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Minutes of the Meeting
of the Glenorchy City Council
held at the Council Chambers
on Monday, 16th March 2015 at 3.00 p.m.
Present:
Aldermen K. Johnston (Mayor), H. Quick (Deputy Mayor), J.
Branch-Allen, J. Dunsby, S. King (Items 15 to 24), C. Lucas, H.
Nielsen, D. Pearce, H. Quick, S.E. Slade and M. Stevenson.
In attendance:
Mr. P. Brooks (General Manager), Mrs. J. King (Minutes
Secretary), Mr. D. Reeve (Executive Manager – Works and
Services), Mr. J. Browne (Executive Manager – Finance and
Business), Ms. S. Iskandarli (Manager Legal and Governance
– Council Lawyer), Mr. T. McMullen (Manager City
Strategy), Mr. G. Sheppard (Manager Council Property), Mr.
P. Garnsey (Manager Environment and Development), Ms.
K. Williams (Co-ordinator Planning Services), Ms. L. Byrne
(Strategic Planner), Mr. A. Mousavi (Transport Engineer)
and Ms. E. McGrath (Co-ordinator Communications and
Marketing).
Workshops held since
last Council Meeting
Date:
Purpose:
Monday, 2nd March 2015
To discuss:



1.
APOLOGIES
None.
Derwent Estuary Program
GASP Board
STCA Presentation
Monday, 16th March 2015
2.
Council Minutes
CONFIRMATION OF MINUTES
Resolution:
LUCAS/PEARCE
That the minutes of the Council Meeting held on Monday, 16th February 2015 be
confirmed.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
3.
ANNOUNCEMENTS BY THE CHAIR
The Mayor delivered a prepared announcement about the Director of Local
Government’s inquiry.
4.
PECUNIARY INTEREST NOTIFICATION
The Chairperson asked if any Aldermen had or were likely to have a pecuniary interest in
any items on the Agenda.
Alderman Johnston declared a pecuniary interest in Item 16.
5.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON
NOTICE
None.
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6.
Council Minutes
PUBLIC QUESTION TIME (15 MINUTES)
Mrs. A. De Santo – question was – are you going to reinstate staff that were made
redundant?
Ms. Kate McQuaid – question was - who was the spokesperson for Council?
7.
PETITIONS/DEPUTATIONS
Resolution:
STEVENSON/BRANCH-ALLEN
That the deputation from Mr. M. Watkins, Ms. S. Watkins and Mr. B. Johnson be
accepted.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
Deputations were received from the following:
Ms. Adriana Taylor – Adherence to the Local Government Act provisions.
Mr. Phil Butler – The community Council status of the GCC.
Mr. Martin Watkins, Ms. Suzanne Watkins and Mr. Brian Johnson – Dysfunctional
Council Meetings.
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Council Minutes
COMMUNITY
8.
ANNOUNCEMENTS BY THE MAYOR
File Reference:
Mayor Announcements
Reporting Brief:
To receive the announcements by the Mayor.
Resolution:
STEVENSON/LUCAS
That Council receives the announcements about the activities of the Mayors Office
for the period 10th February 2015 to 10th March 2015.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
9.
GLENORCHY DRAFT INTERIM PLANNING SCHEME 2014 NOTICE FROM MINISTER FOR PLANNING AND LOCAL
GOVERNMENT TO AMEND PRIOR TO DECLARATION
File Reference:
Planning Scheme Review
Reporting Brief:
To seek Council’s decision, acting as planning authority, on:

Modifying the Glenorchy Draft Interim Planning Scheme 2014 to bring it into
conformity with the requirements of the Land Use Planning and Approval Act
1993, as outlined in the Minister for Planning’s Direction Notice.

Submitting the modified scheme for declaration.

Undertaking statutory public exhibition of the Glenorchy Interim Planning
Scheme for forty-two days once the scheme has been declared.
