www.eghc2015.com
EGHC
dubai 2015
Emirates Gastroenterology & Hepatology Conference
2-4 April 2015, Dubai World Trade Center, United Arab Emirates
Exhibitors Manual
Emirates Gastroenterology and Hepatology Conference (EGHC) 2015
2 – 4 April 2015
Exhibitor Manual
TABLE OF CONTENTS
Exhibition Overview/General Information
Exhibition Venue
The Venue Map
Rules & Regulations
Contacts
Exhibition Timetable
Exhibitor Checklist
Stand Guidelines and Information
Shell Scheme Stands
Shell Scheme Structure
Name Board/Fascia Panel
Space Only Stands
Top Exhibitions Services & Ordering
Furniture
Carpet
Electrical Requirements
Shell Scheme Extras and Stand Fittings
General Information
Payments
Event Breakdown
Venue Information
Banking Facilities
Deliveries
Fire Exits
Foot Protection
Health and Safety
Lost Property
Police
Prayer Facilities
Smoking Policy
Forms
Shell scheme details
Fascia order form
Electrical order form
Furniture order form
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3-8
9-10
11
12
13-14
15
16-17
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Exhibitor Manual
EXHIBITION OVERVIEW
EXHIBITION VENUE
Dubai World Trade Center
2nd Zaabel Road (D 73 Rd), Alsaada
P.O. Box 9292
Dubai
United Arab Emirates
International: +971 (0) 4 332 1000
www.DWTC.com
THE VENUE MAP
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Exhibitor Manual
Exhibition Rules and Regulations
DEFINITIONS
“EVENT”: Emirates Gastroenterology and Hepatology Conference (EGHC) 2015, Dubai, United
Arab Emirates
“EXHIBITOR/(S): is the name of the organization reserving space at the event.
“MAIN EXHIBITOR”: is the name of the primary company signing the contract for the allocation of space
with the Organizer.
“ORGANISER”: Meeting Minds FZ LLC
“CONTRACT”: Document encompassing the Rules and Regulations.
“CONSENT”: The prior written consent of the Organizer.
“EXHIBITION HALL”: Area allocated by the Organizer at the event.
“HALL OWNER”: Dubai World Trade Centre
1. Duration of Exhibition
1.1. The EGHC 2015 exhibition will be open as per below timings:
02 April 2015, Thursday: 08:00 hrs – 18:00 hrs
03 April 2015, Friday: 08:30 hrs – 17:30 hrs
04 April 2015, Saturday: 08:30 hrs – 15:30 hrs
During these times stands and exhibits must not be covered up and staff must be in attendance.
1.2. Exhibitor is not permitted to remove goods on display from the halls prior to 17:00 hrs on 04 April,
2015.
The Organizer reserves the right to change the dates, location and duration of the exhibition or to
postpone the event without Exhibitor having the right to claim indemnity.
2. Payment of Space
2.1. Participation by Exhibitor is subject to full cost being paid before taking up space at the Exhibition
Hall. Exhibitor is liable for the cost of space booked as per the “Cancellation of Space Booking” clause.
2.2. Organizer may cancel this Contract at any time with immediate effect and without any liability to
Exhibitors if circumstances or events outside the Organizer’s reasonable control impede, delay or
otherwise substantially affect the Organizer’s ability to perform its obligations hereunder.
2.3. The Organizer may cancel this Contract at any time without the need to give reasons by giving
Exhibitors twenty one (21) days’ notice of such cancellation.
2.4. The Organizer may also cancel this Contract with immediate effect if, in its reasonable opinion, an
Exhibitor is in material breach of the terms of this Contract or such breach appears to the Organizer to be
imminent or unavoidable, or if circumstances arise by which the Event gives rise to a serious risk of injury
to any person or to damage to either the Exhibition Hall or other property.
3. Prohibit of Transfer
3.1. Exhibitor may not assign, sub-let or grant licenses, in respect of the whole or any part of the space
allotted, nor make any cards, advertisements or printed matter of firms or companies who are not bona
fide Exhibitors, be exhibited or distributed from any stand.
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4. Insolvency
4.1. In the event of the Exhibitor entering into liquidation, whether compulsory or voluntary (save for the
purpose of reconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, or
whether a company or an individual, calling any meeting of, or making any arrangement with, its/his
creditors, or permitting any judgment to remain unsatisfied for seven days, or a receiver of any assets of
the Exhibitor being appointed by any distress or execution being levied upon any goods or premises of the
Exhibitor, the Organizer shall have the right to terminate any Contract with the Exhibitor, to cancel the
allotment of space and to retain all monies paid by the Exhibitor under such Contract.
