Primavera EPPM
in
Asset-intensive Organizations
Session ID#: 200100
Presented by:
Parminder Singh
Sr. Business Analyst & Implementation Lead
Gaea Global Technologies
[email protected]
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Agenda
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Topic
Introduction
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Problem
Statement
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Solution Approach
& Benefits
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Case
Studies
Topic Introduction
This topic defines how Primavera EPPM could help Project Management,
Demand Supply and Procurement intensive industries alias ‘Asset Intensive’ to use
single source of truth for the organization wide consolidated demand and leveraging
the same to increase accuracy of demand supply and enhance economies of scale,
which directly increases revenue for the organization.
“Does Project Management, Demand Supply & Procurement Management
department in your organization work in sync ?“
Problem Statement
In most asset intensive industries, it is very critical to keep the project schedule & demand
supply & procurement in check. Over the years we have seen the number of projects /
organizations impacted due to in-accurate demand supply, in-efficient project tracking & loiter
procurement.
Common problems faced if there is no Project Management in “Asset Intensive” Organization
Project Management Team
• Lack of end to end project lifecycle tracking & visibility among repetitive projects.
• Difficulty in identification of reasons for Cost & Schedule over-run due to cross project
dependencies
• Foresight the delays & failing to make timely adjustments
• Failing to meet critical project milestone dates
Supply Chain Team
• Consolidated & Time based Project demand
• Demand accuracy
• Real Time demand change’s/updates as per varying project execution plan
• Inability to communicate real time progress to Project Team.
Procurement Team
• Organization wide consolidated & accurate procurement plan
• Failing to keep procurement plan in sync with project schedule
• Insufficient data to leverage economies of scale
Problem Statement Cont..
100 % accurate Organization wide
consolidated Procurement Plan
No real time
updates
Real time revised
project demand
Demand fulfillment status
& Recommendations
Negotiated price
information to
project team
100 % information to equip
procurement team to leverage
economies of scale
No information
to project team
Project Demand
Lack of
Real time
information
Projects
Demand fulfillment
status &
recommendations
to project team
Demand revisions
from Project Team
Inaccurate
Demand
Non sourced
demand
Demand Source
information
Accurate
Consolidated
Demand
Inaccurate
Non-consolidated
Procurement Plan
Procurement
Project
Management
Demand
Planning
Basic problems faced when Project Management, Demand Planning & Procurement
teams don’t share single source of truth & work non-integrated environment.
Solution Approach
Project level/Business Unit level/Country/ Organization level demand plan preparation in Primavera EPPM
Validation & Extract Approved / Baselined consolidated demand from Primavera EPPM
Feeding real-time consolidated project demand to supply chain engine
Organization wide procurement plan generated by supply chain engine.
Procurement plan communicated to purchasing team.
Procure to Pay cycle execution.
Real time status update to project team’s though-out procurement life cycle.
Procurement status
Project level
demand
BU / Country
level
demand
Procurement Status
updates to Projects
Supply Chain &
Procure to Pay
Management
Demand
Organization level
demand
Recommendations
Deriving
Organization
level
consolidated
demand plan
Revised Demand as per
recommendations
Consolidated
Demand
Primavera
EPPM
Detailed
Demand
Process
Supply
recommended
for Demand
Approval
Processing
demands &
execution
Project Management
Benefits
•Assess status of on-going project in
terms of schedule, cost and
profitability
•Better visibility & control of complete
project lifecycle.
•Nullify project delays & maximise
savings.
Supply
recommendations
review/approval
by planner
Demand Supply
•Organization wide consolidated
demand from single source.
•Reduce Planning Cycle Time
•Comprehensive Distribution Planning
•Increase planner productivity and
reduce decision making latency &
reduces manual errors
Procure
Execution by
procurement
team
Procurement
•Aggregating demand & leverage on
economies of scale
•More realistic & accurate information
for better negotiations.
•Increase savings for the organization
& increases revenue.
•Reduction in bottom line cost to
maximise profitability
Project Structuring in Primavera EPPM
Parent Org
Continent 1
Country 1
Region 1
BU 1
Project 1
Project 2
Country 2
Region 2
BU ..
Project …
BU ..
Continent 2
Country …
Region …
BU ..
BU ..
Continent 3
Region …
BU ..
BU ..
Resource Management in in Primavera EPPM
Org
Org
Country
USA
Region
NYC
Others
India
Category
T-Comm
Infra
1. Resource Management by country.
2. Resource rates maintained by country,
for better control on country based
rates & revisions.
3. Resource categorization.
4. Master Attribute management makes
life of PMs much easier to identify /
search respective resources for a
Country & Type.