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Council Minutes
Resolution:
PEARCE/STEVENSON
That Council, acting as planning authority under the Land Use Planning and
Approvals Act 1993:
(a)
Endorse the amendments to the Glenorchy Draft Interim Planning Scheme
2014 identified in the Section 30D (6) Directions Notice under the Land Use
Planning and Approvals Act 1993 (the Act).
(b)
Delegate to the Coordinator Planning Services, pursuant to Section 6 of the
Act, the authority to amend the Glenorchy Draft Interim Planning Scheme 2014
to include any planning scheme amendments approved by the Tasmanian
Planning Commission since the submission of the scheme for declaration.
(c)
Submit the revised Glenorchy Draft Interim Planning Scheme 2014 to the
Minister for Planning and Local Government for declaration under Section 30D
(7) of the Act.
(d)
Exhibit the declared Glenorchy Interim Planning Scheme 2014 for 42 days in
accordance with Section 30H of the Act and Council’s consultation program.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
10. COMMUNITY ROAD SAFETY PARTNERSHIP COMMITTEE
File Reference:
Community Road Safety Partnership Committee
Reporting Brief:
The purpose of this report is to inform Council on the history of Community Road
Safety Partnership (CRSP) Committee and the recent changes to the CRSP program
made by the Department of State Growth. The report recommends that the current
CRSP Committee’s term of reference be changed based on the new Community Road
Safety Grant program.
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Council Minutes
Resolution:
BRANCH-ALLEN/LUCAS
It is recommended that current CRSP Committee activities and meetings be placed
on hold until receiving detailed information associated with the new Community
Road Safety Grant program and the Committee’s term of reference then be
reviewed, based on the new funding program.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
GOVERNANCE
11. GLENORCHY EMERGENCY MANAGEMENT PLAN 2015
File Reference:
Glenorchy EMP 2015
Reporting Brief:
To seek Council endorsement for the revised Glenorchy Emergency Management
Plan 2015, as attached, and submit to the Commissioner of Police as the State
Emergency Management Controller for approval.
Resolution:
PEARCE/DUNSBY
That Council endorses the Glenorchy Emergency Management Plan 2015 and
submits this plan to the Commissioner of Police for approval.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
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Council Minutes
12. KGV SOCCER GROUND - LEASE PROPOSAL
File Reference:
KGV Soccer Park
Reporting Brief:
1.
Football Federation Tasmania wishes to enter into a new lease agreement with
Glenorchy City Council for the Soccer Grounds and Administration and
Clubroom buildings within the KGV Soccer Park located at 16-18 Grove Road in
Glenorchy.
2.
This report seeks Council approval to advertise its intent under section 178 of
the Local Government Act 1993 (Tas) to lease the land at the KGV Soccer Park
to Football Federation Tasmania.
Resolution:
NIELSEN/BRANCH-ALLEN
Council endorse the advertising of its intent to lease the land in accordance with
Section 178 (4)(a) of the Local Government Act, 1993.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
13. ESTABLISHMENT OF AN INTERNAL LIAISON COMMITTEE WITH
THE DEPARTMENT OF STATE GROWTH FOR THE BROOKER
HIGHWAY CONSTRUCTION PROJECT AND THE APPOINTMENT
OF TWO ALDERMEN TO THIS COMMITTEE
File Reference:
State Growth
Reporting Brief:
To advise Council of the establishment of an internal liaison committee with the
Department of State Growth specifically for the Brooker Highway/Elwick
Road/Goodwood Road and Howard Road junctions, and to seek the appointment of
two aldermen to this committee.
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Council Minutes
Resolution:
AMENDMENT
LUCAS/BRANCH-ALLEN
That Council appoint the Mayor and Deputy Mayor on the Internal Liaison
Committee with the Department of State Growth for the construction phase of the
Brooker Highway project.
