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VegfestUK Brighton Guests Manual
Saturday March 28th & Sunday March 29th 2015
Brighton Centre, King's Road, Brighton BN1 2GR
Welcome
Thanks for coming along to speak and perform at this year’s VegfestUK Brighton event!
Here is your guests manual containing info on logistics that you may find useful. Please
read through carefully. The office usually gets very busy in the last week before the event,
so please get in touch in good time and please contact our guest manager Alan Lee at
[email protected] or on 07786850945 in good time if you have any questions.
Meanwhile, our event programme is available at www.brighton.vegfest.co.uk/programme.
It contains all schedules for talks, cookery demos, conferences, kids activities and
performances, and floor plans.
The Venue
The venue is easy to find and there is good access from the front and back. Guests can
enter via the back entrance off Russell Road to avoid queues at the front during opening
hours. The telephone number for the venue is 01273 290131. Smoking is not permitted by
law anywhere within the venue. The venue is fully accessible for the disabled. The website
is www.brightoncentre.co.uk
Getting to the Brighton Centre
Yo u c a n a c c e s s a m a p a n d d i r e c t i o n s f r o m t h e i r w e b s i t e h e r e
www.brightoncentre.co.uk/scripts/bcevent.htm?c=363&page=Find.BCMap
By Rail
Brighton's Rail station is only a 10 minute walk from the Brighton Centre (see map). There
are direct trains to London and frequent services from Portsmouth, Worthing, Lewes,
Seaford, Eastbourne and Hastings.
By Road
Brighton is easily accessible by all areas. From London take the M23/A23.
On Foot
The Brighton Centre is located on the Seafront on King's Road, and is easily reached from
all directions.
By Air
London Gatwick Airport is just 28 miles from Brighton via the M23/A23 taking an average
of 30 minutes by car.
Car Parking
There is a multi-storey carpark next to Russell Road right at the back of the Brighton
Centre.
Admittance and re-admittance
Admittance for speakers and performers is by printed e-tickets which will be emailed out to
you 3 weeks before the event. Each speaker/performer will be sent 2 e-tickets for Saturday
and 2 e-tickets for Sunday. Please check your inbox, print out the e-tickets and bring them
with you on the day.
Show opening hours
11am-7pm (Saturday)
11am-6pm (Sunday)
NB: trolleys cannot be used in the venue during opening hours.
Kids under 16 are not allowed in the venue before the show opens and after the
show closes.
Floor plans
Available at www.brighton.vegfest.co.uk/floor-plan
Entrance and Exit during the show
If you wish to leave the building and re-enter at any time during the event, you can do so
via the front or back door - both will be manned by our security team. Entry to the public is
by both advance tickets and payment on the gate. Advance tickets are £5 per day and £8
for the whole weekend, and these are available until 10am on each day. Tickets on the
gate are £8 for adults, £4 for students/claimants/OAP's and free for kids under 16. If the
capacity for the venue is reached then a one in – one out operation will come into play for
the general public.
You are also advised to use the rear entrance in the event of a capacity crowd as this will
not be open to the public.
Should you require banking facilities, there're a number of banks / ATM's available nearby,
s e e https://www.google.co.uk/maps/search/banks+near+Brighton+Centre/@50.822782,0.1461428,17z for details.
Length of talks, demos and performances
Each of these sessions is 45 mins long with 5 mins questions and 10 mins changeover
(unless otherwise specified on our website).
Rubbish
There are a number of bins around the venue for rubbish, and also a skip at the back
entrance.
Companion Animals
Other than assistance dogs, no other pets will be permitted access to the venue during
opening hours. Any lost property found during the show should be handed to our security
staff who can be contacted through the Site Office (at stall Q11 on the floor plan) stationed
on the ground floor.
Food Handling for cookery demos
If you are handling food at the event, please ensure that you have your safe food handling
certificate with you, as your food demo may be inspected by the Brighton City Council
Health and Safety Team. Please also ensure that you have returned your safe food
handling certificate by email to Alan at [email protected] in advance.
To ensure no undesirable allergic reactions to certain food ingredients from members of
the public, we also ask that those doing food demos clearly state any ingredients that
c o u l d cause allergic reactions (e.g. soya, nuts, gluten, etc). Please visit
http://brighton.vegfest.co.uk/files/VegfestUKBrighton2015NewLegislationOnFoodAllergens.
pdf to familiarise yourselves with the most recent food allergen laws.
Please ensure that adequate hygiene is maintained with food sampling e.g the provision of
cocktail sticks and cups, avoidance of shared bowls etc.
There is a kitchen on the ground floor for those doing food demos to use. Inside the
kitchen are: water points and waste disposal points, together with 2 double sinks.