5. Amendment of Hall Layout
5.1. The Organizer reserves the right to amend the plan of the Exhibition Hall and move the position of
the stands if required by the Hall Owners, Fire Authorities, or for any other reasons.
6. General Instructions and Regulations
6.1. Exhibitor must comply with the Organizer’s Regulations, the Rules and Regulations issued by the Hall
Owners and all the Statutory Regulations that have effect at the Exhibition Hall.om
03
7. Exhibition Tenancy
7.1. Adequate time will be allowed by the Organizer for the erection of stands and technical connections,
also for the dismantling of stands and the removal of all exhibits and contractors materials. The dates and
time for these operations are shown in the Exhibitors Timetable.
7.2. The Organizer reserves the right to remove, at a cost to be passed on to the Exhibitor, any materials
or exhibits that may be abandoned within the Hall.
8. Erection of Exhibition Stand
8.1. Exhibitor is not permitted to erect and/or display goods in such a manner that may, in the opinion of
the Organizer, obstruct the light or impedes the viewing along the open spaces or gangways, or to
occasion inconvenience or otherwise affect the display of other Exhibitors.
8.2. Exhibitor must inform the Organizer of the names and addresses of any contractors or sub –
contractors they may be using by latest 30 days prior to the opening of the Exhibition.
9. Space Only Contracts
9.1. Exhibitor is responsible for the construction of the stand including fixed walling to the perimeters of
their stands where it adjoins another stand and the prominent display of their allotted stand number/s.
10. Utilities and Usage
Only the Hall Owner is entitled to arrange for the supply of utilities to the Exhibition Hall.
10.1. Exhibitors shall be liable for the cost of their own telephone calls and other telecommunications
charges within the Exhibition Hall.
10.2. The Organizer shall not be liable to Exhibitors for any technical interruptions at the Exhibition Hall
during the Event including, without limitation, any failure of the supply of electricity, water, airconditioning, cleaning or security services.
10.3. Exhibitors shall ensure that all parts of the Exhibition Hall and all fixtures, fittings and chattels at the
Exhibition Hall shall be handled and treated in a manner appropriate to their ordinary usage and not in a
manner such as to cause them to become damaged, to expire or become worn early, and Exhibitors shall
render them up to the Organizer in the same condition they were in at the commencement of the Event
save for fair wear and tear.
10.4. Exhibitors shall be liable for replacement and repair costs of items broken, damaged, exhausted, lost
or removed as a result of their default pursuant to this Contract.
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Exhibitor Manual
10.5. Exhibitors shall have the reasonable use of the service roads, loading facilities, toilets and
conveniences attendant to the Exhibition Hall. Parking of vehicles and other equipment in car-parks
controlled by the Hall Owner shall only be permitted with Consent and neither the Organizer nor the Hall
Owner accepts any responsibility for there being insufficient car-parking space for any person or for any
loss or damage caused to vehicles in such car-parks or on any access roads leading to the Exhibition Hall.
10.6. Exhibitors shall not erect seating in the Exhibition Hall without Consent.
10.7. Exhibitors shall designate a duly authorized agent to be present at the Exhibition Hall during Event
opening times, which agent shall be empowered to receive instructions, complaints or explanations from
the Organizer on the Exhibitor’s behalf.
10.8. The Organizer does not warrant or represent to any Exhibitor that the Exhibition Hall and/or services
to be provided by it or the Hall Owner are appropriate for any specific purpose and Exhibitors hereby
confirm and acknowledge that they were not induced to make their booking by any such warranty or
representation.
11. Electrical Installation
11.1. General lighting within the Exhibition Hall is supplied and an official contractor has been appointed
and a schedule of prices is included within the Exhibitor Manual should the Exhibitor require additional
lighting within the stand. No other electrical contractors will be allowed to work within the Exhibition Hall.
13.
12. Alterations and Fixing
Exhibitor shall not, without Consent;
12.1. Make any alterations to the structure, internal layout, fittings, decorations or furnishings of the
Exhibition hall.
12.2. Fix anything to the walls, ceilings, floors or pillars of the Exhibition hall by nails, screws, drawing
pins, tape, adhesive or other means; or
12.3. Suspend anything from the ceiling of the Exhibition hall or any other raised area or thing, nor raise
or lower anything from the ceiling or any other raised area or thing.
13. Cleaning
13.1. Basic stand cleaning (i.e. vacuuming of carpets, emptying of waste bins) is included in the contract
with the Organizer and will take place each morning before the exhibition opens.
14. Smoking
14.1. Exhibitor shall prevent all persons from smoking in the Exhibition Hall, except in areas which have
been designated by the Hall Owner as areas where smoking is permitted.
