Bainbridge Youth Services (BYS) Summer Internship Program Information for Interns Summer of 2015 Table of Contents Section Page Table of Contents ................................................................................................................. i Glossary of Terms ............................................................................................................... ii Acronyms............................................................................................................................ iii 1. Introduction ................................................................................................................. 1 2. Intern Application Form ............................................................................................... 2 3. Parent/Guardian Consent ........................................................................................... 3 4. Worksite Supervisor/Career Mentor ............................................................................ 3 5. Learning Objectives .................................................................................................... 3 6. Intern Orientation Program .......................................................................................... 4 7. Job Application Procedure .......................................................................................... 4 8. Evaluation Procedure .................................................................................................. 4 Attachment 1: Intern Application Form ............................................................................ 5 Attachment 2: Parent/Guardian Consent Form ............................................................... 7 Attachment 3: Intern Evaluation Form: Worksite Learning Experience ........................... 8 Attachment 4: Intern Evaluation Form: Summer Internship Program ........................... 10 BYS Summer Internship Program: Information for Interns  Page i
Glossary of Terms Agency The technical term for the feeling of being in charge of your life: knowing where you stand, knowing that you have a say in what happens to you, knowing that you have some ability to shape your own circumstances. Career Mentor A professional relationship in which an experienced person (the mentor) assists another (the mentoree) in developing specific skills and knowledge that will enhance the less experienced person’s professional and personal growth. Career Pathway Locally determined high school course work necessary to prepare for the particular career and education goal chosen by the student. High School and Beyond Plan Plan for attaining post-secondary career and education goals, created in collaboration between the student, parent/guardian, and high school staff. Internship Any official or formal program to provide practical experience for beginners in an occupation or profession. Any period of time during which a beginner acquires experience in an occupation, profession, or pursuit. Resilience The capacity for adapting to changes and stressful events in a healthy way, leading to positive outcomes. Work Ethic A belief in the moral benefit and importance of work and its inherent ability to strengthen character. A set of moral principles (e.g., integrity, sense of responsibility, commitment to quality, discipline, sense of teamwork) that an employee follows in the workplace. BYS Summer Internship Program: Information for Interns  Page ii
Acronyms BYS Bainbridge Youth Services SMART Specific, Measurable, Achievable, Realistic, and Time Bound Learning Objectives US United States BYS Summer Internship Program: Information for Interns  Page iii
BYS Summer Internship Program 1. Introduction The Mission of Bainbridge Youth Services (“BYS”) is to promote the social and emotional wellbeing of adolescents and young adults. One of the ways BYS executes its Mission is through sponsorship of a Summer Internship Program (“Program”). The Mission of the Program is to provide high school students with work experience internships where they learn essential job and life skills. For Interns, the Objectives are to provide them with: • An enhanced appreciation of the purpose and value of work • An opportunity to experience how what they are learning in school is applied in typical workplace environments • Exposure to life in the workplace • Insight into career-related competencies and guidance on career pathways that contribute to career portfolios, build personal agency, and foster resilience • Execution of their High School and Beyond Plans • An opportunity to impress and establish a relationship with a potential future Employer For Employers, the Objectives of the Program are to provide them with: • Interns who are interested in the work performed by their businesses or organizations, and eager to learn through hands-on experience and mentoring • An opportunity to educate and excite Interns about the nature of, and career opportunities associated with, their work • An Employer Orientation Program on how to prepare for and work with Interns in a positive and productive fashion • An opportunity to benefit from the work performed by Interns and establish a relationship with potential future employees • The satisfaction of knowing they are making a significant and meaningful contribution to the lives and future employability of the Interns • An opportunity to give back to, and contribute to the quality of life in, their community Bainbridge Youth Services has built a work experience internship program. The purpose of the Program is to provide Interns with an opportunity to apply what they have learned in the classroom to related, real world work experiences. Program criteria for Interns include: • A registered student or an immediate graduate of a public high school in Kitsap County • 16 years old or older BYS Summer Internship Program: Information for Interns  Page 1 • A 2.0 grade point average or better;; however, BYS may waive this requirement on a case-by-case basis • Willing to accept a minimum wage paid or an unpaid internship • Willing to work a minimum of 6 weeks and 30 hours/week • Willing to work more than 6 weeks and/or 30 hours/week, if required by an Employer • An up-to-date resume • Completing an Intern Application Form • Willing to