AV equipment
The following equipment will be provided in our talks, performances and cookery demos
rooms:
Room
Microphone
PA
Projector with
System VGA cable
Screen
DVD
player
Conference
area
2 wired with stands
1
1
1
1
Hemp talks
room
1 wired with stand
1
1
1
1
LifeWell Hub
1 radio microphone
1
1
1
Talks
1 radio microphone
(Nutrition/Heal
th)
1
1
1
Talks
1 radio microphone
(Lifestyle/Cam
paigns)
1
1
1
Cookery
Demos
1 radio microphone
1
Kids Area
1 radio microphone
1
1
1
Cinema
Comedy
1 wired with stand
Performances 2 wired with stands
1
1
1
If you need to use a laptop for your presentation, please make sure to bring your own.
Moreover, Mac users also need to bring a mini display port to VGA cable http://store.apple.com/uk/product/MB572Z/B/mini-displayport-to-vga-adapter
Electrical Equipment (for food demos)
Those doing food demos please email [email protected] with your power
requirements – we need to know the wattage of each appliance, to ensure adequate
power for your demo. Please do not overload the power points by bringing more
appliances than listed in your power requirements. All appliances by law must be PAT
tested and you will need to demonstrate this on the day as all electrical appliances may be
inspected by Brighton City Council Health & Safety Team for PAT tests. There is a
maximum power allowance of 8kW / 32amp in the Cookery Demos area.
Performance specifications (for performers)
Those performing live music at the event please also email [email protected] with
your full specifications.
First Aid
First aid is available via contact with the Site Office on the ground floor.
Vegan Policy
Please ensure that all exhibits on the day are 100% vegan-friendly, and that your publicity
and marketing material is suitable for a vegan event (i.e. no promotion of non-vegan
products in your marketing material). The organisers will request that any non–vegan
products are removed straight away if a member of the public reports that there are non
vegan products advertised.
Also, as many of our visitors are passionate about the vegan cause, it will really help if you
could set a good example by not wearing any non-vegan apparels at the event. Thank you
for your cooperation on this matter. Should you be unsure about any issues to do with
being vegan or not, please contact the office in advance and we will assist.
Security
VegfestUK Brighton is a family event and we are not expecting any trouble or theft. We
have a number of visible SIA security as well as stewards and in house staff on duty to
ensure the safety of all our speakers, perfomers, stallholders and visitors. However, your
personal belongings are ultimately your own responsibility and you must be vigilant to
ensure against theft or damage to stock. If you have valuable equipment like a laptop,
please be extra vigilant. The show may well get very busy. In the unlikely event that you
experience any theft or damage please report this to the event management by the front
entrance or to your nearest security personnel or steward, and we will do our best to
assist.
Aggressive behaviour / abusive language
VegfestUK Brighton is a family-friendly event and as such there is zero tolerance to bad
language or aggressive behaviour, either from the public (occasional), a speaker/performer
or a stallholder (very rare, but has been known). In the very unlikely event that you
encounter any hostile behaviour, please alert a member of the event management team
(stewards, security) and we will assist if required. Please note too that
speakers/performers are required to stay calm at all times when dealing with the public
and ensure that language is moderate in the very unlikely event of a hostile encounter. The
management reserves the right to remove unruly and abusive people, be they public,
speakers/performers/stallholders, from the Brighton Centre, and readmission may be
refused.
VegfestUK Team
Front of House: Delta Security 2 personnel from our tried and trusted team Delta Security
will be on duty at the front entrance throughout the weekend. Ash and Jordan will be
assisting on the door with counting people in and taking the collections, and selling printed
event programmes.
Guest Manager – Alan will be overseeing our speakers & performers. Alan is available on
07786 850945
Stalls Managers – Pete and Reese will be mobile throughout the weekend
Site Managers Fred and Barrel will be on site at all times to take care of any issues
Volunteers – Katrina will be managing our volunteers
Cinema – open on both days on the ground floor, showing a collection of short films
Cookery Demos Room – TBC
Hemp Expo – overseen by Chris
Performance Area – taken care of by Karin Ridgers (VeggieVision)
Kids Area – Hosted by Tony Bishop – Weston (Foods for Life)
Overall Event management – event manager Tim will be available at all times during
setup, the event and breakdown to assist with the smooth running of the event. Tim will be
available on the Yaoh stall (HEM7 on floor plan) on the ground floor.
Contact VegfestUK on:
Mobile: 07786850945
Email: [email protected]
Web: www.brighton.vegfest.co.uk, www.bristol.vegfest.co.uk, www.london.vegfest.co.uk
Follow us on Twitter! www.twitter.com/vegfestuk
Like us on Facebook! www.facebook.com/vegfestuk
Sign up to our e-bulletin! http://brighton.vegfest.co.uk/newsletter-sign-up