Exhibitor Kit
Saturday, April 18th, 2015
noon-6pm
austin earth day
festival
2015
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The Historic
Browning Hangar
at Mueller
4550 Mueller Central Dr.
Austin, TX, 78723
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Sponsored
in 2014 by:
Sponsored
in 2014 by:
Lighthousesolar
Reed Sternberg 512-917-6111
[email protected]
Exhibitors, Sponsors, Partnerships
www.EarthDayAustin.com
Austin Earth Day Festival 2015
Saturday, April 18th, 2015 – Browning Hangar at Mueller
4550 Mueller Central Dr., Austin, TX, 78723
Produced in Partnership with
Mueller Development & the Austin Environmental Community
EXHIBITOR APPLICATION
(This form can be saved and emailed to
[email protected])
Exhibitor/Brand Name
Physical Address
Company/Organization
Primary Contact
Title/Role
Billing Address
Phone
(if different)
Email Address
Secondary Contact
Main Phone
Title/Role
Main Email
Phone
Website/URL
Email Address
Exhibitor Category
Please Select
Please briefly describe your exhibit:
Door Prize Participation (optional): Earn more recognition and increase your presence by contributing an item
to our hourly prize giveaways. Participation is free to attendees and prizes will be given hourly at the 3 stages.
Your contribution will be mentioned at the microphone and prizes can include your information. Participation
is optional.
We will contribute as a door prize:
(Please leave door prizes at the information desk at 12pm.)
Electricity:
Electricity is available for this event at a limited number of booths. We intend to be judicious in our usage.
Electricity Needed:
Purpose:
No
List any equipment to use electricity:
Tables & Chairs:
Tables and chairs will be made available at no cost to exhibitors, if requested on your application.
One 6-ft table and/or 2 chairs will be made available for pick-up at the information booth between 10am and
noon, as requested.
Please provide one 6-ft table
Please provide 2 folding chairs
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Inclusion in Online Exhibitor Directory
Inclusion in Printed Festival Guides & Directory Signage
Electricity Available (w/notification & approval, limited space)
Preferred Exhibitor Space and logo on EarthDayAustin.com website
Mention at Microphone/Event Announcements
Inclusion in Earth Day Newsletter/Online Announcements
Logo on Festival Signage
Inclusion in Media, Press & Advertising
Mention Throughout Year as Supporter on social media and website
Speaking/Announcements Opportunity, 2 2-minute mike time slots
Logo on Festival Banner & T-shirt
Spotlight or Advertisement in Festival Guides
Speaking/Announcements Opportunity, 15 minute peak time slot
Banner Level Placement on Web & Main Stage
Dedicated VIP Area, Showcased Section or Similar
$300
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$100
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$300
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$1,000
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$2,500
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$5,000
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$10,000
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Sponsorships can be customized to fit the communication and outreach goals of the participant.
*Food Vendors must have their own food permit with the City of Austin.
Our goal is a ZERO WASTE event. Vendor agrees to clean up all materials and help leave the area as we found it.
Event will happen regardless of weather. A canopy is recommended. Exhibitors are responsible for providing
materials including tables, chairs and canopies. Booth assignments will be made by the exhibit coordinator based
on space available, in the order in which applications and full payment are received and in the best interest of the
overall event.
Booth Request:
1st Choice:
2nd Choice:
Signature:
Online
payment
buttons
3rd Choice:
Date:
Please sign application and return with:
Vendor/Exhibitor Release
Payment by Check to “Austin Earth Day Festival”
Or click the appropriate button to the right for online payment:
to pay online:
Payment Amount: $ Please Select
Payment Method: Please Select
Email to:
Mail to:
[email protected] or
Austin Earth Day Festival
P.O. Box 300026
Austin, TX 78703
Exhibitor
$300
Non-Profit Exhibitor
$100
Food Vendor
$300
Community Sponsor
$1,000
Supporting Sponsor
$2,500
Presenting Sponsor
$5,000
Premier Sponsor
$10,000
Festival Map
Austin Earth Day Festival 2015
Main
Parking
Saturday
April 18th, 2015
12pm-6pm
VIP
Parking
Mueller Visitors Center
(Open to Public)
1
RestR
s
3
4
10
11
5
6
37 36 35 34 33 32 31 30
Exhibitors
Exhibitor
Check In
Exhibitors should plan for
shade cover. Exhibitors are
responsible for their materials,
including canopies, tables
and chairs. If tables
and chairs provided
by the festival are
used,please return
them to information
Food
booth by 6:30pm.