15. Security
15.1. The Organizer provides general security within the Exhibition hall. However, the Exhibitor is
responsible for the security of its own stand and is particularly advised to secure light, moveable items or
provide security guard especially for the night before the show opening and during the first night or
breakdown.
16. Dangerous Materials
16.1. The following are excluded from the Exhibition: explosives, denoting or fulminating compounds, and
all dangerous or harmful substances, including priming, fireworks, matches, etc. Priming, firework,
matches and similar objects can only be exhibited in the form of imitations and on condition that they
contain no inflammable matter.
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16.2. Only goods described at the time of application may be displayed on stands, and or any goods not
approved by the Organizer must be removed from the Exhibition premises.
17. Fire Precaution
17.1. All materials used for the building, decorating or covering stands must be of non – inflammable
material. Exhibitor must comply with any reasonable instructions given by the Organizer, or the Licensees
of the Exhibition Hall, or any Local Authority.
18. Photographs
18.1. No stands or articles may be photographed, drawn, copied or reproduced in any way without the
permission of the Organizer.
19. Accidents, Lost Items and Insurance
19.1. Save where the same results from the Organizer’s gross negligence, the Organizer shall assume no
liability for any accidents occurring in connection with the Event. In particular any athletic, artistic or
hazardous performance shall be conducted wholly at the Exhibitor’s own risk.
19.2. The Organizer shall not be responsible for any loss of or damage (including by theft or vandalism) to
items belonging to any Exhibitor or in an Exhibitor’s possession at or in the proximity of the Exhibition
Hall.
19.3. Exhibitors must obtain adequate insurance cover for the risks associated with exhibiting at the Event
from a reputable insurer and shall, if so demanded by the Organizer, provide copies of the policy
documentation to the Organizer.
20. Public Performance & Copyright
20.1. Should the Exhibitor bring onto the stand, audio and visual equipment and amplifiers or other
electronic equipment for the purposes of playing sound recordings, showing films or receiving visual
images or sounds conveyed by electronic means, it is the Exhibitor’s own responsibility to ensure, at its
own expense, that all relevant licenses and consents in connection with the laws of copyright or
infringement of the rights of those who have legal protection against unauthorized public performance or
broadcast of their recordings, have been obtained. The Organizer accepts no responsibility in this respect
or liability which may arise from your failure to do so.
21. Noise Control
21.1. The use of video equipment, loudspeaker systems, tape recorders, film projectors or slide projectors
is permitted provided the noise level is sufficiently low to avoid undue disturbance to visitors and other
Exhibitors. The Organizer reserves the right to exercise its own judgment in respect to an acceptable level
of noise. Demonstration of noisy machinery must be kept to a minimum in order to avoid annoyance to
visitors and Exhibitors.
22. Exhibits
22.1. Exhibits must be displayed on stands for the entire duration of the Exhibition and must comply with
the safety regulations for the prevention of accidents.
23. Operation of Equipment
23.1. Exhibitor shall be responsible and solely liable for the operation of equipment displayed on its
designated space/stand within the Exhibition Hall. No electrical equipment shall be fixed or installed at
the Exhibition hall without written consent, which may be granted, subject to satisfactory testing of such
equipment.
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24. Lien on Exhibits
24.1. In the event that the Exhibitor owes money to the Organizer, such Exhibitor’s exhibits in the
Exhibition Hall shall be subject to lien by the Organizer, and no such exhibit shall be allowed to be
removed from the Exhibition Hall without Consent.
25. Promotional Activity
25.1. Shall be confined to the stand area and are not permitted elsewhere in the Exhibition grounds,
including the aisles. Publicity shall be confined to promotion of exhibited goods and shall not be in breach
of statuary regulations or good taste, nor shall it be of an ideological or political nature.
25.2. Comparable and superlative promotion is inadmissible. The Organizer reserves the right to prohibit
the display or distribution of advertising matter that could give rise to offence, and to confiscate the
supplies thereof for the duration of the event.
25.3. Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighbouring
Exhibitors or render inaudible the public address system in the Exhibition hall.
26. Admission
26.1. Admission is by badge issued by the Organizer. If required, visitors must give proof of their bona fide
interest in the Exhibition and the Organizer reserves the right to refuse admission without assigning any
reason.
27. Limitation of Liability
27.1. The Organizer will not be responsible for the safety of the exhibits or property of the Exhibitor, its
staff, contractors, or agents or any other persons, or for the loss of, damage or destruction to the same,
by theft, fire, and other cause whatsoever, or for any loss or damage whatsoever sustained by the
Exhibitor by reason of any defect in the building, fire, storm, tempest, lighting, national emergency, civil
disturbances, inevitable accidents, force majeure or any other cause not within the control of the
Organizer or for any other loss or damage whatsoever, or if by reason of the happenings of any such
events, the opening of the Exhibition is prevented, postponed or abandoned or the building become
wholly or partially unavailable for the holding of the Exhibition or if the Exhibitor suffers any other
damage whatsoever.