The amendment was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
14. WINDERMERE BAY RESERVE - CLAREMONT RSL ANZAC
MEMORIAL
File Reference:
Claremont RSL/26 Cadbury Road
Reporting Brief:
1.
The Claremont RSL Club wishes to enter into a licence agreement with
Glenorchy City Council for an ANZAC Memorial within the Windermere Bay
Reserve.
2.
This report seeks Council approval to advertise its intent under section 178 of
the Local Government Act 1993 (Tas) to licence the land at Windermere Bay
Reserve to the Claremont RSL Club.
Resolution:
QUICK/PEARCE
Council approves the advertising of its intent to licence a portion of land (approx.
450 square metres) within Windermere Bay Reserve to the Claremont RSL Club for
an ANZAC Memorial for a period of 20 years subject to satisfactory negotiation of the
terms and conditions of the licence agreement by Council staff.
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Council Minutes
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
15. COMMON SERVICES JOINT VENTURE
File Reference:
Resource Sharing/Common Services
Reporting Brief:
To brief Council on the proposed Common Services Joint Venture and to approve
and authorise the General Manager to sign the JV Agreement.
Resolution:
PEARCE/LUCAS
This item be lifted off the table.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
BRANCH-ALLEN/SLADE
That Council authorise the General Manager to sign the Common Services
Agreement following finalisation by Council’s Lawyer and engage in the new joint
venture as outlined above and in the agreement.
AMENDMENT
STEVENSON/PEARCE
Cost benefit analysis be provided after twelve months; be added as (b).
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Council Minutes
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas and Stevenson.
AGAINST:
The motion was CARRIED.
Alderman King arrived at the meeting at 4.15 p.m.
The motion was put.
(a)
That Council authorise the General Manager to sign the Common Services
Agreement following finalisation by Council’s Lawyer and engage in the new
joint venture as outlined in the officers report and in the agreement.
(b)
Cost benefit analysis be provided after twelve months.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Nielsen,
Lucas, King and Stevenson.
AGAINST:
Alderman Johnston.
The motion was CARRIED.
Alderman Johnston declared a pecuniary interest in the following item and left the
meeting at 4.18 p.m.
16. POIMENA RESERVE - TELECOMMUNICATIONS FACILITY
File Reference:
Poimena Reserve
Reporting Brief:
1.
Telstra Corporation Limited wishes to enter into a lease agreement with GCC
for Poimena Reserve in Austin’s Ferry, Tasmania.
2.
This report seeks Council’s final approval under section 178 of the Local
Government Act 1993 (Tas) for the lease of land at Poimena Reserve for the
installation of a telecommunications tower and base station.
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Council Minutes
Resolution:
AMENDMENT
LUCAS/BRANCH-ALLEN
a)
Final approval be granted to lease a portion of land (10.4 meters and 6.2
meters) at the Poimena Reserve in accordance with section 178 of the Local
Government Act 1993 (Tas) to Telstra Corporation Limited for the installation
of a telecommunications tower and base station subject to negotiation of
satisfactory terms and conditions by Council staff.
b)
That the licence fee to be negotiated above $5,000 per annum.
c)
That the tower be owned and maintained by the lessee (Telstra).
d)
Council’s legal costs to be paid by the Lessee.
e)
Public liability and facility insurances will be the responsibility of the lessee
(Telstra).
The amendment was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Nielsen,
Lucas, King and Stevenson.
AGAINST:
The motion was CARRIED.
Alderman Johnston returned to the meeting at 4.22 p.m.
17. CORPORATE PERFORMANCE INDICATORS - JANUARY 2015
File Reference:
Traffic Lights
Reporting Brief:
To present the Corporate Performance Indicators as at the end of January 2015 for
Aldermen’s information.
Resolution:
BRANCH-ALLEN/DUNSBY
That the information provided by the Corporate Performance Indicators for January
2015 be accepted.
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The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas, King and Stevenson.
AGAINST:
The motion was CARRIED.
