Culturae Mundi Events Programme - 2015-16
Placement Profile Form
Type of Candidate
Second year student (2014-2015) looking to gain a year-long internship
in a professional environment in 2015-2016.
Position/Job Title
Operations Officer
Location
Duration
Coventry University Campus
1 year, September 2015 – August 2016 (Induction week 24/08/2015 28/08/2015)
Domain of Activity Event management
Name of Company Culturae Mundi - Centre for Global Engagement
Website
www.culturae-mundi.com
Culturae Mundi - ‘Cultures of the World’ in Latin - is a project self-managed
by a team of students from different academic backgrounds and
nationalities.
Culturae Mundi opens up various opportunities for students to enhance
their professional experience in this project while taking part in the social
and cultural life of the city.
Project Description
Culturae Mundi started in January 2012 and consists of a group of mainly
International students who work with students, societies and groups to
celebrate events on campus and in the city. These events are either to
celebrate a special cultural day like Chinese New Year when we work with
the relevant CUSU society or are of a more general nature like Fashion,
food, Women, Poetry for which the students work with a variety of
students/societies on the same event.
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Role responsibilities
and main duties.
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To plan the programme of events in consultation with other team
members taking into account course deadlines and overseas visits.
To build and maintain strong relationship with CUSU.
To discuss and agree event feedback methods and multicultural
survey with the Press and Media Relations Officer and ensure its
implementation.
To collect and record data of Culturae Mundi events and report
these to the Project Manager.
To manage the general volunteers during the events in cooperation
with the HR Officer.
To ensure the availability of a venue for each Culturae Mundi event
and confirm the booking by completing documentation within the
agreed timescale.
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To meet with venue managers and technicians to ensure all is well
and understood. Put any verbally agreed alterations to the booking
form in writing.
To gather all band and performers technical requirements and
ensure these are listed on the venue booking form and available on
the day.
To maintain the performers database.
To manage the Music Technology Specialist during the events.
To ensure catering for relevant events is sourced and all
arrangements made in detail and in writing.
To source decorations on time from our own stock or from external
suppliers.
To ensure films for relevant events are sourced, pre-viewed and
available on the day. See also Square One manager for their film
procedure.
To ensure the proper set up (by technicians or yourself/ team/
General Volunteers) and pack-up of the venue.
To ensure the event expenditure has been costed and approved in
advance by the Project Manager.
The role responsibilities can be changed according to the needs of
the organization.
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Required Skills
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Qualifications
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What we offer
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Pro-active and show initiative.
Effective Team player.
Able to work under pressure and to deadlines, showing flexibility as
required.
Ability to handle and own multiple projects at the same time.
Ability to take the lead in area of expertise.
Excellent oral and written communication skills.
Excellent organization skills for the effective planning of the project
and the conduct of the events.
Confident in decision making and creative problem solving.
Ability to guide others.
Public Relations skills.
Ability to negotiate.
Determination to ensure successful events, willingness to undertake
a wide range of tasks to this end.
The candidate should be attending an Event Management,
Engineering or Business Management course.
Very good knowledge of MS Word, Excel and PowerPoint.
Opportunity to take the lead on a Linguae Mundi field trip – free –
not taken out of annual leave as intern will be working.
Pleasant working environment within a dynamic and international
team.
Fast personal development and a steep learning curve.
Flat hierarchies and short decision paths.
Cross-functional opportunities in project and teamwork.
Freedom to put theoretical knowledge and ideas into practice.
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Reward package
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£500 per month
£500 bonus payment will be paid based on the performance
evaluation at the end of the employment relationship.
Participation at 1 Linguae Mundi overseas field trip
Free attendance of any Linguae Mundi language course – (saving of
£75)
Paid holidays: 8 bank holidays and 20 annual leave days (including 3
annual days fixed over the Christmas period).
GLP points if registered.
Culturae Mundi Certificate.
How to apply
Please go to and complete the online application form
https://coventry.moveon4.com/locallogin/53eb24000f9d308f7c000001/eng
Closing date: 9am - 4th May 2015.
Interviews are likely to take place week commencing 18th May 2015.
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