27.2. As the Organizer accepts no responsibility for any loss or damage suffered by any Exhibitor, the
Exhibitor should note there are no circumstances under which the Organizer can either become
contractually bound to the Exhibitor or be regarded as a principal or an agent in relation to any legal
agreement into which the Exhibitor may enter with a contractor.
28. Indemnity
28.1. Except as a result of the gross negligence or wilful default of the Organizer, the Exhibitor shall be
liable for and shall indemnify the Organizer and its agents against all losses, damages, claims, costs and
expenses incurred directly or indirectly in connection with their use or occupation of the Exhibition Hall
arising from any fraudulent, wrongful or negligent act or omission, breach of this Contract or breach of
any municipal or governmental law or regulation by them.
28.2. In any event, and notwithstanding anything referred to elsewhere in this Contract, the Organizer
shall not be liable to any Exhibitor under any circumstances for consequential, economic, special or
indirect loss or damage. For the avoidance of doubt, but without limitation, the Organizer shall not be
liable to any Exhibitor for loss of business, profits or contracts or any damage to their reputation or image
in the event the Organizer changes, postpones or cancels the Event as permitted hereunder.
28.3. Irrespective of any other provision in this Contract, any exclusion or limitation of the Organizer’s
liabilities or obligations shall have no application if such limitation or exclusion is prohibited by law or, if
by law such liability or obligation may only be limited to a specific extent, then the Organizer’s liabilities
and obligations to an Exhibitor in respect thereof shall be limited to the maximum permissible extent.
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29. Governing Law and Jurisdiction
Contract shall be governed by and construed in accordance with the laws of and applicable in Abu Dhabi,
United Arab Emirates. Any dispute arising out of or in connection with this Contract which cannot be
settled amicably between the parties shall be referred to the exclusive jurisdiction of the courts of Abu
Dhabi.
30. Notices
30.1. Any notice or communication to be made hereunder or in connection with this Contract shall be in
writing in the English language and shall be delivered personally or by post, courier or facsimile
transmission to the respective address or facsimile number of the parties set out in the Technical
Document or such other address or facsimile number as either party may notify in writing to the other
from time to time.
30.2. Proof of delivery, posting or dispatch shall be deemed to be proof of receipt:a- in the case of a letter, upon delivery thereof (if delivered by hand or by courier) or (if sent by post) on
the tenth (10th) business day after posting; and
b- in the case of a facsimile transmission, upon the sending machine producing a receipt of an
uninterrupted and completed transmission to the intended recipient.
31. Modifications and Additions
31.1. The Organizer shall be entitled at any time to amend the Event Rules & Regulations in light of
prevailing circumstances and shall promptly after any such amendment inform Exhibitors of such
amendments. The Exhibitor hereby agrees to abide by all such amendments.
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CONTACTS
ORGANIZER
Meeting Minds Experts
Dubai Media City
Al Shatha Tower - Office Suite 3113/3114
P.O. Box 502464
Telephone +971 4 427 0492
Fax +971 4 427 0493
Email: [email protected]
OFFICIAL SERVICE CONTRACTOR
The Organiser, Meeting Minds Experts have appointed Top Exhibitions as the official Stand Contractor for
Emirates Gastroenterology and Hepatology Conference (EGHC) 2015.
Top Exhibitions will be responsible for all of the following services:
 Supply, build and onsite support of all Shell Scheme stands with fascia panels and electrical package
 Supply of all mains electricity (Space Only Exhibitors will need to order this additionally)
 Supply of furniture from a set package and / or from the Top Exhibitions furniture catalogue
 Supply and lay of Exhibition Grade carpet to Shell Scheme stands (alternative colours can be
ordered)
 Supply and fitting of any additional electrical / stand fitting requirements
 Supply and application of graphics for Shell Scheme stands
We strongly recommend that orders for any of the above services are placed early by contacting our
Customer Call Centre, using the onsite ordering link below or by submitting the order forms provided to
ensure securing preferred items and prompt delivery during the build-up of the show.
Specific deadline dates for orders can be found on each order form.
