STAFF REPORT DATE: March 17, 2015 TO: City Council FROM: Richard Tsai, Senior Utility Resource Specialist Stan Gryczko, Assistant Public Works Director Robert A. Clarke, Public Works Director SUBJECT: WaterSmart Software Solutions Agreement Recommendation Approve the attached Resolution authorizing the City Manager to amend the 2012 agreement with WaterSmart Software Solutions to continue the program from March 2015 to March 2016 with the ability to approve a one year extension through March 2017. Fiscal Impact The cost of this amendment is for an annual not to exceed amount of $50,000. This amount is budgeted in FY 14/15 from Fund 511 (Water). Background and Analysis On January 28, 2013, the City entered into an agreement with WaterSmart Software Solutions (WaterSmart) to provide services with the following components: 1. Customer portal available to all single family residential customers in Davis (14,000 accounts) 2. Delivery of Home Water Reports (60,000 deliveries per year) 3. Utility dashboard, for tracking the effectiveness of water conservation outreach programs An amendment extended the original agreement from February 2014 to February 2015. The total investment in WaterSmart Software, to date, has been $177,071. WaterSmart home water reports and the customer portal allow customers to track their water usage and compare usage patterns to similar and efficient households. As of today, 2,816 users have registered to use the customer portal. Registered users showed a 2.6% higher water reduction than the unregistered single family home population. The value of this additional savings is estimated to be $55,727 per year. Year 2013 2014 Group All Single Family Accounts All Single Family Accounts Number of Accounts 14,575 14,623 Average Gallons Per Day (GPD) 378.90 302.33 2013 2014 WaterSmart registered users WaterSmart registered users 2,788 2,816 393.35 303.63 03-17-15 City Council Meeting 05E - 1 In February 2015, the Natural Resources Commission voted unanimously to support Staff’s recommendation to continue the WaterSmart program for another year as outlined in the attached proposal. The new proposal differs from the original scope of work by targeting the highest water users based on average gallons per day consumed in 2014. Home water reports will be sent to 1,000 existing high users and 4,000 new high users. Targeted outreach, via 25,000 direct mailers during peak summer use periods, to high users should result in further citywide water use reductions. The value of the additional savings will be greater than the cost of the program on an annual basis. Attachments: 1. Resolution 2. Proposal 3. Amendment 03-17-15 City Council Meeting 05E - 2 RESOLUTION 15-____, SERIES 2015 RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE THE 2015 AGREEMENT AMENDMENT BETWEEN CITY OF DAVIS AND WATERSMART SOFTWARE SOLUTIONS TO EXTEND THE TERM OF THE AGREEMENT WHEREAS, the Water Conservation Act of 2009 (Senate Bill X7-7) requires all water suppliers to increase water use efficiency and sets an overall goal of reducing per capita urban water usage by 20% by December 31, 2020; and WHEREAS, on January 17, 2014, Governor Edmund G. Brown, Jr. declared a drought state of emergency for the entire State of California; and WHEREAS, on September 2, 2014, the City Council did adopt Resolution No. 14-124, Series 2014 restricting water use; and WHEREAS, on December 11, 2012, the City Council did adopt Resolution No. 12-183, Series 2012 authorizing the City Manager to enter into exclusive negotiations with WaterSmart Software Solutions; and WHEREAS, WaterSmart Software is a water efficiency solutions company focused on reducing residential water use through behavioral science methodologies; and WHEREAS, in calendar year 2014, the use of the WaterSmart Program was determined to be responsible for an additional 2.6% by the single family residential customer class in Davis; and WHEREAS, the WaterSmart Program results in water and energy savings over time to both the customer and utility and helps the City meet its water conservation community goals; and WHEREAS, the 2014 Program participation agreement between the City of Davis and WaterSmart expired at the end of February 2015; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Davis the City Manager is hereby authorized to execute the 2015 WaterSmart Program agreement amendment between the City of Davis and WaterSmart Software Solutions to extend the WaterSmart Program available to Davis residents through March 31, 2016; and BE IT FURTHER REFOLVED, by the City Council of the City of Davis the City Manager is hereby authorized to extend the WaterSmart Program by an additional year to March 31, 2017. 