 feet high), two chairs, one wastepaper basket, and one identification sign
• One full registration and one Exhibit Hall-only registration per exhibiting organization. Additional furnishings and options are not included in this agreement.
All other furnishings, equipment, facilities, etc., will be provided by Exhibitor at its own expense and responsibility.
Payment Policy
Contracts must be accompanied by a non-refundable deposit equal to 50% of the total rent for each exhibit space requested. Full payment for all exhibit spaces is required by
September 9, 2015. If full payment is not received by September 9, 2015, ATC & SEI shall have the right to retain the deposit as liquidated damages and cancel the exhibit
space reservation. Contracts received after September 9, 2015 must be accompanied by full payment.
Cancellation
The Exhibitor specifically recognizes and agrees that ATC & SEI will sustain losses in the event the Exhibitor fails to provide timely written notice of cancellation. In keeping
with industry practice, the existence of such practice being hereby acknowledged by the Exhibitor, and because such losses cannot be precisely measured but include the
costs associated with the inability to replace those canceling, advertising, credibility, redesigning of floor space, and the like, the Exhibitor agrees upon the following late
cancellation assessment schedule as being in the nature of liquidated damages, which schedule is specifically designed to compensate ATC & SEI for its losses and not
constitute a penalty, should the Exhibitor fail to provide timely written notice, of cancellation of all or any part of its assigned exhibit space.
CANCELLATION:
On or before July 1, 2015 ........50% of Exhibitor fee
After July 1, 2015 .....................100% of Exhibitor fee
Exhibit Hours
Exhibit hours, subject to change by ATC & SEI, are published in the Exhibitor Prospectus and the Preliminary Program which will be available online at www.ATC-SEI.org or
upon request by contacting Sean Scully of ASCE (phone: 703-295-6154, e-mail: [email protected]).
Arrangement of Exhibits
Display materials may be placed up to a height not exceeding eight feet from the building floor. In any portion of the exhibit space beyond mid-point from the rear background
of the exhibit space, all parts of the exhibit shall be placed not to exceed the height of four feet. Exhibits not conforming to these specifications or which in design, operation,
or otherwise, are objectionable in the opinion of ATC & SEI will be prohibited. All demonstrations and exhibits must be confined to the exhibit areas. No Exhibitor shall assign,
sublet, or share the whole or any part of the exhibit space allotted.
Exhibit Space Assignments
Exhibit space will be assigned in the order they are received. The date the Exhibit Space Application and Contract and minimum of 50% payment is received will be used for
assignment purposes. ATC & SEI will consider each organization’s preferred exhibit space locations and any additional specifications outlined on the application in assigning
exhibit space. ATC & SEI will make every effort to accommodate the needs of the Exhibitor.
General Restrictions
1) Exhibitors are prohibited from using amplifying equipment.
2) Exhibitors must confine their activities to their contracted space.
3) Exhibitors will not be permitted to use strolling entertainment or to distribute samples or souvenirs except from their own exhibit area(s) unless otherwise negotiated.
4) Exhibitors are prohibited from serving alcoholic beverages or any other food and beverages without prior written approval from ATC & SEI.
5) Exhibitors must comply with all safety provisions and other rules and regulations as noted and as required by the Hyatt Regency San Francisco and fire marshal.
6) The laws of California shall govern the construction, interpretation, and enforcement of this agreement.
Liabilities
The Exhibitor agrees that ATC & SEI, its agents, and employees, and the facility or ATC & SEI employees:
a) will not be responsible for any damage to or for the loss or destruction of the Exhibitor’s property or injuries to the Exhibitor, it’s representatives, agents or employees, all
claim for any such loss, damage, destruction, or injury being expressly waived by the Exhibitor.
b) will be exempted from or indemnified for any claims for injury to any of the Exhibitor’s representatives, agents, or employees. Exhibitor shall also indemnify and save and
hold harmless ATC & SEI and facility from and against any cost, expense, liability, or damage which may be incident to, arise out of, or be caused by an act, omission,
negligence or misconduct on the part of Exhibitor or its agents, servants, employees, contractors, guests, licenses or invitees, provided such damage or injury has not
occurred due to the gross negligence of ATC & SEI or facility. Such indemnification shall not be limited to insurance required herein. ATC & SEI, its agents and employees
and ATC & SEI will not be liable for failure to hold exhibits as scheduled.
Insurance
Exhibitors shall insure their own exhibits and display materials. Exhibitors shall carry Public Liability Insurance with a $1,000,000.00 combined single limit or bodily injury,
accident, and property damage. Exhibitor shall obtain a waiver of subrogation, releasing the carrier’s subrogation rights, from any insurance carrier that carries fire, explosion
or any other risk coverage insuring their property. ATC & SEI provide security guard service for this Conference; however, ATC & SEI is not responsible for loss or theft of
any kind.
Personal Registration and Badges
For every exhibit space, Exhibitors will receive one (1) full registration and one (1) Exhibit Hall-only registration (if applicable) per exhibiting organization. ATC & SEI reserves
the right to restrict or to limit the number of exhibit space personnel. All other employees of the exhibiting organization must register as member or nonmember registrants, or
with your complimentary allotment at your sponsorship level. Each individual must register separately. The official badge must be worn in the ATC & SEI Conference Exhibit
Hall at all times, and exhibit spaces must be manned during all open ATC & SEI Conference hours. Each individual Exhibitor and/or exhibit representative will be responsible
for procuring his/her badge at the ATC & SEI Conference registration counter.
HAVE QUESTIONS ABOUT EXHIBITING?
Contact Sean Scully at [email protected] or 703-295-6154