Top Exhibitions
P.O.Box 10931, Dubai
Mr. Marwan Merhi
M: +971 50 6548607
T: +971 4 2894470
F: +971 4 2894480
E: [email protected]
W: www.top-exhibitions.com
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Exhibition Time table
ITEM
DATE
TIME
(From)
TIME
(To)
Official Build-up
1 April 2015
Wednesday
07:00 am
08:00 pm
Access for Space only Contractors/Exhibitors
1 April 2015
Wednesday
07:00 am
08:00 pm
Access for Shell Scheme Exhibitors
1 April 2015
Wednesday
04:00 pm
08:00 pm
Deadline for completion of Stand Build
1 April 2015
Wednesday
08:00 pm
Exhibition Hours for delegates and exhibitors
Day 1
Day 2
Day 3
2 April 2015, Thursday
3 April 2015, Friday
4 April 2015, Saturday
08:00 am
08:30 am
08:30 am
06:00 pm
05:30 pm
03:30 pm
Day 1
Day 2
Day 3
2 April 2015, Thursday
3 April 2015, Friday
4 April 2015, Saturday
07:00 am
07:30 am
07:30 am
07:00 pm
06:30 pm
04:30 pm
Official Teardown
4 April 2015
Saturday
04:30 pm*
08:00 pm
Access to Exhibition for Exhibitors
*To be confirmed as per the final program
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Exhibitor Checklist
Submit high resolution logo and company description
(as per agreement)
Submit names and contact details for exhibitor badges
COMPULSORY FORM FOR SHELL SCHEME STANDS
Company Name Board / Fascia
COMPULSORY FORMS FOR SPACE ONLY STANDS
Complex Structure Form
Electrical Order Form
OPTIONAL FORMS
Electrical Order Form
Furniture Order Form
IMPORTANT DATES
Deadline for signed contracts
Deadline for full payments
Deadline to receive Program Book Adverts for eligible sponsors/exhibitors
Deadline to receive delegate bag inserts (Hardcopy) for eligible sponsors /
exhibitors
Deadline to receive eligible sponsored delegates information
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15 March 2015
Meeting Minds
15 March 2015
Meeting Minds
15 March 2015
Top Exhibitions
16 March 2015
18 March 2015
Meeting Minds
Top Exhibition
18 March 2015
18 March 2015
Top Exhibitions
Top Exhibitions
18 March 2015
24 March 2015
16 March 2015
23 March 2015
Meeting Minds
Meeting Minds
Meeting Minds
Meeting Minds
15 March 2015
Meeting Minds
Emirates Gastroenterology and Hepatology Conference (EGHC) 2015
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Exhibitor Manual
Stand Guideline and Information
The following are included in the space rental fee for Shell Scheme stands:
Electrical Package (per stand)
 3 Spotlight
 1 Power Socket
Furniture Package (per stand)
 2 Chairs
 1 Table
 1 Waste bin

SHELL SCHEME STRUCTURE
It is prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to any part of the stand. If
Exhibitors wish to affix any posters etc. to their stand they must affix to MDF cladding and not directly to the
Shell Scheme panels.
Shell Scheme panels are reusable and any damages will incur a fee.
Any additional displays must be contained within the Shell Scheme structure and must not exceed 2.5m in
height. Otherwise, please contact the Organiser for approval of your stand designs.
Dimensions of the Shell Scheme components can be found at the end of this document.
Please note the attached visual is for reference only. The space booked with the Organiser may look different
depending on the stand size, location and orientation. Exhibitors should check with the Organiser should they
wish to confirm their exact stand space and number of sides open.
NAME BOARD / FASCIA PANEL
Fascia panels will be fixed to the front and / or sides of the stand. The cost of all fascia panels is included in the
space rental fee. The Exhibitor’s name and stand number will be printed in UPPERCASE lettering and applied
directly to the fascia panel(s). The name Exhibitor’s wish to appear on their fascia should be submitted on the
specified order form to Top Exhibitions by the stated deadline. If an order form is not received from the
Exhibitor, the company name provided by the Organiser in the Exhibitor List will be that used for the fascia
panel(s) and any onsite alterations required to the name panel will be subject to a charge
It is possible for Exhibitor’s to display their Company logo on the fascia (at an extra cost) – please refer to the
Shell Scheme graphics order form for details.
SPACE ONLY STANDS
As one of the largest exhibition contracting companies in the UAE, Top Exhibitions can offer cost effective
Design and
Build solutions to make any exhibit a success, however large or small. For further information, please
contact Top Exhibition to discuss how they can help.
Top Exhibitions can also provide Space Only Exhibitors with other appointed Stand Contractors with Furniture
and Carpet. Please see below for further details.
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Top Exhibitions Exhibitor Services and Ordering
FURNITURE
Shell Scheme stands will be supplied with one furniture package per stand of booked space. The package
comprises of 2 chairs, 1 table, and 1 waste bin. Items included in the package cannot be substituted for any
other items in the catalogue; if Exhibitors require alternative items then these would have to be ordered
additionally.
Additional furniture for Shell Scheme and furniture for Space Only stands can also be ordered from Top
Exhibitions; full details, specifications and prices can be found in the Furniture Catalogue and order form.