participate in the Intern Orientation Program • Able to obtain parental/guardian consent to participate in the Program • Willing to participate in the Program’s evaluation procedure • Willing to allow BYS to publicize their involvement in the Program Program criteria for Employers include: • Completing an Employer Application Form • A commitment to participate for one summer or more • Offering minimum wage paid internships and covering the full cost of paid internships, whenever possible • A commitment to employ Interns for 6 weeks or more, and for 30 hours per week or more (note: if BYS shares in up to 50% of the cost of a minimum wage internship, it can only do so for 6 weeks and 30 hours per week) • Willing to designate a Worksite Supervisor/Career Mentor, and provide the name and contact information for the person who handles human resources matters • Willing to sign a BYS and Employer Internship Agreement Form • Working with BYS to develop Learning Objectives for assigned Interns • Providing required insurance coverage • Complying with all applicable state and federal child labor and safety laws and regulations • Willing to participate in the Employer Orientation Program • Willing to participate in the Program’s evaluation procedure • Willing to allow BYS to publicize their involvement in the Program Interns know and expect that their pursuit of careers eventually will bring them into contact with employers who share their interests and covet their skills. Ideally, the Program will give Interns a running start in this process. At the same time, Interns must remember that employers create and sustain jobs to address specific needs that they, rather than prospective employees, define. Employers also identify the type of knowledge and skills they are looking for in their workforce. When hired, employees are expected to perform work defined by, and to the satisfaction of, their employers. 2. Intern Application Form Each high school student interested in participating in the Program is required to fill out an Intern Application Form (Attachment 1). A copy of this form is available by calling (206) 842-9675 or by visiting the BYS website at http://bainbridgeyouthservices.org. BYS Summer Internship Program: Information for Interns  Page 2 When completed, hand-deliver the form to the BYS Youth Services Office in Bainbridge High School, or mail or email the form to BYS. Bainbridge Youth Services reviews each application against the pool of available Employers in an attempt to pair the types on internships being offered by prospective Employers with the career interests and skills of a prospective Intern. In any given year, however, pairings may be difficult to accomplish, and the number of high school students applying for internships may exceed or fall short of the number of Employers offering work experience internships in fields related to their career interests. 3. Parent/Guardian Consent A parent/guardian of each Intern must sign a Parent/Guardian Consent Form (Attachment 2). The signed form must be returned to BYS before the Intern may participate in the Intern Orientation Program. 4. Worksite Supervisor/Career Mentor Employers are asked to designate Worksite Supervisors/Career Mentors who, among other things, work with BYS to define Learning Objectives (see 5 below), and meet with Interns on a periodic basis to discuss the progress they are making in addressing the objectives. More importantly, they serve as Career Mentors to the Interns. Beyond answering questions and providing appropriate feedback and instruction, BYS encourages mentors to seize every opportunity to introduce Interns to the full range of careers embedded in their company or organization, and to enlist their fellow employees in providing guidance on career pathways. Interns are encouraged to develop a close working relationship with their mentors, listen to their advice, follow their lead, and engage them in conversations relating to career interests and pathways. 5. Learning Objectives Bainbridge Youth Services is committed to doing everything it can to make sure the worksite learning experiences of Interns address the Mission of the Program. To do so, it works with Worksite Supervisors/Career Mentors to define Learning Objectives and the criteria that will be used to measure Intern performance and the progress they are making in achieving the objectives. Interns are expected to embrace the Learning Objectives and, each day, work as hard and diligently as they can to address the objectives. At the same time, the Committee encourages employers to involve Interns in: working with other employees as part of a team;; working on (a) specific project(s);; engaging in problem solving on an individual basis or as part of a team;; staff meetings;; and appropriate, work-related social events that occur at the worksite during working hours. BYS Summer Internship Program: Information for Interns  Page 3 6. Intern Orientation Program Consistent with the Program’s Mission, the primary purpose of the three-hour Intern Orientation Program is to present information on “essential job and life skills.” Related and other topics covered include: • Overview of the Program • Benefits of participation • Role of the Worksite Supervisor/Career Mentor • Importance of Learning Objectives • Keys to preparing an effective resume • Keys to a successful job interview • Skills and traits most sought after by Employers • How Intern performance will be evaluated • Applicable state and federal safety and employment standards for minors 7. Job Application Procedure Consistent with the Program’s Mission, each Intern is required to go through a “mock” job application procedure with their Employer. This entails providing an up-to-date resume to, and participating in a face-to-face job interview with, their Worksite Supervisor/Career Mentor (see 4 above). The procedure is “mock” because the placement of an Intern with an Employer actually occurs in advance of the execution of this procedure. In every other sense, BYS wants Interns to experience a real job application procedure in order to acquaint them with this critical “job skill.” 8. Evaluation Procedure Worksite Supervisors/Career Mentors are asked to provide periodic oral assessments of the performance of their assigned Interns and the progress they are making in relation to addressing the Learning Objectives. During the assessments, Interns are encouraged to ask questions and provide feedback on anything in the workplace they feel is impeding their ability to address the objectives. When the work experience internship is over, Interns are asked to: • Fill out the Intern Evaluation Form: Worksite Learning Experience (Attachment 3), and the Intern Evaluation Form: Summer Internship Program (Attachment 4) • Participate in an exit interview with a member of the Committee • Provide the Committee with a testimonial quote for use in future Program publicity, if warranted Also, Employers are asked to provide their Interns with testimonial letters and/or letters of recommendation, if warranted. BYS Summer Internship Program: Information for Interns  Page 4 Attachment 1 Intern Application Form BYS Summer Internship Program