18. NOTICES OF MOTIONS – QUESTIONS ON NOTICE / WITHOUT
NOTICE
None.
18.1.
NOTICE OF MOTION - ALDERMAN D. PEARCE
File Reference:
Notice of Motion
Reporting Brief:
To consider a notice of motion by Alderman David Pearce submitted in accordance
with the requirements of Section 16(5) of the Local Government (Meeting
Procedures) Regulations 2005.
Resolution:
PEARCE/NIELSEN
1.
That the Aldermen of the Glenorchy City Council reaffirm their commitment to
Council’s long-term financial strategy.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Nielsen,
Lucas and King.
AGAINST:
Aldermen Johnston and Stevenson.
The motion was CARRIED.
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Council Minutes
PEARCE/NIELSEN
2.
That the Aldermen of the Glenorchy City Council acknowledge the skills and
commitment of the General Manager in working towards its long-term strategy
as directed by the elected members.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Slade, Quick, Nielsen, Lucas and
King.
AGAINST:
Aldermen Dunsby, Johnston and Stevenson.
The motion was CARRIED.
PEARCE/NIELSEN
3.
That the Aldermen of the Glenorchy City Council acknowledge the skills and
ability of the General Manager in his continued strength and ability to manage
and maintain the outstanding service capacity and commitment to the citizens
who live and work in this City and express full confidence in the General
Manager.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Slade, Quick, Nielsen, Lucas and
King.
AGAINST:
Aldermen Dunsby, Johnston and Stevenson.
The motion was CARRIED.
PEARCE/NIELSEN
4.
That the Aldermen of the Glenorchy City Council takes this opportunity to
acknowledge the skills and abilities of senior management and staff, both past
and present in not only working towards its current financial strategy, but also
in their commitment to delivering and maintaining and outstanding level of
service delivery to the citizens who live and work in this City.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Slade, Quick, Nielsen, Lucas and
King.
AGAINST:
Aldermen Dunsby, Johnston and Stevenson.
The motion was CARRIED.
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Council Minutes
Resolution:
KING/LUCAS
That the meeting be closed to the public to allow discussion of matters that are
described in Regulation 15 of the Local Government (Meeting Procedures)
Regulations 2005.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas, King and Stevenson.
AGAINST:
The motion was CARRIED.
Resolution:
SLADE/PEARCE
The order of the agenda items in the Closed Session is 19, 20, 23, 21, 22 and 24.
The motion was put.
FOR:
Aldermen Pearce, Branch-Allen, Dunsby, Slade, Quick, Johnston,
Nielsen, Lucas, King and Stevenson.
AGAINST:
The motion was CARRIED.
CLOSED TO MEMBERS OF THE PUBLIC
19. APPLICATIONS FOR LEAVE OF ABSENCE
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GOVERNANCE
20. FARLEY STREET - DERWENT PARK QUOTATION
This item is to be considered at a closed meeting of the Council by authority of the
Local Government (Meeting Procedures) Regulations 2005 Section 15(2)(f).
23. DIRECTOR OF LOCAL GOVERNMENT RESPONSE
This item is to be considered at a closed meeting of the Council by authority of the
Local Government (Meeting Procedures) Regulations 2005 Section 15(2)(f).
21. GENERAL MANAGER PERFORMANCE REVIEW KPI
This item is to be considered at a closed meeting of the Council by authority of the
Local Government (Meeting Procedures) Regulations 2005 Section 15(2)(a) (2)(j).
22. GENERAL MANAGER'S KPI'S - 12 MONTHS
This item is to be considered at a closed meeting of the Council by authority of the
Local Government (Meeting Procedures) Regulations 2005 Section 15(2)(a) (2)(j).
24. NOTICES OF MOTIONS – QUESTIONS ON NOTICE / WITHOUT
NOTICE (CLOSED)
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The meeting closed at 6.50 p.m.
Confirmed,
CHAIR
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