All orders are subject to availability and we would encourage all Exhibitors to place orders early to secure
preferred items and to avoid incurring late order fees.
CARPET
The entire Exhibition floor space will be carpeted by Top Exhibitions Grade carpet. Shell Scheme stands will be
provided with grey exhibition grade carpet which is included in the space rental fee.
Should Shell Scheme Exhibitors wish to have a different coloured carpet then they may do so by ordering on
the carpet order form (at an additional cost).
All orders are subject to availability and we would encourage all Exhibitors to place orders early to secure
preferred colours and avoid disappointment.
Space Only Exhibitors may also order carpet using the carpet order form.
ELECTRICAL REQUIREMENTS
SHELL SCHEME STANDS
Top Exhibitions will provide mains power, 3-pin electrical socket and 35W halide spotlights as per previously
mentioned package for all Shell Scheme stands. Power consumed by the stand is also included in the space
rental charges.
Sockets will be located at default positions at Top Exhibitions discretion unless otherwise indicated by the
Exhibitor on the grid plan enclosed in the order form. Any onsite relocations will incur a fee.
Spotlight locations are determined by the overhead supports.
Any additional electrical requirements (e.g. sockets, extension leads) may be ordered using the Electrical order
form for Shell Scheme stands and any extra mains power required can be ordered using the Utilities order
form for Space Only stands (see below). Note extra power will need to be ordered should Exhibitors wish to
use their sockets for coffee machines and anything else which requires a lot of power.
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Space Only Stands
Space Only Exhibitors must order their mains power using the Utilities order form for Space Only Stands,
otherwise they will not be provided with a power supply. Power consumed by the stand is included in the
stated price.
Cables will be located at the discretion of Top Exhibitions unless otherwise indicated by the Exhibitor and / or
their Contractor on the grid plan enclosed in the order form. Any onsite relocations (if possible) will incur a
fee.
Main power does not automatically come with a distribution board; this should either be supplied by the
Contractor or can be ordered separately through Top Exhibitions.
All other electrical connections, fixtures and fittings should also be supplied and fitted by the individually
appointed Stand Contractors and not Top Exhibitions.
Space Only Exhibitors and / or their appointed Stand Contractor must contact Top Exhibitions directly for
power supply.
We encourage all mains power orders to be placed as early as possible to avoid incurring surcharges and
onsite prices. Once an order has been placed and an invoice issued, it is not possible to amend the order free
of charge. All orders are subject to a 100% cancellation fee.
SHELL SCHEME EXTRAS AND STANDFITTINGS
Exhibitors will be provided with a Shell Scheme structure, as detailed. Any additional requirements to the
stand such as store rooms, ceilings, shelving etc. can be ordered using the Stand fitting Extras order form (at
an additional cost).
General information
PAYMENTS
Payments to Top Exhibitions can be made by credit card or bank transfer upon receipt of invoice.
Exhibitors will receive an invoice to the email address stated on the order form.
Goods will not be supplied and stands will not be energised if payment is not received in full in advance.
EVENT BREAKDOWN
Top Exhibitions will begin to dismantle the Shell Scheme stands at the close of the event and would
request that any display items, products and / or personal property be removed from the stand by this
time.
Exhibitors will be held responsible for any damages to / loss of Top Exhibitions property and will consequently
be charged.
Top Exhibitions cannot accept any responsibility for items that are not removed, and which may be
subsequently damaged or stolen.
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Venue Information
BANKING FACILITIES
Many international banks are represented by branches in Dubai. Bank hours vary, but in general are open
from 08:00 to 18:00, Sundays to Thursdays, and 08:00 – 12:00, Saturdays. Banks are closed on Fridays.
DELIVERIES





All deliveries must be made during, and not before, contractual tenancy dates, and hours and be
addressed as follows:
Addressee
Name of Exhibition
Organizers’ Office or Stand Number
Hall Number(s)
Dubai World Trade Center
2nd Zaabel Road (D 73 Rd), Alsaada
P.O. Box 9292
Dubai
United Arab Emirates
International: +971 (0) 4 332 1000
All deliveries should be directed to the organiser’s office.
The venue cannot take any responsibility for any deliveries and will not sign for any item.
During the open hours of the event deliveries are only permitted from 1 hour prior to the show opening
up until 15 minutes up until the show actually opens. Only under exception circumstances can deliveries
be made during event open hours.
DWTC staffs are not permitted to sign for deliveries on behalf of a third party.
FIRE EXITS



Fire exits must be kept clear of obstructions at all times both inside the hall and outside.
Abu Dhabi Civil Defence has the right to close any event down if these regulations are not adhered to.