Court
Please use weights to
secure canopies. Small
stakes can be used in
some areas.
Our goal is a
90
89
Zero Waste
88
91
event.
92
87
Booths 1-29
93
86
have access
to electricity.
85
Information
13
14
15
21
22
23
24
Stage 1
Featured
Lounge
Exhibit Area 1
Exhibitors
25
26
“The Hangar”
27
28
Featured
Lounge
Exhibit Area 2
29
Restrooms
Stage 2
Exh
81
80
12
20
Petting Zoo
Kids Stage
& Pony Rides
83
82
2
Exhibitors
Outdoor
Activity
Zone
Load-in is 9am-12pm
(Loading gate closes and
event begins promptly
at 12pm. Event is a go
rain or shine.)
The online version
of this map will be
updated regularly to
show available and
taken booths.
8
9
oom
Historic Browning Hangar
at Mueller
4550 Mueller Central Dr.
Austin, TX 78723
84
7
ibi
tor
s
79
78
77 76
Guided
Drum
Circles
Kids
Zone
38 394041424344454647
Exhibitors
5554535251504948
56 57 58 59 60 61 62 63
75 74 73 72 71 70 69 68
64
65
66
67
16
17
18
19
Austin Earth Day Festival 2015
VENDOR/EXHIBITOR RELEASE
__________________________________________ ("Vendor/Exhibitor") covenants and agrees to fully indemnify, defend, and
hold harmless, Real Green Events, LLC, dba Austin Earth Day Festival (referred to as "Austin Earth Day Festival" in this agreement)
and any of its employees, independent contractors, partners, agents, affiliates, managers, members, volunteers and
administrators, individually or collectively, from and against any and all defense costs, claims, liens, damages, losses, expenses,
fees, fines, penalties, proceedings, actions, demands, causes of action, liability and suits of any kind and nature: (1) arising out of or
in connection with Vendor's/Exhibitor’s use and/or occupancy of Browning Hangar at Mueller for Austin Earth Day 2015 and (2)
arising out of any act or omission of Vendor/Exhibitor or any of Vendor's/Exhibitor’s employees, agents, consultants, contractors,
representatives, guests or invitees and their respective officers, agents, employees, directors, and representatives, including any
damage to or loss of any property belonging to:
(a) Vendor/Exhibitor or Vendor's/Exhibitor’s employees, exhibitors, contractors, representatives, patrons,
guests or invitees and their respective officers, agents, employees, directors, and representatives, or (b)
Austin Earth Day Festival, Mueller or Catellus Austin, LLC / Catellus Development Corporation.
Vendor/Exhibitor agrees to advise Austin Earth Day Festival within thirty days, first verbally then in writing of any claim or demand
against the Vendor/Exhibitor or Austin Earth Day Festival known to Vendor/Exhibitor, related to or arising out of
Vendor's/Exhibitor’s activities associated with Austin Earth Day Festival. Vendor's/Exhibitor’s investigation and defense of any
such claim or demand as required here will be at Vendor's/Exhibitor’s sole cost until such time as Austin Earth Day Festival is
found to be negligent by a court of competent jurisdiction. Austin Earth Day Festival shall have the right, at its option and at its
own expense, to participate in such defense without relieving Vendor/Exhibitor of any of its obligations under this paragraph.
The provisions of this indemnification are solely for the benefit of the parties to this instrument and not intended to create or
grant any rights, contractual or otherwise, to any other person or entity.
Vendor/Exhibitor assumes all risk of damage to its property and/or the loss by theft or otherwise, of any property of the
Vendor/Exhibitor, its employees, and/or its exhibitors, and no claim will be made on Austin Earth Day Festival, Mueller or Catellus
Austin, LLC / Catellus Development Corporation because of any such loss, unless the loss is due to intentional or willful tort
committed by the organizers as determined by a court of law.
Executed on
Signature
Name
Title
Vendor/Exhibitor
Return to:
Austin Earth Day Festival
PO Box 300026
Austin, TX 78703
MUST BE RECEIVED BY April 10th, 2015