Job Title: Human Resources and Recruiting Assistant Department(s): Human Resources and Recruiting Office: Boston Status: Non-Exempt Reports to: Human Resources & Recruiting Manager Position overview: This Human Resources and Recruiting Assistant position will provide confidential administrative support to the HR, Benefits, Recruiting and Payroll Departments. Essential Duties and Responsibilities: Human Resources and Benefits            Assist with accurately maintaining organization's HRIS and Applicant Tracking systems. Prepare new hire orientation materials and schedules across multiple offices. Prepare and maintain employee personnel files. Maintain I-9 files. Assist with data collection for various firm surveys (internal and external). Respond to reference checks, employment verifications, character forms for bar examiners, etc. Enter benefit enrollment information into HRIS and vendor websites, compile benefit and compensation survey responses. Maintain benefit and leave of absence files. Participate on monthly HR and recruiting department meetings. Contribute to the Firm's overall initiative to consistently improve its image internally and externally. Perform other duties as assigned. Recruiting  Responsible for maintaining recruiting database which includes entering applicants, updating statuses, entering interviews and running hiring reports as necessary.  Assists with recruitment and interview processes, including greeting candidates, scheduling interviews, collecting feedback, and processing due diligence.  Assists in organizing and scheduling new employee orientations.  Maintain tracking documents for employment related contracts.  Enter information for online investigation requests and assists with new employee background checks. Payroll  Under the direction of the Payroll Manager, prepare and process the US bi-weekly and semi-monthly payrolls; prepare and process the monthly European payroll  Enter personnel and deduction changes into the payroll systems and HRIS, as necessary  Prepare and process all electronic general ledger files into the Accounting system  Send electronic benefit vendor files and payments  Calculate and produce manual checks  Maintain and report on daily cash activity; enter related general ledger entries into the Accounting system  Ensure that pay calculations, withholdings, and deductions are accurate; respond to employee and third party inquiries  Maintain and respond to inquiries regarding the time off and overtime tracking system  Perform other duties as requested Required Skills:  Commitment to stellar client service and quality  Ability to work with all levels of management.  Capacity to work comfortably in a rapidly changing environment on multiple, ongoing projects.  Must be able to handle confidential information with discretion and sensitivity.  Strong organizational, communication and writing skills.  Ability to prioritize work using time efficiently.  Demonstrates accuracy and thoroughness and monitors own work to ensure quality.  Ability to work with team and independently.  Bachelor's degree required. Qualifications:  Minimum of 1 -2 years of experience working in a professional office setting.  Strong technical skills and proficiency in all Microsoft applications.  Good knowledge of the principles/practices of Recruiting and/or HR administration preferred. Brown Rudnick LLP is an Equal Opportunity Employer