Any items found blocking a fire exit will be deemed as rubbish and disposed of without notice.
FOOT PROTECTION

Persons working on the build-up and breakdown within the exhibition halls are required to wear footwear
that protects the toes and soles of feet from injury. Persons in open-toe sandals will not be allowed into
the halls during these periods.
HEALTH AND SAFETY




All employers including DWTC, event Organisers, contractors and exhibitors, have a duty of care under the
UAE Federal Labour Law No 8 to ensure that work activities are carried out with proper regard to safety.
In addition, DWTC is governed by a specific Licensing Authority conditions and its own Safe Working
Practices. Licensees are required to comply with all of the above and to ensure that all contractors
engaged by them, their agents and exhibitors in turn, comply with them.
DWTC also operates its own health and safety policy, a copy is available upon request.
DWTC promotes the use of the ‘Guide to Managing Health & Safety at Exhibitions and Events’ published
by the AEO, EVA and BECA and recommends that this publication be used to aid event health and safety
planning.
16 | P a g e
Emirates Gastroenterology and Hepatology Conference (EGHC) 2015
2 – 4 April 2015
Exhibitor Manual



DWTC recognizes its’ responsibility for the impact on the environment and its activities and those of its’
customers, Licensees, exhibitors, contractors and the public are actively encouraged to work with DWTC
to promote best practice and reduce the environmental impact caused by events.
DWTC reserves the right to stop any activity if it is deemed to be unsafe, or does not comply with relevant
legislation or best working practice. Advice can be obtained from DWTC’s Health and Safety Manager.
It is the organiser’s responsibility to carry out accident investigations with the DWTC Health and Safety
team and to report these as necessary.
LOST PROPERTY




Any lost property should be handed in to the DWTC Security Office located level 1 by Car Park B.
In order to claim an item the person needs to complete a Lost and Found Receipt form and submit a copy
of their photo ID
Items will be kept for 6 months only then passed to Abu Dhabi Police.
If a lost item is reported but not received by DWTC Security then personal details will be taken (name,
mobile no, full description of the item), and they will be contacted should the item be handed in.
POLICE


(Direct to Police) Emergency number: 999
Car Accidents: 999
PRAYER FACILITIES


DWTC has designated Male and Female prayer rooms with washing facilities.
The Prayer Rooms are located on Level 1, near the Business Centre and on Level 1 by the Aloft Hotel.
SMOKING POLICY
DWTC is a non-smoking venue.
17 | P a g e
FASCIA NAME ORDER FORM
Top Exhibitions Organizers
Tel: +971 4 28 95 958
P.O. Box 10931 - Dubai
Fax: +971 4 289 4480
United Arab Emirates
E-mail : [email protected]
Exhibition Name: …………………………………………
Stand No: ……………….
Company Name : …………………………………………………………………………
Tel
: ………………………………………
E-mail
Fax
: ………………………………………
Date
:
………………………………
:
………………………………
Contact Person : ………………………………………
Signature :
Company name to appear on the Fascia (Please write in block letters)
IMPORTANT NOTES
1. Company name on shell scheme stands will be in standard Helvetica letters.
2. Logos can be added on the fascia or back panels at an extra charge.
Kindly send your logo for quotation.
3. Printing and posters can be made. Kindly contact us for details and prices.
ELECTRICAL ORDER FORM 2014
Tel: +971 4 28 95 958
Fax: +971 4 289 4480
E-mail : [email protected]
Top Exhibitions Organizers
P.O. Box 10931 - Dubai
United Arab Emirates
Exhibition Name: ……………………………………………
Stand No. :
………………………………
Company Name : ……………………………………………………………………………………………
Tel
: ………………………………………
Fax
:
………………………………
E-mail
: ………………………………………
Date
:
………………………………
Contact Person : ………………………………………
Signature :
ELECTRICAL FITTINGS
C/N
EF1
EF2
EF3
EF4
EF5
EF6
EF7
EF8
EF9
EF10
ITEM
100W Standard Spotlight
100W Arm Spotlight
150W Halogen Arm light
300W halogen flood light
75W HQI light
75W HQI arm light
13A Socket
15A socket
Extension Cord
Multi-Pin Adaptor
More than 15
days prior
30
35
40
45
50
55
35
40
20
3
Less than 15
days prior
38
45
50
58
63
70
45
50
27
4
Quantity
Total US$
MAIN SUPPLY for Build Up (Only for shows where Top Exhibitions is the main Contractor)
C/N
ITEM
MS2
MS3
MS4
MS4
15Amps Single Phase Main
30Amps Single Phase Main
15Amps Three Phase Main
30Amps Three Phase Main
MS1
MS2
MS3
MS4
MS5
MS6
MS7
MS8
MS9
MS10
MS11
24 Hour Supply + 30% of below prices
15Amps Single Phase Main
30Amps Single Phase Main
15Amps Three Phase Main
30Amps Three Phase Main
60Amps Three Phase Main
100Amps Three Phase Main
Ceiling cable for truss
Single Phase Distribution Board
Three Phase Distribution Board
Water and Waste / 3mm pipe
More than 15 Less than 15
days prior
days prior
100
185
300
500
Quantity
Total US$
150
280
450
750
MAIN SUPPLY for Stands (Only for shows where Top Exhibitions is the main Contractor)
200
375
600
1050
1800
3300
350
150
250
1100
300
575
900
1600
2750
4850
530
200
300
1700
Total US$
IMPORTANT NOTES
1. Orders are valid only when accpomanied by full remittance
2. Transfers should be made Net of All Bank Charges to: Top Exhibition Organizers, A/C 102 238 577 1401
Emirates NBD Bank, Rashidiya Branch, Dubai-UAE, IBAN: AE 4902 6000 102 238 577 1401, Swift: EBI LA EAD
