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eTime Supervisor Guide
Approving a Timesheet
Office of
Business and Finance
NOTE: Timesheet approval deadline is Monday at 2pm
1. Login to eTime by going to etimesheet.osu.edu. The tool will display all
timesheets to be approved. Two ways to approve:
1. If no edits have been made: Approve from this page by viewing the
employee timesheet summary, clicking the “Select” box on the left side,
and clicking the Approve button, or
2. If edits have been made by employee: View the details of the timesheet
by clicking the link for the employee’s name, verify timesheet and edits
made, and approve at the bottom of page.
2. View Details and approve by clicking onto employee’s name.
Business and Finance Human Resources * 105 Stores & Receiving Building * 2650 Kenny Road
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View Detailed Timesheet
3. Supervisors cannot edit timesheets for employees. Employees are in charge
of clocking in and out, making edits to timesheets, and submitting
timesheets.
4. Supervisors must provide comments if denying the timesheet. Denied
timesheets must be corrected and resubmitted by employee.
5. Approve or deny action triggers email to employee.
6. Verify that the total reported hours are no less than employee’s scheduled
hours. Difference between scheduled hours and total reported hours will be
processed as leave without pay by the Service Center.
7. Verify that all direct employees have been approved before 2pm Monday
deadline by clicking on the “Biweekly Supervisor Roster” tab at the top of
eTime.
Business and Finance Human Resources * 105 Stores & Receiving Building * 2650 Kenny Road
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8. Verify current pay period range and click search. Verify the standard hours
(scheduled hours) and the total eTimesheet hours for each employee
9. Verify the status on the right to determine who may need to be contacted or
if you need to take action on a timesheet:
“Not Created” – The employee has not yet entered time
“Created, Not Submitted” – The employee has entered time but not submitted
“Submitted, Pending Approval” – The employee is waiting for approval
“Approved” – The timesheet is approved
10. After timesheet is approved, employee will see status of “approved” on his
or her timesheet home page.
11. Once approved, timesheet cannot be changed by employee. If timesheet
needs corrected or edited after approval, supervisor must unapprove
timesheet to allow changes on timesheet.
Business and Finance Human Resources * 105 Stores & Receiving Building * 2650 Kenny Road
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SUPERVISOR MUST:
Monitor emails and/or eTime and Leave worklist for approval requests
Approve leave requests for current time period prior to approving timesheets
Approve timesheets (deadline is 2pm on Monday)
Contact Backup Approver if you are on extended leave
Contact Business and Finance HR Service Center if employee cannot submit timesheet
Submitted + Approved Timesheet = Paycheck!
Business and Finance Human Resources * 105 Stores & Receiving Building * 2650 Kenny Road
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