5. Easier to manage & maintain.
6. Easier to restrict & maintain data
accessibility to different users.
Project Budgeting in Primavera EPPM
1.
2.
3.
4.
5.
Standardized project management guidelines & policies.
Standard project templates
Accurate project schedules & better control over Planned Quantities
Better control over revisions & updates at different stages.
Better control over baselined historical data for analysis.
Project level demand verification & Baselining
in Primavera
1. Once the demand is made & verifier the same can be baselined
i.
Open the project to be baselined
ii.
Action menu > Maintain Baselines > Add Baseline
iii. Save with specific Name & Type.
Consolidated demand verification & download
in Primavera
Demand Verification
- Project demand will be prepared in P6.
- The demand will be synced as and when a project is
baselined in P6.
- Demand will be synced with following filters
1. Demand only for Active Projects
2. Demand only for not started Activities
3. Demand only for remaining quantity
Project level Demand
Demand file Download
- Demand file will be of CSV or Excel
format only
- Demand file can be downloaded
- Goto Resources Tab
- Goto Assignment Tab
- Select pre-defined layout
- Export the file.
Consolidated Demand
Procure to Pay cycle tracking
Internal
Demand
from P6
EPPM
Place order at
suppliers
Consolidated
organization wide
demand from
Primavera EPPM.
Receipt
Receive Ordered
Products
Automatic
Real-Time integrated
information / Status to
Primavera EPPM.
Pay Supplier
+
Notify Project
Team in
Primavera EPPM
Real time status update to project team
1.
2.
3.
4.
5.
6.
Automatic progress updates.
Real time status updates to project team.
100% accurate & synced data between different teams.
Better project tracking
Helps nullifying project delays & improves decision making
Resource UDF’s defined to capture additional information.
Actual Units & Actual Cost
will be cumulated as
updated.
End to End Project Lifecycle post enabling Project
Management
100 % accurate Organization
wide consolidated demand
Real time
updates
Real time revised
project demand
Demand fulfillment status
& Recommendations
Negotiated price
information to
project team
100 % information to equip
procurement team to leverage
economies of scale
Updates to
Project Team
Project Demand
Demand fulfillment
status &
recommendations
to project team
Demand revisions
from Project Team
Real time
consolidated
information
Projects
Consolidated
Demand
100% accurate
Consolidated
demand
Source based
demand
Demand Source
information
100%
Consolidated
demand
Procurement
Project
Management
Demand
Planning
Advantages of sharing single source of truth & integrated Project Management, Demand
Planning & Procurement .
Project tracking using Primavera EPPM Dashboards
Actual
Cost
Time
Quantity
Budgeted
Dashboard to
evaluate Planned
vs Actual Cash
Flow projection.
Dashboard to
evaluate EVM.
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Project tracking using Primavera EPPM Dashboards...
Dashboard to evaluate
Planned vs Actual
Schedule, for project
& critical Milestones.
Dashboard to
evaluate overall
project status in
terms of Schedule,
Cost & Quantities.
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Case Study
The given methodology is not restricted for a specific industry, it is applicable for all the industries where
demand supply, procurement & project management must be considered as integrated units.
The same methodology is implemented in one of the leading telecommunication giant’s in Africa continent.
The client provides services in 21 countries. It was the most critical requirement for the client to improvise on
managing demand supply & procurement in sync with project planning & schedule.
The solution will equip project managers with full visibility of project lifecycle from project planning till closure,
and also will provide more accurate & consolidated information to procurement team to improve procure to pay
cycle & leverage economies of scale. The executive level in the organization will be able to rejoice better revenues
over the years & will be in better position to make critical & timely decisions.
Key Benefits delivered for 1st of 21 Rollout’s :
1. Effective Project Management & standardized policies.
2. Organization wide consolidated demand extracted from Primavera EPPM.
3. Sorting out the problem of unutilized inventory over 1.5 Billion USD (Phase 1 Rollout).
4. Minimize over stocking and reduction in inventory carrying cost.
5. Increased overall project lifecycle transparency to all stake holders.
6. Improved project demand accuracy.
7. On time Project Milestone achievement.
8. Handled numerous reporting & dashboard requirements.
Thank you!
For More Information:
Personal Details:
Organization Details :
Name : Parminder Singh
Designation : Sr. Business Analyst & Implementation Lead
Contact Number : India ( +91-8884900646)
Mailing Address : Gaea Technologies India PVT Limited
F2- Alsa Mall, 147 – 149 Montieth Road,
Egmore Chennai,Tamil Nadu 600008
Office Landline ( 044-6457-4232)
http://www.gaeaglobal.com
[email protected]
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