3. Late Orders will be subject to availability
4. Prices are for the entire duration of the show.
5. Only local cheques are accepted in favor of Top Exhibition Organizers.
FURNITURE / DISPLAY AIDS
ORDER FORM
This form must be returned 20 days before the show to :
Top Exhibitions
P.O. Box 10931 - Dubai
United Arab Emirates
Tel: +971 4 28 95 958
Fax: +971 4 289 4480
E-mail: [email protected]
Exhibition Name: ………………………………………….…….Stand No …………………..
Company: …………………………………………………………………………………………
Tel: ………………………………………….….. Fax: ..…………………………………………
E-mail: ………………………………………………….……………...Date: ……………………
Contact Person: ………………………………………...
S/N
A1
A2
A3
A4
B2
B3
C1
C2
C3
D1
D2
ITEM
D4
D5
D6
E1
E2
E3
F1
Information Counter
Lockable Counter
Reception Counter
Curved Counter
Adjustable Stool
Bar Stool
Upholstered Chair
White Chair
Sofa Seat
Round Table – Chrome
a) Square Table – Chrome, White
b) Square Table – White
a) Adjustable Table
b) Adjustable Table
Bar Table - Chrome
Coffee Table
Large Table
Low Showcase
Tall Showcase
Octanorm Showcase
Exhibit Base
G1
a) Flat Shelf Wooden
D3
Signature: ...................................
SIZE
CM
200x50x100
100x50x90
100x50x105
R=100, H=90
D= 80 x H=75
80x80x75
70x70x75
D= 60 x H= 70-90
D= 60 x H= 70-90
D= 60 x H= 120
50x50x45
120x70x75
100x50x100
85x45x190
100x50x90
a) 50x50x50
b) 50x50x75
c) 50x50x100
100x30x1.8
PRICE
US$
90
50
60
75
40
40
20
20
50
40
40
35
45
45
45
25
50
100
120
90
30
35
45
10
QTY
TOTAL
PRICE
G2
H1
H2
H3
H4
H5
H6
H7
H8
J1
J5
J8
b) Flat Shelf Glass
Slope Shelf
Folding Door
Garment Hanger
Brochure Holder Table Top
a) Brochure Holder Free standing
b) Brochure Holder Zig-Zag
a) Small Pegboard + 6 Hooks
b) Small Pegboard + 6 Hooks
a) Big Pegboard +12 Hooks
b) Big Pegboard +8 Hooks
Grid Panel (70x70 holes)
Waste Basket
a) 42” plasma screen +DVD & stand
a) 32” plasma screen +DVD Table top
TV Stand
Refrigerator
100x30x0.8
100x30x0.9
100x200
L= 130 x H= 170
3 levels - Prespex
10 pocket
90x120
45x120
90x240
45x240
90x180 + 10
Hooks
50x50x120
48x53x82
IMPORTANT NOTE: IMPORTANT NOTE
1. Orders are valid only when accompanied by full remittance
2. Transfers should be made Net of bank Charges, to
Top Exhibition Organizers,
A/C 102 238 577 1401,
Emirates NBD Bank, Rashidiya Branch, Dubai UAE.
IBAN: AE 4902 6000 102 238 577 1401
Swift Code: EBI LA EAD,
3. Late orders will be subject to availability, and to 20% surcharge.
4. Prices are for the entire duration of the show.
5. Only local cheques are accepted in favor of Top Exhibition Organizers.
30
12
70
45
30
30
40
40
30
60
40
50
5
350
300
50
80
TOTAL US$