APPROVAL BLOCK
CAO ____________
DF ____________
DE&DS__________
CITY OF BELLEVILLE
Ray Ford, Manager of Engineering/Deputy Director
Engineering and Development Services
Report No. ENG-2015-07
April 13, 2015
To:
Mayor and Members of Council
Subject:
Request for Proposal ENG2015-07 – Contract
Administration and Construction Inspection
Services for the City Centre Revitalization Project - Phase 1
Recommendation:
“THAT the Request for Proposal submission from LEA
Consulting Ltd. be accepted for RFP-ENG2015-07, Contract
Administration and Construction Inspection Services for the
City Centre Revitalization Project - Phase 1 in the amount of
$299,500.00 plus $38,935.00 HST for a total amount of
$338,435.00, this being the most qualified proposal received
and that the Mayor and the City Clerk be authorized to sign the
Acceptance Agreement on behalf of The Corporation of the
City of Belleville and that the City Clerk be authorized to affix
the Corporate Seal.”
Strategic Plan Alignment:
The City of Belleville’s Strategic Plan identifies nine strategic themes. This report
aligns with all of the strategic themes which includes Infrastructure; Industrial and
Commercial Development; Residential Development; Transportation and
Mobility; City Centre Revitalization; Cultural and Recreation; Tourism and
Waterfront Revitalization; Community Health, Safety and Security; and
Environment.
Report No. ENG-2015-07
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April 13, 2015
Background:
CONTRACT ENG2015-06 City Centre Revitalization and Redevelopment Project
Construction Contract Phase 1 represents the first phase of the Downtown
Revitalization and Redevelopment project. This Contract includes the
reconstruction of Front Street from Victoria Avenue to Pinnacle Street and
Station Street from Pinnacle Street to Church Street. A report recommending
award of CONTRACT ENG2015-06 is included on the April 13, 2015 City Council
agenda.
The resources and expertise required to oversee and administer CONTRACT
ENG2015-06, City Centre Revitalization and Redevelopment Project
Construction Contract Phase 1 precludes the use of City staff that are committed
to administering current and upcoming capital projects. Furthermore, the
business continuity requirements associated with this project require a committed
focus by the project management team; which is something that City staff could
not provide considering the many other projects underway and commitments
made to the downtown community. Therefore a Request for Proposals, RFPENG2015-07, for Contract Administration and Construction Inspection Services
for the City Centre Revitalization Project – Phase 1 was issued on March 9, 2015
with an amended closing date of March 30, 2015 that included the following
scope of work:






Contract administration and field inspection/supervision services as
necessary to ensure the works encompassing construction Contract
ENG2015-06, City Centre Revitalization and Redevelopment Project
Construction Contract Phase 1, are proceeding and is being performed in
general conformity with the construction contract documents; and that the
construction contract is progressing as expeditiously as possible.
Oversee contractor’s activities regarding compliance reporting for all
permits issued for the project.
Conduct a pre-construction basement inspection program to record
service locations and document the preconstruction conditions of the
street facing basement walls.
Oversee business continuity activities of the project as well overseeing the
public access and traffic control activities of the contractor.
Participate in public relations activities and managing dispute resolution in
fulfillment of the business continuity requirements of the project.
Prepare updated record drawings for the project.
Report No. ENG-2015-07
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April 13, 2015
Financial/Analysis:
The following firms responded to the “Request for Proposal ENG2015-07”:
Consultant
Asterisk Engineering
Corporation
LEA Consulting Ltd.
Noveen Engineering Inc.
Greer Galloway
Consulting Engineers
AECOM
Proposal
Bid Amount
HST
Excluded
Proposal
Tax Amount
HST
(13%)
Total Bid
Amount
Including
HST
Net Bid Amount
to City*
$260,378.12
$33,849.16
$294,227.28
$264,960.78
$299,500.00
$300,190.00
$38,935.00
$39,024.70
$338,435.00
$339,214.70
$304,771.20
$305,473.34
$302,610.00
$39,339.30
$341,949.30
$307,935.94
$358,115.00
$46,554.95
$404,669.95
$364,417.82
*Bid Amount net of all HST rebates and credits
The following criteria were used to evaluate the proposal submissions:
EVALUATION CRITERIA
Overall Submission Quality and Completeness
Project Team Qualifications and Experience
Project Understanding and Approach, Clarifications,
Innovative and Value Added Ideas
Cost
TOTAL
POINTS
10
50
20
50
130
All proposal submissions were evaluated and scored by the following City staff in
accordance with the above noted evaluation criteria:



Ray Ford, Manager of Engineering/Deputy Director
Stan Czyczyro, Project Manager (Build Belleville)
Denis Pianarosa, Project Manager (Build Belleville)
Upon completion of scoring and evaluation, the final overall rankings for the
proposals are summarized as follows:
CONSULTANT
LEA Consulting Ltd.
Greer Galloway Consulting Engineers
Asterisk Engineering Corporation
Noveen Enginering Inc.
AECOM
RANKING
1st
2nd
3rd
4th
5th
Report No. ENG-2015-07
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April 13, 2015
Through their proposal submission, LEA Consultants Ltd. have demonstrated
they are fully capable and competent to complete this assignment.
In
comparison to the other proposals evaluated, the proposal submission from LEA
Consultants Ltd. provides the following:
 Construction Administrator and Construction Inspection staff with more
experience on similar projects than some of the other submissions;
 A very good understanding of the special need to address business
continuity during the course of the construction; and
 Competitive fees; and,
 A very good understanding of the project and project requirements.
It should be noted that LEA Consultants are the design engineers for this project
and as the designers it has provided LEA with their demonstrated understanding
of the business continuity needs and project requirements. Engaging the design
engineer to complete the contract administration activities on this project could
also prove to be beneficial to the City in the event that design questions or issues
arise during construction, as the designer will be able to promptly respond and
address such issues.
The City has allocated funding in the amount of $21,050,000 through the Build
Belleville capital budget process for this City Centre Revitalization and
Redevelopment project. The contract administration and construction inspection
costs for the City Centre Revitalization and Redevelopment Project were
included in the total project budget and are within the expected budget
allocations for this work.
Conclusion:
It is recommended that Request for Proposal, RFP-ENG2015-07 Contract
Administration and Construction Inspection Services for the City Centre
Revitalization Project – Phase 1 be awarded to LEA Consultants Ltd. in the
amount of $299,500.00 plus $38,935.00 HST for a total amount of $338,435.00,
as their proposal scored highest in the evaluation and provides greatest value to
the City.
Respectfully submitted,
Ray Ford
Manager/Deputy Director
Engineering and Development Services
RF/pmm