INTERN NAME, ADDRESS, AND CONTACT INFORMATION Name: Address: Home Phone: Cell Phone: Email Address: Birthday: Graduation Year: GPA: HIGH SCHOOL INFORMATION Name of High School: Address: CAREER COUNSELOR INFORMATION Name: Office Phone: Cell Phone: Email Address: PARENT/GUARDIAN INFORMATION Name: Address: Home Phone: Cell Phone: Office Phone: Email Address: BYS Summer Internship Program: Information for Interns  Page 5 Attachment 1 CAREER INTEREST(S) q Accounting q Agriculture, Food, and Natural Resources q Animal Welfare q Architecture q Arts: Cultural, Performing, and Visual q Associations: Volunteer and Membership q Banking q Business Management and Administration q Clothing Industry q Communications q Community and Economic Development q Computer Information Sciences q Construction q Culinary Services q Education and Training q Elder Care q Environmental and Conservation q Family and Consumer Sciences q Finance q Food Industry q Government and Public Administration q Health q Horticulture q Hospitality and Tourism q Housing q Human Services q Information Technology q International Aid q Law q Manufacturing q Marketing and Sales q Mechanic and Repair Technology q Nonprofit Management and Administration q Philanthropy and Fundraising q Preschool Child Welfare and Education q Public Safety, Corrections, and Security q Recreation and Sports q Science, Technology, Engineering, and Mathematics q Senior Services q Teaching q Transportation, Distribution, and Logistics q Youth Services q Other, please specify: q q q q q q RELATED COURSES, TRAINING, AND WORK EXPERIENCE Courses Training Work Experience COMPETENCIES TRANSPORTATION CONSTRAINTS BYS Summer Internship Program: Information for Interns  Page 6 Attachment 2
Parent/Guardian Consent Form BYS Summer Internship Program
INTERN Name: Address: Home Phone: Cell Phone: Email Address: EMPLOYER Name: Address: Name of Worksite Supervisor/Career Mentor: Work Phone: Cell Phone: Email Address: PARENT/GUARDIAN Name: Address: Home Phone: Cell Phone: Office Phone: Email Address: TERMS OF INTERNSHIP q Paid q Unpaid Starting Date: Ending Date: Work Hours: SIGNATURES Parent/Guardian Employer Printed Name: Printed Name: Signature: Signature: Date: Date: BYS Representative Intern Printed Name: Printed Name: Signature: Signature: Date: Date: BYS Summer Internship Program: Information for Interns  Page 7 Attachment 3
Intern Evaluation Form: Worksite Learning Experience BYS Summer Internship Program
INTERN Name: EMPLOYER Name: LEARNING OBJECTIVES Learning Objective No. 1: q From Your Perspective, Achieved q From Your Perspective, Not Achieved If “not,” why: Learning Objective No. 2: q From Your Perspective, Achieved q From Your Perspective, Not Achieved If “not,” why: Learning Objective No. 3: q From Your Perspective, Achieved q From Your Perspective, Not Achieved If “not,” why: Learning Objective No. 4: q From Your Perspective, Achieved q From Your Perspective, Not Achieved If “not,” why: Learning Objective No. 5: q From Your Perspective, Achieved q From Your Perspective, Not Achieved If “not,” why: BYS Summer Internship Program: Information for Interns  Page 8 Attachment 3
JOB APPLICATION PROCEDURE Did You: Yes No 1. Receive constructive feedback on your resume 2. Benefit from participating in a face-to-face job interview 3. Receive constructive feedback on your performance during the job interview Comments: WORKSITE SUPERVISOR / CAREER MENTOR Did Your Worksite Supervisor/Career Mentor: Yes No 1. Ensure you received a New Employee Orientation 2. Introduce you to other employees, especially those you were expected to work with 3. Provide you with a place to work, and the equipment, materials, and supplies needed to perform your work 4. Provide constructive periodic oral assessments of your performance 5. Answer your questions and provide appropriate feedback/instruction 6. Expose you to the full range of careers embedded in the business or organization 7. Provide guidance on career pathways Comments: BYS Summer Internship Program: Information for Interns  Page 9 Attachment 4
Intern Evaluation Form: Summer Internship Program BYS Summer Internship Program
INTERN Name: EMPLOYER Name: PROGRAM Effective Needs Improvement 1. Recruitment Procedure 2. Job Application Procedure 3. Worksite Supervisor/Career Mentor Requirement 4. Learning Objectives Requirement 5. Intern Orientation Program 6. Evaluation Procedure Components Comments: PROGRAM DOCUMENTS Documents Useful Needs Improvement 1. Summer Internship Program Description Document 2. Program Brochure 3. Frequently Asked Questions 4. Intern Application Form 5. Intern Application Form: Worksite Learning Experience 6. Intern Application Form: Summer Internship Program Comments: BYS Summer Internship Program: Information for Interns  Page 10 Attachment 4
PROGRAM OBJECTIVES Objectives Yes No 1. Program gave you an enhanced appreciation of the purpose and value of work 2. Program provided you with an opportunity to experience how what you are learning in school is applied in a workplace environment 3. Program gave you insight into career-related competencies 4. Program provided you guidance on career pathways Comments: INTERACTIONS WITH BYS Interactions Effective Needs Improvement 1. Ease of communication 2. Availability to answer questions 3. Willingness to provide help 4. Promptness of replies Comments: BYS Summer Internship Program: Information for Interns  Page 11