03-17-15 City Council Meeting 05E - 3 PASSED AND ADOPTED by the City Council for the City of Davis on this seventeenth day of March 2015 by the following votes: AYES: NOES: ABSENT: Daniel M. Wolk Mayor ATTEST: Zoe S. Mirabile, CMC City Clerk 03-17-15 City Council Meeting 05E - 4 03-17-15 City Council Meeting 05E - 5 03-17-15 City Council Meeting 05E - 6 03-17-15 City Council Meeting 05E - 7 03-17-15 City Council Meeting 05E - 8 03-17-15 City Council Meeting 05E - 9 03-17-15 City Council Meeting 05E - 10 03-17-15 City Council Meeting 05E - 11 03-17-15 City Council Meeting 05E - 12 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES (WaterSmart Software, Inc.) THIS SECOND AMENDMENT (“Second Amendment”) to the January 28, 2013 Agreement (“Agreement”) by and between the CITY OF DAVIS, hereinafter referred to as “City,” and WaterSmart Software, Inc., a Delaware corporation, hereinafter referred to as “Consultant,” is made and entered into this 18th day of March, 2015. WHEREAS, on January 28, 2013, City and Consultant entered into the Agreement, and WHEREAS, the City and Consultant desire to enter into an Amendment to the Agreement to perform the attached scope of work, NOW, THEREFORE, City and Consultant agree to amend the Agreement as follows: 1. FEES AND PAYMENT. Section 4.1. of the Agreement shall be amended by the addition of Forty-Nine Thousand Nine Hundred and Ninety-Nine dollars ($49,999) increasing the Consultant’s total compensation to a maximum not-to-exceed amount of Two Hundred Twenty-Seven Thousand Seventy dollars ($227,070). Section 4.2 of the Agreement and Exhibit D shall be amended by the addition of the attached Fee Schedule as shown in the attached Exhibit D. 2. DESCRIPTION OF SERVICES. Section 1.3 of the Agreement and Exhibit C shall be amended by the additional schedule as shown in the attached Exhibit C. 3. TERM. Section 1.4 of the Agreement shall be extended for one year, to end on March 31st, 2016 4. NO ADDITIONAL CHANGES. Except as expressly amended by this Amendment, all other terms, conditions, and obligations of the Agreement shall remain in full force and effect. [Signatures on next page] 82506.06000\9618368.1 03-17-15 City Council Meeting 05E - 13 IN WITNESS WHEREOF, the City and Consultant have entered into this Agreement as of the date first stated above. CITY OF DAVIS CONSULTANT By: _______________________ By: _______________________ Its: _______________________ Its: _______________________ By: _______________________ Approved as to form: Its: _______________________ __________________________ Harriet A. Steiner City Attorney 82506.06000\9618368.1 03-17-15 City Council Meeting 05E - 14 EXHIBIT C AMENDMENT NO. 2 DESCRIPTION OF SERVICES Program Set-up: N/A Welcome Letter: Not selected Customer Insight Surveys: Not selected Home Water Reports (HWRs): • Deliver up to 5,000 single family residential (SFR) accounts for each mailing o Home Water Report recipient group will include 1,000 SFRs that have previously received HWRs but have not registered for the customer portal AND are still classified as ‘high users’ as well as 4,000 SFRs that have never received a HWR and are also classified as ‘high users’ • Home Water Report Frequency: HWRs will be sent five (5) times during the one-year program. WaterSmart will endeavor to send HWRs in each of the following months: May, June, July, August, and September Customer Portal: • Access for up to 14,000 single family residential accounts Utility Analytics Dashboard: • Analytics for up to 15,500 utility accounts (SFR, MFR and Commercial) Program Term: 1 year 82506.06000\9618368.1 03-17-15 City Council Meeting 05E - 15 EXHIBIT D AMENDMENT NO. 2 PAYMENT SCHEDULE Item Summary Fee One Year Program Cost $ 49,999 Payment Due Upon Contract Signing 82506.06000\9618368.1 03-17-15 City Council Meeting 05E - 16
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